Res No. 33-19 .. ... . . .
SOLUIIO : C ® 33-19
E SCyI..oIJno CSI" "I , (ITY OF DELRAYACS.L
FLORIDAC. INCS AN AGRETMENT WTH FJ.
*ISI; C:y".I I.°I'; C. U'I"F,(.: , PA FOR DESIGN AND
ENGINEERING : C : ;SSIO SERIC. S;AUMORIZING
THF OTY MANAGER TO EXECUTF 'ME AGRIHEMEW
°I'I-IIS ACS: E ENE; PROVIDING .AN EDIT,(M, . . ISATF;
AND FOR OTHER PURPOS"ES.
WHEREAS,th City-of Delray Beach CCity") is authorized to enter into agreements to provide
services,progran d products irn accordance e °th its (Iiarten, and
WI IERE AS,the City reclines design and engineering ptof ssiornai services for the restoration of
the Delray,Beach Seaboard.Airn Line Railway Station;and
WE IERE,M, the City desires to enter nrito an agreement. v6di R.J. I Icis rn ottle Ai-c cts, P
d
Wf . .. ,the City Conunission deems appmval of this Resoludon to be in the best interest of
the health, safety, and welfare of dae residents and citizens of the Gry of Delray Beach and the public at
large.
NOW, ITIERFFORE, BE ITORDAINED BY TI IF. ... „ MMMISSION Cep °:. , C „..I .
OF DEI BEA( ...: I=^°I..C. A, .. °C. C. -
S ion,1 m " a foregoing recitals y here affix . d d ratified.
Section . 'Ihe C Ay Conuiission of the City of Delray Bach has reviewed and hereby
approves this.Agreement between the City and Rj.I leis rn ottle Aichit m,ISA,wfuch is attached to this
solu6orn asExhibit."A."
Section 3m ,Me City C: nur n nsiorn a thori ns the City Managerto execme die.Agreeirient and
y amendmentsand/or renewals thereto, and talw any other actions necessary to effectuate this
Agreement..
Section 4m This Resoludon stnal.l become effective immedat lyruporn adoption.
i
PASSED AND ADOPTED in regLdar session on the `.dayof.Ae�l�� $2019.
. ........................
............. .......... ..................................
XrITST: .. YOR
................ ............................................................
Katemijohmo -ity erk
Apuyve,01, f I
to orm,and legal s4ficiency.
e
City of Dehray Beach
RFQ No,2018 048
Project No, 16 080
Desgn and Eingineer4ig Prole ssionaN Ser-Ocks foir Dekay Beach Seaboard Aur l.•ne RaHway Station Agreement
Exhibit A to Resolution No,33-1.9
AGREEMENT
THIS AGREEME,NF is iinade and entered into oin thisday of
...............—.1 .........................................
