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01-31-07 Minutes Roundtable ANNUAL CITIZEN'S ROUNDTABLE JANUARY 30, 2007 The Annual Citizen's Roundtable Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor JeffPerhnan in the Crest Theatre at Old School Square at 7:00 p.m., on Tuesday, January 30, 2007. Roll call showed: Present - Commissioner Rita Ellis Commissioner Fred B. Fetzer Commissioner Brenda B. Montague Mayor Jeff Perlman Absent - Commissioner Jon Levinson Also present were - David T. Harden, City Manager Susan A. Ruby, City Attorney Chevelle D. Nubin, City Clerk Mayor Perhnan called the meeting to order and welcomed the public. He introduced City staff and gave a brief speech regarding government and the new format for the meeting. ROUNDTABLE AGENDA 1. Land Use Issues and Trends - Comprehensive Plan Report - Gary Eliopoulos. Planning and Zoning Board Vice Chairperson Gary P. Eliopoulos, Vice Chairman of the Planning and Zoning Board speaking on behalf of Chairman Mark Krall, was present and fellow board members: Joe Pike, Debra Dowd, Woodie McDuffie, Paul Zacks and Chuck Halberg introduced themselves. Mr. Eliopoulos presented the Planning and Zoning Board's annual report and stated the goals of the board and the Planning and Zoning Department are to implement the objectives, goals and policies of the Comprehensive Plan. A major review of the plan occurred in 2006 and afforded the opportunity to suggest changes or amendments that are needed including reformulating goals, objectives and standards. The completed Evaluation and Appraisal Report (EAR) was adopted by the City Commission on October 17, 2006. He stated the board reviews proposals for new development to insure that they are consistent with the City's goals and objectives; and also reviews updates to the Comprehensive Plan to make sure that it is keeping pace with the changes in the City. Mr. Eliopoulos stated this has been a dynamic and exciting year for the City and significant progress has been made towards achieving the goals and objectives outlined in Comprehensive Plan. He gave an overview of the projects that were accomplished; and those projects planned for 2007. 2. Community Redevelopment Agency Status Report - Frank Wheat. CRA Chairperson Frank Wheat, Chairman of the Community Redevelopment Agency (CRA) Board, thanked the public for being in attendance and showing an interest in the city. In addition, he recognized the members of the CRA Board and the CRA staff. Mr. Wheat stated it was a year of progress, so many exciting things happened in 2006, and the CRA is excited about sharing them. Regarding the 2006 Year-in-Review, he stated the CRA implemented the various neighborhood and area wide plans outlining the vision for our City as identified by the residents, business leaders, government and other stakeholders. With a total budget of just over $26 million for Fiscal Year 2006, the CRA focused on development and beautification projects identified in the Downtown Master Plan; as well as those included in neighborhood and area plans. A great deal of emphasis was placed on affordable and workforce housing initiatives; as well as aiding businesses and community organizations with funding assistance. He reviewed the major accomplishments of the Community Redevelopment Agency for 2006 and discussed the goals (projects) for 2007. "] 3. State of the City Report - David T. Harden. City Manager David T. Harden, City Manager, thanked the public for being in attendance and stated before the roundtable discussion, he wants to review the City's vision, 2006 accomplishments and some future plans. The vision has been the guiding light for all we do in city government. He stated in 2021 we want to be able to say that Delray Beach is a charming village by the sea, with a great world class beach, a vibrant downtown, a community of quality neighborhoods and schools, recreational and cultural opportunities abound, people embrace cultural diversity, and the city government provides exceptional city services. In April 2006, the Commission set goals for 2011 and targets for the next year. Our previous goals were reaffirmed but reprioritized. He listed the 2011 goals. In addition, he informed the public that they can inquire about or make utility payments online, apply for building permits, schedule and track construction inspections over the internet or by interactive voice response. The city's Code of Ordinances and Land Development Regulations are available online as well as City Commission minutes, agendas, and backup materials. He stated the public may subscribe to have these documents emailed to them. In addition, Mr. Harden discussed the 2006 budget, goals and various accomplishments in detail along with upcoming 2007 goals and projects. 