03-30-2017 City Commission Organizational & Regular Minutes FINALThursday, March 30, 2017
6:00 PM
City of Delray Beach
100 NW 1st Avenue - Delray Beach, Florida 33444
Phone: (561) 243-7000 - Fax: (561) 243-3774
www.mydelraybeach.com
Delray Beach City Hall
City Commission
Mayor Cary Glickstein
Vice Mayor Jim Chard
Deputy Vice Mayor Shirley Ervin Johnson
Commissioner Shelly Petrolia
Commissioner Mitchell Katz
Minutes - Final
Organizational Meeting/Regular Meeting at 6:00 PM
March 30, 2017City Commission Minutes - Final
ORGANIZATIONAL MEETING
Mayor Cary Glickstein, Vice-Mayor James Chard, Deputy Vice Mayor Shirley Ervin
Johnson, Commissioner Shelly Petrolia, and Commissioner Mitchell Katz
Present:5 -
1.17-306 Call to Order / Commission Roll Call
Sponsors:City Clerk Department
2.17-311 Pledge of Allegiance to the Flag
Sponsors:City Clerk Department
3.17-312 Oath of Office administered to Newly-Elected City Commission Members:
A. Commissioner James R. Chard
B. Commissioner Shirley Ervin Johnson
Sponsors:City Clerk Department
Commissioner Johnson thanked her husband for his support, family and
friends. She commented on unity.
Commissioner Chard thanked the voters, friends and he discussed the
increase in voter turnout.
Commissioner Petrolia and Commissioner Katz commented.
4.17-313 Roll Call Newly Sworn-in Commission
Sponsors:City Clerk Department
The Organizational / Regular Meeting of the City Commission of the City of
Delray Beach, Florida was called to order by Mayor Cary Glickstein in the
Commission Chambers at City Hall at 6:00 p.m. on Thursday, March 30,
2017.
Roll call showed
Commissioner Shelly Petrolia
Vice Mayor James Chard
Deputy Vice Mayor Shirley Ervin Johnson
Commissioner Mitchell Katz
Mayor Cary D. Glickstein
Absent:
Also present were:
Neal de Jesus, Interim City Manager
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March 30, 2017City Commission Minutes - Final
R. Max Lohman, City Attorney
Kimberly Wynn, Acting City Clerk
5.17-314 Selection of Vice-Mayor (for the term March 30, 2017 through March 29,
2018)
Sponsors:City Clerk Department
Mayor Glickstein passed the gavel and moved to appoint Commissioner
Jim Chard as Vice-Mayor of the City of Delray Beach for the term March
30, 2017 through March 28, 2018.
approved
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
6.17-315 Selection of Deputy Vice-Mayor (for the term March 30, 2017 through
March 29, 2018)
Sponsors:City Clerk Department
Commissioner Chard moved to appoint Commissioner Johnson as Deputy
Vice-Mayor of the City of Delray Beach for the term March 30, 2017
through March 28, 2018.
approved
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
7.17-310 REVIEW AND ACCEPTANCE OF REGULARLY SCHEDULED CITY
COMMISSION MEETING DATES FOR THE PERIOD OF APRIL 2017
THROUGH MARCH 2018
Recommendation:Motion to Approve the regularly scheduled City Commisson Meeting dates
for the period of April 2017 through March 2018.
Sponsors:City Clerk Department
Agenda Prep and City Commission Meeting Dates 2017-2018
April 2017 - March 2018 Calendar
Attachments:
Commission discussion ensued regarding the meeting dates. It was the
consensus of the Commission to cancel the April 11, 2017 workshop
meeting because of Passover.
The Commissioners also requested to bypass the workshop meeting that
was scheduled on July 11, 2017. Vice Mayor Chard stated that workshops
are important and that he did not support eliminating a workshop meeting.
Mr. Lohman requested that the meeting scheduled on September 7, 2017,
be moved to Wednesday, September 6, 2017 because of a conflict with
his schedule.
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March 30, 2017City Commission Minutes - Final
Mayor Glickstein called for a motion, seeing none he passed the gavel.
approved as amended
Yes:Mayor Glickstein, Deputy Vice Mayor Ervin Johnson, Commissioner Petrolia, and
Commissioner Katz
4 -
No:Vice-Mayor Chard1 -
8.17-308 ESTABLISH A DATE FOR THE 2018 GOAL SETTING SESSION
Recommendation:Provide direction regarding scheduling a date for Commission Goal
Setting for 2018.
Discussion ensued regarding the Goal Setting Session. Mr. de Jesus
asked that the goal setting meetings be held in several sessions to make
them more productive meetings. He suggested to have Senior Staff to
provide updates at a Regular meeting periodically based on what
feedback is being requested then take directive from the meeting.
Vice Mayor Chard advised that a lot of staff time was expended with the
presentations which left minimal time for the Commission to exchange
ideas. He discussed the format of the meetings and if meetings were held
on serial bases, little time would be left to prioritize.