201'1, by and between the City of Dekay Beach, a Floriida municipal corpo�ation ("City"),wl,nose address
is 100 N.W. I ST Avenue, Delray Beaclh, Horida 33444, and R.J. Heisenbottle Architects, PA, a Florida
corporation (hereafter referved to as "Contractor"), whose address is 2199 Ponce de Leon Boulevard,
Suite 400, Coral G'Wes, Florida 331. 4,
WHEREAS, the City desires to retain the services of the Croritractoii to provide the goods arid
services in accordance with the City's Request for Qualifications Nq o. 201.8-048, and the Contractor's
response thereto, afll ofwlhich are incorporated herefin lby reference,
NOW, FHEREFORE, in cons idf..,ration of, the irnutual covenants and promises hereafter set forth,
the Contractor and the City agree as follows-
AR HCL E 1, lNCORPORATION 010 REQUES-p-FOR QUALIM-AflONS
I he terms and condiflons of this Agreement shall ir0ude and incorporate the terms, conditions,
and specifications set forth in the City's Request for Quaffications No, 2018-048 and the Contractor's
response therek), in(Juding all documentation reciuked thereunder,
AR HCH I. DESCMPTION 01F GOODS OR SCOPE OF S[-AVICES
-1]1(b Contractor shaH proOde the goods and/(:nr per-lorm those services ideritified in the
specificafions accompanying the City's soh(Jtafion, whiich are incorporated her6n by rr eference,
ARTICH 3. COMPENSAIION
The City shall pay to the Contfactor, in cornphance with the Pricing Schedule, attached hereto
and incorporated herein as "ExhiNt. A", according to the terryis and specifications of the re fr erenced
sohcrtation,
AR11CLE 4, MISCELLANEOUS PROV6iONS
a. Notice l:�ori "at"� AH notices or other writtenn (:orrn u n ical:ions required, contenp
rated, or
permitted under tNs Agreernent shaH The 41 wiffing arid shall The Ihaarndi delivered, t0ecomr-ounicated, or
mailed by regte
isred or certified irnail (postage prepaid), return receipt requested, to the foHowing
addmsses:
i. As to the City- City of Dekay Beach
100 NW 1"Avenue
Delrdy Beach, Horida '3 444 33444
Mtn, City Manager
Emaik Ira u z ie r M my(I e I raybeach,COM
Page I I
City of Delray Bea6
RR),No.2018 048
Project.No. 16.080
Desgrr arid Erigneeying Professiona� Services forr r)(� ay Beach Seaboard Air Line Raflway Stat'oon Agreernent
Exhilbrt A to Resolution No.13 19
ii. with as copy to, City of Dehay Beach
200 NW V'Avenue
Delray Beach, Florida 33444
Attn: City Attorney
Email: GehnI,@imyd0raybeach.corn
iii, As to the R.J. 11-1 e isen bottle Architects, PA
21.99 Porice de Leon Boulevard, Suite 400
Coral Gables, Florida 33134
Attn: Richard Fleisenbottle, FAIA, President
Email: r0iard@rjha.riet
bll .drry,�s. [he headings contained in tfds Agreementarefor coriv
eenience of reference
orfly, arid sfiaH not linirt or otherwise affect 41 any way the rnear0ng or interpretation of thTs Agreement,
C, Effective Da te', J"he ec
ffetive daof te thAgr
is eeiment shaH be as of the date it s bee
han
executed by both the partues her(.-rto.
A RI'l C"1.E 5. CON I RAC-l' _6"ERNA
ffiis term of this Agmerneint shall be frorn the effearve date through the cornpletkm of work
and fill accelptance by the City, uMess terminated earlier in accordance with terms set forth in the
solicRation,
('The remainder of this page is interibonally left bkirrlo
Page 0 2
City of Dehay Beach
RFQ No,2018-048
Project No, 16-080
Design and Engkieer' ng ProfessiorW Services fw Delray Beach SMward Xr Line Ra0way Station Agreement
Exlh�bit A to Resohjt�on No. 33 19
HI WITNESS WHEREOF, the part.Jes have executed this AgreElnent on the dates her6nafter
written.
C11"YOF DELRAYBEA CH, FIOIRIDA
[SEAL]
By 1-1---.... ....
4L 11,
MAark R. rakiJer, City Manage
ATTES
. .........
By� ........... . ... ...........
................................
Katerh Johnson,, -ity Uer1k
APPROVED AS Ir 0 FORIM AND
LEGAL SlUFFUENCY
By-
,..................................................
onney,
CONTRAC"rr OR
[SEAL[ �B
Printed Narne
112-41:4
I-Me
STATE OF
COUN"TY OF
I he foregaura g instrument wast�cknowkAged before rne this day of 201!j lay
t, title � ofcg r�` r agent), of
(name of officer or agen
-poiratrJon ackiriowledging), a,�_-.. ate or place
jj*airne of cm
of inc:orporatOn� cor ma flon onbehaff of the corporation. He/She ss to imce or has,
produced (.. .........
