02-78 ORDINANCE NO. 2-78
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
DELRAY BEACH .ESTABLISHING A POLICY FOR THE PAY-
MENTS OF REASONABLE TRAVEL EXPENDITURES INCURRED
BY AUTHORIZED PERSONS TRAVELING ON BEHALF OF THE
CITY AND PROVIDING A PROCEDURE FOR THE ADVANCE-
MENT AND/OR REIMBURSEMENT OF TRAVEL EXPENSES;
PROVIDING A SAVING CLAUSE; PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City Council has determined that the amounts and
procedures set forth in Florida Statute 112.061 are inadequate and
inappropriate for the City of Delray Beach in light of current traveling
conditions to satisfactorily reimburse those persons traveling on behalf
of the City; and,
WHEREAS, the City Council desires to establish a policy by ordi-
nance under which the City will reimburse those persons traveling on behalf
of the City their reasonable expenses incurred in such travel; and
WHEREAS, the Attorney General of the State of Florida in AGO
074-18 dated January 14, 1974, has indicated that municipalities may adopt
ordinances applicable to persons traveling on behalf of the City in sub-
stitution of the State Statutory provisions contained in Florida Statute
112.061,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
DELRAY BEACH, AS FOLLOWS:
Section 1. That the provisions of this ordinan~e~ are intended to be
in complete substitution of the provisions in Florida Statute 112.061 or
any successor to such statute.
(a) The City of Delray Beach will pay the reasonable travel
expenses of City Council Members (including the Mayor), officers, employees,
board members and committee members incurred in connection with authorized
City travel. Mileage, however, for use of one's own automobile or other
vehicle, when such use is on behalf of the City and has been authorized,
will be paid at the rate authorized by the City Manager.
(b) Persons authorized for City travel may obtain an
advancement of funds for use in their trip upon written approval of their
department head ( if applicable) and the City Manager. When the trip has
been concluded,the traveler will file with the City Manager a signed
statement setting, forth the reasonable expenses incurred for which City
payment is sought. Any difference between the amount advanced and the
reasonable expenses shall either be returned to the City or reimbursed to
the traveler, whichever is appropriate under the circumstances.
(c) If no advancement was obtained, the traveler shall, when'
the trip has been concluded, file with the City Manager a signed statement
setting forth the reasonable expenses incurred for which City payment is
sought. The reasonable expenses incurred will then be reimbursed by the City
to the traveler. A signed expense form must be filed after completion of
the trip whether an advance has been received or not.
(d) The City Administration may require proof that
expenditures were actually incurred, the nature of those expenditures,
and the relation to the authorized trip. If adequate proof relating to
any one or all of the foregoing categories is not submitted, reimburse-
ment of such expenses shall not be made. After processing, the expense
forms are to be filed with the Finance Department.
Section 2. That should any section or provision of this
ordinance or any portion thereof, any paragraph, sentence, or word be
declared by a Court of competent jurisdiction to be invalid, such decision
shall not affect the validity of the remainder hereof as a whole or part
thereof other than the part declared to be invalid.
Section 3. That this ordinance shall become effective ten days
i~after passage on second and final reading.
PASSED AND ADOPTED in regular session on second and final reading
on this the 13th day of February , 1978.
iATTEST:
First Reading January 23, 1978
Second ReadingFebruary 13, 1978
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