Deputy Vice Mayor Johnson advised that she looked forward to the goal
setting. Mayor Glickstein advised he is not against the meeting but that he
was against the format. Mayor Glickstein suggested a three (3) day
time-span to do the goal setting meetings instead of one day.
The Commission discussed the goal setting meeting be held during the
week of May 9th.The second meeting would be held during the last week of
May when there would be no Regular meeting. Mr. Chard questioned if this
meeting should coincide with wht budget cycle.
Mr. de Jesus requested that this be brought back to staff to provide input to
schedule these sessions. He also clarified the format that the
Commissioners requested to have for these sessions.
It was the consensus of the Commission that Mr. de Jesus bring this back
to Commission after he provided dates and a format to be used.
9.17-301 REVIEW AND ADOPTION OF RULES OF PROCEDURE-DELRAY
BEACH CITY COMMISSION (LOCAL RULES)
Recommendation:Motion to Approve and Adopt the Rules of Procedure for the City
Commission
Sponsors:City Attorney Department
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March 30, 2017City Commission Minutes - Final
City Commission Local Rules - Strikethrough Version - March 30
2017
Final - City Commission Local Rules - March 30 2017
Attachments:
Mr. Lohman presented this item. He did a brief overview of the proposed
changes. He stated that the revised rules discussed the format of the
agenda as far as the clean up language and conduct the annual review of
the City Attorney and City Manager. He discussed the proposed changes.
Mr. Lohman advised that in the proposed rules the Commission
Workshops would be held as needed or decided by the Commission. Also,
he stated that there is a change being proposed which would allow Public
Hearings to start at any point during the meeting instead of 7:00 p.m.
Vice Mayor Chard questioned the clarity of Item 4.E. Should public
comments be held on potential items that are quasi. City Attorney advised
of freedom of speech. He discussed the workshops. Mayor Glickstein
advised that workshops are open but would like to have the flexibility of
scheduling workshops.
Commissioner Katz advised that workshops should be held in the
community where the input involved the stakeholders. The workshops in the
current format is antiquated.
Deputy Vice Mayor Johnson asked how would the changes be
disseminated to the public.
Commissioner Petrolia had a concern with the City Manager and City
Attorney annual reviews. She discussed the actions of the past City
Attorney and she felt that it does not have to be publicly handled, but it
should be done annually.
It was the consensus of the Commission to have the annual City Attorney
and City Manager reviews in June. The review would be held privately,
however, the salary review would be public.
Commissioner Katz made a motion to adopt the proposed changes to the
Local Rules and Procedures as discussed; seconded by Vice Mayor
Chard. Upon roll call the Commission voted as follows: Mayor Glickstein -
Yes; Commissioner Petrolia - Yes; Vice Mayor Chard - Yes; Commissioner
Katz - Yes; Deputy Vice Mayor Johnson - Yes.
approved
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
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March 30, 2017City Commission Minutes - Final
10.17-302 AMENDMENT TO THE RULES AND PROCEDURES FOR
QUASI-JUDICIAL HEARINGS
Recommendation:Motion to Approve the amended Rules and Procedures for Quasi Judicial
Hearings.
Sponsors:City Attorney Department and Inglese
Quasi-Judicial Hearing Introduction
City of Delray Beach Procedures for Quasi-Judicial Hearings -
Updated march 30 2017
Attachments:
Mr. Lohman discussed this item. He talked about the proposed changes to
the Quasi- Judicial Hearing. He changed the procedure where the
applicant would present their case first, then staff.
There being no further business, Mayor Glickstein adjourned the annual
Organization Meeting at 6:52 p.m..
At this time Mayor Glickstein called a recess to the meeting at 6:53 p.m.
Mayor Glickstein reconvened the meeting at 6:54 p.m.
approved
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
REGULAR MEETING
The Regular Meeting of the City Commission of the City of Delray Beach,
Florida was called to order by Mayor Cary Glickstein in the Commission
Chambers at City Hall at 6:55 p.m. on Thursday, March 30, 2017.
1. ROLL CALL
Roll call showed:
Commissioner Shelly Petrolia
Vice Mayor James Chard
Commissioner Mitchell Katz
Deputy Vice Mayor Shirley Ervin Johnson
Mayor Cary D. Glickstein
Absent:
None
Also present were:
Neal de Jesus, Interim City Manager
R. Max Lohman, City Attorney
Kimberly Wynn, Acting City Clerk
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March 30, 2017City Commission Minutes - Final
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. AGENDA APPROVAL
Mr. Max Lohman, City Attorney, requested that items 8.A., Ordinance No.