(type of od(:ntificafion) as identifica wn.
................................
Page � 3
EX111131,11 111v,
RFQ)No .:2018-048
DESIGN AND ENGINEEIUNG PROFESSIONAL SERVICES FOR DELRAYBEACH
S f I ABOARD AIR LINE RAILWAY STATION
I1'ROJJP,CTDESC',RIVf`WN
RJHA (Consuftant) slwl rnovi(ic cmnpdetc design, erwhiming, biddino, aind pemiit re1ated prcd'essionA
L: Z-1
seiN,ices fZw the restoration and retia bifilafion of the City (,)(Delray Beach's(City)Dclrax,, Beach Seaboard Air
Une RaHroad Station (Slation), in accordance N01i theabove referenced soli6tation,The Consuhant nuay be
asked to provide Post Design Sevvices on an as needed basis du6ng the Construction Phase,
C,
'I he panned rehabilitation efforls wdl accommodate the adaptive reuse of both die orig4ml 1927 portion on
r,
the south side of the buildini?, and the northiem portion to accommodale off"we Space for zt future business
incubatol. 'file site Nvifl be (Je-sicnwd to accormnodate ffiese improwiments incWing parLing, hghting,
landscapni,�,;whichwiH inc0q)(watc,NsioHcall approj!)riale detads,and materials.
Additional on-site improkements will provide offisite Connectivity for pedestrians and bicychsts; off-site
improvements m,M be firnited to the public rig htotway and provide conne(:dvily for pedesoiaris, biccfists,
and vchiwles,The pr(aject s1:01 include sustairmbifiq (!!oncepts and effoils, I IoNvever,Lehiership in friergy md
f."Avironmental Desigm(LFTD)Cemificafion is nol a reqtfirement but a considemtion of�he City,
SCOPE OF PRE-DESIGN ADDITIONAL, SERVICES-- Estimated Duration 2 Nlonths
1. Confirmation of ExistingC,onditions Lump Sum Fee
a� ,
UdfiAna existimo, Auto CAE) arch�WCtLjral driminp provided by 11se Cit%, RJ111wiH conduct field
investi(rations, Measure and cxmfirm dw e:xisfing condifions (hawing,; and adjust the dravJng des as
C.
necessary to create an ace urWe set ofexGsdng conditions drminns.
Toufl Confirmation ofBi,itint�l u Conditions FIxed Fee $9,828M
2. Structural Investigations, Geotechnical,and Concrete Testing Services Lump Sum Fee
I)ouglas Wood & Asscv6ates, hic (DWA) %ill piovide structufal engincer investigartr0u1. Si"lViCeS t()
ell
establish the extent ofnecessdry structural rermirs,
Total Struclurad pnvestigadon Services Fixed FCC $9,702,00
3. C"onsultant shall prepare as new ALTA Survey of the entire site.
Keith arid Associates shaH prepare Mi ALTA site survey of the entire site,
1ud SuiveY SwJces Fixed 1,CC, $8,410.00
4. Cleotechnical Recommendations and Cncrete'Yesting Fee
Nutting Enviionrnental has, pre�,iously provide the Citt with 4 soil borings f()r this site. At this flale,
Nlutflwo "ill pr(,wide ac(itechnkal Cl,.AILK16on and rk,,�conuyicndaflons based upon the boririgsprevk.)usly
cornpeted. In ad(fition, Nutting akHl provide coircxete teating set%Jces per the (firection of DougBas Wood
and Associates, hic, structmal engineers. The toud, externofthe concrete te,�,,,fing is unknomi atihislime
Total Geotechnical R.econinien<ions and Conci etc Test ino Fee NUowance $10,000.00
SCOPE OFBASIC SERVICES
Phase M.......Schematic Design Phase Estimated Duration 2 Months
Following notice to proceed fi-orn the City,, the onsultanslha.li consult with the ("ity to ascedain the
specifia, requirements of the Pro ect and prepare Schernatic, Design drawrnos and othei docannents
diustrafing if-re size, scale and relationship of the Prq'gect cornportents for approval by the City.
