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HPB 07-14-1989 HISTORIC PRESERVATION BOARD SPECIAL MEETING AND WORKSHOP MEETING JULY 14 , 1989 9 : 00 A.M. CITY MANAGER' S CONFERENCE ROOM AGENDA SPECIAL MEETING 1 . COA #8-057 LANDSCAPING AND DRIVEWAY/GAY DISS WORKSHOP 1 . BUILDING/HANDICAPPED CODES VS HISTORIC PRESERVATION 2 . HPB ' S ROLE IN DEVELOPMENT PROCESS *FLOW CHART *ZONING (PROPOSED HISTORIC ARTS DISTRICT (HAD) ) *SITE AND DEVELOPMENT PLAN REVIEW 3 . COA APPLICATION *RECOMMENDED CHANGES TO FORM (FRONT & FINAL PAGE) *SIGN-OFF PROCEDURE *ADMINISTRATIVE APPROVAL OF MINOR COAs *POLICING ITEMS WHICH DO NOT REQUIRE BLDG PERMITS (E.G. PAINTING, LANDSCAPING) *DESIGN GUIDELINES 4 . VARIANCE GUIDELINES 5 . MEETING SCHEDULES 6 . ADJOURNMENT MINUTES OF THE HISTORIC PRESERVATION BOARD SPECIAL MEETING AND WORKSHOP MEETING JULY 14, 1989 AT 9: 00 A.M. MEMBERS PRESENT OTHERS PRESENT Diane DeMarco Frank Spence, Director of Alice Finst Development Services Clemmer Mayhew Lula Butler, Director Spencer Pompey Community Improvement Patricia Healy, Chairperson Dorothy Ellington, CD Coordinator Susan Ruby, Ass ' t City Attoney MEMBERS NOT PRESENT Stan Weedon, Ass ' t Planning Dave Martin Director David Nathanson (Excused) Nancy Davila, Horticulturist/ Coordinator John P. Johnson, Director, Historic Perservation Board, Palm Beach County Jerome Sanzone, Bldg, Dept. Gay Diss Pat Cayce, Preservation Planner SPECIAL MEETING 1. The Chairperson called the meeting to order at 9:05 . 2. The recording secretary took the roll. 3 . The Chairperson called for a motion to amend the agenda to include the nomination of Cason Cottage for the 1989 Florida Trust Preservation Award ( it will read as item 2 on the agenda) . Ms. DeMarco motioned to amend agenda. Seconded by Mr. Mayhew. 4. Gay Diss 125 N. Swinton Avenue C.O.A. #8-057 Landscaping and driveway resurface. At the July 14, 1989 special meeting the Board voted for the following modifications to the landscaping: Dwarf Rheo is to be planted in the front yard as a ground cover under the ficus tree and on the south side of the driveway. A hibiscus hedge is to be planted from the driveway to the property line directly to the west of the west parking space. The purpose of the hedge is to screen the parked cars from the front view of house. Hibiscus bushes are to be planted along the house foundation in the front (Swinton Avenue side) . Ms. Finst motioned to approve. Seconded by Mr. Mayhew. The vote was as follows: Diane DeMarco Yes Alice Finst Yes Clemmer Mayhew Yes Dave Martin Not Present David Nathanson Excused Spencer Pompey Yes (1) Patricia Healy Yes Ms. Diss will be away on vacation for three months however, Ms. Diss will complete the ground work before she leaves for vacation. Ms. Finst expressed her concerns regarding the three month delay of the approved changes. Because Ms. Diss assured the Board the ground work will be completed before she leaves for vacation, Ms. Finst motioned to grant a three month extention provided Ms. Diss complete the ground work before she leaves. Seconded by Mr. Mayhew. The vote was as follows: Diane DeMarco Yes Alice Finst Yes Clemmer Mayhew Yes Dave Martin Not Present David Nathanson Excused Spencer Pompye Yes Patricia Healy Yes The Driveway is to be of rock, but not shell rock, the owner will select the size and color of the rock. The driveway is to be rock surface to the sidewalk and from the sidewalk to the street the owner is to meet the City Code requirements. Ms. Finst motioned to approve. Seconded by Mr. Mayhew. The vote was as follows: Diane DeMarco Yes Alice Finst Yes Clemmer Mayhew Yes Dave Martin Not Present David Nathanson Excused Spencer Pompey Yes Patricia Healy Yes Work to be completed within three months from July 17, 1989. Ms. Finst motioned to approve the three month time frame. Seconded by Mr. Mayhew. The vote was as follows: Diane DeMarco Yes Alice Finst Yes Clemmer Mayhew Yes Dave Martin Not Present David Nathanson Excused Spencer Pompey Yes Patricia Healy Yes 5. Cason Cottage will be nominated for the CLG Florida Trust Award provided the Board gives their approval. Ms. Finst motioned to approve nomination of Cason Cottage for the C1G Florida Trust Award. Seconded by Ms. DeMarco. The vote was as follows: Diane DeMarco Yes Alice Finst Yes ' Clemmer Mayhew Yes Dave Martin Not Present David Nathanson Excused Spencer Pompey Yes