05-17: To Individually Designate “The Clint Moore House” At 1420 North
Swinton Avenue on the Local Register of Historic Places; 8.B., Ordinance
No. 10-17: Amending Chapter 118, “Solicitors and Peddlers and
Distribution of Handbills”; and Item 8.C., Ordinance No. 11-17: Amending
Chapter 31, “City Officials and Employees,” Section 31.17,
“Indemnification” be postponed to the April 4, 2017 Regular Meeting.
approved
Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
Yes:5 -
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
4. PRESENTATIONS:
4.A.17-278 PRESENTATION OF SPONSORSHIP TROPHY FOR ATP DELRAY
BEACH OPEN - MARK BARON
Sponsors:City Clerk Department
Mr. John Butler, Executive Director at Match Point, Inc., showed a video of
Delray Open and gave a brief overview of the event. He introduced Ms.
Hall, Director of Sports Marketing, who assisted him as he presented
plaques to the following staff members: Ms. Suzanne Fisher, Director of
Parks and Recreation, Mr. Steven Hynes, Director of Emergency
Management, Mr. Jeffrey Goldman, Chief of Police; Mr. Keith Tomey,
Interim Fire Chief; Mr. Joseph Frantz, Deputy Director of Public Works; Mr.
Al Doctor, Information Technology; Mr. Timothy Stillings, Director of
Planning, Zoning and Building; and Ms. Sharon Painter, CEO at JCD
Sports Group.
Mr. Mark Baron, Tournament Director and President, presented the City of
Delay Beach with a trophy.
5. COMMENTS AND INQUIRIES ON AGENDA AND NON-AGENDA ITEMS FROM THE
PUBLIC- IMMEDIATELY FOLLOWING PRESENTATIONS:
5.A. City Manager's response to prior public comments and inquiries
Mr. de Jesus stated that he had no comments at this time.
At this point Commissioner Katz commented about the PACE Setter
Award. A brief discussion ensued about the award and how the City of
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March 30, 2017City Commission Minutes - Final
Delray Beach ranked with other finalists. It was mentioned that the City of
Delray Beach was the only city in Florida at this point. Florida had other
Counties to participate, but not a City.
5.B. From the Public
1. Ms. Marjorie Waldo congratulated the new Commissioners and gave a
brief update on the status of the Arts Garage and some of the programs
that would be off offered.
2. Ms. Pauline Moody talked about the organizational meeting being to
long. She advised that it was too much information for the new
Commissioners to digest.
3. Marcy Hall advised that Commission was sent a link to support the
LGBT. She talked about the different municipalities where the Ordinance
had been enacted such as Wilton Manor, Riviera Beach and Palm Beach
County.
4. Ms. Alice Finst discussed the Beach Bench Plaque and entered a
handout into record.
5. Veda Shearer, talked about the tennis tournament presentation. She
congratulated the new Commissioners and discussed the preservation and
restoration of Atlantic Avenue. She asked that the beach be opened.
6. Patrick Ross talked about the appreciation for their service.
There being no further discussion, Mayor Glickstein closed the public
comments..
6. CONSENT AGENDA: City Manager Recommends Approval
approved
Mayor Cary Glickstein, Vice-Mayor James Chard, Deputy Vice Mayor Shirley Ervin
Johnson, Commissioner Shelly Petrolia, and Commissioner Mitchell Katz
Present:5 -
6.A.17-300 APPROVAL OF MINUTES
Recommendation:Motion to Approve City Commission Meeting Minutes
Sponsors:City Clerk Department
03-16-17 DRAFT Special Meeting MinutesAttachments:
6.B.17-275 FINAL SUBDIVISION PLAT FOR SEAGLASS COTTAGES ON
ANDREWS AVENUE (104 ANDREWS AVENUE)
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March 30, 2017City Commission Minutes - Final
Recommendation:Motion to Approve and certify the Final Plat for SEAGLASS COTTAGES,
by adopting the findings of fact and law contained in the staff report, and
finding that the request is consistent with the Comprehensive Plan and
meets criteria set forth in Section 2.4.5(J), Section 3.2.3, and Section 3.1.1
of the Land Development Regulations.
Sponsors:Planning & Zoning Department
SEAGLASS COTTAGES PLAT
Seaglass Cottages Plat PZB Staff Report w/Attachments
Seaglass Cottages SPRAB Cover Sheet and Plans
Attachments:
6.C.17-283 ACCEPTANCE OF UTILITY EASEMENT AND AGREEMENT / TKC
CLXXVIII, LLC./ DELRAY SQUARE REDEVELOPMENT
Recommendation:Motion to Accept Utility Easement and Agreement with TKC CLXXVII, LLC
for Delray Square Redevelopment.
Sponsors:Environmental Services Department
Delray Square Blanket Utility Easement partially executed
location map
Attachments:
6.D.17-219 BEST INTEREST RESOLUTION NO. 16-17 FOR WAIVER OF THE CITY
CODE OF ORDINANCES, SECTION 36.02 AND EXTEND THE
AGREEMENT WITH UNIVERSAL BEACH SERVICE CORP. FOR
BEACH CLEANING MAINTENANCE AND BEAUTIFICATION SERVICES
Recommendation:Motion to Approve Best Interest Resolution No. 16-17 for waiver of the City
Code of Ordinances, Section 36.02, Methods of Acquisition, and
retroactively extend the Agreement with Universal Beach Service Corp. for
a one-year period from March 3, 2017 through March 3, 2018 for Beach
Cleaning Maintenance and Beautification services in a not-to-exceed
amount of $79,000.