Aflm,vajice fi,)r City Revievv-- 5 klonths Total Phase Duration =2.5 Months
Phase 2--Design Development/Construction Documents Phase -- Estimated Duration 3 Months
F'oilowin,,�, apinoval of Phase I and notice to proceed by the City lor Phase 2 Design
4n
Devel�,ropriie�,wi�/('�(:)ristrtictiori Documents, the C."onsultant shall prepare Design
Docurnents arrid assist the City in preparation ofthe bidding docunients,
,A I lo-o,ance lor City Review - I Mondis Total Phase Duration -=4 Months
Phase 3 --Permitting Estimated Duration 4 Months
Uollo,wrn,g approval of' Phase 2 do(Illnents and notice to proceed by the (I ity for Phase I Ilefinitting, the
Cho nsifltalil.shdi assist the("'it) %Nith ifling construction dotA.irnenvs vdth the int thorifies hLWilI('jUrisdjCfiOI.l
over tile plo.ject and assist the City's in obtaining the necessary permits,
Phase 4- Biddina& Award Phase Estimated Duration 3 Months
P,
1-`ollowing approval of Phase 3 and notice to proceed by the Ot) for Phase 4 ffiddin(,',, "Ifid Avard Phase,
C
Ifle Consuftartt slWl ass,ist the Cit), and its Constiuction N/bnaC,,cer with the compefifive t-)idding process,
Z�
ev�flwation of the,bids received and the a%%ardhq, of construction contra(As,
C
Phase 5 Construction Phase and Administration of the Clonstruction Contract
(-.wBirLICfi0II Administu.ifion services, are not included in tile Scope eat SerOces,
BASK I SERVICE FE E BREAKDOWN PER PHASE
=1, LZ ...........;�..................................................................................;....................................................................................................................
1he Consultant Lump Surn Fees for performance ofthe "Scope,of Basic Services for Pha.,-,,es I through 4"
outfined above are hsted belmk and on the, attached spreadsheet-
PUXSES I THRIJ 4
Phase I Schematic Desugri Phase S 65,377 40
Phase 2 Design Deveh)prnent(E)D)/Comract Docurnents Phase $1,18,453,40
Phase 3 Perrnittin,(,,,Phase- Dt�y Rtin "7,0 321..'1
Phase 4 Bid & kward Phase 7,034,X10
TOTAL.A/E FEE, PHASES I THRU -4 S 227.899.40
..........................................
Vrj.C,f,,,S
Phase 5 CONSTRUCTION ADMINISTRAIJON SER The Consultant shalf proN,idc.�,
... ...........................
(I
onstruction Phase PoM Design Services on an hourly as needed basis ifaufllo6zed by tile City at a later
date.
I
L Cii ll Engineering Services Lump Sum Fee
Kc4h & AssociatewNlU be rnepa6ng site paving, ,.pIradirlg and diraanage plans, v&ater and se-wer pians,
peratiLfing, Nd and construction phase services,
C,
Schematic Desi,gn Phase $ 5,440,00
DD& Construction Docurnents Phase $14,440.00
2
Bidding'& Permitting Phase Services $ 6,760.00
Site Civil Erwinecring ConstrUCtion Administration $ NfC
-1 --.....................=
Total Additional Service Fee forCivil Enainecrina $26,640.00
2. Landscape Design Services Lump Sum Fee
Keith and Associates will provide the Landscape Design Services,
Additional Service Fee for Schematic Design $ 7,840,00
Addition,al Service Fee fm Design Dev, & Construction Does $ 3,880M
Additional Servk�e Fee for C'onstruction Adalinistration $ NIC,
Total Additional Sen,ices Fee for Landscape Design Services Is 11,720.00
3. Cost Estimating Services Lump Sum Fee
M. Clondon & Nssoci,,ites (J C), cost estimators, wk ill prepare a Detailed Constri,tction Cost Estiniate in
l 6 divkion CSI t"ormat upon complction oi'the Schematic Design,and Design Development/Gmstrucfion
Docurnent Phases of the project, JAC Services wvffl include Revie%v ol I A/E Design docurrients, JAC will
organize takeoff data and apply pricing to cost estiniates, prepare 16miatted costs fm client review at
S(
�hernafic Deskyli and Construction Document I�Oiase. Yhe ("'i", shall have the option to omit one or more
(41hese cost estirnates.
