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HPB 03-15-1995 • Of,:LRAtt BEACH ksiftg • Att America C1tY 1 ' AGENDA HISTORIC PRESERVATION BOARD MEETING 93 CITY OF DELRAY BEACH Meeting Date: March 15 , 1995 Type of Meeting: Regular Meeting Location: First Floor Conference Room Time: 6 : 00 P.M. If a person decides to appeal any decision made by the Historic Preservation Board with respect to any matter considered at this meeting or hearing, such persons will need a record of these proceedings, and for this purpose such persons may need to ensure that a verbatim record of the proceedings is made. Such record includes the testimony and evidence upon which the appeal is to be based. The City does not provide or prepare such record. Pursuant to F.S . 286 . 0105 . I . CALL TO ORDER II . APPROVAL OF MINUTES : March 1, 1995 III . CERTIFICATES OF APPROPRIATENESS : A. COA 8-245 15 N.W. 1st A ue, Old School Square Historic District . Michael Weiner, Authorized Agent. Demolition of a contributing single family residence and a non-contributing garage. B. COA 8-224-A, Continuation. Panache Christmas Shoppe, 354 N.W. 1st Avenue, Old School Square Historic District. Susan Cross, Owner. Construction of a storeroom addition to the west of the existing contributing structure. Modification to the parking area by the reduction of one parking space. Construction of a fence on the southwest corner of the property. IV. PUBLIC HEARING ITEMS : 7 : 00 PM Request for Variance 88-36 15 N.W. 1st Avenu-e;- Medical Office, Old School Square Historic District Michael Weiner, Authorized Agent Requesting relief from LDR Section 4 . 3 . 4 (K) to reduce the front set back to 15 ' where 25 ' is required. ., � Historic Preservation Board Agenda Meeting of March 15, 1995 Page 2 CERTIFICATES OF APPROPRIATENESS CONTINUED C. COA 8-246 , 15 N.W. 1st -A-venue, Medical Office, New Construction, Old School Square Historic District. Michael Weiner, Authorized Agent. Approval for: Site Plan Design Elements Landscape Plan D. COA 8-243, 714 E. Atlantic Avenue, Northern Trust Bank, New Construction, Marina Historic District. Digby Bridges, Architect/Authorized Agent. Approval for: Site Plan Design Elements Landscape Plans V. DISCUSSION AND ACTION ITEMS: A. Block 126 Lot 13, 160 Marine Way, Steven and Claudia Echols, Owners . Recommend to the City Commission that a waiver be granted from Section 4 . 1 .4 (C) , Use of Lots of Record, to allow construction of a single family residence on Lot 13 . B. Recommend to the Planning and Zoning Board that the proposed ordinance pertaining to ad valorem tax exemptions for historic properties be approved. VI . REPORTS AND COMMENTS : A. Historic District Representatives B. Board Members C. Staff VI . ADJOURN POSTED ON: March 9, 1995 Patricia Ca Historic Preservation Planner FORM 4 MEMORANDUM OF VOTING CONFLICT LAST NAME-FIRST NAME-RIDDLE NAME JAMISON, SANDY THE BOARD. COUNCIL,COMMISSION. AUTHORITY. OR COMMITTEE ON WHICH I SERVE IS A UNIT OF: AILING ADDRESS 515 N. SWINTON AVENUE aCITY OCOUNTY OOTHERLOCALAGENCY OSTATE CITY COUNTY DELRAY BEACH PALM BEACH NAME OF POLITICAL SUBDIVISION OR STATE AGENCY DATE ON WHICH VOTE OCCURRED MARCH 15, 1995 CITY OF DELRAY BEACH, FLORIDA NAME OF BOARD.COUNCIL.COMMISSION.AUTHORITY.OR COMMITTEE HISTORIC PRESERVATION BOARD WHO MUST FILE FORM 4 This form is for use by any person serving on either an appointed or elected board, council, commission, authority, or committee, whether state or local,and it applies equally to members of advisory and non-advisory bodies who are faced with a voting conflict of interest. As the voting conflict requirements for public officers at the local level differ from the requirements for state officers,this form is divided into two parts: PART A is for use by persons serving on local boards(municipal,county,special tax districts,etc.),while PART B is prescribed for all other boards, i.e., those at the state level. PART C of the form contains instructions as to when and where this form must be filed. PART A VOTING CONFLICT DISCLOSURE FOR LOCAL PUBLIC OFFICERS [Required by Section 112.3143(3), Florida Statutes (Supp. 1984).] The Code of Ethics for Public Officers and Employees PROHIBITS each municipal, county, and other local public officer FROM VOTING in an official capacity upon any measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting in his official capacity upon any measure which inures to the special gain of any principal(other than a government agency as defined in Section 112.312(2), Florida Statutes) by whom he is retained. In any such case a local public officer must disclose the conflict: (a) PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of his interest in the matter on which he is abstaining from voting;and (b) WITHIN 15 DAYS AFTER THE VOTE OCCURS by describing the nature of his interest as a public record in this part below. NOTE:Commissioners of a Community Redevelopment Agency created or designated pursuant to Section 163.356 or Section 163.357, Florida Statutes(Supp. 1984),or officers of independent special tax districts elected on a one-acre,one-vote basis are not prohibited from voting. In such cases, however, the oral and written disclosure of this part must be made. I, the undersigned local public officer, hereby disclose that on MARCH 15 , 19 95 • (a) I abstained from voting on a matter which(check one): inured to my special private gain;or X inured to the special gain of DIGBY BRIDGES, MARSH & ASS_OCTATRS , by whom I am retained. r•r cno•A A DCU .n o. D1r.r (b) The measure on which I abstained and the nature of my interest in the measure is as follows: NORTHERN TRUST BANK, 714 E. ATLANTIC AVENUE, EMPLOYEE OF ARCHITECT FOR NORTHERN TRUST BANK. MARCH 15. 1995 /f f Date Filed Signal e �— Please see PART C for instructions on when and where to file this fo ` PART B VOTING CONFLICT DISCLOSURE FOR STATE OFFICERS [Required by Section 112.3143(2), Florida Statutes(Supp. 1984).] Each state public officer is permitted to vote in his official capacity on any matter. However,any state officer who votes in his official capacity upon any measure which inures to his special private gain or the special gain of any principal by whom he is retained is required to disclose the nature of his interest as a public record in Part B below within 15 days after the vote occurs. I, the undersigned officer of a state agency, hereby disclose that on , 19 • (a) I voted on a matter which (check one): inured to my special private gain; or inured to the special gain of , by whom I am reta (b) The measure on which 1 voted and the nature of my interest in the measure is as follows: Date Filed Signature Please see PART C below for instructions on when and where to file this form. PART C FILING INSTRUCTIONS This memorandum must be filed within fifteen(15)days following the meeting during which the voting conflict occurred with the person responsible for recording the minutes of the meeting,who shall incorporate the memorandum in the meeting minutes.This form need not be filed merely to indicate the absence of a voting conflict. NOTICE:UNDER PROVISIONS OF FLORIDA STATUTES¢112317(19133).A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT. REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION.REDUCTION IN SALARY,REPRIMAND,OR A CIVIL PENALTY NOT TO EXCEED S5,000. MINUTES OF THE HISTORIC PRESERVATION BOARD CITY OF DELRAY BEACH DELRAY BEACH, FLORIDA PUBLIC HEAR I N G MEETING DATE: MARCH 15, 1995 LOCATION: FIRST FLOOR CONFERENCE ROOM I . ROLL CALL: The meeting was called to order by the Chairman at 6 : 00 P.M. Upon roll call it was determined that a quorum was present. MEMBERS PRESENT: Chairman Miller, John Vaughan, Charlie Williams, Sandy Jamison, Betty Devitt, Vera Farrington, Julie Morgan (arrived 6 : 10) STAFF PRESENT: Pat Cayce, Steve Taylor, Diana Mund, Brian Shutt (City Attorney's Office) II . APPROVAL OF MINUTES: The Minutes for the Regular Meeting of March 1, 1995 were before the Board for consideration. Mr. Williams moved to approve the Minutes as presented. The motion was seconded by Mr. Jamison and passed by a vote of 6-0. At this point on the agenda Ms . Morgan arrived at the meeting. III . CERTIFICATES OF APPROPRIATENESS: A. COA 8-245: 15 N.W. 1st Street; Old School Square Historic District; Demolition; Michael Weiner, Authorized Agent. It was moved by Mr. Jamison, seconded by Ms. Farrington and passed 7-0 to approve COA 8-245 to allow the demolition of a contributing building based upon positive findings with respect to LDR Section 4 .5 . 1(F) ( 1) , with the following condition: * That the demolition permit and building permit for the new construction be issued simultaneously. B. COA 8-224-A (Continuation) : Panache Christmas Shoppe; 354 N.W. 1st Avenue; Old School Square Historic District; Susan Cross, Owner. It was moved by Mr. Jamison, seconded by Ms. Devitt and passed 7-0 to approve COA 8-224-A as presented based upon positive findings with respect to LDR Section 4 .5 . 1(E) , with the following condition: * The chain link fence be a dark colored (black or green) finish. C. COA 8-246 : 15 N.W. 1st Street; Old School Square Historic District; New Construction; Michael Weiner. This item was postponed to the Board' s April 5th meeting per the applicant's request. Mr. Jamison stepped down for the following item. D. COA 8-243 : Northern Trust Bank; 714 E. Atlantic Avenue; Marina Historic District; New Construction; Digby Bridges, Architect/Authorized Agent. It was moved by Mr. Vaughan, seconded by Ms . Farrington and passed 6-0 (Jamison abstained) to recommend to the City Commission approval of a waiver to LDR Section 4 .6 . 16(H) (3) (a) , which requires provision of trees every 30 ' within the perimeter landscape buffer adjacent to Palm Square for COA 8-243 (Landscape Waiver) . It was moved by Mr. Vaughan, seconded by Mr. Williams and passed 6-0 (Jamison abstained) to approve a reduction of the required right-of-way width for Palm Square from 60 ' to 40 ' for COA 8-243 . It was moved by Mr. Vaughan, seconded by Ms. Morgan and passed 6-0 (Jamison abstained) to recommend that the City Commission allow the use of the in-lieu fee and accept payment of $18,000 for 3 parking spaces for COA 8-243 . It was moved by Ms . Farrington, seconded by Ms. Morgan and passed 6-0 (Jamison abstained) to approve the Site Plan for COA 8-243 based upon positive findings with respect to LDR Section 3 . 1. 1 (Required Findings) , and Sections 4 .4 .24 (G) (3) and 4 .5 . 1(E) (8) , with the following conditions : 1 . Approval by the City Commission of use of the in-lieu fee to meet the deficit of 3 parking spaces and payment of $18,000; - 2 - 03/15/95 2 . Approval by the City Commission of a landscape waiver for the elimination of the required hedge and trees in the landscape buffer adjacent to the covered parking (along Palm Square) ; 3 . Maintenance of the proposed Silver Buttonwood hedge in the perimeter landscape area at a minimum height of 5 ' ; 4 . Addition of a bicycle rack to the site plan; 5 . Completion of the required water main and fire hydrant prior to issuance of a Certificate of Occupancy; 6 . Relocation of the dumpster to meet Waste Management' s requirements; 7 . Provision of easements for the sewer main crossing the property and the overhead utilities on the site; 8 . Acceptance of the required sewer easement by the City Commission; 9 . Recordation of a Unity-of-Title for the property; and, 10 . Address all Engineering Technical Items before the issuance of a building permit. It was moved by Mr. Williams, seconded by Ms . Farrington and passed 4-2 (Jamison abstained and Miller and Farrington dissented) to approve the Landscape Plan for COA 8-243 based upon positive findings with respect to LDR Section 4 . 6 . 16, with the following condition: * Relocate the hedge on the east side of the south parking lot to the interior of the landscape buffer. It was moved by Mr. Devitt, seconded by Ms . Farrington and passed 6-0 (Jamison abstained) to approve COA 8-243 for the Design Elements based upon positive findings with respect to the Design Guidelines (New Construction) , and LDR Section 4 .5 . 1(E) (F) , with the following conditions : 1. Revise the south elevation to reflect the center covered parking structure; and, - 3 - 03/15/95 2 . Continue the decorative lighting on the north elevation along the east elevation excluding the covered parking area and provide lighting in the pedestrian arcade. Mr. Jamison returned to the Board. IV. PUBLIC HEARING ITEMS: A. Variance 88-36 : 15 N.W. 1st Street; Old School Square Historic District; Medical Office; Michael Weiner, Authorized Agent. It was moved by Mr. Jamison, seconded by Ms. Devitt and passed 7-0 to approve Variance 88-36 to LDR Section 4 . 3.4(K) to reduce the front setback requirement from 25 ' to 15 ' based upon positive findings with respect ,to LDR Section 4 .5 . 1(J) ( 1) (a) (b) (c) (d) . V. DISCUSSION AND ACTION ITEMS: A. Block 126 , Lot 13; 160 Marine Way; Steve & Claudia Echols, Owners; Wavier to LDR Section 4 . 1 .4 (C) to Allow a Single Family Residence to be Built on a Substandard Lot. It was moved by Mr. Jamison, seconded by Ms . Devitt and passed 7-0 to recommend to the City Commission based upon positive findings pursuant to LDR Section 2 .4 . 7 (B) (2) that a waiver be granted from LDR Section 4 . 1.4 (C) to allow a single family residence to be constructed on a substandard lot of record. B. Recommend to the Planning & Zoning Board that the Proposed Ordinance Pertaining to Ad Valorem Tax Exemptions for Historic Properties be Approved. It was moved by Mr. Vaughan, seconded by Ms . Morgan and passed 7-0 to recommend to the Planning and Zoning Board that the Tax Exemption Ordinance be adopted. VI . REPORTS AND COMMENTS: A. Reports from Historic District Representatives None B. Board Members None - 4 - 03/15/95 C. Staff None VII . ADJOURNMENT: There being no further business before the Board, Mr. Jamison moved to adjourn the meeting at 8 :40 P.M. , seconded by Mr. Vaughan and passed 7-0 . The undersigned is the Secretary of the Historic Preservation Board and the information provided herein is the Minutes of the meeting of said body for March 15, 1995, which were formally ado tad and approv4 by to Board on April 5, 1995 . Dia Mund If the Minutes that you have received are not completed as indicated above, then this means that these are not the Official Minutes . They will become so after review and approval, which may involve some changes . - 5 - 03/15/95 STAFF REPORT HISTORIC PRESERVATION BOARD MEETING MARCH 15, 1995 AGENDA ITEM III-A COA 8-245 15 N.W. 1ST STREET DEMOLITION, CONTRIBUTING BUILDING OLD SCHOOL SQUARE HISTORIC DISTRICT MICHAEL WEINER, AUTHORIZED AGENT ITEM BEFORE THE BOARD The action requested of the Board is that of granting approval of COA 8-245 to allow a contributing single family residence and a non-contributing garage to be demolished. BACKGROUND This single family residence was constructed in 1926 . It is of wood frame construction; the exterior walls are stucco over frame. The gable roof is finished in asphalt shingles. The floors are pine and the interior walls are plaster. The juxtaposition of the gable roof; the two arched windows on the front elevation; and the location of what was a screened porch, suggest that the building was originally a Mediterranean Revival bungalow. If so, the original roof was probably clay barrel tile. The architect and builder are unknown, as is the original owner. The garage building to the west of the house was not part of the original structure and is not contributing. The house has been vacant for some time and appears, from the exterior, to be in a deteriorated condition. ANALYSIS OF THE DEMOLITION REQUEST Pursuant to LDR Section 4 .5 . 1(F) ( 1) , when the Board acts on a COA for demolition it shall consider the following guidelines before granting approval: (a) Whether the structure is of such interest or quality that it would reasonably fulfill criteria for designation for listing on the national register. This house would not be eligible for listing on the National Register. (b) Whether the structure is of such design, craftsmanship, or material that it could be reproduced only with great difficulty or economically nonviable expense. Staff Report COA 8-245 Page 2 With the exception of the clay tile roof, if one was original to the house, the building could be reproduced at the current market rate per square foot for most single story residences. (c) Whether the structure is one of the last remaining examples of its kind in the designated historic district within the City. There are other examples of one story Mediterranean Revival residences in the Old School Square Historic District. (d) Whether retaining the structure would promote the general welfare of the city by providing an opportunity to study local history, architecture, and design, or by developing an understanding of the importance and value of a particular culture and heritage. This structure would not promote any of the above. (e) Whether there are definite plans for immediate reuse of the property if the proposed demolition is carried out, and what effect those plans will have on the character of the surrounding area. The character of an historic district, and the immediate area, is always enhanced when restoration and rehabilitation is chosen as opposed to demolition. However, the plans associated with COA 8-246 for the construction of a medical office conform to the guidelines for new construction in historic districts and are appropriate to the area. Pursuant to Section 4 .5 . 1(F) (2) No decision of the Board shall result in undue economic hardship for the property owner. The Board shall have authority to determine the existence of such hardship in accordance with the definition of undue economic hardship found in Subsection (H) . The applicant has not submitted cost estimates for rehabilitating the structure, or an engineering report with respect to its structural soundness . STAFF COMMENTS Due to the lack of information regarding the structural soundness of the building, it is not possible to determine if the building can be relocated. Staff Report COA 8-245 Page 3 If demolition approval is granted, staff recommends that the demolition permit and building permit be issued simultaneously, for the following reasons : A. It may be possible to have the contributing building relocated; and B. If for any reason new construction is not forthcoming in a timely manner, the historic district will not be faced with the loss of a contributing building and a vacant lot. ALTERNATIVE ACTION 1. Deny COA 8-245 to allow the demolition of a contributing building based on a failure to made positive findings to Section 4 .5 . 1(F) ( 1) 2 . Approve COA 8-245 to allow the demolition of a contributing building based on positive findings to Section 4 .5. 1(F) ( 1) . 3 . Approve COA 8-245 to allow the demolition of a contributing building based on positive findings to Section 4 .5. 1(F) ( 1) , with the following condition: That the demolition permit and building permit for the new construction be issued simultaneously. RECOMMENDED ACTION 1 . Approve COA 8-245 to allow the demolition of a contributing building based on positive findings to Section 4 .5. 1(F) ( 1) , with the following condition: That the demolition permit and building permit for the new construction be issued simultaneously. file/y:weiner-3 . . • .1--.. t-• 1,1;..,,;s.,•'!... '..' '' qs•Mfit:i.41,1. :-. . 4410 - ' .?..4 e i_..:1:7:.'I:i• .4.*: • to. . ji;4-.!.;74,e,.411, . t.• . ? • 4,.. .o.t:j ., , S. . ,,......./.-'1. . .. 1 1 , • "':•?.;.'1.. '4",*'. \.. . 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"1::"Vr*,./ter.. ".",-";',.•:',"7".7T..rn.e. . • - -1 '•'.7.....'Nst:'.'," ...r.'.i'f''..il..%• •:',,-7. .;:-.;1441.i' -.4e2.'''"r " 4-. •-• ' ''' -,r, .. • . .,.t... ".. .,..,.`:,'..3r_7:f.:::41-S.1-4t;-'.si.e.-;.:•• . - •• • -.- •.il .;'..•_.„.....,•- ' ....e' ''-_,_".4,...`17V4IL<AViziiiiibmi_ ta=r---•-.,••••-,-- -..u....47...vviczy. • •r•1:-.:4.. ......:_. •.--. _ . 15 Northwest First Street Delray Beach • • • STATE OF FLORIDA DEPARTMENT OF STATE FLORIDA MASTER SITE FILE • Division ndRe ordsManageHistoryntSite Inventory Form FDAHRM 802= = end Records Management DS-HSP•3AAA Rev.3.79 1009= = Site No. Site Name 830= = Survey Date 820= = Address of Site: 15 Northwest First Street, Delray Beach 905= = Instruction for locating 813= = Location: Linton 59 S29' of F_ of 868= = subdivision name block no. Lot7 & it r of Lot8 County: Palm Beach 808= = Owner of Site: Name: Wi 11 ism t._ Hi 1 Address: P.O. Rnx 1114, Delray Be cb 902= = Type of Ownership Pr i vate 848= = Recording Date • Nay 1 . 1986 832= = Recorder: Name & Title: Sanford Smi rh Address: HPBCPB 818= = Condition of Site: Integrity of Site: Original Use Residence 838= = Check One Check One or More 850 = Excellent 863= = Altered 858= = Present Use Reai_d?nr = --- Dates: Beginning 1926 844= = ❑ Good 863= = ❑ Unaltered 858= = Culture/Phase . 