4. Annual Citizen's Roundtable & Infrastructure Public Hearing The Annual Citizen's Roundtable & Infrastructure Public Hearing was held in the Old School Square Gymnasium. The participants were presented with five questions regarding major issues in the city, suggestions to help improve issues in the city, communication, infrastructure and ways to expand city programs and services. The responses are attached hereto and made an official part of the record. I I I ,I 2 JANUARY 30, 2007 Mayor Perhnan adjourned the Roundtable at 10:00 p.m. ~~~~~.\0~~j City Clerk A=~ Z ~~ The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the Workshop Meeting of the City Commission held on Tuesday, January 30, 2007, which Minutes were formally approved and adopted by the City Commission on February 20, 2007 ~\L~.~~~~) City Clerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval, which may involve amendments, additions or deletions to the Minutes as set forth above. 3 JANUARY 30, 2007 ~l ~ 1. Identify and list major issues facing the City and select the top five most important issues (as determined by each table). The top five issues will be reported to the main group. (10 minutes) . Table 3 estion I .0 Race Relations . Landscape Cleanup . Affordable Housing . Youth Opportunities . COde Enforcement Table 5 uestion I . Crime . Workforce Housing . Race Relations . Overdevelopment . Green Responsibility . Homelessness Table 7 uestion I . Transportation . Publicparking . Redevelopment . Affordable Housing . Race Relations . Gan Activi Table 9 uestion 1 . Property Taxes for non-homestead/commercial . Identity Crisis: Village or City . Affordable Home Ownership . Bonding for small contractors too onerous . Not enough parking east of Intercoastal Table 2 uestion 1 . Destination Awareness . Property Taxes/Insurance . Affordable HousinglRetail Space . Design Criteria . Additional Funding for Arts and Culture " I Table 4 uestion 1 . Property Taxes ResidentiaVCommercial . Affordable Housing for all . Historic Preservation vs. Individual Property Rights . Ethics in Government . Fiscal Res nsibili Table 6 uestion 1 . Empty Storefronts . Traffic Downtown . Building Compatibility . West Atlantic Growth/Crime . Train Re-route ) Table 8 . uestion 1 . Traffic and Parking . Youth Activities . Affordable Housing . Controlling Growth . Diverse Economic Base Table 10 uestion 1 . Economic Viability . Affordable Housing . Employment Opportunities . Reclaimed Water and Water Supply . Trafficffransportation I ..' 2. From the major issues identified in question 1 (from any of the tables), select one or two issues and provide suggestions of ways to help address the issue(s) (10 minutes) · Expand Mentoring Programs · Raise awareness · Expand street patrols · Identify habitual youth · Integrate Law Enforcement intervention and prevention · Establish program for elementary children · Get parents involved/training · Re-establish micro society · Establish entrepreneurial programs as alternative · Target siblings of habitual delinquents · Expand Headstart Issue #2 - ..,le 3 ues1;ion 2 Issue #1 - Code Enforcement · More Code Officers · Better Training · Neighborhood Beautification · Improve Process · Escalate process to resolve Issue #2 - Youth Development . Start at a young age · Parenting Assistance · Mentoring Programs . Sports Activities Table 2 uestion 2 Issue # 1 - Destination Awareness · Tourist Advisory Board · Brand Town and Individual Districts as Tourist Destinations and Art Districts '"" Issue #2 - Workforce Housing · Tax/Insurance Control · Rent/Sales Control · Affordable RetaillHousing. Table 4 uestion 2 Issue #1 - Workforce Housing · Higher density where appropriate · Access to public transportation · Public policy focus · Streamline approval process · Code and Tax incentives · Mixed Use properties Issue #2 - Historic Preservation vs:IndividualProperty Rights · Age alone not historic property · City to follow State and National Standards · Streamline process · Uphold earlier agreements (1987) 2 Table 5 estion 2 Issue #1 - Crime · Attack the little things · Resident support · Attack the gang issue · . ,Continued. redevelopment of neighborhoods - mixing the economics · Eliminate guns Issue #2 - GreenlOverdevelopment · Good Planning · Revise Master Plans to protect neighborhoods · Mandatory recycling Table 7 uestion 2 Issue #1 - Affordable Housing · Seniors · Reasonable Rentals . Workforce · Upgrading requires increase in taxes. and insurance · Height restrictions work against this goal · Use some corridors Issue #2 - Crime/Gang · Better Funding for Police programs · Provide better activity for teens and alternate activities · Build more jails · Build more rehabs · Focus on preventative measures for kids · Worlc with ro ms that su rt stron families Table 6 estion 2 Issue #1 - Affordable Housing · Buy Pockets · Developer Incentives · Incentives for teachers, police, fire, and city workers to live in city · Reduce millage rate - drives up costs Issue #2 - Table 8 uestion 2 Issue # 1 - Workforce Housing · Rent assistance/abatement · Look into Florida Finance Housing Mortgage Bond Program · Look into how to take advantage of existing programs · Expand Down payment assistance · City Property