October 18, 2016 Regular Meeting Minutes - DraftTuesday, October 18, 2016
6:00 PM
City of Delray Beach
100 NW 1st Avenue - Delray Beach, Florida 33444
Phone: (561) 243-7000 - Fax: (561) 243-3774
www.mydelraybeach.com
Delray Beach City Hall
City Commission
Minutes - Draft
Regular Meeting at 6:00 PM
October 18, 2016City Commission Minutes - Draft
1. ROLL CALL
2. PLEDGE OF ALLEGIANCE TO THE FLAG
3. PRESENTATIONS:
3.A.16-1036 SISTER CITIES' PRESENTATION
Recommendation:The students who participated in the Sister Cities' Program will conduct a
presentation.
Mr. David Schmidt introduced the students who attended the 2016 Youth
Cultural Exchange Trip to Miyazu, Japan. The students conducted a
PowerPoint presentation regarding their trip.
Reverend Tony Durante gave brief comments regarding the trip and
thanked the City Commission and community.
Mayor Glickstein gave comments regarding the trip and the commitment to
the students.
3.B.16-1015 Presenting sergeant terance scott, police officer, with Employee of the
Month for SEPTEMBER 2016.
Sponsors:Human Resources Department
Employee of the Month Nomination FormAttachments:
Tennille Decoste, Human Resources Director, presented a certificate to
Sergeant Terrance Scott. Chief Javaro Sims discussed what Sergeant
Scott did to receive the Employee of the Month for September 2016.
The City Commission provided comments.
4. COMMENTS AND INQUIRIES ON AGENDA AND NON-AGENDA ITEMS FROM THE
PUBLIC- IMMEDIATELY FOLLOWING PRESENTATIONS:
4.A. City Manager's response to prior public comments and inquiries
4.B. From the Public
Public Comments:
Patrick Halliday spoke regarding the Delray Beach Bicycle Club and
discussed giving back to Delray. He discussed the bike/ped position in
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engineering. He asked the City Commission to look into this and ask
questions.
Peter Humanik stated he bought a pet and stated he had a good
experience in town hall. He also thanked Commissioner Jacquet for all of
his years of service and stated he represented those who voted for him
very well. He also discussed residents being on the advisory boards.
5. AGENDA APPROVAL
There were no requested agenda changes.
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
6. CONSENT AGENDA: City Manager Recommends Approval
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
6.A.16-727 CERTIFICATION OF THE FINAL PLAT FOR OCEANVIEW
TOWNHOMES PLAT
Recommendation:Motion to certify the Final Plat for the Oceanview Plat, by adopting the
findings of fact and law contained in the staff report, and finding that the
request is consistent with the Comprehensive Plan and meets criteria set
forth in Land Development Regulations Section 2.4.5(J)(Major
Subdivisions), Section 3.2.3 (Standards for Plat Actions) and Section 3.1.1
(Required Findings).
Sponsors:Planning & Zoning Department
Oceanview Townhomes Plat - PZB Staff Report
Oceanview Townhomes Plat - consent form signed
Attachments:
6.B.16-1010 AMENDMENT TO SERVICE AUTHORIZATION NO. 12-08 WITH
WANTMAN GROUP, INC. FOR THE BLOCK 63 ALLEY PROJECT
Recommendation:Motion to Approve Amendment 12-08.1 to Service Authorization No. 12-08
with the Wantman Group, Inc. in an amount not to exceed $6,405 for
professional design services related to the improvements within the
Community Redevelopment Agency (CRA) associated with the Block 63
Alley Project No. 15-001
Sponsors:Environmental Services Department
Service Authorization No. 12-08
Location Map
Attachments:
6.C.16-956 REVOCABLE LICENSE AGREEMENT - WAVES SURF ACADEMY
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Recommendation:Motion to Approve revocable license agreement between the City of Dleray
Beach and Waves Surfing Academy for a twelve (12) month term at a total
compensation to the City of Delray Beach of $8000, payable in quarterly
installments.