840= = . NI Fair 863= = i1R Original Site 858= = Period 845= = D.Deteriorated 863= = ❑ Restored( )(Date: 1( )858= _ • • ❑ Moved( )(Date: X )858= = NR Classification Category: Building 916= = Threats to Site: Check One or More VI Zoning( )( X_)878_ _ ❑I Transportation( ►( X )878= = ii Development( X X )878= = f-I Fill( X X )878= = in Deterioration( )( X )878== L_I Dredge( X X )878= = ❑ Borrowing( )( X )878= = ❑ Other(See Remarks Below): 878= = Areas of Significance: Architecture 910= = Significance: 911 = = • ARCHITECT Unknown 872= = BUILDER Unknown 874= = STYLE AND/OR PERIOD Mediterranean Revival_ 964= = PLAN TYPE Irregular 966= = EXTERIOR FABRIC(S) Stucco over wand 854= = STRUCTURAL SYSTEM(S) Wood frame 856= = PORCHES 942= = FOUNDATION: concrete 942= = ROOF TYPE: Gable 942= = SECONDARY ROOF STRUCTURE(S): Flat 942= = CHIMNEY LOCATION: 942= _ WINDOW TYPE: 942= = CHIMNEY: 882= _ ROOF SURFACING: Composition shingle 882= = ORNAMENT EXTERIOR: gri 11 2 wr�over. a r c_nedwi ndolss 882= NO. OF CHIMNEYS 952= = NO. OF STORIES two 950= = NO--. OF DORMERS One 954= _ - Map Reference(incl. scale & date) Delray Beach, topographic, 1 :24,000 1962, 1983 809= = Latitude and Longitude: I i 0 ,. 800= _ Site_Size(Approx. Acreage of Property): 833= = Township Range Section LO ATI N SKETCH OR MAP N snu*h— --pas' 46 --43 1'/ -8 2= a) UTM Coordinates: c N. W. Second St. a, 890- - Zone Easing Nwihmg 1) (I) C14 1-3 33j 2 15 ! N.. W._ .First-. 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'401....".....ril.,..f..,,t-g-:: i , :(1-‘,;y:::.y:;-,-;:,-..,.!0.t......,,,.., i .tit.:...5:-.t-:.i.r:.;...,...:Le.,ItF;%.•-•\j-4-'4":'' ''''"''....... :4.14);i1;,'i: ,r•-•,-,-Zt...'1.1.,: s•.'•.-*.f.'.:F:r'''i:I.:::,,,s-'-•,•:.',..;:,5,' , :,--,-,.,t,-;442.c:....-,it I - ;,IF.;:•!,:r.,•• •,..•„,;)-1.-•"?+:,•f, ,...,:•...:61!. !.--e•-••••••••• -•• ' i•t''' c• ••i:•••‘ I! 4 h?-01...,0.:,:.iv.........-. a,., . STAFF REPORT HISTORIC PRESERVATION BOARD MEETING MARCH 15, 1995 AGENDA ITEM III-B COA 8-224-A, CONTINUATION PANACHE CHRISTMAS SHOPPE 354 N.E. 1ST AVENUE OLD SCHOOL SQUARE HISTORIC DISTRICT ITEM BEFORE THE BOARD The action requested of the Board is that of granting approval for the continuation of COA 8-224 which includes: Construction of a storeroom addition to the west of the existing contributing structure. Construction of a fence on the southwest corner of the property. Approving the reduction of one parking space, pursuant to Section 4 .5 .24(G) (6) , Parking requirements for Old School Square Historic Arts District (OSSHAD) Zoning District. BACKGROUND The Historic Preservation Board granted approval for a garage addition to the subject property at its meeting of May 18, 1994 . The garage was not constructed. ANALYSIS OF THE PROJECT Storeroom addition. The proposed storage room is in the same location as the approved garage, but is being enlarged to the west. It is also the same style as the approved garage. The storeroom addition will have wooden double or single hung windows and will be stuccoed to match the existing structure. The roof of the addition will have parapet detailing to match the existing roof. The garage door is being relocated from the west to the south elevation. However, this change does not affect the primary streetscape and is appropriate to the site. Fence. A 100 ' x 125 ' chain link fence 6 ' tall is proposed for the south west corner of the lot. The fence will be visible from the street and from the alley. Staff Report COA 8-224-A Page 2 Reduction of one required parking space. The garage door is being relocated from the west to the south elevation. This change does not affect the primary streetscape. However it does affect the parking lot. One space is being eliminated to allow vehicular access to the storeroom. The project currently has 9 parking spaces which is the required number. The parking lot space which is farthest to the west will become access to the storeroom and will no longer be a designated space. Section 4 . 4 . 24 (H) ( 6 ) of the OSSHAD Parking Requirements, provides for the reduction of one required parking space associated with the addition of square footage. This reduction may only occur once. STAFF COMMENTS * Staff supports the garage addition. * The parking space reduction also has the support of staff. * Chain link fences are inappropriate for historic properties and districts, and cannot be supported by staff. If the applicant wishes to install a wood fence, to be painted and landscaped, in place of the chain link fence, staff would support its construction in the same location. COMMENTS BY OTHERS The Community Redevelopment Agency reviewed the project at its meeting of March 9, 1995 . They support the project but disapprove of the chain link fence. ALTERNATIVE ACTION 1 . Continue with direction. 2 . Deny COA 8-224-A based on failing to make positive findings to Section 4 . 5 . 1(E) . 3 . Approve COA 8-224-A as presented by positive findings to Section 4 . 5 . 1(E) . 4 . Approve COA 8-224-A for the storeroom and one space parking reduction by positive findings to Section 4 . 5 . 1(E) ; and deny the chain link fence based on failing to make positive findings to Section 4 . 5 . 1 (E) and the Design Guidelines . RECOMMENDED ACTION 1 . Approve COA 8-224-A for the storeroom and one space parking reduction by positive findings to Section 4 . 5 . 1(E) ; and deny the chain link fence based on failing to make positive findings to Section 4 . 5 . 1 (E) and the Design Guidelines . file/y:shoppe PLANNING & ZONING DEPARTMENT MEMORANDUM TO: HISTORIC PRESERVATION BOARD MEMBERS FROM: STEVEN TAYLOR, PLANNER DATE: MARCH 10, 1995 RE: AGENDA ITEM III .C. COA 8-246 : The Site Plan, Landscaping Plan and Architectural Elevations, for 15 N.W. 1st Avenue, Open MRI of Delray medical office has been postponed to the Board' s April 5th meeting per the applicant's request. The Demolition (COA 8-245) and the Variance (88-36) are still before the Board. . HISTORIC PRESERVATION BOARD CITY OF DELRAY BEACH --- STAFF REPORT --- IIIlITING DATE: March 15, 1995 AGENDA ITEM: III.D. ITEM: COA 8-243, Northern Trust Bank — ru I r 0,.iirir LJ`� rn�J C_J1 1l , I I 1 I I I1• Awyr ' ate.( ��. — �rtwwws 1� ^= " z _z i irui P1 , llll J LI �� 1 � ATLANTIC AVENUE 1 11 .J L m1 IIIIIIII I In iii 1 - ali=- .1. L. .:��t� my _ terms .. a =�:��1 a 11111 :�� "� � � ��.. yJ r : If_iL 'r1 [—1 n 0 C] (-1I I I1 I ( -ii ir51r 1 =NERAL DATA: Owner Patio Associates Limited Partnership Applicant Bert Handelsman Agent Digby Bridges Bridges, Marsh and Associates Location On the southwest corner of E.Atlantic Avenue and Palm Square. Property Size 0.664 Acres City Land Use Plan Commercial Core City Zoning CBD(Central Business District)and CF(Community Facilities) Adjacent Zoning North:CBD East:CBD and CF South:RM(Multiple Family Residential-Medium Density) West:CBD and RM Existing Land Use Vacant Development Proposal COA and site plan approval for a 5,489 square foot bank building with a drive-through window and 5,302 square feet of tenant office space, attendant parking and landscaping, in the CBD district and an associated parking lot in the CF district. Water Service Proposed extension of an 8"water main from an existing 8"water main stub located 444'to the south of the site. Sewer Service Existing 8"sewer main traversing the site. ITEM BEFORE THE BOARD The item before the Board is consideration of COA #8-243, which incorporates the following aspects of the development proposal for the Northern Trust Bank (former Patio Delray site): ❑ Site Plan ❑ Landscape Plan ❑ Design Elements ❑ Reduction of Right-of-way Width The subject property consists of Lots 4-8 and 42-46 of the unrecorded Palm Square plat, located at the southwest corner of East Atlantic Avenue and Palm Square. BACKGRt UND The subject property formerly contained a restaurant with an associated parking lot (Lots 4-8 and 44-46) and a single family structure (Lots 42-43). The single family structure was damaged by a fire in 1979 and subsequently demolished. The restaurant (Patio Delray) was damaged by a fire in 1989 and demolished. The site has remained vacant since that time. The majority of the site (Lots 4-8 and 45-46) has been zoned CBD (Central Business District) since the inception of the district in 1972. The remainder of the site (Lots 42- 44) was rezoned to RM with the Citywide Rezoning associated with the adoption of the LDRs in 1990. In February 1992 the Planning and Zoning Department received development applications for the subject property. Those applications included: ❑ A petition to rezone parcels 42-44 to CF (Community Facilities); ❑ A conditional use request to accommodate a parking lot on parcels 42-44; ❑ Application for COA 8-172 for an 11,736 square foot commercial structure with a courtyard dining area and associated landscaping and parking. ❑ HPB Variance #88-25 for a reduction in perimeter landscape setback requirements in the CF district from 10' to 8'. The City Commission approved the rezoning and conditional use at its meeting of March 11, 1992. HPB approved the variance and COA at its meeting of March 18, 1992. The approved project was not constructed and the approvals expired in September 1993. Historic Preservation Board Staff Report COA and Site Plan Approval- Northern Trust Page 2 PRC J CT DESCRIPTION The current proposal is for the construction of a two-story 10,791 square foot office structure. The first floor will house offices for the Northern Trust Bank and the second will be tenant space. The proposal also includes: ❑ Twelve covered parking spaces, including one handicap space; ❑ One uncovered handicap space; ❑ Fifteen standard parking paces; ❑ Four compact parking spaces; ❑ Drive through window on the south side of the building; ❑ Dumpster enclosure; ❑ A fountain located at the main entrance (northeast corner) to the structure; and ❑ Associated landscaping improvements. The four compact parking spaces and twelve of the standard spaces are proposed on Lots 42-44, which are zoned CF. SITE PLAN ANALYSIS. REQUIRED FINDINGS: (Chapter 3) Pursuant to Section 3.1.1 (Required Findings), prior to the approval of development applications, certain findings must be made in a form which is part of the official record. This may be achieved through information on the application, the Staff Report, or Minutes. Findings shall be made by the body which has the authority to approve or deny the development application. These findings relate to: ❑ Future Land Use Map Compatibility; ❑ Concurrency; U Comprehensive Plan Consistency; and U Compliance with Local Development Regulations (LDRs). FUTURE LAND USE MAP: The use or structures must be allowed in the zone district and the zoning district must be consistent with the land use designation. The P&Z Board and City Commission made positive findings regarding Future Land Use Map compatibility at the time of conditional use approval. CONCURRENCY: Facilities which are provided by, or through, the City shall be provided to new development concurrent with issuance of a Certificate of Historic Preservation Board Staff Report COA and Site Plan Approval- Northern Trust Page 3 Occupancy. These facilities shall be provided pursuant to levels of service as established within the Comprehensive Plan. For sewer and water, concurrency shall mean that direct connection to a functioning municipal system is made. For streets (traffic), drainage, open space (parks), and solid waste concurrency shall be determined by the following: ❑ the improvement is in place prior to issuance of the occupancy permit; ❑ the improvement is bonded, as part of the subdivision improvements agreement or similar instrument, and there is a schedule of completion in the bonding agreement; ❑ The improvement is part of a governmental capital improvement budget; it has been designed; and a contract for installation has been solicited. Positive findings regarding concurrency were made at the time of conditional use approval. However the following items must be addressed with site plan approval. Traffic: The submitted traffic study indicates a generation of 938 average daily trips (ADT). None of the roadway links within the 1 mile radius covered currently operate below LOS "D" or will operate below LOS "D" after the addition of trips from this site. Final approval of the traffic study is pending review by the Palm Beach County Traffic Engineering Division. However no traffic concurrency problems are anticipated. Water: Water service will be provided to the site via a proposed 8" main extension in the Palm Square right-of-way. The proposed main will be extended 444' north from an existing 8" main in the Palm Square right-of-way and will replace an existing 2" main. The main will be looped with a second existing 2" main on the west side of the Palm Square right-of-way. Fire suppression will be available from a new fire hydrant in the Palm Square right-of- way across from the site, approximately 145' south of Atlantic Avenue. Those improvements must be completed prior to the issuance of a certificate of occupancy. CONSISTENCY: Pursuant to Section 3.3.1 (Basis for Determining Consistency), the performance standards set forth in Section 3.3.3 (Standards for Site Plan Actions) along with compliance to Section 2.4.5(F)(5)(General Compatibility and Harmony with Adjacent Properties) shall be the basis upon which a finding of overall consistency is to be made. Other objectives and policies found in the Historic Preservation Board Staff Report COA and Site Plan Approval- Northern Trust Page 4 adopted Comprehensive Plan may be used in making of a finding of overall consistency. The applicable performance standards of Section 3.3.3 and other policies that apply are as follows: The P&Z Board and the City Commission reviewed the proposed development for compliance with the objectives and Policies of the adopted Comprehensive Plan at the time of Conditional Use approval and made positive findings. Section 3.3.3 Standards for Site Plan Actions: The following policies of Section 3.3.3 are applicable to this development proposal: A) Building design, landscaping, and lighting (glare) shall be such that they do not create unwarranted distractions or blockage of visibility as it pertains to traffic circulation. The proposed structure has a zero setback to the Atlantic Avenue and Palm Square rights-of-way. However, the first 8' adjacent to the right-of-way line is an open pedestrian arcade. Thus the proposed structure will not impede visibility at the intersection. No proposed landscaping is located in areas which will affect visibility on any right-of-way. Proposed lighting for the site will be of the same type and intensity as the lighting located in the Atlantic Avenue right- of-way. Thus, the site meets this standard. B) Appropriate separation of travelways is made for vehicles, bicycles, and pedestrians in a manner consistent with objective D-1 of the Traffic Element. The proposed site plan includes extension of the existing sidewalk in the Palm Square right-of-way to the south property line. On-site sidewalks to all entrances are provided. Pedestrian to vehicle conflicts could occur where pedestrian access from the parking lot to the structure crosses the egress from the drive-through window. The applicant has reduced the likelihood of conflicts by locating the crosswalk far enough away from the building to allow for adequate visibility for pedestrians. Although the Board may consider this standard to be met, the Board may wish to consider additional provisions (striping, signage) to protect pedestrians in this location. No bicycle rack has been proposed on the site. Inclusion of a bike rack is included as a condition of approval, as required by Comprehensive Plan Traffic Element Policy D-2.2. F) Vacant Property shall be developed in a manner so that the future use and intensity are appropriate in terms of soil, topographic, and other applicable physical considerations; complimentary to adjacent land uses; and fulfills remaining land use needs. • Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 5 The subject parcel is a level, formerly developed site in the center of the downtown area. No significant physical limitations or concerns are apparent. The parcel fronts on Atlantic Avenue and is surrounded on the east, west, and north by existing commercial development. The proposed bank building is compatible in terms of scale, density, and design with other commercial structures in the district. The proposal provides for a transition in intensity by placing the structure to the front of the parcel with the parking areas to the rear and providing ample buffering for the adjacent residential properties. Additionally, the bank provides for a transition in intensity from the retail uses to the north and east and to the residential uses to the south of the property. Pursuant to Comprehensive Plan Future Land Use Element Policy C-4.1, the Central Business District (CBD) zoning district regulations shall facilitate and encourage rehabilitation and revitalization and shall, at a minimum, address deletion of inappropriate uses and incentives for locating retail on the ground floor with office and residential use on the upper floors... Although that policy refers to the wording of the CBD district regulations, the intent of the CBD zoning district is to facilitate development of the downtown with a mix of uses with a pedestrian orientation. To further that aim, banks are conditional rather than permitted uses in the district. Although the Comprehensive Plan clearly favors retail rather than office uses at the street level, office uses are not prohibited. Thus, the proposed use meets the intent of this policy. Standards C), D), E), and G) do not apply to the proposed development. Section 2.4.5 (F)(5) - Compatibility (Site Plan Findings): The approving body must make a finding that development of the property pursuant to the site plan will be compatible and harmonious with adjacent and nearby properties and the City as a whole, so as not cause substantial depreciation of property values. The subject property is bordered on the north, east, and west by existing commercial development. The proposed office use is less intense than the surrounding commercial uses. Both the proposed structure and use are complementary to the surrounding commercial uses. Development of the site will eliminate an existing "hole" in the fabric of Atlantic Avenue, replacing it with an attractive structure similar in scale and intensity to adjacent buildings. To the south of the subject property is an existing, predominantly single-family residential area. The proposed office use is more compatible with the residential area than most permitted uses in the CBD district (e.g., restaurants, lounges, retail uses), by virtue of the daytime only, Monday-Friday nature of the use, low probability of nuisances such as noise and odors, and the relatively low intensity of the use. Efforts have been made through the proposed site plan to buffer the development from the adjacent residential area. The site is buffered from the residential area by a 10' landscape area with trees (or palm groups) exceeding the minimum requirement, a Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 6 hedge (3' tall at time of planting), and a masonry wall (west and south property lines only). The proposed hedge will be maintained at a minimum height of 5' in order to screen the lot from nearby residential properties. Residents have expressed concerns regarding possible effects of increased traffic volumes on the residential area. Access to the parking lot for the proposed development is from Palm Square, a local residential street. An increase of traffic on this street was identified as a potential problem during review of the Patio Shops development in 1992 and is an ongoing concern. At that time, some residents of the street requested that the City block Palm Square south of the entrances to parking lots for Patio Shops and Busch's restaurant. A traffic analysis performed at that time indicated that the traffic volume on the street would be appropriate for a residential area, even after the addition of trips generated by the Patio Shops. The City Commission considered a temporary closure of Palm Square at its meeting of May 26, 1992. At that time the Commission directed that the street remain open to traffic until the Patio Shops were constructed, in order to allow for an analysis of the actual traffic impacts created by the development. As the current proposal has a similar trip generation to the Patio Shops proposal, the issue of street closure can be handled in the same manner. COMPLIANCE WITH LAND DEVELOPMENT REGULATIONS LDR Section 4.3.4(K) Development Standards Matrix: The site, as proposed meets all setback, height, lot coverage, open space, and building requirements, as listed in the Development Standards Matrix. LDR Chapter 4.6 Supplementary District Regulations: Parking: Per LDR Section 4.4.13(G)(1)(a) all sites within the original DDA area must provide 1 space per 300 square feet of floor area. A one time reduction of one space may be taken for any site. Based on the above, the Parking requirement for the 10,791 square foot structure is 35 spaces (10,791/300 - 1 = 35). Thirty-two spaced are proposed. Thus, the site is deficient by 3 spaces. The applicant has requested use of the in-lieu fee to meet the parking requirement for the site. Approval of the use of in-lieu fee by the City Commission and payment of $18,000 prior to issuance of building permits is included as a condition of approval. The site calculations on the submitted site plan indicate a requirement of 35 spaces. Correction of parking calculations for the site is included as a condition of approval. Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 7 Loading Areas: Per LDR Section 4.6.10(C) and (D), office structures with between 5,000 and 20,000 square feet are required to have a loading berth with minimum dimensions of 12' by 30'. While a delineated loading area is not provided, loading can be accommodated by dual utilization of the 24' driveway leading to the dive-trough window. The Board approving a site and development plan may waive the loading space requirements, pursuant to a site plan approval. The applicant requests a waiver of this requirement and staff recommends approval. Stacking: Per LDR Section 4.6.9(D)(3)(c), a minimum of 100' of clear stacking must be provided for all drive-through facilities. Approximately 50' of stacking is available for the proposed drive-through window. However, the first 6 spaces accessed from the entrance to the drive-through are designated as employee spaces. Few , if any, traffic motions will take place in this area during the operating hours of the drive-through. Including the additional clear stacking distance to the rear of those spaces creates a total stacking area well in excess of 100'. Thus, the minimum clear stacking distance can be considered to be met. Special Boundary Treatment: Where commercial zoning is adjacent to residential zoning, special buffering is required. Although the zoning of the southern portion of the site is CF, the area functions as part of a commercial development. Therefore it is appropriate that the special buffer be provided. The required buffer consists of a ten foot landscape area with a 6' masonry wall and a hedge and trees. This requirement has been met. Other Issues: Right-of-way Dedication: The existing Palm Square right-of-way is 40' wide. A dedication of 10' of right-of-way is required with this development. The applicant has requested a reduction of required right-of-way width. Per LDR Section 5.3.1(D)(4), the Board approving a development proposal may grant a reduction pursuant to the following: (a) The reduction is supported by the City Engineer. (b) Requiring the full dedication would constitute a hardship in a particular case and that all required improvements will be provided in a manner which will not endanger public welfare and safety. (c) Acceptable, alternative provisions are made to accommodate features which would otherwise be accommodated within the right-of-way e.g. alternative drainage, pedestrian walkways, on-street parking, etc. • Historic Preservation Board Staff Report COA and Site Plan Approval- Northern Trust Page 8 The following items are noted regarding those requirements: (a) The City Engineer supports the reduction. (b) The 10' right-of-way dedication would be a hardship, in that it would eliminate a large portion of a small site. (c) The existing right-of-way contains 33' of asphalt, which includes two travel lanes and drainage facilities. The applicant proposes to add a 5' sidewalk. No widenings or other improvements to Palm Square are anticipated. Based on the above, a reduction of required right-of-way width is appropriate. Sidewalks: The applicant proposes to add a sidewalk in the Palm Square right-of-way, from Atlantic Avenue to the south property line, thus meeting the requirements of LDR Section 6.1.3. Dumpster: The proposed dumpster is shown at an angle to the driveway used to access it. Waste Management has reviewed the plans and recommends that the dumpster not be angled. Facing the dumpster due east will provide the easiest access. Relocation of the dumpster according to Waste Management's comments is a condition of approval. Easements: There is an existing sewer main located on the site. The property owner must provide a 12' easement to accommodate the sewer main. Overhead electric, cable TV, and telephone lines are also located on the site. Easements must be provided to the utility providers who maintain those lines. Provision of the required easements is a condition of approval. Unity-of-title: The subject property is comprised of a number of lots. As the proposed building and parking lot cross property lines, a unity of title is required. Recordation of a Unity-of title is a condition of approval. Engineering Technical Items: The following Technical Items remain outstanding on the submitted engineering plans. All Engineering Technical Items must be addressed prior to issuance of building permits. 1. Provide existing floor elevations for all adjacent buildings. Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 9 2. Provide additional information for the existing catch basin to be relocated at the entrance drive, i. e. grate, etc. aillitnigigli.INginegRiggIANPS.CAPEANALYSIS The proposed landscape plan provides buffers and landscape islands in the parking lot containing: Seagrape, Mahogany and Live Oak trees; Sabal and Reclinata palms; and Silver Buttonwood hedges. The hedge in the perimeter buffer south of the driveway must be relocated to the interior of the landscape buffer. That item has been included as a condition of approval. Additionally, maintenance of that hedge at a minimum height of 5' is a condition of conditional use approval and is noted as a condition of site plan approval as well. The ground covers provided in the parking area are Liriope and Floritam sod. The proposed ground covers meet LDR requirements. However the small areas of sod may create maintenance problems, and the applicant may wish to replace the sod with other ground covers. No foundation plantings are provided for the structure, except plantings of annuals located around the fountain at the main entrance. The existing streetscape in the Atlantic Avenue right-of-way provides some relief at the front of the structure. Additional foundation plantings are not required, however, the City Landscape Inspector recommends that some foundation plantings be added. The site meets all landscape requirements per LDR Section 4.6.16, except in the area directly to the east of the covered parking area and the area to the west of the parking lot in the CF district. The applicant proposes a trellis with Jasmine vines and a Silver Buttonwood hedge adjacent to the covered parking, without the required. A waiver of this requirement from the City Commission is noted as a condition of approval. The site was previously granted a variance for a reduction in the perimeter buffer to the west of the CF district parking area. The variance runs with the land and therefore still applies to this proposal. DESI N' LEMENTS The design of this building can best be described as a contemporary interpretation of the Mediterranean Revival in the Italianate style. The characteristics that define the Italianate are the portion of the roof which is flat, the rounded windows and arches, the decorative cornice, the cupola, and the verandas on the second floor. The tiled gable roof, columns and the quoins favor the Mediterranean Revival. This project differs from the prevailing architectural style, Streamline Moderne, of the historic buildings along E. Atlantic Avenue in the Marina Historic District. However, the Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 10 Design Guidelines' chapter on new constructions states that contemporary architectural designs must be promoted in historic districts. The details and features of the existing buildings will be enriched when new design does not replicate past styles, but adds to the historical continuum. Historic districts should provide maximum design freedom while emphasizing the arrangement and disposition of new elements. Pursuant to Section 4.5.1(E)(7), the construction of new buildings within a designated historic district shall meet the same compatibility standards as any material change in the exterior appearance of an existing non-contributing building. Any material change in the exterior appearance of any existing non-contributing building shall be generally compatible with the form, proportion, mass, configuration, building material, texture, color, and location of historic buildings adjoining or reasonably approximate to the non-contributing building. By using both the Design Guidelines, New Construction and Section 4.5.1(E)(7) as a criterion for determining the appropriateness of the building, sufficient areas of compatibility can be found for approval. REVIEW BY.OTHERS . The development proposal is in an area which requires review by the CRA (Community Redevelopment Agency) and the DDA (Downtown Development Authority). The proposal is also in the Marina Historic District, requiring review by the Historic Preservation Board. Community Redevelopment Agency The CRA Board reviewed this item at its meeting of January 19, 1995 and recommended approval. Downtown Development Authority The DDA Board reviewed the proposal at its meeting of February 15, 1995 and recommended approval by a 3 to 2 vote. The two dissenting members expressed a preference for pedestrian oriented uses in the first floor of structures in the CBD. The Board also requested that lighting be provided in the arcade and that the decorative light fixtures on the north elevations be added to the east elevation. Those items are conditions of approval. Public Notice As no public hearing is required for this action, no formal public notice has been provided to property owners within a 500 foot radius of the subject property. Historic Preservation Board Staff Report COA and Site Plan Approval- Northern Trust Page 11 Courtesy Notice Courtesy notices have been sent to the following neighborhood associations, which have requested notification of development proposals near their property. ❑ Alieda Riley Palm Square Homeowners ❑ Sandra Almy Beach Property Owners ASSESSMENT AND CONCLUSION The proposed 10,791 square foot structure containing bank and office uses is consistent with the Future Land Use Map Designation and the CBD zoning district. Concurrency requirements for all required facilities and services will be met by the proposal when proposed improvements are completed. The site generally meets the requirements of the Land Development Regulations and waivers have been requested for items which do not. Positive findings can be made regarding Site Plan consistency requirements in LDR Sections 3.3.3 and 2.4.5(F)(5) and requirements of Chapter 4.5.1 of the LDRs. ALTERNATIVE ACTION A. Continue with direction and concurrence. B. Approve COA 8-243, the associated site plan, landscape plan, and design elements, based on positive findings. C. Deny COA 8-243 and the associated site plan, landscape plan, and design elements, with the basis stated. RECOMMENDED• ACTIO• NS A. Landscape Waiver: Recommend to the City Commission approval of a waiver to LDR Section 4.6.16(H)(3)(a), which requires provision of trees every 30' within the perimeter landscape buffer adjacent to Palm Square. Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 12 B. Reduction of Required Right-of-way Width: Approve a reduction of the required right-of-way width for Palm Square from 60' to 40' for the Northern Trust. C. Use of In-Lieu Fee to Meet Parking Requirements: Recommend that the City Commission allow the use of the in-lieu fee and accept payment of$18,000 for 3 parking spaces for the Northern Trust. D. Site Plan: Approve the Site Plan for the Northern Trust based on positive findings pursuant to Section 3.1.1 (Required Findings), and Sections 4.4.24(G)(3) and 4.5.1(E)(8), with the following conditions: ❑ Approval by the City Commission of use of the in-lieu fee to meet the deficit of 3 parking spaces and payment of$18,000. ❑ Approval by the City Commission of a landscape waiver for the elimination of the required hedge and trees in the landscape buffer adjacent to the covered parking (along Palm Square). ❑ Maintenance of the proposed Silver Buttonwood hedge in the perimeter landscape area at a minimum height of 5'. ❑ Addition of a bicycle rack to the site plan ❑ Completion of the required water main and fire hydrant prior to issuance of a Certificate of Occupancy. ❑ Relocation of the dumpster to meet Waste Management's requirements. ❑ Provision of easements for the sewer main crossing the property and the overhead utilities on the site. ❑ Acceptance of the required sewer easement by the City Commission. ❑ Recordation of a Unity-of-Title for the property. ❑ Address all Engineering Technical Items Prior to issuance of a building permit. Historic Preservation Board Staff Report COA and Site Plan Approval - Northern Trust Page 13 E. Landscape Plan: Approve the Landscape Plan for the Northern Trust based positive findings pursuant to LDR Section 4.6.16, with the following conditions: ❑ Relocate the hedge on the east side of the south parking lot to the interior of the landscape buffer. F. Design Elements: Approve COA 8-243 by positive findings to the Design Guidelines, New Construction and Section 4.5.1(E)(F), with the following conditions: ❑ Revise the south elevation to reflect the center covered parking structure. ❑ Continue the decorative lighting on the north elevation along the east elevation and provide lighting in the pedestrian arcade. <.x Attachments: Site Plan Landscape Plan Elevations Waiver Request Letter Location Map Letter from Alieda Riley to the Board Y:\HPB\NORTHERN.DOC • EXIST. CBS WALL NEW CONC. L —CURB SIDEWALK � '�`' 131.60' \ r I Lig COVERED STORAGE1...._.......___._ - -� - _ EXIST. ; > AREA o H El El .;./ At/� ; , ..mp• `s I PLANTERS NEW 6'HIGH CBS WALL E%IST,ICES WALLb In la ---'-7 .__-L-o--4.4'':' ./ 4, 'IE%IST. WIREPOLE1 . .� i\i\i��35h EXIST.FENCE ANCHOR 55'7' / h�i\i\' PAVERS-1 N COVER 6• i\i\' \i)u I. o ro 1 PARKING '/ %%i ■ NEW I MI ) 11 1{I [uLOK[Ql I 2. * 1 _� T_ _1 1 • ---o-— » ..� / j,\t2f �� PAVERS i 7 *t' RELOCATE EXIST. a -] jP j i�,�i1 FPL POLE / �\�\� PLAN 4S ;V I I. %2etf PLANTERS I QIjMPSTER SEE DETAILS N io NI �y�yai�' 1- ----- ---` 1 AND 2 I N I PROPOSED j i�i23C�\� �' L.1 2-STORY .•14thl EXIST. LIGHT i o BUILDING Ottkiki i POLE ,,.�Y -- -•-n-- /'I IN; --a-- 10 5'• j (5488.50.FT. ) j •II 100' 580' 110' 240' 6 / 14'0' 1Cb. . i\i, NEW 4 II.4' I. 11'4' i i 7� i i PAVERS I 222, g NEW 6'o IGH ( uI "Ill �g I� a f` 6 DRIVE THROUGH/ �i�� ;• EXIST. CBS WAIL J = u -.-u__. �f-l • VAN �i�i`, \��■ PAVERS ----- 0. STEE BOLLAFTW 1 27\�\�. 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Jew!.IIIICIfollun atta Wd to 4'train& .4...tver Bloch In planter I- 1 babel Paln Odors.ground cover _ ._-—_•___-- -II PALM SQUARE LANDSCAPE PLAN / _.: IC': ,F ::.: rIIIIIHI1aiIIIIi1ITJ1 ri SOUTH ELEVATION +Y..G s"t f'ALYYwUY- \ YE DO / • ' • CLAY-S.TILE LP Alt NORTHERN TRUST BANS .-r i 11,0400M11MAY11MM/AM/WV/i'i i.%ii iiiitartrYtf-i-To--oi~(1fIrb-i--i�i-iiiii Y U Y Li Y Y Y Li Y Wpi 8 kw ' 1..,- GS'PAP...- 0 e n ■■ .p . ... .;i: -t- • lur • r ... _. crt--L./*imp.- ______7-4.- ________ ______A-A.-lip _- __________ __ __-* _l____ _ -i. NORTH ELEVATION -iiii /j, \\`.. _i i i i iiiiiiiiiiiiI U iiii�MMAM�Mh� /M42Y////AMMM h- l=-:�/•�111�•�11�1'1'1 r• .r1I 4441hMMA4 14Vti41////No/M//N44=.-i►�\.::.W I.!.:� =¢irsii J _ .. Ammo.////////M/Mhhh4 ..... _ - r=1 r� �11•� 1 � 1' 11t� ��\ � l t EAST ELEVATION • DIGBY BRIDGES, MARSH & ASSOCIATES, P.A. CHARTERED ARCHITECTS • PLANNERS • INTERIOR DESIGNERS 13 February 1995 Mr. Jeff Perkins Planner City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 RE: Northern Trust - Site Plan and Conditional Use Dear Jeff, In reply to your memorandum of 31 January 1995, we are requesting and clarifying the following: We request a reduction of the additional right-of-way width of 60' in accordance with the L.D.R. Section 5.3.1 (D)(2) for it to remain at the present 40' pursuant to L.D.R. Section 5.3.1 (D)(4). We feel that to comply this requirement would destroy the ambiance of the neighborhood, and in particular if the extra width were taken from the residences to the south of this project, it would have a devastating impact on the area. Furthermore, to take 10' from this site along the east boundary would destroy the site for development. There are 32 parking spaces on the revised layout, consisting of 2 handicapped spaces, 32 standard spaces, and 4 compact spaces. Our client will take his one time allowance of 1 space towards to require number 36 spaces making it 35 spaces, and will pay the fee lieu of the required 3 spaces. Lastly, we are requesting a waiver from the City Commission from the buffer requirement of hedge and trees along the eastern boundary where the covered parking is proposed, which is a building hence it could be zero setback. We are providing trellises as can be seen on the site plan and east elevation. We will clarify all the other items of your memorandum in a further letter. Q. 21 1995 PLAN i`i i i' Li ZO fv i N 124 N.E. Fifth Avenue, Delray Beach, Florida 33483 407/278-1388 Palm Beach:736-5866 lax:407/278-784I 11(.I1•tRINNIN-.X Sf1•1R(II0•NI{II OHMS•1l(I IIIImIN, Kind regards, Yours sincerely, DIGBY BRIDGES, MARSH & ASSOCIATES, P.A. Zyto. ` Digby Bridges, AIA, RIBA, NCARB DB/tlf cc: Bert Handelsman Sherry Barrat 1 4 z �— 2ND Sf- fl 0 �. o LI r. D. 0CD WE. 1ST It ➢RIVECC 7 :l ° z CC Lli LOWRY • F ..-..\ Q z z VETERANS ._. _ _ _' PARK m La tu ce Me ATLANTIC L A N T I C Hit � aVENUE = = i�(a I ST. I ct F— i / (( Ln v1 2ND ST. INCRAHAM AVM Nl • t---- �1 A —, .t • ' v ,NAS - 401 N ? —'mmi` NORTHERN TRUST BANK PLANNING DEPARTWENT C1TY OF DELRAY BEACH, FL J -- DIGITAL BASE IIAP 5 rs rr N -- PALM SQUARE - MARINE WAY HOMEOWNERS ASSOCIATION DELRAY BEACH, FLORIDA 65 Palm Square Delray Beach, Florida March 9, 1995 TO THE MEMBERS OF THE HISTORIC PRESERVATION BOARD: Attached please find copies of letters sent by us to the Planning and Zoning Board and to the City Commission about cur concerns in connection with the - Northern Trust development at the corner of Palm Square and Atlantic Avenue. The letters are self explanatory. We would also like to have the drainage problem on the Buschs' restaurant parking lot, which drains onto Marine Way, addressed before another parking lot is permitted. As to the jasmine on the front of the covered parking at the Northern Trust building, it would not be adequate. There should be a shield of shrubbery there, as called for in the code. The east side of the proposed parking lot, zoned "Community Facility, " should .lavls a wall and shrubbery, as it faces residential property. ease give serious consideration to a cul de sac on Palm Square. We need this done because in the past two years: 1 ) The islenad was removed from Atlantic Ave. , giving all the "short-cutters" easy access to Palm Square. 2) Buschs' was expanded and a large parking lot added. 3) Buschs' added an outdoor cafe. 4) Buschs' has plans for further expansion with no additional parking. 5) Northern Trust will add 938 vehicle trips per day to Palm Square, which is 74 more than the previously permitted Patio Shops projected. When we all worked to designate this an historic district , we cpended upon the Historic Preservation Board to protect the historic character of our neighborhoods. A cul de sac would do that. The city successfully put a cul de sac on Dixie Blvd. --also in an historic district . We deserve the same treatment . S ' ncerely, c /47 Alieda N. Riley, Chairman c c_ : Tom Lynch , Mayor David Harden, City Manager PALM SQUARE - MARINE WAY HOMEOWNERS ASSOCIATION • DELRAY BEACH. FLORIDA REPLY TO: March 5, 1995 65 Palm Square Delray Beach, Florida 33483 TO THE MAYOR AND MEMBERS OF THE •CITY COMMISSION: RE: NORTHERN TRUST REQUEST FOR CONDITIONAL USE (CORNER PALM SQ. /ATLANTIC AVE. ) We know Northern Trust would be a good neighbor , however there is a problem that needs to be addressed in order to keep the relationship friendly. The back-up information states that "the City Commission must make findings that establishing the. conditional use will not: (a) have a significantly detrimental effect upon the stability of the neighborhood within which it will be located. " The added traffic WILL have a detrimental effect on the Marina Historic District . The Patio Shops (which received permits for this land in 1992) had a" projected 864 daily trips, and this project has a projected 938 daily trips. Due to the current traffic conjestion at Atlantic and Palm Square, most customers will avoid that intersection and enter and exit the bank exclusively by travel imm - back and forth along Palm Square. The city has not done a traffic count on Palm Square since April /May 1992. And those figures and notes are not available. Buschs' has expanded with a sidewalk cafe and is planning to double the covered dining area facing the Intra-Coastal . They have no additional parking for these expansions and North- ern Trust is four spaces short . Consequently, there will be a parking problem as well as a traffic problem. I don' t believe a responsible planning department would sit by and not take notice of the problem that already exists on Palm Square and streets to the south from the heavy "short-cut" traffic . On March 3, 1995, from 4: 30 p. m. to 5: 15 p. m. , just 45 minutes, 70 vehicles passed through Palm Square. As some argue, it is a public street , but. is it good planning to funnel that much traffic through an historic residental district when there is a four-lane highway (U. S. 1 ) .just two blocks away? Please consider a cul-de-sac on Palm Square, between the residential and com- merical property--before you grant this conditional use. Sincerely, Alieda N. Riley, Chairman cc : David Harden, City Manager Randee Golder , Chairman , Planning and Zoning Board PALM SQUARE - MA` IN15 WAY 1=10M5X.)V itNIERS A.83 LIC1t,:\Y,'1ON•.i DELRA.Y EE.ACH, FLORIDA 65 Palm Square Delray Beach, Florid. 