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HPB-03-03-03 MINUTES OF THE HISTORIC PRESERVATION BOARD CITY OF DELRAY BEACH DELRAY BEACH, FLORIDA SPECIAL MEETING/PUBLIC HEARING MEETING DATE: March 3, 2003 LOCATION: POMPEY PARK, MEETING ROOM A I. ROLL CALL The meeting was called to order by the Chairperson at 6:05 P.M. Upon roll call it was determined that a quorum was present. MEMBERS PRESENT: Mary Lou Jamison, Gail Lee McDermott, Gloria Elliott, Rhonda Sexton, Jim Keavney, William Branning, Francisco Perez (arrived 6:15) STAFF PRESENT: Wendy Shay, Loretta Heussi OTHERS: Ellen Uguccioni, Janus Research Consultant II. DESIGN GUIDELINES UPDATE Ms. Uguccioni gave an overview of the design guidelines update. The update information is more extensive than the original and will utilize more illustrations for more user friendly access. A glossary had been added that includes LDR references. The appendix includes different agencies and organizations which will be helpful to the public and the Board. Ms. McDermott stated that she was pleased to see that the guidelines were for use by any historic property owner not just those in the districts. She then stated that there was a typo on page 17. She further inquired as to whether St. Paul's Church was individually designated or in the OSSHAD. Ms. Shay stated that it was part of the district. Mr. Branning inquired about whether the e-mail address will be to specific staff or the general department address. Ms. Shay said that it will be the general department e-mail address. Mr. Keavney noted several typos and inquired as to where the Delray name originated. 3/3/03 Ms. Shay stated that many of the original settlers relocated from Michigan and that it was a town in Michigan. She further stated that the historical overview will be more diversified to include information on all of Delray's settlers. Mr. Branning inquired as to whether the Main Street Program should be included. Ms. Shay stated that it could be mentioned, but as there are few historical properties and no designated sites she would prefer not to as the guidelines are not relevant for those properties included in Pineapple Grove Main Street. Ms. Jamison inquired as to when Old School Square was established as a district. Ms. Shay stated that it was established in 1988. Ms. McDermott added that the years should be included on all the district listings. Ms. Shay stated that such information will be included along with the maps when they are added. Ms. Sexton was pleased with the historical overview though she would like the true historic areas highlighted rather than those simply called "historic." Ms. Uguccioni will address that. Mr. Branning noted that the definition of a contributing building should be clarified. Ms. Shay stated that it should be revised to include the date when a building would become contributing and that the definition should also be revised in the LDR. She further stated that both contributing and non- contributing should be clarified. Ms. Jamison inquired as to why the cost of appraisal of an unsafe structure would be covered by the Board. Ms. Shay stated that it was written that way in the ordinance and that the ordinance must be changed to reflect the current process. Ms. McDermott inquired as to whether the local residents have a say when a building is relocated into their area. Ms. Shay stated that the Board represents them in that decision. -2- HPB Minutes 3/3/03 Mr. Keavney pointed out several typos on pages 15, 16, 17, and 20. Ms. Shay requested that the term "interior" be added to the glossary. The Board concurred. Vera Farrington, EPOCH, inquired as to whether St. Paul's Church is within the Old School Square Historic District. She further inquired whether or not the Atlantic Grove development was within the West Settler's Historic District. Ms. Jamison stated that that St. Paul's is in the district. Ms. Shay stated that only the townhouses of the Atlantic Grove project are in the district boundaries. The boundaries will be listed in the district description. Ms. Shay stated that there are International style buildings in Delray Beach though they are not within established historic districts. She further added that if there is terminology that is not understood, that it should be addressed at this time in order to clarify and/or add to the glossary. Ms. McDermott requested clarification between Mediterranean-Revival and Mission-Revival styles. Ms. Uguccioni stated that it is difficult to differentiate between the two but she will do so with illustrations and additional background information. Thuy Shutt inquired as to whether pictures of existing historic buildings could be incorporated to represent the styles. Ms. Jamison stated that Dottie Patterson, City Archivist, should be contacted. Ms. Jamison inquired as to whether or not new materials will be permitted, such as hardiboard. She further stated that with the scarcity of wood and termite infestation, etc. that she thought the Board was going to have to allow new materials to be used. Ms. Shay said that unless it is an economic hardship only in-kind replacement should be supported. Mr. Branning stated