Schematic Desiun Phase Cost f,lsdinate $6,973,00
Des ,gn Development/(onstrtwtion Document Phase Cbst Estimate $3,340,00
Total Additional Services Lump Stint Fee for Cost Estimating Services $10,313.00
4. ip'0A Application and Presentation Lump Sum Fee Estimated
RAIA wdl prepare both the preliminary and final COA Appfication submittals and incorporate tile
schematic desnun drao,,ings,edsting conRions draviings and other maleriak inchidinproduct sarnples as
g V:, I'llg,
necessary to describe all aspects of'the proposed project, RRIA will meet iNith the Ot), 81113 officer in
advance col the subinittA to assure their concurn.mcc Nvith hat k proposed, R.JILN vkHl iespond to
staff coniments and prepare as final subinission, RJHA o,ffl also prepare as parl of the COO subrrliVA
process a N" vei-Point Presentation tor the HPB Board Approval. WKIrard Heisenboule, FAIA and Roger
Cope, ALA our associate arc,hitect and design consultant will the presentation bel'ore the: Board f()r
F'inal 111-113 Approval.
'Total Additional Services Lump Sum Fee for COA Application and Presentation S 7,610.t
�Q
TOTAL PRE APPROVED ADDITIONAL SERVICES FEE S 56.1'343.00
"TOTAL R, E]IMBURS ABLE EXVFNSE Al..,LOWAN(7E 'S 1.300.00
DELIVERABLES
The Consuftarit NNiH prepaie and deliver a variety of drav,%,ings, reports, opinions of probable constniction
cost, and progress driri vings throughout the pro ect as needed and MM-e specffwaH�, as, follo%,vsl-
J
I, Scheinatic design graphics %silh a prehminary opinion of constructwrl cost
:I
2, Copy of all documents and fi)nns submitted to the City f6i Historic Preservation Board.
3, Desi,gn f)evel(,)I)riient/C.ori stra.ictioii Dircuments at 500,�,,, and 90'1for re.vielv b), City'stafi
4. Opinion ol"probaWe COjjf;jjrtjcjj()jj
cost upon completion ol'Phase I Scheamfic Desip,,,,n and Phase 2 501`��
Construction Doo.rinents submittals,
5. Copy of'final corksbuction docurnents and specificadons f6r internal use and file
C. The Consultant shall provide (fi-aNNinIgs in the size and quaritity fisr (%.ch subryfittal as requesled 1)), the
City. Copies ot'all dravvings and specifications shall be provided as a r6nibursable experise,
3
In addition to the above noted deliverables, the CMISLdIMA Shall attdld pl'Ojecl review rneefings, as
requested by flie('ity, jprovdc the City vvifli rneefing minutes, and inake presentations it other stalchoWer
.,roups as iqaired , A maximum of'ten meefings are, included in the hunp surn t6cs above. Additional
meefing will be on an hourly basis,
HAZARDOUS MATERIALS
-.............—.—...........
RB IA.. shall have no responsil�flit�, for the discoN,ery, presence, handhng,, removal, disposal or expc�sure(A
persons to hazardous rnateriak of any form, ILulardOUs materials testing :ind akitement wM be the
responsibility of1he mAner.
4