33483 February 24, 1995 TO THE MEMBERS OF THE DELRAY BEACH PLANNING AND ZONING BOARD: The Planning and Zoning Board staff report of May 18, 1992 (when the Patio Shops at Atlantic and Palm Square were being discussed) contained the fallow- ing statement : " In a residential area, the residential character of a street is significantly deteriorated when the street carries over 2, 000 daily vehicles. " According to the planner for the current Northern Trust project , in April 1992, there were 2300 daily trips on Palm Square. The Northern Trust project is projected to generate 938 new trips per day, which puts it far above 2,00( There are no notes available on the traffic study done by the e it y of Delray Beach in 1992, only a diagram with no dates or number of days counted. It does not seem prudent for your board to grant a :i nditii:nal use without doing updated traffic counts on Palm Square and at the intersection of Atlan• tic and Palm Square--a very dangerous area at present . Please consider the fc'llowine alternatives to relieve the traffic problem: 1 . Requiring an entrance and exit from the bank to Seventh Avenue, which would also allow for parking in the city lot on 6th Avenue, with traffic routed through a commercial area not a historic, single-family neighborhood with a narrow street (where there is often on-street parking by residents an. their quests) . When this project is complete, parking will be a problem. Northern Trust does not have adequate parking. The employees of Buschs' restaurant , who now use the Northern Trust lot , will have to be diverted elsewhere. Buschs' is also planning an expansion for which they do not have parking spaces. 2. Closing Palm Square at the north end with a landscaped cul-de-sac between the commercial and residential area would be a solution that the residents wholeheartedly endorse. 3. Another alternative would be making Palm Square a one-way street heading south. It is presently a two-way "short cut " for hundreds of vehicles day an. 'eight . Please come to this area and spend a little time to experience our situation first-hand. Most sincerely, Alieda N. Riley, Chairman cc : Tom Lynch, Mayor David Harden, City Manager 49 Palm Square Delray Beach, Fl. 33483 March 15, 1995 Historic Preservation Board City of Delray Beach Dear Board Members, The purpose of this letter is to request your support for the closure of Palm Square. There are several compelling reasons for the Historic Board to recommend such action. The rationale would include the following: -This unique historic area has been downgraded to a Federal Highway by-pass for drivers in need of a fast track to or from the beach area. This small community within a community needs the protection of the Historic Preservation Board to protect and preserve the ambience that was intended when the designation was adopted. -Closing the street to through traffic would more directly link the shops and businesses on both sides of the waterway and the Downtown. As it is, the stream of traffic from Palm Square segments these areas with regard to pedestrian travel. It is obvious that walkers are not encouraged. -It is the kind as well as the quantity of traffic. This creates a definite hazard for walkers as well as resdents of Palm Square. The high speed combined with the purpose of the traffic flow makes a serious accident just a matter of time. Since these historic homes do not have two-car garages, the residents park on the street and must take their chances avoiding the traffic flow. -The residents desire this improvement. Delray is known as a grass-roots city where participative government works where people are listended to. If the people want the change and can give a supportive rationale. . . Why not lend them support? This Historic Area of which Palm Square is a part needs your help. It is one thing to create these fine designations and another to insure that these areas continue to be protected - and don't slip into becoming a "short-cut" from point A to point B. Support from the Historic Preservation Board would communicate to the residents and to the City that these areas are important and will be protected. Respectf ly, Noel • WOODIN apt 314 33/ i / A/ / 4735 NW 7th Ct P `r/ 5A111'TVn411 Lantana, FL 33462 TO Historical Preservation Bd DATE 3/10/95 C/0 City Hall 100 NW 1st Delray Beach, FL 33444 SUBJECT proposed bank cite If you have already seen a copy of the enclosed letter, please for- give my ap; arent redundancy! As owner of 29 Palm Square , I just want to be sure you, who have proved to be so trustworthy, are aware of my oui.:_i'on regard`:.ng the piece of procerty--formerly residential--to be used as a parking lot directly opposite the first residence on the east side of the street . As a 1a�-man I c,:. not ;,u=�s about I;h s �.gn_ icnnce of thedesignated ' "new 6 ft wall!' in the lower left hand corner of the plan . Hope- fully, it will run E&W, and also around the corner to the North? And, hosefully again , will have a ledge in front of it? • ( Grapevine report that it might be just a 5 ' buttonwood hedge with- out a wall would hardly be adequate protection?) Thank for yourconsideration - � you of this and other poir 4 e letter weich. may ..ot come under your province-- 106 C"' Sincerely, Q�\ 0�\ QAA Item u ML5N72 The Drawing Board,Dallas,Texas 75266-0429 F Wheeler Group,Inc.,1982 FOLD AT(—)ZO FIT DRAWING BOARD ENVELOPE#EW1OP • s • Newport Place 4735 NW 7th Ct--314 Lantana, FL 33462 2/19/95 The Planning Dept City Hall 100 NW 1st Delray Bch, FL 33444 To the Committee relative to your letter re "Conditional Use" of the property at the corner of Atlantic and Palm Square, by Great Northern Bank: As owner of 29 Palm Square, directly opposite the proposed bank site , naturally I am in favor of the best possible use of the land. This may well be occupancy by Great Northern . 1 appreciate your research and concern for the city' s point of view. As heretofore , the residents ' main consideration is the generation of increased traffic on an already over used street with a dangerous intersection at the north end. The possibility of exiting to 7t ; Avenue andi thence to a traffic- light-control at Atlantic is something previously discussed . It might be reconsidered as a viable option this time around. You certainly know better than -I do the feasibility of making the street pattern one way instead of the two way short cut it has become. We ' lay people ' have to defer to your experience and knowledge of the pros and cons of these sugesti ons ; but -please bear in mind , we are also dependin on your innate fair appraisal of both hazards and ad- vantages of this new proposal . You have done so well--and over many unseemly obstacles , I may say-- with the Busch parking that I am sure we can trust you to insure suit- able restrictions and safe guards wi the Bank' s parkin;* lot . . Personally, I would like to have the formerly residential parcel, dir- ectly in line with my prorerty, screened by at least a six foot hedge or appropriate planting of co:::parable screen lng value . However the aesthetics concern all the residents of Palm Square . With- out exception all are trying to maintain or improve their property. We simply ask, if this goes throth., that ti ; Bank will be reiuired to con- form to the established ambiance of the neighborhood. If this is done it is even possible that Great Northern and the residents may both feel privileged to exist side by bide . CC ?'Mayor To::: Lynch Sincerely, City Iv!gr David Herndon Alida Riley, Kevin Scanions , RF Howells -`'any ",l;;cdin Jess Sowards , (teL.ants) residents A• STAFF REPORT HISTORIC PRESERVATION BOARD MEETING MARCH 15, 1995 AGENDA ITEM IV VARIANCE REQUEST 88-36 15 N.W. 1ST STREET NEW CONSTRUCTION, PROPOSED MEDICAL CENTER OLD SCHOOL SQUARE HISTORIC DISTRICT MICHAEL WEINER, AUTHORIZED AGENT ITEM BEFORE THE BOARD The action requested of the Board is that of granting a variance from LDR Section 4 . 3.4 (K) to allow a proposed medical office to be constructed 15 ' from the front property line, where a minimum setback of 25 ' is required. ANALYSIS OF THE VARIANCE REQUEST In order to accommodate the construction of a medical office building which is architecturally sensitive and appropriate to the historic district, and still provide the required parking in the least obtrusive manner, staff is supporting this variance request. Please read staff's report with respect to the Site Plan for a comprehensive and technical analysis of the affect of the variance on the project. STAFF COMMENTS Pursuant to Section 4 .5. 1(J) Historic Preservation Board to act on Variances; when the Historic Preservation Board acts on variance requests it is guided by the following as an alternative to the criteria normally used by the Board of Adjustments. ( 1) That a variance is necessary to maintain the historic character of property through demonstration that: (a) A variance would not be contrary to the public interest, safety , or welfare. There is sufficient open space adjacent to the subject property and in the immediate area to support the above criteria. (b) Special conditions and circumstances exist, because of the historic setting and nature of the location which are not applicable to other lands, in the same zoning district, which have not been designated as historic sites nor listed on the Local Register of Historic Places . Variance Request 88-36 Staff Report Page 2 The site is bounded on the east by an historic building which is set back only 13 .5 ' from the property line. As there will be only two structures on the north side of the block, placing the new construction 25 ' from the front property line will disrupt the visual harmony of the site to its neighboring historic building and will be incompatible to the streetscape. (c) Literal interpretation of the existing ordinance would alter the character of the historic site to such an extent that it would not be feasible to preserve the historic character of the site. Literal interpretation of the existing ordinance would cause the building to be set back from the property line an additional 10 ' . This would alter the residential character of the proposed new construction which would be detrimental to the intent of the OSSHAD Zoning District and to the character of the Old School Square Historic District. Additionally, if the same planes of the front facade were retained with the required 25 ' setback, the historic structure on the northwest corner of the lot would be only 14 ' from the new construction. (d) The variance is the minimum necessary to preserve the historic character of the historic site. This is the minimum variance necessary to construct the proposed medical office with associated parking and still maintain the historic character of the block and the streetscape. ALTERNATIVE ACTION 1 . Approve the variance to Section 4 . 3 .4 (K) to reduce the front setback requirement from 25 ' to 15 ' based on making positive findings with respect to Section 4 .5. 1(J) ( 1) (a) (b) (c) (d) . 2 . Deny the variance to Section 4 . 3 .4 (K) to reduce the front setback requirement from 25 ' to 15 ' based on a failure to make positive findings with respect to Section 4 .5 . 1(J) ( 1) (a) (b) (c) (d) . RECOMMENDED ACTION 1. Approve the variance to Section 4 . 3.4 (K) to reduce the front setback requirement from 25 ' to 15 ' based on making positive findings with respect to Section 4 .5 . 1(J) ( 1) (a) (b) (c) (d) . file/y:var-36-2 4 STAFF REPORT HISTORIC PRESERVATION BOARD MEETING MARCH 15, 1995 AGENDA ITEM V-A COA 8-226 Claudia & Stephen Echols Lot 13, A Lot of Record Vacant lot adjacent to the north property line of 160 Marine Way, Medium Density Zoning District (RM) , Marina Historic District. ITEM BEFORE THE BOARD The action requested of the Board is that of recommending to the City Commission that a waiver be granted from Section 4 . 1.4(C) , Use of Lots of Record, to allow construction of a single family residence on a substandard lot which is under the same ownership as the adjacent lot to the south. BACKGROUND The COA associated with this item was unanimously approved by the HPB at its meeting of May 18, 1994 . At the time of approval the text amendment cited below was under consideration by the Planning & Zoning Board. At that time it was thought that if the amendment were adopted a variance would be required to allow the house to be constructed. Subsequently, the City Attorney has determined that this is not a variance item and that a waiver from Section 4 . 1.4(C) must be granted by the City Commission. Section 4 . 1.4 (C) reads as follows : In residential zoning districts other than R-1-A, if two or more adjoining lots (or combination of lots and portions of lots) of record are under the same ownership at the time of passage or amendment of this ordinance, and if the total frontage and the total area is equal to or greater than that which is required by the zoning district regulations, said property shall not be developed except in accordance with the minimum frontage and lot area requirements of the district. Ownership shall be determined by the property tax rolls on file in the Palm Beach County Property Appraiser' s Office as of the effective date of this ordinance. ( 10/18/94) For additional information and clarification please read the attachments to this report. ANALYSIS The property is located in the Medium Density Residential Zoning District (RM) , but as a single family residence it requires the same development standards as R-1-A (Single Family Residential) . This lot is substandard for the following reasons : A 60 ' frontage is required and only 50 ' is provided. The minimum lot size required is 7,500 s . f. and 7, 150 s. f. is provided. There is an historic house existing on the adjacent lot to the south of the subject property which is also owned owned by Mr. and Mrs Echols; thus there are adjacent lots under the same ownership. It is not possible to create a minimum lot which conforms to the Development Standards, by taking 10 feet of frontage from the lot to the south, as the historic house is only 10 .5 ' from the north property line. If a waiver is not granted from Section 4 . 1.4 (C) Lot 13 to the north remains unbuildable. It should be noted that the lot size is characteristic of the Marina Historic District. Also given the size of the combined properties (greater than half an acre) , the owner could seek approval to demolish the existing historic house and build up to 6 units on the property. The HPB has approved extensive restoration to the historic house and the owners intend to start renovations simultaneously with the construction of the new house. The proposed single family house is more consistent with the historic neighborhood than a multi-family development would be. Additionally, while there apartment complexes in the immediate area, the mix of single and multi-family dwelling units furthers the intent of the RM Zoning District which is to accommodate a variety of housing types . STAFF COMMENTS Pursuant to Section 2 .4 . 7(B) (5) , in making a recommendation to the City Commission it would be appropriate for the HPB to make findings that granting the waiver: (a) Shall not adversely affect the neighboring area. This single family residence is appropriate to the Marina Historic District and will benefit the immediate area. (b) Shall not significantly diminish the provision of public facilities . The project does not affect or diminish public facilities . (c) Shall not create an unsafe situation. The development does not create an unsafe situation. (d) Does not result in the grant of a special privilege in that the same waiver would be granted under similar circumstances on other property for another applicant or owner. Lots of Record in historic districts are consistently smaller than those in other areas of the City. Similar circumstances might occur in historic districts, where an historic structure exists on an adjoining lot under the same ownership. RECOMMENDED ACTION Make findings pursuant to Section 2 .4 .7 (B) (2) and recommend that the City Commission grant a waiver from LDR Section 4 . 1.4 (C) to allow a single family residence to be constructed on a substandard Lot of Record. Attachments : LDR Section 4 . 1.4, Use of Lots of Record Memorandum Staff Report to P&Z, May 16, 1994 Memorandum to HPB, May 18, 1994 Survey of the property file/y:echols-1 Section 4 . 1 .2 ( I ) ( I) Where any street, alley, or waterway is officially abandoned or vacated, the regulations applicable to each parcel of abutting property shall apply to that portion of such street, alley, or waterway added thereto by virtue of such abandonment or vacation. Section 4 . 1.4 Use of Lots of Record: Any lot, or parcel, of record which qualifies as a lot of record as set forth in these Regulations, but which does not comply with respect to minimum lot area and minimum lot dimensions specified for the zoning district in which it is located, may nevertheless be used ( for purposes as allowed in that zoning district) , as long as it complies with all other requirements of that zoning district, subject to the following limitations : [Amd. Ord. 78-94 10/18/94 ] (A) Duplex and multiple family structures may not be constructed on a lot which has an area less than that provided for as the minimum lot area within the zoning district. [Amd. Ord. 78-94 10/18/94 ] (B) A residential structure shall not be constructed on any lot, within a residential zoning district, which has frontage of less than fifty feet (50 ' ) . However, neither this provision, nor any other provision of these regulations, shall prevent construction of a residential structure on a Single Family Lot (or Parcel) of Record which conforms with all other aspects of minimum lot size requirements but which has no frontage. Further, such a Lot of Record with no suitable access may achieve private access for a single family residence and similar uses by means of a nonpublic (private) access easement. [Amd. Ord. 78-94 10/18/94 ] (C) In residential zoning districts other than R-1-A, if two (2) or more adjoining lots (or combination of lots and portions of lots) of record are under the same ownership at the time of passage or amendment of this ordinance, and if the total frontage and the total area is equal to or greater than that which is required by the zoning district regulations, said property shall not be developed except in accordance with the minimum frontage and lot area requirements of the district. Ownership shall be determined by the property tax rolls on file in the Palm Beach County Property Appraiser' s Office as of the effective date of this ordinance. [Amd. Ord. 78-94 10/18/94 ] 4104 C PLANNING AND ZONING BOARD MEMORANDUM STAFF REPORT MEETING OF: MAY 16, 1994 AGENDA ITEM: V.D. LDR AMENDMENT TO SECTION 4. 1.4, USES OF LOTS OF RECORD ITEM BEFORE THE BOARD: The item before the Board is that of recommending to the City Commission approval of an amendment to the LDRs concerning the use of nonconforming lots of record. BACKGROUND: This LDR amendment was initiated by the Board at its meeting of March 16, 1994, in response to concerns raised by residents of the Lake Ida neighborhood. Building permits were issued for the construction of three homes on platted lots which do not meet current minimum standards for frontage and . lot area. As a- result, the homes are not consistent with the general character of the neighborhood. LDR Section 4 . 1.4, Use of Lots of Record, allows for the use of lots of record which do not meet current minimums, subject to certain criteria. A home may be constructed on a substandard platted lot, provided that it has at least 50 feet of frontage. There is no requirement that adjacent lots that are in common ownership be combined in order to meet the minimum standards . The lots in the Lake Ida neighborhood are owned by the same person. If the City had regulations which required that the lots be developed in a manner which complies with current codes, only one house could have been built on the combined properties. Alternatively, the owner could have . applied for a replat of the property to create two lots, one of which would not meet minimum frontage requirements for a corner lot (creation of the nonconforming lot would have required special permission by the City Commission) . Instead, three homes are being constructed. Regulations which require the combining of commonly owned substandard lots are not uncommon. The cities of Boynton Beach, Stuart, and Highland Beach have such provisions in their codes . Staff reviewed those ordinances prior to drafting one which would fit within our existing regulations . A,., The proposed amendment (copy attached) would continue to allow for the use of substandard lots of record as currently permitted, provided that the lots are in single ownership. -V.D. Planning and Zoning Board Staff Report LDR Amendment Re: Nonconforming Lots of Record Page 2 However, when substandard adjacent lots are under common ownership, and the combining of the lots results in a parcel which meets minimum frontage and minimum area requirements, then those lots must be developed in accordance with those minimi'm4. Ownership would be that which is on. record at the date that the ordinance is passed. The R-1-A zoning district has been specifically excluded from this ordinance. The 60 ' minimum frontage required in the R-1-A district is not significantly greater than the 50 ' minimum required for development on substandard platted lots. Also, if the restriction were to apply to R-1-A zoning, infill housing opportunities would be reduced. RECOMMENDED ACTION: By motion, recommend to the City Commission approval of the attached amendment to LDR Section 4 . 1.4, Use of Lots of Record. • Attachments : * Proposed ordinance Report prepared by Diane Dominguez T z P Z NCLOT.DOC Section 4 . 