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HPB 08-18-1988 (2) � R Minutes Historic Preservation Board Regular Meeting August 18, 1988 MEMBERS PRESENT: OTHER PRESENT: Pat Healy, Chairman Dorothy Ellington,CD Coordinator Clemmer Mayhew John P. Johnson, Director, Historic Sandra Norton Palm Beach County Preservation Board Alice Finst Margie Miller,Executive Director of David Martin Historical Society Mary Lou Strollo, Executive Director Old School Square MEMBERS ABSENT: Ann Fulton, Co-President Old School C. Spencer Pompey Square Home Owner' s Association David Nathanson Virginia Snyder, Old School Square Home Owner' s Association The meeting was called to order at 8: 06 a.m. by Ms. Healy and roll was called. Mr. Mayhew suggested a correction to page 1 paragraph 5, to change the words from poor conditions to serious disrepair. Ms. Miller explained that the cost for the rehabilitation of the Cason Cottage would be $34,000 plus and additional $20,000 which would be split between the City and the Historical Society. The Society also has $20,000 of their own money that will be used to refurbish and decorate the interior of the office. Ms. Ellington expressed the opinion that the original $34,000 set aside for the rehabilitation of the cottage may also be suffi- cient to cover the additional cost of the electrical repairs, however, a clarification on the additional $20,000 is needed from the City Manager. Mr. Johnson questioned if there was a site plan for the rehabili- tation of the Cason Cottage and had it been presented to the Board. Ms. Miller reported that the current site plan were prepared by the City when the the use of the Cottage was to be an office. Several changes have been made to the plan since the original was drawn and new plans are being designed. In response to Mr. Johnson' s question concerning the Twenty Ten Transportation System , Ms. Healy reported that the Mr. Church would provide the Board with more information concerning this plan within a couple of months. In response to Mr. Johnson' s question concerning the beauti- fication plans for the Atlantic Avenue project being presented before the Board , Mr. Mayhew commented that he had been in contact with Ms. Davila and was told that the plans were not available. Mr. Mayhew made a motion to approve the minutes as amended. Seconded by Sandra Norton. Approved Ms. Healy noted that the current balance in the Historic Preser- vation Board' s account was $3,223 . 85 . The proposed budget for the board indicates a total of $4,450. 00 has been allocated for the working budget and $10,000 for a part-time preservation officer. Ms.Ellington asked for authorization to pay an invoice received from the County for the recording of the historic districts. Mr. Mayhew made a motion to approve the payment of the invoice. Second by Sandra Norton. Approved Ms. Healy announced the appointment to two board members by the City Commission. Ms. Alice Finsts and Ms. Sandra Norton have been appointed to serve on the Historic Preservation Board. Mr. Mayhew wanted the record to show that he was disconcerted that the City Commission did not accept the Historic Preservation Board' s recommendations on new board appointments. Cason Cottage Ms. Miller reported that the work on the roof at the Cason Cottage had now been completed. Several changes have been made to the electrical work that indicated additional costs will be involved. Ms. Miller reported that the original plans for the Cason Cottage were made to meet the needs of an office for the City and this is the major reason why neither herself nor other members of the Committee had seen the plans. Alteration and recommendations have been proposed by the committee to the existing plans. Mr. Mayhew will be making minor changes to the plans for the parking lot at the cottage. Mr. Mayhew questioned the time frame for completion of all the work by the contractor, First Construction of the Palm Beaches, Inc. Ms.Ellington reported that the work should be completed within 60 days, however , a delay might occur due to the additional electrical problems found by the contractor. Ms. Miller will provide the Board with site plans as soon as they receive them from the City Engineers. Old School Square Ms.Strollo reported that the Old School Square offices will be housed in the Old High School building. The move will probably occur at the end of September. Ms.Strollo has official notification of funds totaling $530,000. These funds will be used to commence construction of building one, and must be used during this year. Programming in both the auditorium and the gymnasium will begin as early as January. Plans are running a year ahead of schedule. Working plans were