Patricia Healy Yes ( 2) WORKSHOP 1. Building/Handicapped Codes & Historic Preservation Ms. Butler stated the purpose of the workshop meeting is to clarify and discuss issues never addressed during regular meetings. Ms. Bulter further stated that, staff will address issues they feel may have caused some problems in the past, in an effort to clarify and assist the Board Members. Ms. Butler explained that one of the issues that is always discussed is the Building/Handicapped Codes, Mr. Sanzone will address this issue. Mr. Sanzone addressed the Board. Mr. Sanzone read the Florida statue for the record. "Florida Statute *553 .49 Modifications and waivers; advisory committee.- ( 1) The Florida Board of Building Codes and Standards shall provide by regulation criteria for granting individual modifications of, or exceptions from, the literal requirements of this part upon a determination of unnecessary or extreme hardship, provided such waivers shall not violate federal accessibility laws and regulations and shall be reviewed by an advisory committee consisting of the following four members; Executive Director, Governor's Committee on Employment of the Handicapped; Director, Division of Blind Services; Director, Offices of Vocational Rehabilitation; and President, Florida Council of Handicapped Organizations; or their designees. Upon application made in the form provided, and individual waiver or modification may be granted by the board so long as such modification or waiver is not in conflict with more stringent standards provided in another chapter. " "Exemptions to Accessibility Requirements (chapter 553, Part V, F. S. ) d. The Florida Board of Building Codes and Standards is statutorily empowered to grant waivers to the exact requirements for accessibility if extreme or unnecessary hardship is demonstrated. Procedures for obtaining waivers are contained in the Appendix. " Ms. Ruby stated one of the above is for parking and one is for buildings. Mr. Johnson questioned what kind of creative solutions are there that are in keeping with the law? Mr. Sanzone answered that there are none. Mr. Sanzone stated that exceptions were granted to Historic property if the hardship was there. Ms. Healy questioned the procedure regarding filing for an exception. Mr. Sanzone stated at least one month, and there is a filing fee. If an exception is necessary Mr. Sanzone will take care of it. ( 3 ) Mr. Mayhew stated that in the Florida Statutes, there is something that equates with new construction as well as buildings built before the Statutes were put in place. Buildings built before 1967, if less than 500 of the said buildings is being renovated do not have to meet code if there is no change in function. Mr. Sanzone stated for the record that he is aware of the provisions as outlined by Mr. Mayhew. 2. Historic Preservation Board' s Role in Development Process Mr. Spence informed the Board that because their request for a full-time planner position was denied, an alternative solution has been devised. The plan, which will begin a transitional stage on Monday July 17, 1989 and will be effective October 1, 1989, calls for the transfer of all Historic Perservation functions from the Community Development Division to the Planning Department. Mr. Stan Weedon will now maintain the same function as Ms. Dorothy Ellington, serving as supervisor to the part-time Historic Perservation Planner. This plan will afford the Board the opportunity to have access to a professional planner while not negatively impacting the Planning Department' s budget. * Flow Chart Ms. Cayce and Ms. Ellington reported a minor change to the Flow Chart which reflects an amendment to the Historic Preservation Ordinance. The previous Ordinance required the Historic Preservation Board to act on a submitted C. O. A. within fifteen ( 15) days. The Ordinance was amended to extend that period to ninety ( 90) days, therefore, the Flow Chart was revised to reflect that change. Ms. Ellington ask for input as to whether there were any suggestions for other changes to the Flow Chart. Mr. Mayhew suggested that the variance process be added. * Zoning (Proposed Historic Arts District (HAD) Due to the plan to move Historic Preservation to the Planning and Zoning Department the discussion involved informing Mr. Weedon of the history of the Historic Arts District. All memos regarding HAD