Sponsors:Parks & Recreation Department
WAVES SURF ACADEMY AGREEMENT
WAVES-Digital Brochure
Dates Wave Delray
Attachments:
6.D.16-1016 GRANT APPLICATION AND AWARD/FDOT PEDESTRIAN & BICYCLE
SAFETY
Recommendation:Motion to approve application and acceptance of award from the Florida
Department of Transportation (FDOT) in the amount not to exceed
$35,000.00 for the pedestrian and bicycle safety education and
enforcement program.
Sponsors:Police Department
Letter of Agreement and Contract Bicycle and Pedestrian SafetyAttachments:
6.E.16-984 APPROVAL OF ASSIGNMENT AND ASSUMPTION CONTRACT
BETWEEN MATHEWS CONSULTING, INC. AND BAXTER &
WOODMAN, INC.
Recommendation:Motion to Approve an Assignment and Assumption Agreement from
Mathews Consulting, Inc. and Baxter & Woodman, Inc. for consulting
services.
Sponsors:Purchasing Department
Mathews Consulting Agreement, 2012 Engineering RFQ
Executed Assignment and Assumption Agreement between Mathews
and Baxter & Woodman
Signed Corp Cert
Attachments:
6.F.16-994 APPROVAL OF AN ASSIGNMENT AND ASSUMPTION AGREEMENT
FOR CORPORATE COACHES, INC. AND ACADEMY BUS LLC
Recommendation:Motion to Approve an Assignment and Assumption Agreement from
Corporate Coaches, Inc. to Franmar Leasing LLC and Academy Bus LLC
for bus rental and driver services in an annual amount not-to-exceed
$46,000.
Sponsors:Purchasing Department
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Assignment and Assumption Contract - Corporate Coaches, Inc. and
Academy Bus LLC
Contract
Bid 2015-10 Renewal Letter
Bill-of-Sale-Corporate-Coaches
Academy Presentation Sheet
Attachments:
6.G. PROCLAMATIONS:
6.G.1 None
6.H.16-1020 REPORT OF APPEALABLE LAND USE ITEMS SEPTEMBER 12, 2016
THROUGH SEPTEMBER 16, 2016
Recommendation:By motion, receive and file this report.
Sponsors:Planning and Zoning Board
Location Map
Congress Warehouse - Appealable Report
Congress Warehouse - SPRAB Staff Report
215 MacFarlane - Appealable & SPRAB Staff Report
Sofa District Offices - Appealable & SPRAB Staff Report
Attachments:
6.I. AWARD OF BIDS AND CONTRACTS:
6.I.1. None
7. REGULAR AGENDA:
7.A.16-993 SOFA DISTRICT OFFICES WAIVERS TO THE LOWER AND UPPER
LEVEL FRONT SETBACK REQUIREMENTS ALONG SE 1ST AVENUE
AND SE 1ST STREET (QUASI-JUDICIAL HEARING)
Recommendation:Motion to Approve the waivers to the lower and upper level front setback
requirements along SE 1st Avenue and SE 1st Street.
Sponsors:Planning & Zoning Department
Sofa District Offices - SPRAB Report - 9-14-16
Board Order Lower Level
Board Order Upper Level
Attachments:
Mayor Glickstein read the Quasi-Judicial Hearing rules into the record and
the City Clerk swore in those individuals who wished to speak on this item.
Mayor Glickstein asked the City Commission to disclose their ex-parte
communications. Commissioner Katz stated he spoke with the applicant
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and Jim Knight and made a site visit. Deputy Vice Mayor Jarjura stated
she had a phone conversation with Jim Knight. Commissioner Petrolia,
Vice Mayor Jacquet and Mayor Glickstein stated they had no ex-parte
communications to disclose.
Tim Stillings, Planning, Zoning and Building Director, presented this item.
Joe White, Applicant, discussed the project.
Richard Jones, Architect, stated they concur with Mr. Stillings' narrative
regarding the waiver.
There was no cross-examination or rebuttal from staff or the applicant.
Deputy Vice Mayor Jarjura asked Mr. Stillings to explain why staff was
supporting the waivers.
Mr. Stillings provided the explanation regarding setback, additional footage
and floors.
Discussed ensued regarding streetscape design and sidewalk.
Mayor Glickstein asked questions regarding waivers and sidewalks under
the new code.
Deputy Vice Mayor Jarjura discussed the code and stated she believes the
waivers should be granted based on the code. She stated she will support
the waivers.
