Loading...
May 14, 2019 City Commission Workshop Meeting Minutes FinalTuesday, May 14, 2019 3:30 PM City of Delray Beach 100 NW 1st Avenue - Delray Beach, Florida 33444 Phone: (561) 243-7000 - Fax: (561) 243-3774 www.mydelraybeach.com Delray Beach City Hall City Commission Mayor Shelly Petrolia Vice Mayor Shirley Ervin Johnson Deputy Vice Mayor Bill Bathurst Commissioner Adam Frankel Commissioner Ryan Boylston Minutes - Final Workshop Meeting at 3:30 p.m. May 14, 2019City Commission Minutes - Final Pursuant to Section 3.12 of the Charter of the City of Delray Beach, the Mayor has instructed me to announce a Workshop Meeting of the City Commission to be held for the following purposes: Mayor Petrolia called the Workshop Meeting to order at 4:00 p.m. The roll call was taken by the City Clerk. The following were in attendance: Mayor Shelly Petrolia Vice Mayor Shirley Ervin Johnson Deputy Vice Mayor Bill Bathurst Commissioner Adam Frankel Commissioner Ryan Boylston Others present were: Neal de Jesus, Interim City Manager Lynn Gelin, City Attorney Katerri Johnson, City Clerk WS.1.19-536 CIP Projects Budget Presentation Recommendation:Presentation Only. Sponsors:Public Works Department Indexes:Capital Improvement Projects - City Wide Agenda Cover Report FINAL CIP Presentation 051319 (003).1 FINAL CIP -Top 8 Projects + Funding Revised 05.13.19 Water Sewer Pipe Projects - Lengths Diameters Attachments: Interim City Manager de Jesus stated at the City Commission Annual Strategic Planning Workshop Meeting, staff discussed these CIP Projects at length and staff agreed to identify the best ways to accomplish those projects as well as identify the most appropriate funding source for each of those projects. Interim City Manager de Jesus gave a brief slide presentation that will identify those projects collectively at the City Commission Annual Strategic Planning Workshop Meeting. Interim City Manager de Jesus reviewed the top eight priority projects for fiscal year 2019/2020 and stated at the direction of the City Commission, the City Center and the Water Treatment Plan could be diverted until the following year. He pointed out that within the top eight projects, most of them have multiple projects within them and those multiple projects came out with discussions with staff and the engineers on the most practical way Page 1City of Delray Beach Printed on 6/5/2019 May 14, 2019City Commission Minutes - Final to design and construct those projects in mulitple phases that made sense from an engineering perspective and not from a convenient or practical perspective. Missie Barletto, Assistant Public Works Director, stated Palm Beach County has a plan in 2025 to do a mill and resurface on Congress Avenue and noted it is just a maintenance project. Ms. Barletto stated the work will be in the right-of-way and on the heavily traveled roadways however, they try to do most of the work at night as much as possible. Interim City Manager de Jesus gave a brief overview of the Water & Sewer Improvements and explained that this project will be broken up into two phases of construction and he also reviewed the funding sources. A brief discussion between Interim City Manager de Jesus and Mayor Petrolia followed. Interim City Manager de Jesus reviewed the Water & Sewer Improvements and stated the Thomas Street Pump Station (T11) was a project that staff did not anticipate that will come out of general construction and reserves to get the project completed. The City has spent $125,000.00 to date on that project (emergency repairs, pump rental, staff costs) to keep the pump running. Interim City Manager de Jesus stated there are multiple funding sources that staff identified with various restrictions placed upon them based on what the loan was made for or what qualifies to be spent under that. Staff believes with the new motor and refurbished pump, that it should be up and running temporarily in June. Interim City Manager de Jesus stated with the mid-term improvements, it will be $6 million after the temporary system is put in place. A brief discussion by the City Commission followed. Interim City Manager de Jesus stated whenever the City has projects that are going to change in phase and scope, become in scope and become a construction site, will be the responsibility of the marketing firm to communicate on the City's behalf everything that has to be communicated to the affected area. For the benefit of the public, Vice Mayor Johnson inquired about the exact location of Fire Station #113. Interim City Manager de Jesus stated the current location of the old fire station on Linton Boulevard and 4th has been temporarily housed in a trailer located in Miller Park. Vice Mayor Johnson expressed concern that the City Center has been taken off the priority list. Commissioner Boylston inquired about the $25 million for Pompey Park for Page 2City of Delray Beach Printed on 6/5/2019 May 14, 2019City Commission Minutes - Final 2021. Caryn Gardner-Young, Assistant City Manager, stated in discussions with the Community Redevelopment Agency (CRA), that the City obtain a bond or a loan, and then the CRA would be willing to pay the interest. Commissioner Boylston expressed concern that this should be in the unfunded category. Interim City Manager de Jesus stated he does not feel that anyone anticipated that during this design phase. Interim City Manager de Jesus stated we have to look at the City's entire position financially in terms of debt versus revenue. In fiscal year 2021, staff has to re-examine the City's financial position to determine whether that gets to partial infrastructure surtax. He stated one of the advantages of bringing the financial advisor into these dicussions is he can tell the City the best fiscally responsible way to get there and noted the bond dollars that have not been expended, the City has moved into projects to start spending. Mayor Petrolia stated there were comments made at a CRA meeting about speaking with the Mayor of the County to find out if there is grant funding as well. Interim City Manager de Jesus stated this is what the balance would be once the design phase is complete; that would be the construction phase. He stated it is not likely that this park would be complete in one fiscal year and this could be spread out over a period of two or three fiscal years and explained that staff is working hard to streamline the process with respect to the City procedures and procurement to help expedite projects moving forward. Commissioner Boylston inquired about the General Obligation (GO) Bond topic. Interim City Manager de Jesus stated the City Commission can have further discussions regarding the appropriate funding source at the Capital Improvement Plan (CIP) Budget Workshop and following that will be the Budget Workshop. A brief discussion by the City Commission ensued. There being no further business to discuss, Mayor Petrolia adjourned the Workshop Meeting at 5:04 p.m. Page 3City of Delray Beach Printed on 6/5/2019 City,.Zler\< AYOR The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the May 14, 2019 Workshop Meeting, which Minutes were formally approved and adopted by the City Commission on June 4, 2019. CityClerk NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval which may involve some amendments, additions or deletions as set forth above.