that the profiles are not similar and that they should be required to match the same profile that is being replaced regardless of the material. Ms. Jamison felt that it should be on a case by case basis. -3- HPB Minutes 3/3/03 Ms. Shutt stated that in-kind replacement does become a hardship issue. Dan Sloan, resident of the Marina Historic District, expressed his concern about in-kind replacement. Ms. Shay stated that you can differentiate real wood from synthetics such as hardiboard and the original material should be replaced in-kind. Mr. Sloan stated that if there was some type of financial incentive, in-kind replacement could be supported. Mr. Branning suggested that hardiboard should remain as an option. Mr. Perez said that he agreed with Ms. Shay. The Board should promote the retention of original materials but could review alternate requests on a case by case basis. A lengthy discussion ensued regarding the appropriate use of synthetics for replacement of wood. Ms. McDermott requested that hardiboard be separated from the wood siding bullets. The Board collectively determined that fiber cement products be listed (rather than the term hardiboard) as an optional material but not preferred and that all requests for replacements/repairs using such materials be on case-by-case basis, requiring specific action by the Board once they are presented with samples of the material. Ms. Shutt requested that the term "in-kind" be defined. Ms. Sexton inquired if examples of typical window styles could be provided for all architectural styles. Ms. Uguccioni will address that. Ms. Jamison expressed her concern over replacement of roofing materials. Ms. Shay stated that new materials are not appropriate unless historically prevalent in Delray Beach and that repairs should not lead to replacement unless necessary. A discussion ensued regarding replacement of roofing materials. -4- HPB Minutes 3/3/03 Ms. Shay requested that bullets for "recommended" and "not recommended" should be added to the chimney section. Ms. McDermott inquired about the term "party wall." Ms. Uguccioni will change it to "common" wall or "shared" and will add the term to the glossary. Ms. Shay requested that the term single and double hung sash window be added to the glossary as well. Ms. McDermott requested that information regarding pre-WWII designs be included (most frequently either wood single and double hung windows). After the war, awning windows, casement, and jalousie windows were more prevalent in many different materials. The material used should be specified. Ms. Uguccioni noted that it should be clarified. Ms. Sexton requested that review of interior blinds be removed as the Board does not review a building's interior. Ms. Uguccioni concurred. Ms. Shay stated that shutters should be approved on a case by case basis as the Board often approves or even requires the installation of exterior shutters. She further requested illustrations of shutter dogs. Ms. Sexton stated that hurricane shutters should be differentiated from decorative shutters. Ms. Uguccioni will do so. Mr. Branning stated that decorative shutters should be permitted as they are reversible and do not directly affect the structure. The Board suggested that shutters be added when appropriate to the style of the building. Ms. Uguccioni concurred. Mr. Perez requested that it state that shutters should be properly proportioned. Ms. Shay stated that as shutters and awnings are reversible treatments and will not cause irreparable damage, they can be supported in most cases. -5- HPB Minutes 3/3/03 A discussion ensued regarding retrofitting air conditioning units. Ms. Sexton requested that color be specified as part of the review process when considering installation of awnings and that color samples should be presented to the Board upon review. At this time, the Board took a five minute break. Upon returning form the break, Mr. Keavney inquired about whether architectural style should be added when considering new construction in an established area. Ms. Uguccioni felt that that issue was addressed in another section. Ms. Jamison inquired about whether new construction is dictated by the existing styles. Ms. Uguccioni and Ms. Shay stated that new styles may be introduced though they must meet the setbacks, scale, massing, etc. Ms. Jamison suggested that applicants present photos of surrounding homes or businesses to see if the new construction compliments the neighborhood, particularly when proposing businesses near residential properties. Ms. Shutt stated that a cross section may be preferred as many simulated photographs are not always true. Ms. Sexton requested that more information be included which described the review process. Ms. Shay stated that most people who have the design guidelines are aware of the process. Those without it are the ones who need to be further informed. Ms. Elliott recommended that a section be added addressing accessory structures. Ms. Shay agreed that a separate section should be included. Ms. Shay requested that the OSSHAD information regarding conversion be eliminated. The Board concurred. -6- HPB Minutes 3/3/03 Ms. Jamison