Tax Exemption like vehicle for snowbirds (income requi~ment) to) · For City Employees - Housing subsidy to live ih ..... the City Issue #2 - 3 Table 9 uestion 2 Issue #1 - Bonding Issue for Small Contractors · City should go back to fonner system or · Devise a fonn that is acceptable to National Surety Association and City Issue #2 - Property taxes · City needs to reduce spending · We need help from Elected Officials · Work with Palm Beach County to lower Palm Beach County rates Table 10 uestion 2 Issue #1 - Economic Viability . High Tech Commercial Development . Diversity of Businesses · Class "A" Office Space · Diversified Demographics · Regional Cooperation · Workforce Housing · Educational Opportunities - High Tech Issue #2 - 4 3. How can the City enhance our communication to you (15 minutes total)? a). What type of communication from the City is most useful to you? b). What programs, services, or topics would you like to see additional information communicated about? ' c). Do you have any other suggestions for improving communication?n 'able 1 uestion 3 a). Type of communication most useful: . Website · Auto emails · Joining and attending committees · Direct phone call inquiries · Water bills .. Roundtable discussions · Neighborhood alert · 1620 am b). Would like to see more communicated about: · CommUnity Trust · Question re: running Parks & Recreation · Notify residents of changing garbage schedule c). Other suggestions for communication: · Door Hangers/Multi-Languages · Broadcast City Commission MeetingsIP&ZlV arious Boards . If you want to know - inform · Neighborhood Information Marquees · Strengthen neighborhood dissemination of information · Involve churches Table 3 uestion 3 a). Type of communication most useful: . E-mail · Website · Newspaper . Utility Bills b). Would like to see more communicated about: · Improving communications · Way to guide residents to website subscription service c). Other suggestions for communication: · Department response time · Directory - neighborhood response Table 2 estion 3 a). Type of communication most useful: · City Commission Meetings · Website · Water Bills · Public Information Blasts b). Would like to see more communicated about: · Cultural Events · Art Events · LDR Changes . Street Closings c). Other suggestions for communication: · "Town Crier" - Interactive screen at Old School Square · Televised meetings ) · More communication from/to Homeowner . . Association Presidents · Add more visible tourist information centers · Individuals should share with neighbors Table 4 uestion 3 a). Type of communication most useful: · Internet · TV Broadcast of Commission Meetings · Electronic moveable signs b). Would like to see more communicated about: · Email notifications of ordinance changes · Public Art virtual tours and historic districts c). Other suggestions for communication: · Allow citizen rebuttal at Commission Meetings · Invite citizen comments at all City Meetings ) 5 Table 5 uestion 3 a). Type of cornnlunication most useful: · On-line · Website · Walk and Talk to neighbors · Neighborhood Resource Center b). Would like to see more communicated about · Host City Commission Meetings in neighborhoods and other key meetings included - focused topics · Public Display of proposed projects c). Other suggestions for communication: · Take this question around to other parts oftown · Create an ombudsman to handle complaints from citizens · Development site - Wa~~r bills · Brag More on Successes - Use the website more effectively · Create opportunities to meet neighbors Table 7 uestion 3 a). Type of communication most useful: . Website · EmaillPress releases · Hometown Connection · Residents who do not receive water bills do not receive information . Cable TV b). Would like to see more communicated about: · School System · More information about Police programs . Race Relations · How the community has come together c). Other suggestions for communication: . TV · Re-Vamp Website · Radio . Signage · Promoting the Speaker's Bureau . Print · Better attention to demographics - target · Semi-annual meetings Table 6 uestion 3 a). Type of communication most useful: . Website · Emails · Newsletter with Water bill · Phone System 'rl J b). Would like to see more communicated about · Code Enforcement · Garbage/Debris pickup schedules c). Other suggestions for communication: · Broadcast City Commission and Planning and Zoning Meetings . · Expand phone system · Additional community resource centers Table 8 uestion 3 a). Type of communication most useful: . Email · Yearly Newsletter · Website · Delray Times · Radio Announcements · City Commission Meeting b). Would like to see more communicated about: · Building Development - specific locationsllandmarks · Youth Activities . Shuttle Bus c). Other suggestions for communication: · EmaiV Agenda Information is cryptic · E-Newspaper of City Government · Publicize what City employees contribute to the betterment of the City · Blogs on City issues · Send out