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HPB-06-23-03 MINUTES OF THE HISTORIC PRESERVATION BOARD CITY OF DELRAY BEACH DELRAY BEACH, FLORIDA SPECIAL MEETING/PUBLIC HEARING MEETING DATE: June 23, 2003 LOCATION: PLANNING & ZONING CONFERENCE ROOM I. ROLL CALL The meeting was called to order by the Chairperson at 6:05 P.M. Upon roll call it was determined that a quorum was present. MEMBERS PRESENT: Mary Lou Jamison, Gail Lee McDermott, Gloria Elliott, Jim Keavney, Francisco Perez-Azua, Bill Branning (arrived at 6:12). STAFF PRESENT: Wendy Shay OTHERS: Ellen Uguccioni, Janus Research Consultant II. DESIGN GUIDELINES UPDATE Ms. Uguccioni gave an overview of the design guideline update with respect to the direction provided at the last review meeting on April 30, 2003. Topics included: the removal of the "Shotgun" style building from the architectural style section, clarification of types of wood siding and roofing materials permitted by the Board, replacement of windows on historic resources, and clarification on continuing design elements on all elevations for new construction. Ms. Elliott requested that the Mission-Revival style house (page 27) be reversed. She further stated that she has access to the picture if needed. Ms. Shay stated that she will continue collecting pictures with the digital camera particularly for additional photos of signs. Mr. Keavney requested that the explanation of siding styles correspond to the descriptions. He further requested an explanation about the qualification of Board members. Ms. Shay will request and confirm the qualifications from the City Clerk's office. Mr. Branning requested that clarification be provided regarding the historic designation process. E Ms. Uguccioni explained her reasoning behind the description. Ms. McDermott requested clarification of the building permit process (page 16). Ms. Uguccioni concurred. Ms. Jamison requested clarification of the COA matrix particularly for paint changes (page 18). Ms. Uguccioni and Ms. Shay stated that the COA Matrix will be edited once more. Ms. Shay also requested that the matrix be relocated to the back of the manual. She further asked that "Site Lighting" and "Storm Panels" be added and that awning approvals be changed to staff review as they are reversible treatments. The Board concurred. The Board collectively recommended that decorative shutters be Board reviewed and approved. Ms. Shay requested that "in-kind" and "new materials" be differentiated in the matrix. Ms. Elliott inquired as to why the "Shotgun" style was being deleted. Ms. Shay stated that the manual was intended for the identification and rehabilitation of existing buildings and not those that no longer exist in the established historic districts. Ms. Shay requested the removal of the awning styles since all the styles listed can be found in the city (page 46). The Board concurred. Ms. Shay requested that each section be separated so that each new section begins at the top of the following page. Ms. Jamison inquired about examples of roofing materials. Ms. Uguccioni will provide examples. Ms. Jamison inquired about the demolition section. Ms. Uguccioni stated that it was relocated per the Board's request. -2- HPB Minutes 6/23/03 r • Ms. Shay requested a revision of the Board's responsibilities with respect to demolition. She requested clarification regarding unsafe structures as the Board has no control over buildings deemed as unsafe to the public. She further added that claims by the applicant that a building is unsound should be supported by a structural engineer's report. Further, denial by the Board can be appealed to the City Commission. Mr. Branning stated that the term "feeling" is still used to describe a building's attributes. Ms. Uguccioni stated that it is a term used by the Federal Government and that it should remain. Ms. Elliott requested clarification regarding the time to submit a written appeal after denial of a designation by the Board. (page 61). Ms. Shay will research whether it is ten working or ten calendar days to appeal. Ms. Uguccioni and Ms. Shay clarified the changes to the demolition section to members of the public present (Ms. Carolyn Patton, Ms. Alieda Riley, and Ms. Joanne Pearl). Mr. Branning asked that the e-mail address for a staff contact be changed to the general e-mail address for Planning and Zoning. Ms. Shay concurred and will forward the address to Ms. Uguccioni. Ms. Shay stated that the formatting for the manual will be spiral bound as was the previous version. III. ADJOURNMENT There being no further business before the Board, the meeting adjourned at 7:00 P.M. The information provided herein is the Minutes of the meeting of said body for June 23, 2003, which were formally adopted and approved by the Board on August 6, 2003. If the Minutes that you have received are not completed as indicated above, then this means that these are not the Official Minutes. They will become so after review and approval, which may involve some changes. -3- HPB Minutes 6/23/03 o4. AGENDA o = HISTORIC PRESERVATION 44r 07' BOARD MEETING CITY OF DELRAY BEACH Meeting Date: June 23, 2003 Type of Meeting: Special Meeting Location: Planning & Zoning Conference Room** Time: 6:00 P.M. The City shall furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Please contact Doug Randolph at 243-7127(voice), or 243-7199(TDD), 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. If a person decides to appeal any decision made by the Historic Preservation Board with respect to any matter considered at this meeting or hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim record of the proceedings is made. Such record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. Two or more City Commissioners may be in attendance. I. CALL TO ORDER II. REVIEW HISTORIC PRESERVATION DESIGN GUIDELINES DRAFT Review of the Historic Preservation Design Guidelines Draft by the Historic Preservation Board and a representative from Janus Research. III. ADJOURN Wendy Shay, I=itoric Preservation Planner POSTED ON: June 19, 2003 ** Denotes New Location