Sponsors:Parks & Recreation Department
2013-12 Signed Renewal Letter thru 3-3-17
Executed Contract-Bid 2013-12
1 year Extension Request, signed
Amendment No. 2 thru 03-03-18
Res No. 16-17
Attachments:
6.E.17-224 SERVICE AUTHORIZATION NO. 12-19 WITH WANTMAN GROUP, INC.
IN AN AMOUNT NOT-TO-EXCEED $48,918 FOR THE CONSTRUCTION,
ENGINEERING, AND INSPECTION SERVICES (CEI) ASSOCIATED
WITH THE ATLANTIC AVENUE / VENETIAN DRIVE & GLEASON
STREET CROSSWALK IMPROVEMENTS.
Recommendation:Motion to Approve Service Authorization No. 12-19 to Wantman Group, Inc.
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March 30, 2017City Commission Minutes - Final
(WGI) in the amount not-to-exceed $48,918 for the CEI services related to
the Atlantic Avenue / Venetian Drive & Gleason Street Crosswalk
Improvements (Project No. 14-008).
Sponsors:Environmental Services Department
Wantman Group SA 12-19Attachments:
6.F.17-226 SERVICE AUTHORIZATION NO. 12-27 WITH KIMLEY-HORN AND
ASSOCIATES IN THE AMOUNT NOT TO EXCEED $9,900 TO PROVIDE
GEOTECHNICAL & SITE ENGINEERING SERVICES, AND
ELECTRICAL ENGINEERING DESIGN SERVICES FOR THE 100'
ALUMINUM CHRISTMAS TREE
Recommendation:Motion to Approve Service Authorization No. 12-27 with Kimley-Horn and
Associates (KHA) in the amount not to exceed $9,900 for the geotechnical
investigation (if required), site design and electrical engineering design
services for the 100' Christmas Tree (Project No. 17-062).
Sponsors:Environmental Services Department
KHA Foundation Site Preparation and Electrical SA 12-27
OSS Lease Agreement
Zone 1 Tree - 3d
Attachments:
6.G.17-236 SERVICE AUTHORIZATION NO. 12-28 TO BAXTER AND WOODMAN
COMPANY FOR PROFESSIONAL ENGINEERING SERVICES FOR THE
SE 2ND AVENUE DRAINAGE IMPROVEMENTS PROJECT IN AN
AMOUNT NOT TO EXCEED $24,936
Recommendation:Motion to Approve Service Authorization No. 12-28 to Baxter and
Woodman Company d/b/a Mathews Consulting, in an amount
not-to-exceed $24,936 for professional engineering services for SE 2nd
Avenue Drainage Improvements (Project No. 17-042).
Sponsors:Environmental Services Department
Mathews SA 12-28 022817Attachments:
6.H.17-255 SERVICE AUTHORIZATION NO. 12-29 TO KIMLEY-HORN AND
ASSOCIATES, INC. IN THE NOT-TO-EXCEED AMOUNT OF $129,550
FOR ENGINEERING SERVICES FOR RECONSTRUCTION DESIGN
FOR SE 5TH STREET FROM SE 6TH AVENUE TO SE 7TH AVENUE;
SE 7TH AVENUE FROM SE 5TH STREET TO SE 4TH STREET; AND
SE 7TH STREET FROM SE 6TH AVENUE TO STREET END
Recommendation:Motion to approve Service Authorization No. 12-29 in the not-to-exceed
amount of $129,550 for engineering design services related to the
reconstruction of the following streets: SE 5th Street from SE 6th Avenue to
SE 7th Avenue; SE 7th Avenue from SE 5th Street to SE 4th Street; and
SE 7th Street from SE 6th Avenue to Street end.
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March 30, 2017City Commission Minutes - Final
Sponsors:Environmental Services Department
Kimley Horn- Service Authorization 12-29Attachments:
6.I.17-256 SERVICE AUTHORIZATION NO. 12-18 TO WANTMAN GROUP, INC. IN
THE NOT-TO-EXCEED AMOUNT OF $198,052.19 FOR ENGINEERING
SERVICES FOR RECONSTRUCTION DESIGN FOR DAVIS ROAD
FROM POINSETTIA BOULEVARD TO DORSON WAY; POINSETTIA
BOULEVARD FROM DAVIES ROAD TO ROSS DRIVE; AND DORSON
WAY FROM DAVIS ROAD TO DOLPHIN DRIVE (PROJECT NO. 17-004)
Recommendation:Motion to Approve Service Authorization No. 12-18 in the not-to-exceed
amount of $198,052.19 for engineering design services related to the
reconstruction of the following streets: Davis Road from Poinsettia
Boulevard to Dorson Way; Poinsettia Boulevard from Davis Road to Ross
Drive; and Dorson Way from Davis Road to Dolphin Drive (Project No.