1.4 Use of Lots of Record: Any lot, or parcel, of record which qualifies as a lot of record as set forth in these regulations, but which does not comply with respect to minimum lot area and minimum lot dimensions specified for the zoning district in which it is located, may nevertheless be used ( for purposes as allowed in that zoning district) , as long as it complies with all other requirements f6t of that zoning district, Ofni ZHE f6ZX601t14 dAtEeif67101 subject to the following limitations: (A) Duplex and multiple family structures may not be constructed on a lot which has an area 6f less than that provided for as the minimum lot area within the zoning district. (B) A residential structure shall not be constructed on any lot, within a residential zoning districts, which has s frontage of less than fifty feet (50' )-. (C) H600*6ti ti6ftH6t LHfs tt6ffsi6til ti5t slit 6tH6t yit6ifif0A 6f nWie t64kiX4Lf6Aii dWSXX tt6i6tiL 06AXttsttf6ti 6f A A residential structure may be constructed on a Single Family Lot (or Parcel) of Record which conforms with all other aspects . of minimum lot size requirements but which has no frontage. Further, such a Lot of Record with no suitable access may achieve private access for a single family residence and similar uses by means of a nonpublic (private) access easement. (D) Except in the R-1-A zoning district, if two (2) or • more adjoining lots (or combination of lots and portions of lots) of record are under the same ownership at the time of passage or amendment of this ordinance, and if the total frontage and the total area is equal to or greater than that which is required by the zoning district regulations, said pro erty sh ce all not be developed expt in accordance with the minimum frontage and lot area requirements of the district. Ownership shall be determined by the property tax rolls on file in the Palm Beach County Property Appraiser's Office as of the effective date of this ordinance. T t NC LOTS .DOC MEMORANDUM TO: HISTORIC PRESERVATION BOARD MEMBERS, FOR THE MEETING OF MAY 18, 199i,, FROM: PAT CAYCE, �HISTORIC PRESERVATION PLANNER SUBJECT: PROPOSED TEXT AMENDMENT TO LDR SECTION 4. 1.4, USES OF LOTS OF RECORD Please read the attached staff report to the Planning & Zoning Board. Basically it states that, with the exception of the R-1-A zoning district, all adjoining lots of record which are under the same ownership shall not be developed if the total frontage and total lot area do not meet the requirements of the zoning district in which they are located. This text amendment will go before the P & Z Board on May 16, 1994 for recommendation to the City Commission. If the text amendment is recommended by P & Z and approved by the City Commission it will have the effect of requiring variances to be granted by the HPB from Section 4.3.4 to allow the approval of COA's 8-226 and 8-227 . Without a variance both- - -- of these applications would be void by the fact that the adjoining lots are under the same ownership and do not meet the minimum development standards . Therefore, staff has added a condition of approval to these COA' s that variances must be granted by the HPB before building permits can be issued. • Additionally, if the text amendment is approved, all future development of adjoining lots of record under the same ownership which do not meet the minimum of Section 4 . 3.4 and are located within historic districts, with the exception of the R-1-A zoning district, will require variances before a COA can be approved. This is the same procedure that is currently employed by the HPB; the public hearing is conducted and if the variance is granted the COA review follows at the same meeting so that the two hearings are concurrent. • t -v hl -, fDU[/O w,rg cA• Fr[8353 S 1 D.B.J. K G[G Y. r / _,D- • (p A Y c i f! - sov4-- c?. lif lik— ere- � aF KA[G 6 ad/[A/f J". COA/C- K/A L. < '•.�j t ' eaCC— Ayo//U , Q1Iti0 ,_ �- o LZ -, . ` i 4 p �' ` w 5 Z s a •In \Q Z �• , .. 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EC'[r/'i of Bcocy /2�, D -‘'47,475;FLD,Q/OA, A cee,4'0/,t/G /" 7/yL-PL/4T T/1E•nQt A /1tC ,QOED /,�/�L9rdDD.C' /r /'1'6 I IIERCCI CERTIFY thet the blot shown hereon Is • troll and co ect Ore.r,?2,Dc/BL/C ,pa-"L'D,QOS 4F,Oi'Lx/1 repr:sentstion ;f : urvey of the lands described hereon made In accordance with the minimum technical standard. for land surveylnp BE/-t',Y e7o',,r/7-K, F ,e/2A• in the State of Florida as set forth by Chapter 211111-6 Florida ♦dmfnlstrative Cods. This dr e.Inp not . valid without .fl 'jDy� embossed geol. LEGE[t/O ✓D:yf/ '(! J /6A,t/O cD,dc. "- cD,vc.(i,-,- . ' " • l.�,d0 SUQIrfYD'Q'f/G• 7i9zz re.3. '• =zG,v..gce?A/.57'd . FCooa Zot/E: At" EL 7 O'BRIEN, SUIIER & O'BRIEN, INC, • ENGINttRS; SURVE4fOfts; LAND PLANNERS 26ot t70RTH FEDERAL HIbFlWAY, DELRAY BEACH, FLORIDA ccr78/992 eu,t.pv.,gyp' "'".p'9.2-/rod I' I -- Q _ Q . --L o Q Ym --m K.E 1St Cc' ` z DRIVE o= oa — a cn z 1 LO►VRY M.c. 1ST ST. ta o o� �,� 7 VETERANS v \ a Z 3 _ �G PARK W F ix Vj Vl Q w co �I_I V 3 NLI TLHhiu 11 — A T L A N T I C t AVENUE r../__ 4% ... _ __ AC C .j - (A tt �' O , a .. iz Li,> > ' a F ¢ � a ¢ z 1, z E. 2ND ST. i s m 1t1 ._ 3 NMII _I w w�... rl 1 Cti uj MIS ,.... .-..:. S.E. 2ND ST. I1ICRANAM AWNIt' 7 1 L_ , � C , , 1 Tt _ . u --N --_— t `�NASS / i 1 ` l 1 il""-1 r�T� �-1 r�f-1 1ST 1 ( I laA 1 r - N --samor— ECHOLS RESIDENCE PLANNING DEPARTMENT CITY OF DELRAY BEACH.Ft s. -- acu-AL RISE AIAP SYS7EM -- -411 STAFF REPORT HISTORIC PRESERVATION BOARD MEETING MARCH 15, 1995 AGENDA ITEM V-B ACTION REQUESTED OF THE BOARD The action requested of the Board is that of making a recommendation to the Planning & Zoning Board that the proposed Ordinance pertaining to ad valorem tax exemptions for historic properties be approved. BACKGROUND On November 3, 1992 Florida voters approved an amendment to the State constitution that allows local governments to provide certain property tax exemptions on improvements to historic properties . At its meeting of March 10, 1993 the HPB approved a recommendation to the Planning and Zoning Board that an ordinance be initiated to facilitate the City' s participation in the tax exemption program. However, preparation of the proposed ordinance was premature due to fact that the rules and applications to be used statewide had not been made final by the Division of Historical Resources. Early in 1994 the City Attorney began preparing the ordinance and on April 5, 1994 a draft was sent to a City Commission Workshop meeting for comments . The Commission favored the ordinance but had concerns with respect to its impact on the CRA' s tax base, as the majority of eligible properties are located within its boundaries . It was felt that by exempting certain property taxes less money would be collected for the CRA's interest free loan program. Applicants applying for both the exemption and the loan would be doubly depriving those whose properties were not historically eligible and who depend on the loan program for help with renovation. The Commission recommended that a draft of the ordinance be submitted to the CRA. On May 4, 1994 the HPB reviewed and approved the final draft of the ordinance with several minor changes in the language. The Board agreed to make its formal recommendation to the P & Z Board after comments from the CRA were received. The CRA reviewed the final draft at its meeting of May 12, 1994, however, no formal comments were forthcoming. On February 9, 1995, the CRA Board recommended that the City adopt the ordinance, with the proviso that an individual exercising the tax exemption not apply for a CRA subsidized loan. This provision minimizes the negative impact of any loses to the CRA' s tax base. 1p Tax Exemption Ordinance Staff Report for HPB Meeting 3/15/95 Page 2 ANALYSIS The HPB approved this same ordinance, with minor language changes, on May 4 , 1994 . However, final adoption of the ordinance was deferred in order to glean comments from the CRA Board. With the approval of the CRA, it is appropriate to recommend approval of the ordinance at this time. As of October, 1994 the following governing bodies have adopted tax exemption ordinances : City of West Palm Beach Town of Palm Beach City of Orlando City of Tampa City of Coral Gables City of Pensacola Dade County Hillsborough County In addition Palm Beach County has an ordinance that will be considered in the near future agenda. EXPLANATION OF THE ATTACHMENTS The attachments are provided for members who were not on the Board at the time of the ordinance's approval. 1. For a summary of the ordinance please refer to the City Commission Worksession Documentation dated April 5, 1994 . 2 . The ordinance, incorporating the requested text changes, as approved by the HPB on May 4, 1994 . • s Tax Exemption Ordinance Staff Report for HPB Meeting 3/15/95 Page 3 3 . Section 196 . 1997 of the Florida Statutes provides the City the authority to adopt an ordinance to grant ad valorem tax exemptions . It also directs the Florida Division of Historical Resources to provide Rules with which to implement the Statute. 4 . Rule 1A-38 provides the guidelines which govern the proposed ordinance. 5. The Application will be required for all tax exemption requests. 6 . The Covenant, required for all exemptions, insures that the property and improvements are maintained for the duration of the tax exemption. RECOMMENDED ACTION Recommend to the Planning & Zoning Board that the Tax Exemption Ordinance be adopted. file/y:tax-1 w ORDINANCE NO. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING ARTICLE 4 .5, "OVERLAY AND ENVIRONMENTAL MANAGEMENT DISTRICTS", OF THE LAND DEVELOPMENT REGULATIONS OF THE CITY OF DELRAY BEACH, FLORIDA, BY ENACTING A NEW SUBSECTION 4 .5 . 1(M) , "TAX EXEMPTION FOR HISTORIC PROPERTIES", TO AUTHORIZE AD VALOREM TAX EXEMPTIONS FOR HISTORIC PROPERTIES; ESTABLISHING REQUIREMENTS AND PROCEDURES; DESIGNATING THE HISTORIC PRESERVATION BOARD TO REVIEW APPLICATIONS AND MAKE RECOM- MENDATIONS TO THE CITY COMMISSION; ESTABLISHING PENALTIES; PROVIDING A SAVING CLAUSE, A REPEALER CLAUSE, AND AN EFFECTIVE DATE. WHEREAS, the citizens of Florida amended the Florida Consti- tution, Article 7, Section 3(e) , to authorize counties and munici- palities to grant a partial ad valorem tax exemption to owners of historic properties for improvements to such properties which are the result of the restoration, renovation or rehabilitation of the historic properties; and WHEREAS, the Florida legislature enacted Sections 196 . 1997 and 196 . 1998, Florida Statutes ( 1992) to govern the allowance of such exemptions; and WHEREAS, the City Commission desires to create a partial ad valorem tax exemption for qualifying improvements of historic properties as a means to encourage more restoration, renovation and rehabilitation of such properties and to stabilize and improve property values in the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Article 4 .5, "Overlay and Environmental Management Districts" , Section 4 .5 . 1, "Historic Preservations Site and Districts" , of the Land Development regulations of the Code Ordinances of the City of Delray Beach, Florida, be, and the same is hereby amended by enacting a new subsection 4 .5. 1(M) , "Tax Exemption for Historic Properties" which reads as follows : 4 .5 . 1(M) Tax Exemption for Historic Properties . ( 1) The City Commission hereby creates a tax exemption for the restoration, renovation or rehabilitation of qualifying historic properties designated in Section 4 .5 . 1(M) (4) . Qualifying _ r I. properties shall be exempt from that portion of ad valorem taxation levied by the City of Delray Beach on 100% of the increase and assessed value resulting from any renovation, restoration or rehabilitation of the qualifying property made on or after the effective date of this ordinance. The above exemption does not apply to: (a) Taxes levied for payment of bonds; (b) Taxes authorized by a vote of the electors pursuant to Section 9 (b) or Section 12, Article 7 of the Florida Constitution; or (c) Personal property. (2) Duration of Tax Exemption. (a) The exemption period shall be for ten ( 10) years, beginning January 1st following the year in which final approval is given by the City Commission and the Palm Beach County Propert Appraiser has been instructed to provide such exemption. However the City Commission shall have the discretion to set a lesser ter if requested by the property owner in the original application. (b) The term of the exemption shall be specified in the resolution approving the exemption and shall continue regardless of any changes in the authority of the City to grant such exemption or change in ownership of the property. To retain an exemption, the historic character of the property and the improvements which qualified the property for an exemption, must be maintained in their historic state over the period for which the exemption was granted. (3) Effective Date of Exemption. The effective date of the tax exemption shall be January 1 of the year following the year in which a historic preservation exemption covenant is recorded and a copy of the Final Application and resolution of the City Commission, as approved, have been transmitted to the Palm Beach County Property Appraiser. (4) Qualifying Properties and Improvements . (a) The following real property in the City is qualifying property for the purposes of this ordinance if at the time the exemption is approved by the City Commission, the property: 2 ORD. NO. ( 1) is individually listed in the National Register of Historic Places pursuant to the National Historic Preservation Act of 1966, as amended, or (2) is a contributing property to a national register- listed district; or (3) is designated as a historic property, or as a contributing property to a historic district, under the terms of the City' s historic preservation ordinance; and (4) has been certified by the Historic Preservation Board as satisfying (a) ( 1) , (2) , or (3) . (b) For an improvement to a historic property to qualify the property for an exemption, the improvement must: ( 1) be consistent with the United States Secretary of Interior's Standards for Rehabilitation, as amended. (2) be determined by the Historic Preservation Board to meet criteria established in rules adopted by the Department of State, Division of Historical Resources, FAC 1A-38, as amended, and (3) be consistent with Section 4 .5. 1(E) "Development Standards" of the City' s Land Development Regulations . (5) Evaluation of Property Used for Government or Nonprofit Purposes . (a) For purposes of the exemption under Section 196 . 1998, Florida Statutes, a property is being used for government or nonprofit purposes if the sole occupant of at least 65 percent of the useable space is an agency of the federal, state or a local government unit or a nonprofit organization certified by the Department of State under Section 617 . 013, Florida Statutes . (b) For purposes of the exemption under Section 196 . 1998, Florida Statutes, a property is considered regularly and frequently open to the public if public access to the property is provided not less than 12 days a year on an equitably spaced basis, and at other times by appointment. Nothing herein shall prohibit the owner from charging a reasonable nondiscriminatory admission fee, comparable to fees charged at similar facilities in the area. 3 ORD. NO. (6) Application for Exemption. Any property owner, or the authorized agent of the owner, that desires an ad valorem tax exemption for the improvement of a historic property must file a written application with the Planning and Zoning Department. The application shall be made on the two-part Historic Preservation Property Tax Exemption Application, approved by the State of Florida, Division of Historical Resources. Part 1 of the application, the Preconstruction Application, shall be submitted before qualifying improvements are initiated and Part 2, the Final Application/Request for Review of Completed Work, shall be submitted upon completion of the qualifying improvements . The Final Application shall contain the Historic Preservation Exemption Covenant, as provided for herein. (7) Part 1, Preconstruction Application. A Preconstruction Application shall be filed with the Planning and Zoning Department before the qualifying project is initiated. The Preconstruction Application shall also contain information concerning the proposed cost of the qualifying improvement and b accompanied by a copy of the most recent tax bill from the Pa Beach County Property Appraiser for the property. Upon receipt the Preconstruction Application, the Historic Preservation Planner shall review the application and determine whether the application is complete and whether the property satisfies the requirements of Section 4 .5 . 1(M) (4) (a) and is therefore eligible for review by the Historic Preservation Board. (8) Review of Preconstruction Application by the Historic Preservation Board. The Historic Preservation Board shall review the Precon- struction Application within 60 days of the Historic Preservation Planner's determination of eligibility. If all or part of the proposed work involves exterior work requiring the issuance of a Certificate of Appropriateness, the exterior portion of the work shall be reviewed in accordance with the Certificate of Appro- priateness process simultaneously with the Part 1, Preconstruction Application. If Site Plan approval or a variance is required for the project, the respective applications shall be presented to the Historic Preservation Board in conjunction with the Certificate of Appropriateness review process . A Preconstruction Application which requires a Certificate of Appropriateness shall not be considered until the Certificate of Appropriateness is approved by the Historic Preservation Board. ( 1) If the Historic Preservation Board determines th= the work as proposed is a qualifying improvement and is in compliance with the review standards contained in Section 4 ORD. NO. • 4 .5 . 1(M) (4) , the Preconstruction Application and, if applicable, the Certificate of Appropriateness shall be approved by the Historic Preservation Board, and the Board shall issue a written order to the applicant. (2) If the Historic Preservation Board determines that the work as proposed is not a qualifying improvement or is not in compliance with the review standards contained in Section 4 .5 . 1(M) (4) , the applicant shall be so advised in writing. (9) Issuance of Other Permits or Approval. The Building Department must review and approve all Pre- construction Applications with respect to the applicable code requirements before issuing a building permit. The Building Department shall review all plans prior to the Historic Preservation Board's review. ( 10) Part 2, Final Application/Request for Review of Completed Work. (a) If the Historic Preservation Board determines that the work is a qualifying improvement and is in compliance with the review standards contained in Section 4 .5. 1(M) (4) , the Board shall approve the Final Application/Request for Review of Completed Work and issue a written order to the applicant. The City will inspect the completed work to verify such compliance. The review of the Historic Preservation Board shall be completed within thirty (30) days of the receipt of the Final Application/Request for Review of Completed Work. (b) The Final Application/Request for Review of Completed Work shall be accompanied by documentation of the total cost of the qualifying improvements. Appropriate documentation may include, but is not limited to, paid contractor's bills, AIA Form 702-703, cancelled checks, and an approved building permit application listing the cost of work to be performed. Upon the receipt of a Final Application/Request for Review of Completed Work and all required supporting documents, the Historic Preservation Board shall conduct a review at a regularly scheduled public meeting to determine whether or not the completed improvements are in compliance with the work described in the Preconstruction Application, approved amendments, if any, and Section 4 .5 . 1(M) (4) (b) . After the above review, the Historic Preservation Board shall recommend that the City Commission grant or deny the exemption. 5 ORD. NO. (c) If the Historic Preservation Board determines that the work as completed is either not a qualifying improvement or is not in compliance with the review standards contained in Section 4 .5 . 1(M) (4) , the applicant shall be advised that the Final Application has been denied. Such denial shall be in writing and the Historic Preservation Planner shall provide a written summary of the reasons for the determination. ( 11) Appeal to the Historic Preservation Board's Decision. Review and reversal of any action taken by the Historic Preservation Board is appealable to the City Commission pursuant to Section 2 .4 .7(E) , "Appeals. " ( 12) Approval by the City Commission. Upon approval of a Final Application/Request for Review of Completed Work by the Historic Preservation Board, the Final Application shall be placed by resolution on the agenda of the City Commission for approval. The resolution of the City Commission approving the Final Application shall provide the name of the owner of the property, the property address and legal description" require the owner to record the restrictive covenant as provided ill Section 4 .5. 