initial issue of Hometown Connection to new or all residents · Project signs - this is part of Vision 2021 program · Website on construction projects that is updated 6 Table 9 uestion 3 a). Type of communication most useful: . Roundtable Discussions · Accessible Meetings . Email . Direct Mail · Media Announcements - press releases . Newspaper b). Would like to see more communicated about · Crime Data - especially gang activity, weekly accessible to everyone · Updates on neighborhood improvements (SIT) c). Other suggestions for communication: · Televise Commission Meetings on cable and also on radio · . Direct mail works - water bills . Emergency road signs not effective (solar based) · Website, not user friendly - analyze hits to make most popular items easier to get to . Publish historical budget data · Hold City Commission Workshops in bigger room to accommodate more people Table 10 uestion 3 a). Type of communication most useful: . Email · Neighborhood News · Word of Mouth (rumor and gossip) . Newspapers · Community TV J b). Would like to see more communicated about · Construction Activities · Traffic Problems/Conditions · Recreational opportunities c). Other suggestions for communication: · Reinforce Public Relations Activities · Question and Answer with Commission to get stand on major issues ,.) 7 4. Planning and Zoning Infrastructure questions (10 minutes total) a). Are there any infrastructure deficiencies in YQur neighborhood or at your business location within the City that ,you woul4 like to have addressed? These would include, but not be limited to, sidewa,lks, drainage issues, sewer or water main related items, street lighting, street repairs, street res~cing, public street, "1 signage etc. b). Are there any infrastructure deficiencies or needs you are aware of elsewhere in the City? "J Table 1" estion 4 a). Infrastructure deficiencies - business/neighborhood · US IlWest Atlantic Avenue need improvements to improve safety . · Streeftrees on us 1 · Southwest area needs improved lighting · Lighting at Astor/Garage too dim , · Sid~walks in Del-I~ · Bury utilities in downtown Delray · Establish reafparking at alleys (SW) neighborhoods. ' . b). Infrastructure deficiencies - elsewhere in CitY · Refurbish no left turn westbound Atlantic to southbound Swinton · Restripe eastbound Atlantic left turn onto northbound Swinton · More flowers east of Intracoastal; sidewalks cleaned. · Increase motorcycle parking .. Vibration at south 200 street at Swinton'(heavy trucks) · SW 12th Avenue - in the a.m. southbound backs up and in the p.rn. northbound backs up · Decorative plantings - SW 12th Avenue · Increase park land · City equipment tears up sod on South' Swinton before 10th · Spruce up Martin Luther King Drive · Maintain construction fencing Table 2 uestion 4 a). Infrastructure deficiencies - business/neighborhood · Lighting and sidewalks - Silver Terrace · Underground Electric placem~llt, · Additional Bike pathslbike racks · Flooding Lake Avenue N - across from 817 b). Infrastructure deficiencies"':' elsewhere in City · More motorcycle or scooter parking downtown · Pineapple Grove sidewalks (pavers)/lighting per plan · Street Lights north ofGeorgeBtish Boulevard 'on Federal upgraded for additional19minllri~s · Upgrade signal light at Georg~8usba,nd Swinton to full light ' , · Traffic Calming and lighting on Palm Trajl 8 Table 3 estion 4 a). InfrastructUre deficiencies - business/neighborhood · West side of Swinton - sidewalk · West Settler's District - burned house needs to be removed b). Infrastructute deficiencies- elsewhere in City · Militaryl Atlantic - Four (4) coiners - planned development . Water Reuse Program ~ City wide · Cemetery - Old Section Rehab . Vacant Lots . Dead Trees . Burying power lines . Rope Lights downtown · Intracoastal flooding into. streets . SE 7th - Improper drainage . SE 3rd - Improper drainage · Tropic Isle - canal maintenance · City roads - potholes (Tropic Isles) . Put out public trash cans/recycling . SW 12th Avenue - Improved sidewalks and lighting · South Swinton - lighting b). Infrastructure deficiencies - elsewhere in City · Cohesive Lighting plan for City - needs to be environmentally friendly · Flimsy looking power poles (contact FPL) · Require every gas station to have a generator · Boats speeding on the Intracoastal (no wake zones, policing or code enforcement) . Beach erosion Table 4 uestion 4 a). Infrastructure defiCiencies- business/neighborhood · Lack of street lighting - SE 2nd Avenue · Too much light at Palm Trail · Lack of street lighting south of Atlantic Avenue to Highway; and NE 3M and NE 4th Avenues b). Infrastructure deficienCies - elsewhere in City · Appropriate light fixtures to avoid light pollution · Replace old sodium vapor lights · Stop train horn noise in residential areas · Brick cobblestone roadways in historic district · Florida yards program/native vegetation · Not cleaning public parking spaces · Showers along beach not working · Lot maintenance (vacant lots) · Building