17-004).
Sponsors:Environmental Services Department
Wantman Group- Service Authorization 12-18Attachments:
6.J.17-264 AMENDMENT NO. 1 WITH UNITED STATES SERVICE INDUSTRIES,
INC. FOR JANITORIAL SERVICES
Recommendation:Motion to Approve Amendment No. 1 with United States Service Industries,
Inc. in an annual not-to-exceed amount of $250,000 for janitorial services at
City buildings.
Sponsors:Environmental Services Department
Renewal Letter, USSI
USSI Contract
USSI Pricing 3-14-2017
USSI Day Porter Quote
2015-07 Amendment No. 1 USSI (3-20-17)
Attachments:
6.K.17-269 CHANGE ORDER NO.1 WITH FOSTER MARINE CONTRACTORS, INC.
FOR THE SE 2ND STREET AND SE 2ND AVENUE STREETSCAPE
IMPROVEMENTS PROJECT IN THE AMOUNT OF $252,643.50
(DEDUCTIVE CHANGE ORDER)
Recommendation:Motion to Approve Change Order No. 1 with Foster Marine Contractors,
Inc. for the SE 2nd Street and SE 2nd Avenue Streetscape Improvements
Project in the amount of $252,643.50 (Deductive Change Order).
Sponsors:Environmental Services Department
Change Order to Commission
Location Map
Attachments:
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March 30, 2017City Commission Minutes - Final
6.L.17-285 SERVICE AUTHORIZATION NO. 12-20 WITH WANTMAN GROUP, INC.
IN A NOT-TO-EXCEED AMOUNT OF $45,143.00 FOR DESIGN AND
PERMITTING SERVICES FOR THE REPLACEMENT OF THE PAVILION
AT ATLANTIC DUNES PARK
Recommendation:Motion to Approve Service Authorization 12-20 with Wantman Group, Inc.
to provide design and permitting services for the replacement of the
Pavilion at Atlantic Dunes Park.
Sponsors:Environmental Services Department
Atlantic Dunes Pavilion Replacement 11-03-16
Atlantic Dunes signed SA
Attachments:
6.M.17-268 HOUSING REHABILITATION GRANT AWARD TO ONEL
CONSTRUCTION, LLC. FOR 702 NW 1ST STREET IN THE AMOUNT
OF $34,913.95
Recommendation:Motion to Approve a housing rehabilitation grant in the amount of
$34,913.95 to Onel Construction, LLC. for housing rehabilitation for the
property located at 702 NW 1st Street, Delray Beach, FL and authorize the
City Manager to execute the agreement and all ancillary documents.
Sponsors:Community Improvement
Invitation to Quote No. Q2017-02
Q2017-02 Tabsheet
Thaddies John Bid Information Sheet
Contract
Lien Agreement - NS
Lien Agreement - RCMP
Exhibit A Scope of Services - Contractor Bid Proposal
Memorandum of Understanding
Notice To Proceed
Subordination Policy
Warranty Documents
Attachments:
6.N.17-248 HOUSING REHABILITATION GRANT AWARD TO ROI CONSTRUCTION
LLC FOR 124 SW 8th AVENUE IN THE AMOUNT OF $40,090.45
Recommendation:Motion to Approve a housing rehabilitation grant in the amount of
$40,090.45 to ROI Construction, LLC funded under the Community
Development Block Grant (CDBG) Program for the property located at 124
SW 8th Avenue Delray Beach, FL.
Sponsors:Community Improvement
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Bid_2016-132 Owens
2016-132 Bid Tabulation Sheet 1
Contract
Lien Agreement
Exhibit A Scope of Services - Contractor Bid Proposal
Memorandum of Understanding
Notice To Proceed
Subordination Agreement for Closing
Warranty Docs
Attachments:
6.O.17-245 FY16-17 CDBG SUB-RECIPIENT FUNDING AGREEMENT/MILAGRO
FOUNDATION, INC. D/B/A MILAGRO CENTER
Recommendation:Motion to Approve and execute the attached agreement, in order that
funding in the amount of Thirty Thousand Dollars and 00/100 ($30,000) to
Milagro Foundation, Inc. dba Milagro Center may proceed in accordance
with the Commission approved Action Plan for fiscal year 2016-2017.