Janice Rustin, Interim City Attorney, reviewed the board orders with the City
Commission.
The City Commission approved both waivers.
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
7.B.16-1044
7.B.1 16-1029 FOURTH AMENDMENT TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY AND THE COMMUNITY REDEVELOPMENT
AGENCY PROVIDING FOR FUNDING THE IRRIGATION AND
MAINTENANCE OF LANDSCAPING ASSOCIATED WITH CERTAIN
STREETSCAPE BEAUTIFICATION PROJECTS
Recommendation:Motion to Approve the fourth amendment to the Interlocal Agreement
between the City of Delray Beach and the Community Redevelopment
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Agency providing funding for the irrigation and maintenance of landscaping
associated with certain streetscape beautification projects.
Sponsors:Environmental Services Department
4th Amndmnt ILA Fund Irrig & Mntnc Streetscape Beautif par exec
9-9-16
Attachments:
7.B.2 16-1013 INTERLOCAL AGREEMENT BETWEEN THE CITY AND THE
COMMUNITY REDEVELOPMENT AGENCY FOR FUNDING
CONSTRUCTION AND PROFESSIONAL SERVICES FOR CAPITAL
IMPROVEMENT PROJECTS DURING FY 2016 - 2017
Recommendation:Motion to Approve the Interlocal Agreement between the City of Delray
Beach and the Community Redevelopment Agency providing funding
during Fiscal Year 2016 - 2017 for Capital Improvement Projects.
Sponsors:Environmental Services Department
FY 2016 - 2017 Interlocal AgreementAttachments:
7.B.3 16-989 INTERLOCAL AGREEMENT BETWEEN THE CITY OF DELRAY BEACH
AND THE CRA TO BE A CO-TITLE SPONSOR FOR THE 2017 DELRAY
BEACH OPEN TENNIS TOURNAMENT (ATP CHAMPIONS TOUR & ATP
WORLD TOUR)
Recommendation:Motion to Approve Interlocal Agreement between the City of Delray Beach
and the CRA for the CRA to be a co-title sponsor along with the City of the
2017 Delray Beach Open Tennis Tournament (ATP Champions Tour &
ATP World Tour) at the Municipal Tennis Center for the amount of
$993,780.
Sponsors:Parks & Recreation Department and Fisher
ILA Tennis Tournament 9-22-16 Par Exec (2)Attachments:
DVM Jarjura asked has this been reviewed with outside counsel.
Ms. Rustin stated it had not and provided language for the motion.
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, and Katz4 -
No:Jarjura1 -
7.B.4 16-1012 AWARD OF CONTRACT TO LINE-TEC, INC. IN AN AMOUNT NOT TO
EXCEED $180,000 UTILIZING AN ACTIVE CONTRACT WITH THE CITY
OF BOYNTON BEACH, FOR SERVICES RELATED TO FLUSHING FIRE
HYDRANTS FOR MAINTAINING WATER QUALITY, FOR FISCAL YEAR
2016 - 2017
Recommendation:Motion to Award a contract to Line-Tec, Inc. in an amount not to exceed
$180,000 utilizing an active contract with the City of Boynton Beach, for
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services related to flushing fire hydrants for maintaining water quality, for
fiscal year 2016 - 2017.
Sponsors:Environmental Services Department
Line Tec Quote for Flushing Hydrants
Line-Tec Boynton Bid 2013 -2017
Line Tec Best Pricing Letter 20160930
Attachments:
7.B.5 16-985 APPROVE ENGINEERING SPECIFICATIONS FOR BENCHES,
TRASH/RECYCLING RECEPTACLES, AND BICYCLE RACKS AS THE
CITY STANDARD
Recommendation:Motion to Approve engineering specifications for benches, trash/recycling
receptacles, and bicycle racks as the City Standard.
Sponsors:Environmental Services Department and Kovner
City Standard Benches and Trash/Recycling Receptacles
City Standard Bike Rack Inverted U
City Standard Bike Rack Photo
Attachments:
7.B.6 16-1033 APPROVE A PURCHASE OF BENCHES, TRASH/RECYCLING
RECEPTACLES, AND BIKE RACKS TO RLS LIGHTING, INC. FOR THE
BEACH MASTER PLAN PROJECT IN AN AMOUNT NOT TO EXCEED
$225,000
Recommendation:Motion to Approve a purchase of benches, trash/recycling receptacles, and
bicycle racks to RLS Lighting, Inc. in an amount not to exceed $225,000 for
the Beach Master Plan Project (Project No. 15-008).