presented to the Board. Only the restoration of building one will be completed. This will include the roof work, the removal of the A/C units , the windows , all mechanical work and in general make the building usable. The cost of this project will total around $730,000 and the Foundation has suffi- cient funds to cover the cost. Mr. Johnson questioned if the Old School Square Foundation had received the Grant Award Agreement. Ms. Strollo stated that they had and that they had been given 18 months in which to complete the work. The site plans for Old School Square were left with David Martin for review. At the September 1st meeting Jan Able will make a presentation on the progress of the Old School Square project. The Old School Square Foundation will be applying next month(September) to the State for the next round of funding.Half a million will be asked for, to commence the restoration on the exterior of the second building. Mr. Mayhew commented that he would be applying for a CLG for $1,500 to the Palm Beach Community Foundation to start documenta- tion of Banker Row. Ms. Healy reported that she had spoken to Mr. Barry concerning the $35,000 matching fund the Historic Preservation Board had requested. Mr. Barry stated that the money had been set aside and that a letter to the City Commission requesting the funds would be needed each time the board wanted to go for a matching grant. Old School Square Home Owner' s Association Ms.Fulton reported that the Home Owner' s Association is continu- ing with their Crime Watch program and are now in the process of setting up a telephone net work. Ms. Fulton reported that the letter sent to the Board expressed the concerns of several home owners regarding the future of Swinton Avenue. They would like to see the designation of a scenic drive along the Avenue and less concrete around historic roads. Ms. Fulton reported that a wheelbarrow and construction material had been left around the Cason Cottage . Ms.Ellington will speak to Bill Ayers, the project manager for the Cottage and have the area cleaned up. Virginia Snyder addressed the high crime problem in the area and the problems of obtaining insurance for homes in this area due to the high crime rate. Mr. Johnson will provide the Ms. Fulton with the name of an insurance company that deals with insurance cases in high crime areas. Ms. Healy introduced a sketch of the proposed street signs to be used in the districts. These signs will be made with a dark blue back ground and white lettering. Mr. Mayhew made a motion to approve the sketch for the sign. Seconded by Mr. Martin. Mr. Mayhew made a motion to schedule the Public Hearing for the New Marina Historic District, October 27, 1988 at 7p.m. Second by Mr. Martin. Approved Mr. Martin presented a sketch of a plaque to be used in designat- ion of the Sundy home as a historic buildings. Ms. Finst questioned the actual purposed of the proposed plaque and commented that the plaque should indicate the reason for the designation. Mr. Mayhew made a motion to approve the sketch for the Sundy Home. Second by Mr. Martin. Opposed, Alice Finsts. Approved Ms. Healy stated that the plaque would be paid from the donations received by the Board. A September 29th meeting at 7: 00pm will be held in the first conference room concerning the Colony Hotel Historic Preservation Conference. Certificates of Appropriateness The Board reviewed the C. O. A. application for the demolition of a home located at 22 Southeast 1st Avenue, The recommendation was to assign a review committee and meet at the site . Mr. King was asked to return at the next schedule meeting in September. Mr. Randall Stofft presented the Board with a series of sketches for the proposed construction on the 234 Ocean Blvd property. Mr. Kovacs reviewed the sketches and made several notation and comments concerning the set-back requirements. Mr. Mayhew made a motion to accept the plans in concept with the stipulation that a feasible foot print be worked out with the technical review team from the City. Seconded by Mr. Martin. Mr. Stofft will present his plans for review to the Planning and Zoning Department in September. Mr. Mayhew made a motion to adjourned at 11: 45 a.m. Seconded by Mr. Martin. NOTE TO READER The undersigned is the Chairman of the Historic Preservation Board and the information provided herein are the Minutes of the meeting of said body of August 18, 1988, which Minutes were formally approved and adopted by the Historic Preservation Board on Slpt:e.rbtr 14, 198� Board Chair" This draft of the August 18, 1988 meeting of Delray Beach Histor- ic Preservation Board is provisional upon it' s approval by the Board at the Board' s next scheduled meeting.