Sponsors:Community Improvement
Milagro Center 2016-2017 Partially Executed Agreement
Attachment D Project Budget
Attachment E FY16-17 Grantee Performance Report
Attachments:
6.P.17-292 REJECT ALL BIDS FOR ITB 2017-008, NEIGHBORHOOD SERVICES
DEPARTMENT HOUSING REHABILITATION PROGRAM 16-523
Recommendation:Motion to Reject all bids received in response to ITB 2017-008 for
Neighborhood Services Department Housing Rehabilitation Program
16-523
Sponsors:Purchasing Department and Webb
6.Q.17-240 INTERLOCAL AGREEMENT WITH THE PALM BEACH COUNTY
SCHOOL DISTRICT FOR SCHOOL COORDINATED PLANNING
Recommendation:Motion to Authorize the Interim City Manager to sign and execute the
Interlocal Agreement (Exhibit A Participation Agreement) with Palm Beach
County School District to participate in the County's School Concurrency
system.
Sponsors:Planning & Zoning Department
EXHIBIT A Participation Agreement
ILA.SDPBC.Approved on Aug 19 2015
Attachments:
6.R.17-227 APPROVAL TO ACCEPT A 2017 EMS GRANT THROUGH PALM
BEACH COUNTY FOR THE PURCHASE OF A HAL S3000 TRAINING
MANIKIN FOR FIRE-RESCUE
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March 30, 2017City Commission Minutes - Final
Recommendation:Motion to Approve the acceptance of the 2017 EMS Grant through Palm
Beach County in the amount of $25,000 and approval of a sole source
purchase award to Gaumard Scientific Company, Inc. in the not-to-exceed
amount of $25,000.
Sponsors:Fire Rescue Department
Gaumard Quotation
Gaumard Sole Source
Gaumard Agreement
Gaumard Product Information
Guamard Sales Terms
Manikin Functionality
Attachments:
6.S.17-232 APPROVAL TO ACCEPT A DOMESTIC PREPAREDNESS GRANT
FROM THE STATE HOMELAND SECURITY GRANT PROGRAM
Recommendation:Motion to Approve acceptance of the FY 2016 Domestic Preparedness
Grant (Federal Grant # EMW-2016-SS-00092-S01) in the amount of
$52,722 from the State Homeland Security Grant Program for the
Fire-Rescue Department.
Sponsors:Fire Rescue Department
Domestic Preparednes Grant AgreementAttachments:
6.T.17-284 RESOLUTION NO. 22-17
Recommendation:Motion to Approve Resolution No. 22-17 authorizing the City to participate
in the Lake Okeechobee Regional Compact.
Sponsors:City Attorney Department
Resolution No. 22-17 Support of Lake OkeechobeeAttachments:
6.U.17-291 RESOLUTION NO. 21-17
Recommendation:Motion to Approve Resolution No. 21-17 asserting opposition to HB 17
and SB 1158.
Sponsors:City Attorney Department
Res 21-17 opposing hb 17 and sb 1158
HB 17
SB 1158
Attachments:
6.V. PROCLAMATIONS:
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March 30, 2017City Commission Minutes - Final
6.V.1.17-282 PROCLAMATION - AMERICAN RED CROSS MONTH 2017
Sponsors:City Clerk Department
American Red Cross Month 2017Attachments:
6.V.2.17-228 ALL PEOPLE'S DAY 2017 PROCLAMATION
Sponsors:City Clerk Department
Delray All People's Day Proclamation 2017Attachments:
6.V.3.17-267 WATER CONSERVATION MONTH - APRIL 2017 - PROCLAMATION
Sponsors:Environmental Services Department
Water Conservation ProclamationAttachments:
6.W.17-271 REPORT OF APPEALABLE LAND USE ITEMS FEBRUARY 13, 2017
THROUGH MARCH 10, 2017
Recommendation:By motion, receive and file this report.
Sponsors:Planning and Zoning Board
Location Map
Classic Teleco Building
Alta Delray Station
10th and 10th Center
111 E. Atlantic Avenue
Hood Distribution
The Grove
Hessler Paint
Autonation Delray Beach
701 SE 1st Street
Attachments:
6.X. AWARD OF BIDS AND CONTRACTS:
6.X.1 17-198 AWARD OF A PURCHASE AGREEMENT TO BENNETT FIRE
PRODUCTS COMPANY, INC. FOR PURCHASE OF FIREFIGHTER
BUNKER GEAR
Recommendation:Motion to Award a purchase agreement to Bennett Fire Products
Company, Inc. for firefighter protective gear in the annual not-to-exceed
amount of $100,000.
Sponsors:Fire Rescue Department
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MES, Non-Responsible Letter
Letter Non Responsive Kedyrolo LLC
Letter - Non Responsive SOS
Addendum 1
2017-007 ITB Bunker Gear (R2)
Memorandum Award Recommendation Approval
Bennett Fire ITB#2017-007
Bunker Gear Agreement, PO Award
Tabulation for Bid ITB No. 2017-007
Attachments:
6.X.2.17-234 AWARD OF A PURCHASE ORDER TO TORRES ELECTRICAL
SUPPLY COMPANY, INC. FOR PURCHASE OF DECORATIVE LIGHTS
(PROJECT NO. 17-006)
Recommendation:Motion to Award a purchase order to Torres Electrical Supply Company,
Inc. for the purchase of decorative lights in the not-to-exceed amount of
$195,000 (Project No. 17-006).