will be given to Mr. Weedon along with any additional information. * Site and Development Process Ms. Butler stated that in the past the Board expressed some interest into Site Plan approval. The Board expressed their concerns regarding Planning and Zoning' s approval before the Board has the opportunity to review. However, due to the move from Community Development to Planning and Zoning it is felt by all that this will no longer be the case. ( 4) 3 . C.O.A. Application * Recommended changes to form (Front & Final Page) The Board agrees changes should be made to the existing C.O.A. changes. The front page will now include the Board' s meeting time each month as well as the required time application should be submitted. Address of property and picture is also included on the front page. Ms. Cayce made note of the other changes which are designed to streamiline and simplify the C.O.A. application. A formal approval will be obtain from the Board after all changes are made. * Sign-off Procedure The Board Members agreed to the changes in sign-off Procedure; each Board Member will no longer have to sign the C.O.A. application as it is a matter of public record within the minutes. The Chairperson will now sign-off on all C.O.A. applications. * Administrative Approval of Minor C.O.A. ' s Administrative approval will not go into effect until guidelines are in place. * Policing Items Which do not Require Building Permits Residents in the Historic District of Del-Ida Park, who have painted their homes without coming before the Board will receive a courtesy letter informing them of their error. Mr. Mayhew feels this is not a Board consenus, Ms. Healy stated a formal vote will be taken at the Board' s next meeting. Ms. Cayce will prepare the letter and have it ready for the next meeting. * Design Guidelines This was discussed during the recommended changes of the COA application. 4. Variance Guidelines Ms. Ruby addressed the Board, regarding the Variance Guidelines of both the Historic Preservation Board and the Board of Adjustment. Ms. Ruby stated that both of the above apply, however, it is harder to reach the goal for the Board of Adjustment criteria. Due to the uniqueness of the land or the situation it is usually not the fault of the applicant. On the other hand with the Historic Preservation Criteria it doesn' t matter wheather it was imposed by the applicant or not. The main feature of the criteria is because of the historic nature of the property strict adherenceto the code would destory the historic ambiance of the property. (5 ) Ms. Ruby further stated that the Board needs to state for the record, why they feel inclined to grant the request and will the request enhance the historic character? The applicant also needs to state why, in their view, the request is necessary to preserve the historic character of the area. Ms. Ruby feels this will preserve a record for future use. Ms. Cayce feels additional information should be given to the applicant to assist them in the variance process, instead of the variance code. Ms. Ruby suggested Ms. Cayce attach the handouts which were given to the Board for review at this meeting. 5. Meeting Schedule Ms. Butler suggested the Board meet twice a month instead of once a month. Ms. Finst stated if one (1) day and one ( 1) night meeting would be possible? Ms. Healy stated the Board will discuss the possibility of the above at the next meeting. 6. Miscellaneous a. Mr. Spence stated that the CRA voted to recommend to the City Commission not to sell the vacant lot next to Cason Cottage. Ms. Healy suggest the Board do a recommendation as well. It will be discussed at the Board' s next meeting. b. Ms. Finst left the meeting at 10:30 a.m. . c. Mr. Mayhew will chair the show at Cason Cottage ( 9/11/89 - 11/15/89) . Mr. Mayhew feels City employees should attend the Cottage and enjoy the festivity. e. Meeting adjourned at 10: 55 a.m. ( 6) i NOTE TO READER The undersigned is the Chairman of the Historic Preservation Board and the information provided herein ar the Minutes of the Meeting of said body of AAJ lT (7, , which Minutes were forma y approved end opte.(by the Historic Preservation Board on(„,ey ` , / / / P . Board Chairman This draft of the f / meeting of Delray Beach Historic Preservat n and is pro isional upon it' s approval by the Board at the ard' s next scheduled meeting.