maintenance at Old School Square and other facilities . · Encourage sod in right-of-way . Litter Table 6 uestion 4) /,_ a). Infrastructure deficiencies - business/neighborhood ( .) · Need Streetlights Qn Seacrest . .' · Turn-a-round - North end of Marine Way needs to be improved . SW 7th Street - No sidewalks · Speed limit signs -Wilma · Drainage Issues - High tide - Maril)e Way · North Seacrest - payjng . A-I-A - Bike paths . Walker friendly neighborhoods · Shrubbery - selective enforcement- 4 Ii hedgel6 ft hedge · Osceola Park - Lighting, sidewalks, pave alleys b). Infrastructure deficiencies - elsewhere in City 9 Table 7 uestion 4 a). Infrastructure deficiencies - business/neighborhood . SW 12th Avenue -Sidewalks broken · Federal Highway - Linton to Atlantic - sidewalks broken . M0re bus shelters b ).In~tructure deficiencies - elsewhere in City . ' Street Lights still out - FPL . Timing of traffic lights · " Drainage- miscell~neous areas . Signage bas been replacedc- maybe moresignage (orcuJtural events · J.'Jnisl:tChatelaine and Delray Shores STI · Street lights throughouttown not working · Bronson Avenue - storm drain not working; and also an access issue - church controls street . Parking east of Intracoastal not sufficient . Residential parking in neighborhoods - alternative parking surfaces . Open 'up alleys to promote rear parking · More speed tables in neighborhoods ~ traffic calming · Increase min. foot candle.s. to provide more light . Signals on west Atlantic & 10th and 12th; and P.G. Way and east Atlantic - correct timing b). Infrastructure deficiencies - elsewhere in City . Lindell Boulevard ~ Sidewalks/Bikepaths · Lindell Boulevard - speed bumps (prefer smaller ones) . Sidewalks on Federal (Linton to George Bush sidewalks are too close to the street) . Downtown alleyin disrepair- Federal Highway pairs (betweenN.E. 2nd and 4th Streets), · Lakeview Boulevard - manhole-Cover is sfuking, needs to be raised · Lakeview Boulevard - sewage water backs up when City gets a hard rain · Lakeview Boulevard - short power outages at least monthly -Yl ~ i . . b). Infrastructure deficiencies - elsewhere in City · Federal Highway, south of Linton on the east side all the way to Boca - any plan for development? · Safe Bikepaths throughout the City . Pedestrian friendly street crossing . Concern about yellow drinking water · Better signs for parking -time limits . Eliminate 2 hour parking in residential . Progressive street lighting ... " '; ! j Table 10 ( uestion 4) a). Infrastructure deficiencies - business/neighborhood · Street lighting -:-Seac.rest NeighbqrhoQ(!,ou . Water/sewer and paving Lone Pine Road . Need signal at Davis and Lake Ida' Road during school hours (busing) b). Infrastructure deficiencies - elsewhere in City · Underground Power throughout City . Speeding on Lake Ida Road - need flashing lights for school zone 10 5. Provide suggestions for improving or expanding City programs and services (S minutes) Table 1 estion 5 . Improve Jazz on the Avenue - More "Jazz" in Jazz on the Avenue .. Replace barricades with officers . More recreations programs geared to ages 18-25 . More diverse entertainment at Art and Jazz on the Avenue to attract urban youth . More events. from October to January . Promote the fact that we have not had any hurricanes . . . Table 5 uestion 5 . Community Advocate (review by community person) . Teach kids about the Delray Beach website through. the school system . Encourage businesses to recycle . City review it's policies on homelessness and identify role and resources on this issue . Ethics review board for public officials . Police program on gun control Table 7 uestion 5 . Many Programs in place, but need better marketing effort and feedback mechanisms . Evaluation Table 9 uestion 5 . Add Code Enforcement Officers and speed up process for getting code violations taken care of . More xeriscape and lower maintenance plants - would require less manpower. Quit using nails to hang lights on Royal Palms Table 2 estion 5 . Have City encourage developers to put up attractive/decorative fencing around projects . Beautify with landscaping . Hiring additional staff for certain departments . Offer more intern positions . All government construction - LEEDS certification . Administration/financial support for active non- profits Table 4 uestion 5 . Encourage City boards and staff to be supportive of creative and innovative ideas . No personal views/preferences of City staff/management overriding suggestions/views of citizens . Annual focus meetings of allooard members and Planning and Zoning staff to review City goals and plans set forth by the citizenry . Successive boards should approve based on merits not previous boards approval Table 6 uestion 5 . Expand neighborhood community centers . Community PolicinglBikes . Crime Watch signs taken down - Seacrest Area . Get more people involved . Take meetings (City Commission and Planning and Zoning) to diverse neighborhoodS . . . . '., 1 .7 II l i___