Sponsors:Purchasing Department and Webb
RLS Site Furniture_SOLE SOURCE LETTERS (City of Delray Beach)
RLS Site Furniture_Quote
Benches & Trash Receptacles
Bike Rack
Attachments:
7.B.7 16-987 APPROVAL OF RANKING AND AUTHORIZATION TO ENTER INTO
NEGOTIATIONS FOR CITY-WIDE PROJECT MANAGEMENT SERVICES
Recommendation:Motion to Approve ranking of responses for City-wide Project Management
Services and authorize staff to enter into negotiations for a contract.
Sponsors:Purchasing Department
AGREEMENT
2016-111C Committee Eval Scoring Form
Attachments:
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7.B.8 16-990 REQUEST TO CO-SPONSOR 2016 BOYNTON BEACH & DELRAY
BEACH HOLIDAY BOAT PARADE IN THE AMOUNT OF $4,897.75
Recommendation:Motion to Approve co-sponsorship of the 2016 Boynton Beach - Delray
Beach Holiday Boat Parade in the amount of $4,897.75 to be funded from
the City Manager's contingency fund.
Sponsors:Parks & Recreation Department and Fisher
BBDB Holiday Boat Parade Shared Expenses (2)
2015Boynton Beach Boat Parade Cert. Ltrs-MoschetteM
Attachments:
Commissioner Petrolia questioned the benefits to Delray Beach.
Discussion ensued as to why this item was placed on Routine Business
and regarding funds being utilized from contingency. The City Commission
discussed their prior decision regarding funding for special events.
The City Commission asked that another source of funding be identified
rather than contingency.
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
7.B.9 16-1025 ENTERPRISE LICENSING AGREEMENT WITH ESRI FOR
GEOGRAPHIC INFORMATION SYSTEMS (GIS)
Recommendation:Motion to approve the purchase of an Enterprise Licensing Agreement
over a three year period through ESRI, as the city standard for ArcGIS
Software in an amount not to exceed $407,550.00.
Sponsors:IT Department
ESRI Enterprise Licensing AgreementAttachments:
Gwendolyn Spencer presented this item.
Commissioner Petrolia asked Ms. Spencer to show the City Commission
how the city's costs are going down.
Discussion ensued regarding the system, training, costs and the licensing.
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
7.B.10 16-1034 MOTION TO APPROVE THE PURCHASE OF AN ENTERPRISE
ADVANTAGE PROGRAM AGREEMENT OVER A THREE YEAR
PERIOD THROUGH ESRI
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Recommendation:Motion to approve the purchase of an Enterprise Advantage Program
Agreement over a three year period through ESRI.
Sponsors:IT Department
ESRI Enterprise Advantage Program AgreementAttachments:
7.C.16-1026 NOMINATION FOR APPOINTMENT TO THE BOARD OF TRUSTEES
FOR THE POLICE OFFICERS' RETIREMENT SYSTEM
Recommendation:Recommend nomination for appointment for one (1) regular member to
serve on the Board of Trustees for the Police Officers' Retirement System
for a four (4) year term.
Sponsors:City Clerk Department
Exhibit AAttachments:
Vice Mayor Jacquet nominated Barry Feldman.
Discussion ensued regarding Mr. Feldman's background and his email
response back to Commissioner Petrolia.
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
8. PUBLIC HEARINGS:
8.A. None
9. FIRST READINGS:
9.A.16-1021 ORDINANCE NO. 30-16: CITY-INITIATED AMENDMENT TO THE
FUTURE LAND USE MAP FROM TRN (TRANSITIONAL) TO GC
(GENERAL COMMERCIAL) AND REZONING FROM NC
(NEIGHBORHOOD COMMERCIAL) TO GC (GENERAL COMMERCIAL)
FOR THE PROPERTIES LOCATED AT 4591 AND 4561 WEST
ATLANTIC AVENUE. (FIRST READING)
Recommendation:Motion to Approve on First Reading, Ordinance No. 30-16, a City-initiated
Future Land Use Map amendment from TRN to GC and rezoning from NC
to GC for the properties located at 4591 and 4561 West Atlantic Avenue,
by adopting the findings of fact and law contained in the staff report, and
finding that the request is consistent with the Comprehensive Plan and
meets the criteria set forth in Sections 2.4.5(D)(5), 3.1.1 and 3.2.2 of the
Land Development Regulations.