Sponsors:Environmental Services Department
TORRES ELECTRICAL SUPPLY COMPANY, INC.
2017-029 Atlantic Ave Decorative Lights
2017-029 Memorandum Award Approval
2017-029 Bid Tabulation
Attachments:
6.X.3.17-238 AWARD OF AN AGREEMENT TO GREEN TEAM PLUMBING, LLC
D/B/A GREENTEAM SERVICE CORP. FOR PLUMBING MAINTENANCE
AND REPAIR SERVICES
Recommendation:Motion to Award a two-year Agreement to Green Team Plumbing LLC dba
Greenteam Service Corp. for Plumbing Maintenance and Repair Services
in an annual amount not-to-exceed of $75,000.
Sponsors:Environmental Services Department
GreenTeam Service Corp.
RFP No. 2017-019 - Plumbing Service and Repairs, per Addendum
No. 1
Final Scoring Summary, RFP 2017-019
RFP 2017-019 Cost Analysis
Agreement (R1)
Attachments:
6.X.4.17-244 PURCHASE AWARD TO FERGUSON ENTERPRISES, INC. FOR
MATERIALS FOR WATER MAIN IMPROVEMENT PROJECTS: EL
DORADO LANE AND SUNSHINE DRIVE
Recommendation:Motion to Approve a purchase award to Ferguson Enterprises, Inc. in the
amount of $55,000 to provide Materials for Water Main Improvement
Page 15City of Delray Beach Printed on 4/21/2017
March 30, 2017City Commission Minutes - Final
Projects: El Dorado Lane and Sunshine Drive.
Sponsors:Environmental Services Department
ITB 2017-026 - Water Main Improv, El Dorado - Sunshine, per
Addendum No. 1
Memo - Award Recommendation - ITB 2017-026
2017-026 Forms
Additional Forms
Tabulation Sheet
Attachments:
7. REGULAR AGENDA:
7.A. None
8. PUBLIC HEARINGS:
8.A.17-279 ORDINANCE NO. 05-17: TO INDIVIDUALLY DESIGNATE “THE CLINT
MOORE HOUSE” AT 1420 NORTH SWINTON AVENUE ON THE LOCAL
REGISTER OF HISTORIC PLACES (SECOND READING)
To be in compliance with advertisement requirements, this ordinance will
be heard at the next Regular City Commission Meeting.
Sponsors:Planning & Zoning Department
Ordinance 05-17 Clint Moore House Designation
HPB Staff Report 080316
1420 N Swinton Avenue Designation Report
Attachments:
8.B.17-280 ORDINANCE NO. 10-17: AMENDING CHAPTER 118, “SOLICITORS
AND PEDDLERS AND DISTRIBUTION OF HANDBILLS” (SECOND
READING)
To be in compliance with advertisement requirements, this ordinance will
be heard at the next Regular City Commission Meeting.
Sponsors:City Attorney Department
Ord No. 10-17Attachments:
8.C.17-281 ORDINANCE NO. 11-17: AMENDING CHAPTER 31, “CITY OFFICIALS
AND EMPLOYEES,” SECTION 31.17, “INDEMNIFICATION” (SECOND
READING)
To be in compliance with advertisement requirements, this ordinance will
be heard at the next Regular City Commission Meeting.
Sponsors:City Attorney Department
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March 30, 2017City Commission Minutes - Final
Ord No. 11-17 amending IndemnificationAttachments:
9. FIRST READINGS:
9.A. None
10. COMMENTS AND INQUIRIES ON NON-AGENDA ITEMS:
10.A. City Manager
Mr. de Jesus discussed the "fair share" that the Office of the Inspector
General proposed and asked the Mayor and Commissioners to provide
direction on what they considered was a fair share. Commissioner
Petrolia asked what is the figure. Discussion ensued about the funding
of the Office of the Inspector General Office.
Mr. de Jesus stated that he met with representatives of the Caring
Kitchen (CROS Ministries) . He discussed the current state of the
agreement. Commission discussion ensued about this matter. It was
the consensus of the Commission to put this on a future workshop.
Mr. de Jesus advised that he signed an agreement for an outside
Consultant to conduct an audit of the City's Information Technology
infrastructure to ensure there was not a breach. He announced the
resignation of Ms. Tennille Decoste, Director of Human Resources, and
provided her last day of service.
10.B. City Attorney
Mr. Lohman announced a Client/Attorney Session in the First Floor
Conference Room at 4:30 p.m. to discuss the Atlantic Crossings case.
He stated an agreement was forwarded to the Commissioners earlier.
He recommended a second Closed Attorney / Client Session at 5:00
pm on April 4, 2017 to discuss Match Point. He also requested that the
Interim City Manager have the Settlement Agreement and the
addendum associated also add the waivers tentatively be added to the
April 4, 2017 Regular meeting.