1(M) ( 13) in the official records of Palm Beach County as a condition of receiving the exemption, the period of time the exemption will remain in effect, and the expiration date of the exemption. ( 13) Historic Preservation Exemption Covenant. To qualify for an exemption, the applicant must sign and return the Historic Preservation Exemption Covenant with the Final Application/Request for Review of Completed Work. The covenant shall be in a form as established by the Department of State, Division of Historical Resources and applicable for the term for which the exemption is granted and shall require the character of the property and qualifying improvements to be maintained during the period that the exemption is granted. On or before the effective date of the exemption, the owner of the property shall have the covenant recorded in the official records of Palm Beach County, Florida, and shall cause a certified copy of the recorded covenant to be delivered to the Historic Preservation Planner. Such covenant shall be binding on the current property owner, transferrees, and their heirs, assigns and 6 ORD. NO. J successors . A violation of the covenant shall result in the property owner being subject to the payment of the differences between the total amount of the taxes which would have been due in March of each of the previous years in which the covenant or agreement was in effect had the property not received the exemption and the total amount of taxes actually paid in those years, plus interest on the difference calculated as provided in Sec. 212 . 12(3) , Florida Statutes. ( 14) Completion of Work. An applicant must complete all work within two (2) years following the date of approval of a Part 1 Preconstruction Appli- cation by the Historic Preservation Board. A Preconstruction Application shall be automatically revoked if the property owner has not submitted a Final Application/Request for Review of Completed Work within two (2) years following the date of approval of the Preconstruction Application. The City Commission, upon the recommendation of the Historic Preservation Board, may extend the time for completion of a sub- stantial improvement in accordance with the procedures of the City' s Building Code. ( 15) Notice of Approval to the Property Appraiser. Upon the receipt of a certified copy of the recorded restric- tive covenant by the Historic Preservation Planner, the Preservation Planner shall transmit a copy of the approved Final Application/Request for Review of Completed Work, the exemption covenant and the resolution of the City Commission approving the Final Application and authorizing the tax exemption to the Palm Beach County Property Appraiser. ( 16) Revocation Proceedings. (a) The Historic Preservation Board may initiate pro- ceedings to revoke the ad valorem tax exemption provided herein, in the event the applicant, or subsequent owner or successors in interest to the property, fails to maintain the property according to the terms, conditions and standards of the Historic Preservation Exemption Covenant. (b) The Historic Preservation Board shall provide notice to the current owner of record of the property and hold a revocation hearing in the same manner as in Section 4 .5 . 1(M) ( 10) , and make a recommendation to the City Commission. 7 ORD. NO. (c) The City Commission shall review the recommendation of the Historic Preservation Board and make a determination as to whether the tax exemption shall be revoked. Should the City Commission determine that the tax exemption shall be revoked, a written resolution revoking the exemption and notice of penalties as provided in Paragraph 4 of the covenant shall be provided to the owner, the Palm Beach County Property Appraiser and filed in the official records of Palm Beach County. (d) Upon receipt of the resolution revoking the tax exemption, the Palm Beach County Property Appraiser shall discontinue the tax exemption on the property as of January 1st of the year following receipt of the notice of revocation. ( 17) Reapplication. An applicant previously granted a Historic Rehabilitation tax Exemption by the Historic Preservation Board may undertake an additional substantial improvement project during the Exemption Period, or following its expiration, and reapply for an additional Historic Preservation Tax Exemption for such subsequent work. Section 2 . That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby repealed. Section 3. That should any section or provision of this ordinance or any portion thereof, any paragraph, sentence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof as a whole or part thereof other than the part declared to be invalid. Section 4 . That this ordinance shall become effective immediately upon its passage on second and final reading. PASSED AND ADOPTED in regular session on second and final reading on this the day of , 1994 . MAYOR ATTEST: City Clerk First Reading Second Reading tax.ord 8 ORD. NO. • w RULES OF THE DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES RULE 1A-38, FLORIDA ADMINISTRATIVE CODE TAX EXEMPTION FOR HISTORIC PROPERTIES RULE CHAPTER TITLE: RULE NO. Tax Exemptions for Historic Properties 1A-38 RULE TITLES: RULE NOS. 1A-38.001 Purpose Definitions 1A-38.002 Application for Exemption 1A-38.003 Evaluation of Property 1A-38.004 ( Evaluation of Improvements 1A-38.005 1A-38.006 Covenant Certification of Local Historic Preservation Office 1A-38.007 0 RULES OF THE DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES CHAPTER 1A-38 , FLORIDA ADMINISTRATIVE CODE TAX EXEMPTIONS FOR HISTORIC PROPERTIES 1A-38.001 Purpose. The purpose of this rule is to implement Sections 196.1997 and 196.1998, F. S. , which provide a local option property tax exemption for improvements to historic properties. Specific Authority 120.53 , 196.1997(6) , (13) , 196.1998(3) FS. Law Implemented 196.1997, 196.1998, FS. History--New 1A-38 .002 Definitions. The following words and phrases, when used in these rules, shall have the following meanings, except where the context clearly indicates a different meaning: (1) "Contributing property" means a building, site, structure, or object which adds to the historical architectural qualities, historic associations, or archaeological values for which a district is significant because a) it was present during the period of significance, and possesses historic integrity reflecting its character at that time, b) is capable of yielding important information about the period, or c) it independently meets the National Register of Historic Places criteria for evaluation set forth in 36 CFR Part 60.4, incorporated herein by reference. (2) "Division" means the Division of Historical Resources of the Department of State. ( 3 ) "Local Government" means the Board of County Commissioners or the governing authority of the municipality that has adopted an ordinance providing for property tax exemption for improvements to historic properties pursuant to Sections 196. 1997 or 196. 1998, F. S. (4) "Local Historic Preservation Office" means a local government agency certified by the Division as qualified to review applications for property tax exemption. (5) "National Register of Historic Places" means the list of historic properties significant in American history, architecture, archeology, engineering and culture, maintained by the Secretary of the Interior, as established by the National Historic Preservation Act of 1966, as amended. (6) "Noncontributing property" means a building, site, - . structure, or object which does not add to the historic architectural qualities, historic associations, or archaeological values for which a district is significant because a) it was not present during the period of significance, b) due to alterations, disturbances, additions, or other changes, it no longer possess historic integrity reflecting its character at that time or is incapable of yielding important information about the period, or c) it does not independently meet the National Register of Historic Places criteria for evaluation. Specific Authority 120. 53, 196. 1997, 196.1998 FS. Law Implemented 196.1997, 196.1998 FS. History--New 1A-38. 003 Application for Exemption. (1) Applications for the property tax exemption shall be made on the Historic Preservation Property Tax Exemption w 4 Application, DOS Form No. HR3E101292, incorporated herein by reference. A 'Preliminary Application shall be submitted before ; improvements are initiated to obtain preliminary approval of proposed work. A Final Application shall be filed upon substantial completion of the improvements. (2) Completed applications and all required supporting material shall be submitted by the property owner to the Local Historic Preservation Office or the Division, whichever is applicable under the local ordinance. (3) Within 30 days of receipt of the completed application and supporting materials, the Local Historic Preservation Office or Division shall conduct a review to determine (a) whether or not the property for which an exemption is requested satisfies Section 196.1997 (11) (a) , F. S. , (b) whether or not the improvement is consistent with the United States Secretary of Interior' s Standards for Rehabilitation, incorporated herein by reference, and (c) whether or not the improvement meets the criteria in rule 1A-38, F. A. C. (4) the Local Historic Preservation Office or Division shall recommend that the local government grant or deny the exemption. The recommendation, and the reasons therefor, must be provided in writing to the applicant and to the local government. Such notice must advise the applicant of his right to a fair hearing pursuant to Section 120. 57, F. S. Specific Authority 196. 1997 (6) FS. Law Implemented 196. 1997 , 196. 1998 FS. History--New t 1A-38. 004 Evaluation of Property. (1) For properties located in a historic district listed in the National Register of Historic Places, the Local Historic Preservation Office or the Division shall apply the definitions of contributing and noncontributing -properties as set forth in rule 1A-38 . 002 (1) and 1A-38 . 002 (6) , respectively, to determine whether or not the property is a contributing property. (2) For properties located in a historic district designated by local ordinance, the Local Historic Preservation Office or the Division shall apply the criteria set forth in the local ordinance to determine whether or not the property is a contributing property. If the local ordinance does not include- . criteria to determine whether or not the property is a contributing property in a designated historic district, the Local Historic Preservation Office or the Division shall apply the definitions of contributing and noncontributing properties as set forth in rule 1A-38.004 (1) . _ (3) For purposes of the exemption under Section 196. 1998, F. }. S. , a property is being used for government or nonprofit purposes if the sole occupant of at least 65 percent of the useable space is an agency of the federal, state or local government or a nonprofit organization certified by the Department of State under Section 617.013, F. S. (4) For purposes of the exemption under Section 196 . 1998, F. S. , a property is considered regularly and frequently open to the public if public access to the property is provided not less than 12 days a year on an equitably spaced basis, and at other times by appointment. Nothing in this rule shall prohibit the owner ( from charging a reasonable nondiscriminatory admission fee, comparable to fees charged at similar facilities in the area. Specific Authority 120.53, 196.1997(13) , 196.1998(3) FS. Law Implemented 196. 1997, 196.1998 FS. History--New 1A-38.005 Evaluation of Improvements. The Local Historic Preservation Office or the Division shall apply the recommended approaches to rehabilitation as set forth in the Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings, revised 1990, incorporated herein by reference, in evaluating the eligibility of improvements to the historic property. Specific Authority 120.53 , 196.1997(8) F.S. Law Implemented 196.1997 F.S. History--New 1A-38.006 Covenant. (1) The Historic Preservation Property Tax Exemption Covenant, DOS Form No. HR3E111292, which the property owner must enter into with the local government granting an exemption pursuant to Sections 196.1997 or 196.1998, F.S. , is incorporated herein by reference. Specific Authority 120.53, 196.1997(7) FS. Law Implemented 196. 1997 , 196 . 1998 FS. History--New 1A-38.007 Certification of Local Historic Preservation Office. (1) Criteria for certification shall be as set forth in the Florida Certified Local Government Guidelines promulgated by the Division and incorporated herein by reference. (2) Certified Local Governments shall automatically be- Local Historic Preservation Offices for the purposes set forth in Sections 168.1997 and 168.1998, F. S. (3) Other local governments requesting certification of the Local Historic Preservation Office shall apply on the Application for Certification, Florida Certified Local Governments Program, which is Appendix C to the Florida Certified Local Government Guidelines. (4) Within 60 days of receipt of a complete application and all required supporting material, the Division shall render a determination regarding the application, either approving or denying certification. For denials, the Division shall provide the applicant with a written explanation, clearly indicating the reasons for denial. (5) If certification is approved, the Local Historic Preservation Office shall enter into an agreement with the Division to maintain a program which meets the minimum requirements set forth in the Florida Certified Local Government Guidelines. The local government shall continue to be certified so long as the terms of the referenced Agreement are met. Specific Authority 120.53 , 196. 1997(6) FS. Law Implemented 196 . 1997, 196.1998 FS. History--New Ch. 92-164M I LAWS OF FLORIDA Ch.92-169 (13) The Department of State shall adopt rules as provided in chapter 120 for the implementation of this section.These rules must specify the criteria for deter- mining whether a property is eligible for exemption;guidelines to determine im- CHAPTER 92-159 provements to historic properties which qualify the property for an exemption; criteria for the review of applications for exemptions;procedures for the cancella- tion of exemptions for violations to the agreement required by subsection(7);the manner in which local historic preservation offices may be certified as qualified to An acttoad valorem tax exemptions;creating a. 196.1997,F.S.;pro- Section 2. Section 196.1998.Florida Statutes,is created to read: review applications;and other requirements necessary to implement this section. relating tiding that the board of county commissioners of any county or the gov- erning authority of any municipality may adopt an ordinance to want ad 196.1998 Additional ad valorem tax exemptions for historic properties open to valorem tax exemptions under e.3,Art.VII of the State Constitution for the public.— improvements to historic properties which are a result of the restoration, an axe (I) If an improvement qualifies a historic property forrenovation,Or rehabilitation of those properties;specifying requirements exemption under s. for ordinances granting exemptions;providing procedures for application 97, and the property is used for non-profit or government purposes and is regularly and frequently open for the public's visitation,use,and benefit,the the character of the property during the exemption period and providing board of county commissioners or the governing authority of.the municipality by for assessment of previously during nempted taxes upon violation of the oove- ord inance may authorize the exemption from ad valorem taxation of up to 100 per- rant;establishing qualifications for applicants to be approved for an*s- cent of the assessed value of the property, as improved, any provision of a. emotion;requiring property appraisers to provide certain information to 196.1997(2) to the contrary notwithstanding,if all other provisions of that section the local governing authorities;providing duties of the Division of Hiator- are complied with;provided,however,that the assessed value of the improvement ical Resources of the Department of State or local historic preservation must be equal to at least 60% of the total assessed value of the property as im- offices;requiring the Department of State to adopt certain:Idea;creating proved. The exemption applies only to real property to which improvements are a.196.1998,F.S.;providing additional ad valorem tax exemptions for his- made by or for the use of the existing owner. In order for the property to qualify► torte properties open to the public:providing for additional rules;provid- for the exemption provided in this section,any such improvements must be made ing a contingent effective date. on or after the day the ordinance granting the exemption is adopted. (2) In addition to meeting the criteria established in rules adopted by the D. Be It Enacted by the Legislature of the State of Florida: pertment of State under s. 196.1997,a historic property is qualified for en exemp- S tion 1, Section 196.1997,Florida Statutes,is created to read lion under this section if the Division of Historical Resources,or the locU historic p properties.— preservation office,whichever is applicable,determines that the property meets 196,1997 Ad valorem tax exemptions for historic the criteria established in rules adopted by the Department of State under this sec- (1) The board of county commissioners of any county or the governing author lion. ty of any�}}•p�1 itv may Adopt an ordinance to allow ad valorem tax ex•mptior' (3) In addition to the authority granted to the Department of State to adopt under s.3,Art.VII of the State Constitution to historic properties if the owne' rules under a. 196.1997,the Department of State shall adopt rules as provided in are engaging in the restoration,rehabilitation,or renovation of such properties' chapter 120 for the implementation of this section,which shall Include criteria for accordance with guidelines established in this section. determining whether a property is qualified for the exemption authorized by this (2) The board of county commissioners or the governing authority of the tni section, end other rules necessary to implement thin section. nicipality by ordinance may authorize the exemption from ad valorem taxation i • Section 3. This act shall take effect on the effective date of an amendment to up to 100 percent of the assessed value of all improvements to historic propertie the State Constitution approved by the electors at the general election to be held which result from the restoration,renovation,or rehabilitation of such hor propertie in November 1992 which authorizes the governing authority of any county or mu- The exemption applies only to improvements to real property. th nicipality to grant ad valorem tax exemptions for rehabilitation or renovation of property to u.11fy►for the exemption,any such improvements must be made historic properties. of after thi day the ordinance authorizing ad valorem tax exemption for histoe properties is',clop*.Became a law without the Governor's approval April 9,1992. (3) The ordinance shall designate the type and location of historic property li Filed in Office Secretary of State April 8, 1992. which exemptions may be granted,which may include any property meeting provisions of subsection(11),which property may be further required to be local: within a particular geographic area or areas of the county or municipality. (4) The ordinance must specify that such exemptions shall apply only to tar. • levied by the unit of government granting the exemption.The exemptions do r 4 1 are eddltiooa CODING: Words.Miele++►are deletions;words taadadinad are additions. CODING:Words elriek•e are deletion.;words unde:lineed Ch.92.159' LAWS OF FLORIDA Ch,92.159 Ch.92-159 LAWS OF FLORIDA Ch.92-159 apply,however,to taxes levied for the payment of bonds or to taxes authorized by or's Standards for Rehabilitation and will be made in accordance with guidelines a vote of the electors pursuant to s.9(b)ors.12,Art.VII of the Stab Constitution• developed by the Department of State. (5) The ordinance must specify that any exemption granted remains in effect (e) Other information deemed necessary by the Department of State. for up to 10 years with respect to any particular property,regardless of any change (9) The board of county commissioners or the governing authority of the mu• in the authority of the county or municipality to grant such exemptions or any nicipality shall deliver a copy of each application for a historic preservation ad va change in ownership of the property. In order to retain the exemption,however, lorem tax exemption to the property appraiser of the county. Upon certification the historic character of the property,and improvements which qualified the prop- of the assessment roll,or recertification,if applicable, pursuant to s. 193.122, for arty for an exemption,must be maintained over the period for which the exemp- each fiscalyear during which the ordinance is in effect,the property appraiser shall tion is granted. report the following information to the local governing body. (6) The ordinance shall designate either a local historic preservation office or (a) The total taxable value of all property within the county or municipality the Division of Historical Resources of the Department of State to review applies- for the current fiscal year. • tions for exemptions.The local historic preservation office or the