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CITY OF DELRAY BEACH
Page Separator City of Delray Beach Box # 41 Folder # 1 Delray SO 8373 I in! Er EELEri _.:EFT[Ff, JE,LRo oAY BEACH httid 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 Ali-AmericaCity ' ' REQUEST FOR PROPOSAL RFP #98-59 1993 DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach is soliciting Proposals for a Comprehensive Historic Structures Survey within designated target areas of the City. This survey project has been fmanced in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. All Proposals must be received no later than 3:00 P.M., Wednesday, October 14, 1998, at City Hall - Purchasing Department, and must be submitted in a sealed envelope clearly marked on the outside as RFP #98-59, Request for Proposal, Delray Beach Comprehensive Historic Structures Survey. All proposals received prior to or at this time will be logged in the order received. Interested parties may contact Pat Cayce, Historic Preservation Planner, 100 N.W. 1st Avenue, City of Delray Beach,Florida, 33444 for additional information,phone(561) 243-7284. Copies of the specifications may be obtained from the Purchasing Office, City Hall, 100 N.W. First Avenue, Delray Beach, Florida, 33444, at no charge. Call Purchasing at 561-243-71.63 to ensure sufficient supply..One contract will:be awarded:for all.wo.rk outlined above and described in the Proposal. • • The City of Delray Beach, Florida, reserves the right to accept. and/or reject any and an proposals, and';to`award a,contract which, in its solle discretion, best serves the interest of.tile„ City. BY: Joseph'Safford,Finance Director • PUBLISH: 'NEWSPAPER : Palrr Beach Post Wednesday, September 16, 1998 Pnetadon.AocycleaPaper THE EFFORT ALWAYS MATTERS RFP# 98-59 REQUEST FOR PROPOSALS FOR THE DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach requires the services of a qualified consulting firm to survey the undocumented historic structures within a designated target area of the City. The City intends to retain one qualified firm to conduct the survey and provide the information and materials described in this request. The survey will commence upon the City's notice to proceed and must be completed by June 30, 1999. This survey project has been financed in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. Background and Purpose The City of Delray Beach adopted an Historic Preservation Ordinance in 1987 and became a Florida Certified Local Government in 1988. A seven member Historic Preservation Board, appointed by the City Commission, performs the duties mandated by the ordinance. There are 5 historic districts which contain 238 contributing structures and 21 properties individually listed in the City's Local Register of Historic Places. A 1987 non-comprehensive survey identified 270 historic properties, for which Florida Master Site file forms were completed, formed the nucleus for the historic districts and properties listed in the Local Register. Additional Master Site File forms have been completed since the original survey. The purpose of the proposed Comprehensive . Survey is to identify all of the remaining undocumented historic structures located within the City's targeted area. Project Objective The objective of the project is to identify and record on Florida Master Site File forms historic structures (those 50 years old or older) and complete a comprehensive survey of historic structures throughout that portion of the city likely to contain such structures. We have already identified approximately 198 structures over50 years of age, for which Florida Master Site File forms have not been compiled. The identified properties are located in 5 subdivisions whose platting dates range in age from 1913 to 1937. Documenting these will be the first priority of the survey. We estimate than an additional 200 structures have yet to,be identified. The target area of the survey is as follows: 1-95 1 on the west, the Atlantic Ocean on the east, South 10th Street on the south, and the City Limits on the north (see attached map). General Requirements of the Survey All of the elements of the Comprehensive Survey will be performed by the consultant, with contract management by the Planning &Zoning Department. Complete the identification of historic structures located in the target area by means of windshield survey, pedestrian survey and photolog. Verify building histories through a review of building cards and building permit records (available in the Building Department), newspapers, Sanborn Fire Insurance maps (available in the Planning Department), archives of the Delray Beach Historical Society, and other accepted sources. Create a database for Florida Master Site File forms. The database will include a statement of significance plus a complete narrative describing the architectural and historical description of the sites. Deliverable Materials and Final Product The consultant will be responsible for providing the following: 1. A monthly progress report summarizing the status of the project and work accomplished. 2. Photographs and negatives of all surveyed properties 3. Florida Master Site File forms for all surveyed properties on a digital database compatible with MS Access. 4. A draft of the Final Survey Report ready for forwarding to the Florida Division of • Historical Resources to be submitted by May 10, 1999, which includes the following: A. Survey Log Sheet. B. Completed Florida Master Site File Historical Structural Forms for all structures. • Title page indicating the name of the project, the name of the author, and the date of the report. •. An acknowledgments page citing the sources of funding: and other significant assistance; disclaimer, and title VI statement. 