2004 ANNUAL STATEWIDE CONFERENCE 2004 Annual Statewide Conference, Delray Beach
VOLUNTEER JOB DESCRIPTIONS
Registration Area
A concierge table should be set up, with two volunteers to man the table during the entire
conference. Usually, this table serves as an information booth about the host city.
Volunteers will be asked various questions, mostly regarding the availability of parking,
directions to events and places to eat and shop.
Bookstore/Gift Shop
Volunteers will staff the Bookstore/Gift Shop. Responsibilities will include working with
money (i.e. cash register, visa machine), assisting customers.
Special Events
Volunteers will be needed to take tickets at the entrance of each event site. They will
also serve as greeters to answer questions regarding parking, directions, program
schedule, etc. The Trust will issue tickets for each and every event during this meeting to
monitor attendance numbers.
Tours
One volunteer will be needed for each tour. Duties will include directing conference
attendees to the correct bus, collecting tour tickets, and accompany the Tour to help keep
the group together(and on time!)
Workshops
Volunteers will be needed to assist the Workshop Chairman. Duties will include
directing conference attendees to the correct meeting rooms, ensure that the room set up
is correct with required AV Equipment, distribute the CEU credit forms, and see that
each workshop runs smoothly.
CCN
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2004 Annual Statewide Conference, Delray Beach
TENTATIVE VOLUNTEER SCHEDULE
L Thursday, May 13,2004
A. Registration: 7:30 AM-4:00 PM
Two volunteers will be needed to staff the concierge table.
B. Bookstore/Gift Shop: 7:30 A.M. -4:30 P.M.
Two volunteers will be needed to staff the gift shop.
C. Workshops (these will occur all day, and volunteers can be assigned to each
seminar)
One volunteer per workshop to assist Workshop Chairman, to collect tickets,
serve as greeters, and help distribute workshop materials, etc.
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D. Tours: 1:00 PM- 5:00 PM
One volunteer per tour to assist in loading passengers, collecting tour tickets and
assisting the Tour Leader(and keeping the people moving so we stay on time!)
E. Opening Reception: 5:30—7:30 PM
Four volunteers to collect tickets for this event, assist Special Events committee,
serve as greeters.
IL Friday,May 14,2004
A. Registration: 7:30 AM-4:00 PM
Two volunteers will be needed to staff the concierge table.
B. Bookstore/Gift Shop: 7:30 A.M. -4:30 P.M.
Two volunteers will be needed to staff the gift shop.
C. Workshops (these will occur all day, and volunteers can be assigned to each
seminar)
One volunteer per workshop to assist Workshop Chairman, to collect tickets,
serve as greeters, and help distribute workshop materials, etc.
D. Annual Meeting Lunch: 11:45 AM—2:00 PM
Two volunteers to collect tickets for this event, assist Special Events committee,
serve as greeters.
E. Tours: 1:00—5:00 PM
One volunteer per tour to assist in loading passengers, collecting tour tickets and
assisting the Tour Leader(and keeping the tour moving so we stay on time!)
F. Awards Ceremony&Reception, 6:00- 10:00 PM
Six volunteers to collect tickets for this event, assist Special Events committee,
serve as greeters.
III. Saturday,May 15,2004
A. Bookstore/Gift Shop: 7:30 A.M. -4:30 P.M.
Two volunteers will be needed to staff the gift shop.
B. Tours: 8:00 -4:30 P.M.
One volunteer per tour to assist in loading passengers, collecting tour tickets and
assisting the Tour Leader.
C. Final Gala Closing Event: 6:00—9:00 P.M.
Four volunteers to collect tickets for this event, assist Special Events committee,
serve as greeters.
The Volunteer Committee will need to coordinate with the Tours Chairman, the Workshop
Chairman and the Special Events Chairman to ensure that all events run smoothly. The chairmen
of these committees may require additional duties for volunteers.
*Note: These times and volunteer numbers are subject to change if this schedule is altered
or if the number of registrants far exceeds current expectations.
Registration Volunteers
Volunteers at the Concierge Table will be responsible for answering questions about Delray
Beach, (i.e. restaurants, parking, shopping, directions etc...)
Thursday, May 13, 2004 Volunteer Name, Address, Email
8:00 - 10:00 A.M.
10:00- 12:00 Noon
12:00 - 2:00 P.M.
Friday, May 14, 2004
8:00- 10:00 A.M.
10:00 - 12:00 Noon
12:00 -2:00 P.M.
Bookstore/Gift Shop Volunteers
Gift Shop Volunteers will be responsible for assisting the Gift Shop Chairman.
Responsibilities include working with money (i.e. cash register,visa machine), assisting
customers.