inquired whether pea rock was appropriate for driveways and whether it was permitted per the LDR. Ms. Shay stated that it was. Ms. Shay reiterated Ms. Sexton's concerns that the signage section needs to be very specific and should aid anyone looking to design a sign as to what is appropriate and what the Board is looking for with respect to size, massing, scale, and design. The Board agreed that sign's should be designed in proportion to the building and taking into consideration design elements found on the building. A discussion ensued regarding signage. Ms. Uguccioni questioned the necessity of the Fire Safety Section. Ms. Shay said that it was good to stress that when fire stairs are necessary that they should be placed on the least obtrusive elevation. Ms. Shay stated that references to ADA should be changed to the FAC (Florida Accessibility Code) as the FAC is more stringent. Further, direction for designing railings should be included. The Board felt that decorative railings should be provided which is appropriate to the style of the building. Screening with landscaping is encouraged. Ms. Uguccioni will address it. Ms. Sexton stated that lighting that can be viewed from the right-of-way should be consistent with the architectural style whereas interior site lighting could be more modern. Ms. Shutt requested that a section address public art. She was particularly concerned about the proposed Cultural Loop and how that could affect the West Settlers Historic District. Ms. Shay and Ms. Uguccioni will look into the issue. Ms. McDermott requested a list of potential fencing materials be included. Ms. Uguccioni will do so. -7- HPB Minutes 3/3/03 Ms. Jamison asked about chain link fence. It was suggested that it be confined to areas out of the view of the right-of-way. She would prefer to see chain link rather than pvc. Ms. Shay asked the Board's view on using vinyl/pvc fencing. Ms. Uguccioni did not agree with the use of vinyl/pvc fencing. Ms. Sexton inquired about whether it could be used as a rear yard fence. The Board supported the use of vinyl/pvc in the rear yard if camouflaged with landscaping and not viewed from the right-of-way. Mr. Branning said that landscaping is important to the district but that it should not be "more rigorous." He recommended that the term be removed. Ms. Uguccioni will do so. Ms. Shay wished to address the question concerning the percentage of landscaping that could block the front of any building. She felt that landscaping should not block more than one bay of the building along the front facade or the architectural features. The Board felt that architectural features should not be blocked by landscaping (specifically trees). Ms. McDermott requested that owners be required to paint the hurricane panel tracks to match the building if it is the most feasible alternative. Ms. Jamison inquired about the next workshop. Ms. Shay said they would try to avoid another meeting if there were limited concerns after the next round of revisions are reviewed. III. ADJOURNMENT There being no further business before the Board, the meeting adjourned at 9:20 P.M. The information provided herein is the Minutes of the meeting of said body for March 3, 2003, which were formally adopted and approved by the Board on August 6, 2003. If the Minutes that you have received are not completed as indicated above, then this means that these are not the Official Minutes. They will become so after review and approval, which may involve some changes. -8- HPB Minutes 3/3/03 ``,�.� c�o AGENDA v• = HISTORIC PRESERVATION �4r 0�P BOARD MEETING CITY OF DELRAY BEACH Meeting Date: March 3, 2003 Type of Meeting: Special Meeting Location: Pompey Park, Conference Room A** Time: 6:00 P.M. The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact Doug Randolph at 243-7127(voice), or 243-7199 (TDD), 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. If a person decides to appeal any decision made by the Historic Preservation Board with respect to any matter considered at this meeting or hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim record of the proceedings is made. Such record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. Two or more City Commissioners may be in attendance. I. CALL TO ORDER II. REVIEW OF HISTORIC PRESERVATION DESIGN GUIDELINES DRAFT Review of a draft for the Historic Preservation Design Guidelines Update prepared by Janus Research, Coral Gables, Florida. III. ADJOURN ,, n ck , k� 'I, , ,-, Vic,. �� Wendy Shay, I 'storic Prese tion Planner POSTED ON: February 21, 2003 ** Denotes New Location SIGN IN ' I � Jlo 1993 2001 Special Historic Preservation Board Meeting Historic Preservation Design Guidelines Of MARCH 3, 2003 PRINT FULL NAME ADDRESS OR ORGANIZATION ITEM 1-.) hy 5 104u 'rna a NAME 3-3-03 ATTEND HISTORIC DESIGN GUIDELINES MARY LOU JAMISON JIM KEAVNEY p GAIL LEE-MCDERMOTT P GLORIA ELLIOTT f RHONDA SEXTON P7)BILL BRANNING FRANCISCO PEREZ-AZUA va o // (LSS7 ' 7. 0L tc4,r'-s-1- )(L 17- - cs ( -`ate`7 /v, c,246Le Zr L fO 2- v A — 38 - T4ji _ it5e) fe.c.„Jv „ed.e,;)z • 3 70 ,,„ejaas'ioe., >d4A-dt) 1,27 v , c3 ,-,c4,7422;70 _ Aore - 7' 4141 „dAm.tt TAT " --ror-J;s6