Sponsors:Planning and Zoning Board
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Ordinance No. 30-16
Planning and Zoning Board Staff Report
Planning and Zoning Board Minutes, September 26, 2016
Attachments:
Mr. Stillings presented this item.
Vice Mayor Jacquet stepped away from the dais.
approved
Yes:Mayor Glickstein, Petrolia, Jarjura, and Katz4 -
Absent:Vice-Mayor Jacquet1 -
10. COMMENTS AND INQUIRIES ON NON-AGENDA ITEMS:
10.A. City Manager
Assistant City Manager Ramaglia had no comments.
10.B. City Attorney
Ms. Rustin thanked the City Commission for making an excellent
selection tonight.
10.C. City Commission
Commissioner Petrolia discussed a water main break.
Commissioner Katz discussed the penny sales tax and discussed how
to look up information on the county's website.
Vice Mayor Jacquet stated he was fortunate enough to be invited to
visit Haiti and stated the situation in the southern part of the country is
unexplainable. He discussed other officials he traveled with and gave a
brief recap of his meetings there. He congratulated Chief Neal deJesus
for offering the fire station as a donation drop off site. He discussed
ways to assist Haiti and stated he is planning another trip there in early
December. He thanked the City Commission for the Sister City
relationship and for their leadership.
Mayor Glickstein asked about notices for advisory boards being
advertised in the newspaper. He also discussed parking and no
parking signs. He thanked everyone who helped to organize and
participated in the King Tide event. Mayor Glickstein stated someone
asked him to have the city to ask the Bridge Tenders to advise the
boats to slow down. He commented regarding purchasing and asked
Jeff Snyder to figure out a way to deal with things that come up and
reiterated that the City Commission is not approving events coming out
of the Contingency Fund. He also referenced the Ballard Memo in terms
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of the legislative update and asked if this information is being given to
staff to identify what may be available to the city. Mayor Glickstein
asked what is going on regarding sponsorships. He asked that
someone come in and explain this to the City Commission. Lastly, he
stated the Beach Master Plan came in over budget and asked staff to
explain why.
John Morgan stated the bid had not been value engineered. He stated
staff expects to get results from the bidder regarding costs and stated
they are expecting a decrease in the amount.
Mayor Glickstein asked about the scheduling of the project.
Further discussion ensued regarding rebidding the project and
reviewing the prequalification requirements in the code.
It was the City Commission's direction to wait until after season
regarding the project.
Commissioner Katz asked about the pavilion and the bond regarding
financing. He also commented regarding the meters.
Mayor Glickstein reiterated that the beach master plan project has an
early April date with a 150 day completion. He also commended the
City Commission for their objectivity today.
Commissioner Katz stated he met with Mr. Stillings and Ms. Rustin
today regarding board orders, waivers and appeals. Deputy Vice
Mayor Jarjura stated the process is confusing to boards and applicants,
etc. and stated Mr. Stillings indicated the entire Article II needs to be
rewritten.
7.A.16-993 SOFA DISTRICT OFFICES WAIVERS TO THE LOWER AND UPPER
LEVEL FRONT SETBACK REQUIREMENTS ALONG SE 1ST
AVENUE AND SE 1ST STREET (QUASI-JUDICIAL HEARING)
Recommendation:Motion to Approve the waivers to the lower and upper level front
setback requirements along SE 1st Avenue and SE 1st Street.
Sponsors:Planning & Zoning Department
Sofa District Offices - SPRAB Report - 9-14-16
Board Order Lower Level
Board Order Upper Level
Attachments:
approved
Yes:Mayor Glickstein, Petrolia, Vice-Mayor Jacquet, Jarjura, and Katz5 -
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