Commissioner Katz announced at this time that he would not be in
attendance on Tuesday, April 4, 2017, but, he would leave his
comments with the Attorney.
Mr. Lohman discussed the LGBT ordinance. He advised that he could
draft a resolution or an ordinance. He stated that conversion therapy is
being looked at by the Legislature. He read the ordinance as presented
and discussed "Conversion Therapy" . It was the consensus of the
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March 30, 2017City Commission Minutes - Final
Commission to put this ordinance on the April 18, 2017 meeting
agenda.
approved
Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
Yes:5 -
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
10.C. City Commission
Vice Mayor Chard talked about Economic Development, and how the
task force has lagged since the Congress Avenue Corridor project. The
report has been filed by the task force, however, no milestones had
been set by the Mayor and Commissioners. Commissioner Katz stated
that he adopted the recommendations of the task force. Discussion
ensued about the creating milestones for the City.
Mr. de Jesus advised that staff had made significant progress, but a
project of this magnitude would require more resources than what is
available at this time to make strides without failing in other areas. Vice
Mayor Chard discussed sober homes and the importance of the issue.
He discussed how other cities addressed sober homes. Mr. Lohman
advised that a great deal of work had been done to work with sober
homes. He talked about the new proposed legislation and stated that
an Ordinance would be brought forward in the near future. Further
discussion ensued about sober homes.
Vice Mayor Chard talked about Project Trailblazer and how this can
apply to all homes.
Mr. Lohman asked for patience with sorting this issue out and went into
further discussion.
Mayor Glickstein advised that he would like to see something with this
in the early summer. He discussed the goals of the Commission is to
be methodical and not single out the sober houses.
Vice Mayor Chard talked about the arrests and the collaborative work.
Mr. de Jesus discussed the Level of Service presentations of the Police
and Fire. Commissioner Commissioner Katz talked about the efforts
taken to get of the drug dealers that are infesting the areas.Mr. de
Jesus advised that he could allocate funds from the reserves.
Deputy Vice Mayor Johnson talked about the urgency to address
issues especially being off of the campaign trail. She talked about the
completion of the Atlantic Avenue Corridor and how the community has
been patient. Deputy Vice Mayor Johnson recognized the Acting City
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March 30, 2017City Commission Minutes - Final
Clerk and former City Clerk on a smooth election process.
Commissioner Katz suggested that we take the plaques off of the
benches and put them on the new benches as a compromise. Mr. de
Jesus advised that it was at the will of the Commission that staff would
act.
Mayor Glickstein advised that he needs to see the policy about the
plaques and benches.
Commission discussion continued to ensue regarding the plaques and
benches.
Mr. de Jesus requested clarification about the removal and/or
relocation of the plaques on the bench.
Commissioner Katz discussed an interview he did with the media
regarding the reimbursement of parking spaces. He talked about the
Tri-Party agreement and addendum. He discussed the Community
Redevelopment Agency's (CRA) part in the agreement. Commissioner
Petrolia talked about the additional agreement and asked for the
opinion of the City Attorney. Commissioner Katz then provided a
handout to the Commissoners to be entered into record. Commission
discussion ensued about the Ipic Agreements, the Vehicle Operations
Plan (VOP), the enforcement of clauses and Request for Proposals
(RFP's).
Mayor Glickstein commended the event planner and staff for all of the
their work with the St. Patrick's Day Parade. He recognized several
additional projects and events. He thanked the Beach Property Owners'
Association (BPOA) for keeping the Beach Master Plan alive. He
thanked supporters of the project. He talked about the Police
Department volunteers that celebrated 25 years with their volunteer
program. He talked about the incremental pay taxes and how Palm
Beach Gardens and other cities are bonded through this program.
Mayor Glicksein talked about the City doing a similar program. The
funds would be for Capital Improvement Project (CIP) like roads, alleys
and streets.
Further discussion ensued about the bond program. At this point the
Commission made a motion to move forward with Professional
Services for the bond counsel.
Mayor Glickstein discussed the beach plan and parking limitations
during construction.
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March 30, 2017City Commission Minutes - Final
Mayor Glickstein commented that the General Employees Retirement
Board barely had a quorum because the new appointee was a no
show. He stated that he wanted clarification on the composition of this
board at the next meeting, so that it can be addressed if a nomination
for appointment had to be made.
He discussed House Bill No. 17 being denounced and requested that
other legislation be reviewed. He requested the resolutions be placed
on an upcoming agenda.
It was the consensus of the Commission to put the pedicabs on a
workshop agenda.
Commissioner Katz stated that he would be in Tallahassee on April 13,
2017.
approved
Yes:Mayor Glickstein, Vice-Mayor Chard, Deputy Vice Mayor Ervin Johnson,
Commissioner Petrolia, and Commissioner Katz
5 -
There being no further business, Mayor Glickstein adjourned the meeting at 9:39 p.m.
Page 20City of Delray Beach Printed on 4/21/2017