Thursday, May 13, 2004 Volunteer Name, Address, Email
8:00 -10:00 A.M.
10:00 - 12:00 Noon
12:00 - 2:00 P.M.
2:00 -4:00 P.M.
Friday, May 14 Volunteer Name, Address, Email
8:00-10:00 A.M.
10:00 - 12:00 Noon
12:00 -2:00 P.M.
2:00 -4:00 P.M.
Saturday, May 15 Volunteer Name, Address, Email
8:00-10:00 A.M.
10:00 - 12:00 Noon
12:00 - 2:00 P.M.
2:00 -4:00 P.M.
Workshop Volunteers
Volunteers will be needed to assist the Workshop Chairman.
Duties include directing conference attendees to the correct meeting rooms, collecting workshop
tickets and to see that the workshops run smoothly.
Thursday, May 13, 2004 Volunteer Name, Address, Email
9:00 —10:15 a.m.
Opening Session
10:30 a.m:12:30 p.m.
Selling/Marketing Historic Properties
African American Influences in Architecture
Florida Archaeology
2:00—5:00 p.m.
Preservation`Round the Globe: Caribbean
2:00—3:15 p.m.
Art in Public Places and Historic Districts
Florida Archaeology II
3:30—5:00 p.m.
Building Media Relationships
Historic House Tours
Preservation CAMP: Local Design Review....
Florida Legacies: The History of Tourism
Friday, May 14, 2004 Volunteer Name, Address, Email
8:30 - 11:30
At Your Service
Preservation `Round the Globe: Caribbean
8:45— 10:15
Computers I—GIS
Insuring Historic Properties
10:30— 11:30
Computers II-Past Perfect Software
CRA's and Historic Preservation
2:00—3:30
Building Media Relationships
Preservation `Round the Globe: Mediterranean
2:15—5:15
Conservation Lab
3:45—5:15
Working with Contemporary Architecture
Tours Volunteers
Volunteers will be needed to assist Tours Chairman.
Duties will include directing conference attendees to the correct bus, collecting tour tickets, and
to accompany the Tour to help keep the group together.
Thursday, May 13, 2004 Volunteer Name, Address,
Email
All tours depart from The Colony Hotel
2:00-5:00 p.m.
Jupiter
Worth Avenue
Delray Beach Historic Districts
Delray Beach Walking Tour
Peanut Island (1:00 departure)
Friday, May 14, 2004 Volunteer Name, Address, Email
All tours depart from The Colony Hotel
2:00—5:00
Delray Beach Historic Districts
Delray Beach Walking Tour
Lake Worth/Boynton Beach
Town of Palm Beach/Mar A Lago
Yesteryear Village(1:00 departure)
Saturday, May 15, 2004 Volunteer Name, Address, Email
All tours depart from The Colony Hotel
8:00 a.m.—1:00 p.m.
Bike Tour of Palm Beach
9:00 a.m.—4:00 p.m.
Agriculture Tour
West Palm Beach Historic Districts
Arts and Museums Tour
Boca Raton
Special Events Volunteers
Volunteers will be needed to assist the Special Events Chairman.
Duties include helping load conference attendees on the buses at the hotel, taking up tickets at
each event. They will also serve as greeters to answer questions regarding parking, directions,
program schedule, etc.
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L Opening Reception, 5:30-7:00 p.m.
Morikame Museum
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
I. 2004 Statewide Preservation Awards Ceremony and Awards Reception
at Crest Theatre/ Old School Square, 6:00— 10:00 p.m.
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
I. Final Gala Reception 6:00—9:00 p.m.
Colony Cabana Club
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Volunteer Name/Address/Email:
Annual Statewide Preservation Conference, Delray Beach
May 13-15. 2004
VOLUNTEER FORM
The mission of the Florida Trust for Historic Preservation's mission is to promote the
preservation architectural, historical and archaeological heritage of Florida through property
stewardship, advocacy and education. The Trust's Annual Conference is the largest and most
visible of the organi7ation's educational programs reaching more than 300 preservationists. We
need your participation during this important community project. If you are interested in
volunteering during the conference, please complete this form and return to Bonnie Dearborn, 20
North Swinton Avenue, Dekay Beach, FL 33444, (561)279-1475.
Name:
Address:
City/State/Zip:
Day Phone#: Evening Phone#:
Email Address:
Please credit this organization with my time:
I would like to Volunteer for the following days and times:
Thursday, May 13, Morning Friday, May 14,Morning
Thursday, May 13, Afternoon Friday, May 14, Afternoon
Thursday, May 13,Evening Friday, May 14, Evening
Saturday, May 15, Morning
Saturday, May 15, Afternoon
Saturday, May 15, Evening