division,which- (b) The total exempted value of all property in the county or municipality ever is applicable,must recommend that the board of county commissioners or the governing authority of the municipality grant or deny the ezemptio which has been approved to receive historic preservation ad valorem taexemption.Such reviews tion for the current fiscal year. x exemp must be conducted in accordance with rules adopted by the Department of State. The recommendation,and the reasons therefor,must be provided to the applicant (10) A majority vote of the board of county commissioners of the county or of and to the governing entity before consideration of the application at an official the governing authority of the municipality shall be required to approve a written meeting of the governing entity. For the purposes of this section, local historic application for exemption.Such exemption shall take effect on the January 1.fol• preservation offices must be approved and certified by the Department of State. lowing substantial completion of the improvemenCThe board of county commis• etoriers or�ie-governing authority of a municipality shall include the following in (agreementTo qualify for an exemption,the property owner formust which enter intoe covenant the resolution or ordinance approving the written application for exemption: or with the governing body for the term which the exemption is name(a) Thename of the owner and the address of the historic property for whit}, granted.The form of the covenant or agreement must be established by the De- partment of State and must require that the character of the property,and the the exemption is granted. qualifying improvements to the property,be maintained during the period that the (b) The period of time for which the exemption will remain in effect and the - —•- expiration date of the exemption. exemption is granted.The covenagt,_Qr agreement shall be bind on the tureen t property owner,transferees,and their heirs,successors,or assigns.Violation of the covenant or agreement rtiultsinthe'propertyoomer biliiiisubject to the payment (c) A finding that the historic property meets the requirements of this section of the differences between the total amount of taxes which would have been due (11) Property is qualified for an exemption under this section if: in March In each of the previous years in which the covenant or agreement was in (a) At the time the exemption is granted, the property. effect had the property not received the exemption and the total amount of taxes actually paid in those years,plus interest on the difference calculated as provided 1. Is individually listed in the National Register of Historic Places pursuantin e. 212.12(3). to the National Historic Preservation Act of 1966,as amended;or (8) Any person,firm,or corporation that desires an ad valorem tax exemption for the improvement of a historic property must,in the-year tb2. Is a contributing property to a national-register-listed district or e'e�emption is de- v sired to take effect,file with the board of county co toners or the governingS~'lp 3. Is designated as a historic property,or as a contributing property to a histor authority of the municipality a written application on a form prescribed by the De- is district,under the terms of a local preservation ordinance;and partment of State.The application must include the following information: (b) The local historic preservation office or the Division of Historical Re (a) The name of the property owner and the location of the historic property property eh pli a ble,has is raged to the ed local fig sagovertisfies auphthority that (b) A description of the improvements total property for which as exemption the is requested and the date of commencement of construction of such improvements. (12) In order for an improvement to a historic property to qualify the proper. (c) Proof,to the satisfaction of the designated local historic preservation office for an exemption,the improvement must: or the Division of Historical Resources,whichever is applicable,that the property (a)• Be consistent with the United States Secretary of Interior's Standards fox that is to be rehabilitated or renovated is a historic property under this section. Rehabilitation. (d) Proof,to the satisfaction of the designated local historic preservation office preservation office,whichd by ever ee Die Division appl of Hi o ical Resources esou csi established local in istort or the Division of Historical Resources,whichever is applicable,that the improve-- adopt�the Department of State. mentor to the property will be consistent with the United States Secretary of 2 S CODING: Words eisieken are deletions;words W►daelivad axe additions. CODING:Words suieken are deletions;words underlined are additions-1 • DOS Form No. HR3E101292 HISTORIC PRESERVATION PROPERTY TAX EXEMPTION APPLICATION Instructions This application is to be completed in accordance with rule 1A-38, F.A. C., and the instructions given below. Read these instructions carefully before filling out the attached application. Type or print clearly in black ink. In cases where complete and adequate documentation is not provided, review and evaluation cannot be completed resulting in a recommendation that the tax exemption be denied Copies of the rule referenced above, or additional copies of this application may be obtained from the Division of Historical Resources, Florida Department of State, or"the Local Historic Preservation Office in those jurisdictions where such an office has been certified by the Division of Historical Resources. The applicant shall submit a Preliminary Application describing proposed work and receive preliminary approval prior to the start of construction. The Final Application shall be submitted upon substantial completion of the improvements; and must clearly describe the completed work Owners who undertake improvements without preliminary approval do so at their own risk. Under the procedures outlined in rule 1A-38, F. A. C., Preliminary and Final Application submissions will be reviewed within 30 days of receipt of a completed, adequately documented application. Questions concerning the review status of specific applications should be addressed to the Division or the Local Historic Preservation Office as applicable. Notification as to approval or denial of the tax exemption will be made by the local government. The Division or the Local Historic Preservation Office will notify the applicant and the local government of its recommendations regarding the application. These recommendations will be: (a) Approval of the request for exemption; (b) Conditional approval of the request, subject to specific changes in the proposed project to bring it into compliance with the Secretary of the Interior's Standards for Rehabilitation;or (c) Denial of the request for exemption. Address correspondence to the Division at: Bureau of Historic Preservation 500 South Bronough Street RA.Gray Building • Tallahassee,Florida 32399-0250 Telephone: (904)487-2333 FAX: (904)922-0496 Address correspondence to the Local Historic Preservation Office at: Use blank sheets of paper as needed to provide information for which additional space is needed. On each sheet include the Property Identification Number and the Property Address. To amend an application That has already been submitted,submit a completed Amendment Sheet. 1 EVALUATION OF PROPERTY Owners of buildings individually listed in the National Register or designated as a historic property under a local ordinance need not complete the section of the application entitled Evaluation of Property. For properties designated as historic under a local ordinance, the owner must include a copy of the local ordinance making such designation with the application. For properties within a historic district designated under a local ordinance, the owner shall provide a copy of the local ordinance mating such designation and the corresponding designation report. Owners of properties containing more than one building must submit a single application that describes all the buildings within the listing or designation. Owners must report to the Division or the Local Historic Preservation Office, as applicable, any substantial damage, alteration or change to a property that occurs after the Division or the Local Historic Preservation Office makes a recommendation to the local government to issue the tax exemption. The attached Amendment Sheet shall be used for this purpose. Application Review. The documentation in the Evaluation of Properties for buildings within districts must be sufficient to: (1) make a judgement about how the building relates to the district as a whole,and(2) determine what particular features of the building comprise its historic character. In compiling this information it is helpful to consult the National Register nomination for the district or the local designation documentation. It should not be necessary in most cases for the applicant to do detailed research to describe the building and to provide a statement of significance. Completing the Evaluation of Property Description of physical appearance. Provide information about the major features of the building on both the exterior and the interior. Describe the building in its present condition (before improvement),not as it was when first built or as it will be after improvement. Note the architectural style,exterior construction materials(wood, brick, etc.), type of roof (flat, gable, hipped, etc.), number of stories, basic plan (rectangular, irregular, L- shaped, etc.), and distinguishing architectural features (placement and type of windows, chimneys, porches, decorative interior features or spaces). Fully describe any changes that have been made to the building since its original construction--for example, additions, porch enclosures, new storefronts, relocation of doors and windows, and alterations to the interior. Other buildings on the property such as carriage houses, barns, and sheds should also be fully described. Finally, discuss the way in which the building relates to others in the district in terms of siting,scale,material,construction,and date. Provide date of construction, if available, or indicate the approximate date. State the approximate dates of alterations,and check whether or not the building has been moved. Example Building within a registered historic district: This three-story, flat-roofed, unpainted brick building, rectangular In shape,was constructed in 1850. It features regularly-spaced arched windows on the second and third floors (6 openings on the east elevation have been filled in over the years, exact date unknown), 2-over-2 double-bung sash, and a prominent bracket cornice. The first floor of the facade has been altered: the existing storefront dates from ca. 1950. On the interior, the first floor is divided into two principal spaces—a large commercial space in front and a smaller office behind. The front room was modernized in the 1950's and contains no surviving historic fabric except for a simple wooden staircase running along the party wall. A pressed metal ceiling is the most prominent feature in the rear office; baseboards,panelled doors,and window and door surrounds also survive in this room. The upper floors have two rooms each, identical in configuration to the first floor; these rooms retain their original appearance,although they contain no architectural detailing of any kind (see photographs). 2 • Statement of significance. Summarize how the building contributes to the significance of the district. This summary should relate to the significance of the district (including the districts period of significance) as identified in the National Register nomination or district designation documentation. Is it similar to other buildings in the district in scale, building materials, style, and period of construction? Note important persons from the past associated with the building,former uses of the property,and the name of the architect or builder, if known. Example Building within a National Register historic district: The district is an Intact grouping of architecturally significant commercial and Industrial buildings constructed between 1850 and 1915 that display a variety of styles and types of architectural ornamentation popular during this era. The district Is also significant as an early manufacturing and distribution center which led to the city's growth as one of the largest cities In the state. Industrial growth in the late 19th and early 20th centuries required the construction of larger buildings and several still exist within the boundaries of the district(see photographs).This modest three- story building is typical In appearance and history to the majority of the buildings In the district. It was originally built for manufacturing buttons, but was converted Into a store with offices above during the 1880's when wholesaling grew as an important new activity in the district. The building is similar to its neighbors in size,scale,materials,and style. Photographs and maps. Provide good, clear photographs of the building and its surroundings as they appeared before improvement. Good photographic coverage is a very important part of the application. Photographs supplement, and to some extent may substitute for, some of the descriptive material in the Description of Physical Appearance. They should show all elevations of the building,views of the building in its setting on the street,and representative interior spaces and features. Photographs should be numbered, dated and labeled with the property name, the view (e.g., east side), and a brief description of what is shown. Photographs should be keyed to the application narrative and sketch map, where appropriate. Provide a map of the historic district,clearly identifying the lot on which the building is located;this is accessary to verify the buildings eligibility for the property tax exemption. If the exemption is being sought for one of a group of buildings that are listed together in the National Register or locally designated together,a site plan of the group indicating which of the buildings in under consideration is necessary. Special Considerations. Applicants should read carefully the following information about certain special considerations that may apply to their particular case. If a building is in one or more of the categories described below,additional information will be necessary. If this information is provided at the outset,the review process should not be delayed. Moved Buildings. An applicant must provide additional information to support application for a building that has been moved or is a candidate for moving. Such documentation must discuss: (1) the effect of the move on the building's appearance(any proposed demolition,proposed changes in foundations,etc.);(2) the new setting and general environment of the proposed site; (3) the effect of the move on the distinctive historic and visual character of the district; (4) the method to be used for moving the building. Such documentation must also include photographs showing the previous and proposed environments, including site, adjacent buildings, and streetscapes. Multiple Buildings. Properties containing more than one building where the buildings are functionally related historically to serve an overall purpose, such as a residence and carriage house, will be treated as a single historic property. Generally, a single application form may be used to request the property tax exemption for these buildings. Documentation,however,must be sub:r.itted for every building to be considered for the 3 exemption. For instance, if a house and carriage house are both to be improved, a single application may be used but a description and a statement of significance and full photographic coverage of each building must be provided. The owner should state explicitly the buildings for which evaluation is requested. A sketch map or site plan should be provided to show the current relationship of the buildings. A single application may also be made to request the exemption in cases where a property is composed of buildings that were functionally related historically to serve an overall purpose(such as an industrial plant). In these cases,the complex will be treated as a single application and proposals for demolition of components will be considered in the review of improvements. If buildings are under separate ownership,however,a separate application must be filled out by each owner. DESCRIPTION OF IMPROVEMENTS The Description of Improvements must be completed by all owners of historic properties seeking to have improvements approved as being consistent with the historic character of the structure and, where applicable, the district in which the structure is located, and thus qualifying for the historic preservation property tax exemption provided by an ordinance passed by county or municipal government. The Description of Improvements may be used to describe proposed or completed improvements. Application Review. All projects are reviewed and evaluated in accordance with the Secretary of the Interior's -Standards for Rehabilitation'(see below). These ten Standards are broadly worded to guide the improvement of all historic structures such as industrial complexes, warehouses, schools, commercial structures, and residences. The underlying concern expressed in the Standards is the preservation of significant historic materials and features of a building in the proses of rehabilitation. The Standards apply with equal force to both interior and exterior work, and the Division or Local Historic Preservation Office, as applicable, will review the entire improvement project (including any attached, adjacent or related new construction) rather than just a single segment of work. Evaluation is based on whether the overall project meets the Standards. Proposed work that does not appear to be consistent with the Standards will be identified, and advice will be given to assist property owners, architects, or builders in bringing the project into conformance with the Standards. Completing the Description of Improvements Data on building and improvement project. Indicate the type of construction of the existing building (e.g., masonry bearing wall;wood frame,steel frame, concrete). Give the use(s)of the building before improvement (e.g.,school/vacant); and the proposed use after. Provide the estimated or actual project starting date,and the estimated or actual project completion date. Detailed description of improvement work. In the numbered blocks, provide a description of project work. Describe the entire project Begin by describing site work, followed by work on the exterior, including new construction, and finally work on the interior. A separate block should be used to describe each work item and its effect on architectural features or spaces(see examples below). In the left block, identify the architectural feature requiring work and indicate whether the feature described is original to the building, was added at a later date, or is new construction. Give the approximate date of the feature. In the appropriate space describe the physical condition of the feature. Indicate the photograph or drawing that shows the feature described. In the right block, explain in detail the rehabilitation work to be undertaken. Describe the effect (visual, structural, or other) on existing features. List drawings,marked or photographs, or specification page numbers that show the improvement work and its impact on the existing building. Photographs. The applicant must submit a sufficient number of good, clear photographs with the application to document both interior and exterior conditions, including site and environment, prior to any work, and to 4 show the areas of proposed or completed work. Photographs of'before' conditions must be submitted even if F the improvements are completed; such documentation is necessary for evaluation of the effect of the improvements on the historic structure. Where such documentation is not provident; review and evaluation cannot be completed, resulting in a recommendation for denial of the request for exemption. Elevations and interior features and spaces of the buildings should be shown. Photographs should be numbered, dated and labeled with the property name,the view(e.g.,east side) and a brief description of what is shown; photographs should be keyed to the application narrative,where appropriate. In many cases,it may be helpful to mark directly on the photographs the areas of proposed or completed work. Photographs may be black and white or color,but must show architectural features dearly. Photographs are not returnable. Drawings or sketches. Drawings or sketches are required for proposed work to show planned alterations or new construction. They must be sufficiently detailed to show existing wall configurations and anticipated changes. Documentation should include floor plans and,where necessary,sections and elevations. All drawings and sketches submitted with the application should be numbered and should be keyed to the application narrative. Examples Feature 1 1 Architectural feature facade brick Describe work and impact on existing feature: Approx.date of feature ca.1880 Will selectively hand dean deteriorated joints Describe existing feature and its condition: and repoint with mortar and joint width to match existing(see spec.pp.33-35);chemically. Hard pressed red brick with butter joints in good clean graffiti from first floor piers (see spec. condition. Mortar mostly sound,but deteriorated pp.30-31). and missing around downspout at east end of facade. Some graffiti at first floor. Photo no. 3,6 Drawing no._ Feature 2 Architectural feature main staircase Describe work and impact on existing feature: Approx.date of feature ca.1880/unknown Replace missing balusters with matching Describe existing feature and its condition: pieces. Sand painted banisters and balusters and varnish. Replace treads as needed. Sand Original stair exists between 1st and 3rd floors. and paint stairs. Retain later stair as needed. Some balusters missing and treads worn. Later stair from 3rd to 8th floors. Photo no. 9,10 Drawing no. A-12 PROJECT AMENDMENTS If changes are made to a project at any time after submission of the application,an Amendment Sheet must be submitted for review. Provide the address of the property. Indicate changes in project work, giving the originally proposed treatment and the amended work item description. Give the owner's name. Sign and date the form. Give the owner's address and daytime telephone number. Return it to the Division or the Local 5 Historic Preservation Office as specified under the local ordinance. Approval of amendments to applications is ( conveyed only in writing by the Division or the Local Historic Preservation Office. SPECIAL REHABILITATION CONCERNS Several areas of special concern have been identified in reviewing and evaluating preservation projects. The 'Guidelines for Rehabilitating Historic Buildings' accompanying the Secretary of the Interior's 'Standards for Rehabilitation" provide further guidance on these and other areas of concern. Owners should take care to address these concerns when undertaking work in any of the areas described below. Storefront alterations. Justify changes to storefronts and-provide photographs of the areas to be altered. Information should be provided on when the existing storefront was constructed; on what the existing physical conditions are; and if a historical treatment is planned, on what evidence the proposed new storefront designs are based. Owners are strongly discouraged from introducing a storefront or new design element on the ground floor that alters the character of the structure and its relationship with the street or that causes destruction of significant historic material. New heating,ventilating, and air-conditioning (HVAC) systems. Indicate what effect the new equipment and ductwork will have on the historic building material. If the HVAC system requires removal of windows or portions of walls, describe alternative systems considered in the design process and why the proposed system was chosen. Installation of systems that cause damage to the historic building material or cause visual loss of character may result in a recommendation for denial of exemption. New Windows. Indicate the condition of existing windows (sash, glazing, muntins, etc.) and the reasons for replacement. Photographs and a window survey must be provided as evidence of severe deterioration;provide data on the cost of repairing existing windows versus installing replacements. Owners are strongly encouraged to retain and repair historic windows. The use of tinted glass often causes a change in character and may result in a ( recommendation for denial of the exemption. Where replacement of existing windows appears justified by supporting documentation and where the windows are an integral part of the buildings design and character, replacement sash should match the original material, size, pane, configuration, color, trim details, and planar and reflective qualities: Scaled drawings comparing the existing windows with the replacement windows should be provided. Interior partitions and removing Interior plaster. Indicate existing condition of the interior and document with photographs. Show which walls are to be removed or altered. Note whether trim elements and plaster will be affected. Owners are strongly discouraged from changing floor plans unnecessarily and from exposing masonry surfaces unless this condition is supported by historical evidence. Exterior masonry cleaning. Owners are strongly encouraged to dean masonry only when necessary to halt deterioration or to remove graffiti and stains. Indicate the condition of each material to be cleaned. Specify what the leaning is intended to accomplish (soot removal, paint removal, etc.) and what the process is to be used on each masonry element. Provide supporting material to show that the method selected is the gentlest means possible for this project. Summarize results of test patches,and include lose-up color photographs of masonry surface before and after cleaning as evidence. Exterior masonry repair. Indicate deteriorated areas that require repair and provide evidence that repointing mortar will match the original in composition(i.e., ratio of lime,cement,sand and any additives),color,texture, and tooling. Owners are encouraged to repoint only those portions of the masonry that require repair. New additions and new construction. New exterior additions may alter the appearance and form of historic structures, and may cause recommendation for denial of the exemption. Similarly, new construction, inducting site work, may affect the relationship of a structure to its site, change the historic landscape, or otherwise damage the historic character of the property. 6 THE SECRETARY OF THE INTERIOR'S STANDARDS FOR REHABILITATION Rehabilitation"as used herein is defined as'the process of returning a property to a state of utility, through repair or alteration, which makes possible an efficient contemporary use while preserving those portions and features of the property which are significant to its historic, architectural and cultural values.' These Standards are to be applied to specific rehabilitation projects in a reasonable manner, taking into consideration economic and technical feasibility. Standard 1: A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment. Standard 2: The historic character of a building shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided. Standard 3: Each property shall be recognized as a physical record of its time, place and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings shall not be undertaken. Standard 4: Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and preserved. Standard 5: Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a historic property shall be retained and preserved. Standard 6: Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature,the new feature shall match the old in design,color, texture, and other visual qualities and, where possible, materials. Replacement of missing features, shall be ( substantiated by documentary,physical,or pictorial evidence. Standard 7: Chemical or physical treatments, such as sandblasting, that cause damage to historical materials shall not be used. The surface cleaning of a structure, if appropriate, shall be undertaken using the gentlest means possible. Standard 8: Significant archaeological resources affected by a project shall be protected and preserved. If such resources must be disturbed,mitigation measures shall be undertaken. Standard"9:'New additions,exterior Alterations,or related new construction shall not destroy historic materials that characterize a property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment. Standard 10::' tek'--additions and adj5r'related new construction shall be undertaken in such a manner that if removed in the future,the essential form and integrity of the historic property and its environment would be unimpaired. As stated in the definition, the treatment'rehabilitation- assumes that at least some repair or alteration of the historic building will be needed in order to provide for an efficient contemporary use; however, these repairs and alteration must not damage or destroy materials, features or finishes that are important in defining the building's historic character. For example, certain treatments—if improperly applied—may cause or accelerate physical deterioration of historic building. This can include using improper repointing or exterior masonry cleaning techniques, or introducing insulation that damages historic fabric. In almost all of these situations,use of these materials and treatments will result in a project that does not meet the Standards. Similarly, exterior additions that duplicate the form, material, and detailing of the structure to the extent that they compromise the historic character of the structure will fail to meet the Standards. 7 Application Type (Check One): DOS Form No.HR3E101292 ( ) Preliminary Application(Proposed Improvements) ( ) Final Application(Completed Improvements) HISTORIC PRESERVATION PROPERTY TAX EXEMPTION APPLICATION Instructions: Read the instructions carefully before completing application. No certification will be made unless a completed application form has been received. Type or print clearly in black ink. If additional space is needed,attach additional sheets. L Property Identification and location: Property Identification Number Attach legal description of property. Address of property: Street City County Zip Code Name of historic district: ( )National Register district ( )locally designated district 2. Type of request: ( ) Exemption under 196.1997,F.S.(standard exemption) ( ) Exemption under 196.1998,F.S. (exemption for properties occupied by non-profit organizations or government agencies and regularly open to the public) If applying under s. 196.1998,F.S., complete Question 9 on page five. 3. Owner information: Name of individual or organization owning the property Mailing Address City State Zip Code Daytime Telephone Number( ) If the property is in multiple ownership, attach a list of all owners with their mailing addresses. Owner Attestation: I hereby attest that the information I have provided is, to the best of my knowledge, correct,and that I own the property described above or that I am legally the authority in charge of the property. Signature Typed or printed name Title of duly authorized representative if signing for organization or multiple owners Date • Page Two DOS Form No. HR3E101292 tlaiTATION OF PROPER'Y Property Identification Number Property Address 4. Description of physical appearance: Date of Construction: Date(s) of Alteration(s) C Has building beta moved? ( )yes ( )no. If so,when? 5. Statement of significance: 6. Photographs and maps: Attach photographs and maps to application. Page Three DOS Form No.HR3E101292 7. DESCRIPTION OF IMPROVEMENTS: Include site work,new construction, alterations,etc. Complete the blocks below. Feature 1 1 t Architectural feature Describe work and impact on existing feature: Approx.date of feature Describe existing feature and its condition: Photo no. Drawing no. Feature 2 1 Architectural feature Describe work and impact on existing feature: Approx.date of feature Describe existing feature and its condition: Photo no. Drawing no. Feature 3 1 Architectural feature Describe work and impact on existing feature: Approx date of feature Describe existing feature and its condition: Photo no. Drawing no. Feature 4 Architectural feature Describe work and impact on existing feature: Approx.date of feature Describe existing feature and its condition: Photo no. Drawing no. Page Four DOS Form No.HR3E101292 Nismiszsgslogoarsza Feature S 1 Architectural feature Describe work and impact on existing feature: Approx date of feature Describe existing feature and its condition: Photo no. Drawing no. Feature 6 Architectural feature Describe work and impact on existing feature: Approx.date of feature Describe existing feature and its condition: Photo no. Drawing no. Feature 7 Architectural feature Describe work and impact on existing feature: Approx. date of feature Describe existing feature and its condition: Photo no. Drawing no. Feature 8 Architectural feature Describe work and impact on existing feature: Approx.date of feature Describe existing feature and its condition: Photo no. Drawing no. Page Five DOS Form No. HR3E101292 8. Property Use Uses(s)before improvement: Proposed use(s) after improvement. 9. Complete only if applying for exemption under s.196.1998,F.S.(property occupied by non-profit . organization or government agency and regularly open to the public) Identify the governmental agency or non-profit organization that occupies the building How often does this organization or agency use the building? What is the total useable area of the building? square feet How much area does the organization or agency use? square feet What percentage of the useable square footage does the organization or agency use? % Is the property open to the public? ( )Yes ( )No If so,when? Are there regular hours? ( )Yes ( )No If so,what are they? Is the property also open by appointment? ( )Yes ( )No Is the property open only by appointment? ( )Yes ( )No Local Historic Preservation Office or Division Use Only The Local Historic Preservation Office or Division has reviewed the Historic Preservation Property Tax Exemption Application for the above named property and hereby: ( ) certifies that the above referenced property qualifies as a historic property consistent with the provisions of s.196.1997(11),F.S. ( ) determines that improvements to the above referenced property are consistent with the United States Secretary of Interior's Standards for Rehabilitation. ( ) determines that improvements to the above referenced property meet the criteria set forth in rule 1A-38,F.A.C. Comments: Recommendation to the local government is to ( ) issue the tax exemption or( ) deny the tax exemption. Signature Typed or printed name Title Date DOS Form No.HR3E101292 AMENDMENT SHEET Property Identification Number C Address of property. Street City County Zip Code Name of historic district: ( )National Register district ( )locally designated district Indicate all changes in the project work,giving the originally proposed treatment and the amended work item description(use additional blank sheets if necessary): Attach photographs and drawings as necessary to illustrate the proposed changes. Local Historic Preservation Office or Division Use Only The Local Historic Preservation Office or Division has reviewed the Amendment Sheet for the above named property and hereby. ( ) certifies that the above referenced property qualifies as a historic property consistent with the provisions of s. 196.1997(11),F.S. ( ) determines that improvements to the above referenced property are consistent with the United States Secretary of Interior's Standards for Rehabilitation. ( ) determines that improvements to the above referenced property meet the criteria set forth in rule 1A-38,F.A.C. Comments: Recommendation to the local government is to( ) issue the tax exemption or( ) deny the tax exemption. Signature Typed or printed name Title Date 4. DOS Form No. HR3E111292 HISTORIC PRESERVATION PROPERTY TAX EXEMPTION COVENANT This Covenant is made the day of , 19 , by (hereinafter referred to as the Owner) and in favor of the State acting through the Division of Historical Resources or the Local Historic Preservation Office for the purpose of the rehabilitation of a certain Property located at which is owned in fee simple by the Owner and is listed in the National Register of Historic Places or locally designated under the terms of a local preservation ordinance or is a contributing ( property to a National Register listed district or a contributing property to a historic district under the terms of a local preservation ordinance. The Property is comprised essentially of grounds, collateral, appurtenances, and improvements. The property is more particularly described as follows: (include city reference, consisting of repository, book, and page numbers) ( Page Two In consideration of the tax exemption granted by (local government) , the Owner hereby agrees to the following for the period of the tax exemption which is years: 1. The Owner agrees to assume the cost of the continued maintenance and repair of said Property so as to preserve the architectural, historical, or archaeological integrity of the same in order to protect and enhance those qualities that made the Property eligible for listing in the National Register of Historic Places or designation under the terms of the local preservation ordinance. 2. The Owner agrees that no visual or structural alterations will be made to the Property without prior written permission of the (Division of Historical Resources or the Local Historic Preservation Office) . 3. The Owner agrees that the (Division of Historical Resources or the Local Historic Preservation Office) , its agents and designees shall have the right to inspect the Property at all reasonable times in order to ascertain whether or not the conditions of this Covenant are being observed. Page Three 4 . In the event of the non-performance or violation of the maintenance provision of the Covenant by the Owner or any C successor-in-interest during the term of the Covenant, the (Division of Historical Resources or the Local Historic Preservation Office) will report such violation to the Property Appraiser who shall take action pursuant to s. 196. 1997 (7) , F. S. The Owner shall be required to pay the differences between the total amount of taxes which would have been due in March in each of the previous years in which the Covenant was in effect had the property not received the exemption and the total amount of taxes actually paid in those years, plus interest on the difference calculated as provided in s. 212.12 (3) , F. S. 5. If the Property is damaged by accidental or natural causes during the Covenant period, the Owner will inform the (Division of Historical Resources or Local Historic Preservation Office) in writing of the damage to the Property, including (1) an assessment of the nature and extent of the damage; and (2) an estimate of the cost of restoration/reconstruction work necessary to return the Property to the condition existing at the time of project completion. In order to maintain the tax exemption, the Owner shall complete the restoration/reconstruction work necessary to return the Property to the condition existing at the time of Page Four project completion on a time schedule agreed upon by the Owner . and the ( Division of ( Historical Resources or Local Historic Preservation Office) . 6. If the Property has been destroyed or severely damaged by accidental or natural causes, that is, if the historical integrity of the features, materials, appearance, workmanship, - and environment which made the property eligible for listing in the National Register of Historic Places or designation under the terms of the local preservation ordinance have been lost or so damaged that restoration is not feasible, the Owner will notify the (Division of Historical Resources or Local Historic Preservation Office) in writing of the loss. The (Division of Historical Resources or Local Historic Preservation Office) will evaluate the findings and notify the Owner in writing of the decision to remove the Property from eligibility for tax exemption. The Property Appraiser of the county in which the Property is located shall also be notified in writing so that the tax exemption can be cancelled for the remainder of the Covenant period. In such cases, no penalty or interest shall be assessed against the Owner. 7 . If it appears that the historical integrity of the features, materials, appearance, workmanship, and environment which made Page Five the Property eligible for listing in the National Register of Historic Places or designation under the terms of the local preservation ordinance have been lost or damaged deliberately or through gross negligence of the Owner, the (Division of Historical Resources or Local Historic Preservation Office) shall notify the Owner in writing. The Owner shall have 30 days to respond indicating any extenuating circumstances which show that the damage was not deliberate or due to gross negligence. If the Owner cannot show such extenuating circumstances he shall develop a plan for restoration of the Property and a schedule for completion of the restoration. In order to maintain the tax exemption, the Owner shall complete the restoration work necessary to return the Property to the condition existing at the ( time of project completion on a time schedule agreed upon by the Owner and the ( Division or Local Historic Preservation Office) . If the Owner does not complete the restoration work on the agreed upon time schedule, the (Division of Historical Resources or Local Historic Preservation Office) will report such violation to the Property Appraiser who shall take action pursuant to s. 196. 1997 (7) , F. S. The Owner shall be required to pay the differences between the total amount of taxes which would have been due in March in each of the previous years in which the Covenant was in effect had the property not received Page Six the exemption and the total amount of taxes actually paid in those years, plus interest on the difference calculated as provided in s. 212 . 12 (3) , F. S. 8. The terms of this Covenant shall be binding on the current Property owner, transferees, and their heirs, successors, or assigns. This Covenant shall be enforceable in specific performance by a court of competent jurisdiction. Signature of Owner Chief, Bureau of Historic Preservation or authorized local official (enter date of signature) (enter date of signature)