2 • An introduction describing the origin and objectives of this project. • A description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale. • A summary of all past field surveys in the survey area or the current project and their major findings relevant to the current survey. • A description of the field survey, including the specific methodology employed to identify sites, to locate their boundaries, and to evaluate them. • A summary and chronological narrative of the significant historical events or developments related to the project area or theme. • Identification of individuals and organizations that played significant parts in those events and/or developments. • A final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number. • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number. • Conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria, and future survey, planning, and preservation action. • A list of bibliographic sources and other appropriate supplemental material. Project Duration and Schedule The contracted services as specified above shall begin upon notice to proceed from the City and continue diligently until finished. The schedule as proposed at the time of contract execution is as follows: Start Date Upon,signature of contract Monthly Status Report Last day of each month Draft of Survey Report May 10, 1999 Final Survey Report July:15, 1999 In no event shall the final product be delivered to the City later than July 15, 1999 unless an extension to the grant deadline is granted to the City by the Florida Division of 3 Historical Resources and the final product delivery date is rescheduled by the City and the Consultant. If the final product is not delivered on time, final payment shall be withheld by the City. Payment Schedule Payment to the consultant shall be made as follows: 25% Upon invoice, following initiation of the project. 20% Upon invoice, ninety days from start 20% Upon invoice, sixty days from second payment 25% Upon invoice, May 10, 1999 upon delivery of the survey draft. 10% Upon invoice, July 15, 1999 delivery of Final Survey Report, 100% Selection Criteria City staff, representatives of the Historic Preservation Board, and Community Redevelopment Agency staff will evaluate the consultants qualifications and calculate an evaluation score based on the following criteria: Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 B. Qualifications of the specific individuals who will provide the service. 25 C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close. 15 Total possible points 100 4 . TOWN OF GULF STREAM CITY OF 111_1 J ,BOYNTON BEACH i it L-30 CANAL J WJJz <-1 r < m O�on40 <) J 1 11111 z rW 1 o to w _ 1 In G. BUSH I vi I i cc LAKE IDA ROAD BLVD. i Ilia i 1 '1 I m • i 3 �'1 1..._._._. r._._._..1 N N.W. 2ND ST Ln s i r-- 1 I cc 3 ja 1 1 p ATLANTIC AVE. o 1i i i ATLANTIC n AVENUE S.W. 2ND ST I!! —i r--I l i i < a 3 I I _.J 1 x 2 U >l Ljli ` - co < = r I Q J V V cr j c°� i�Wo N N o II < 2 1 LOWSON BOULEVARD © 1 •IZI S.W. i 10TH ST �� ' oo < 1 i e L.,., : = - 1 i o j j LINTON BOULEVARD < N a !� Q 1 1 LINTON BOULEVARD Qfl it • I i i CeRM�ryTO ROpO X = 1 Wyy�� _1 1 "�V U 2 —� y i 1 • U P ec J I� I < , r7 I Z - W I1 ui I O `,I la ! o _ 4 L i TOWN OF i HIGHLAND L-38 CANAL C-15 CANAL . cum: BEACH i PALM BEACH COUNTY •N.._._._._._-� CITY OF BOCA RATON . A. DELRAY BEACH COMPREHENSIVE I MILE HISTORIC STRUCTURES SURVEY sF GRAPHIC SCALE LEGEND: . CRY OF DELRAY BEACH, FLORIDA PLANNING AREA - CITY LIMITS -•-•-•-•-•-•-•-•-•- SURVEY BOUNDARY PLANNING & ZONING DEPARTMENT (ULTIMATE CITY BOUNDARY) 5 DELRAY BEACH f L O R 1 A • BID SIGNATURE FORM All-America City * PLEASE AFFIX SIGNATURE WHERE INDICATED 11111 ,0 (FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAL) .RFP# 98-59 1993 TITLE: REQUEST FOR PROPOSALS - DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY Janus Research Company Name *Signature Kathleen Hoffman/ Sr . Project Manager Name/Title 2935 1st Avenue Nnrth Address St. Petersburg FL 33713 State Zip code ( 727 ) 821-7600 Telephone ( 727 ) 822-2368 Facsimile VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER: CONTACT NAME: Kathleen Hoffman TELEPHONE: ( 72 7 ) 8 21-7 6 0 0 6 DELRAY 1'1'1► BEACH STATEMENT OF NO BID 1 ' FLORIDA 1993 RFP 1/ 98-59 If you are not bidding on this service/commodity,please complete and return this form to: City of Delray Beach Purchasing Office, 100 N.W. First Avenue,Delray Beach,Florida 33444 or fax to(561)243-7166. Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City of Delray Beach. COMPANY NAME: ADDRESS: TELEPHONE: ( ) SIGNATURE: DATE: Minority Owned Business: ( )Black ( )Hispanic ( )Woman ( )Other (Specify) We,the undersigned have declined to bid on your RFP *If 98-59 for Delray Beach Conprehensive Historic Structures Survey because of the following reasons: • Specifications too"tight", i.e. geared toward brand or manufacturer Unable to meet only(explain below) specifications Insufficient time to respond Unable to meet bond to the Invitation to Bid requirements We do not offer this product Specifications unclear or an equivalent (explain below) Our product schedule would Other(specify below) not permit us to perform REMARKS: I 7 REFERENCES COMPANY NAME: Central Environmental Management Office FDOT ADDRESS: 661 East Jefferson Street Suite 430 STATE: Tallahassee, . FL ZIP: 32301 CONTACT PERSON: Mr . Leroy Irwin PHONE NUMBER: (850) 487-1435 COMPANY NAME: Town of Lake Park ADDRESS: 535 Park Avenue STATE: Lake Park, FL ZIP: '33403 CONTACT PERSON: Mr . David Thatcher or Ms. Terry Leary • PHONE NUMBER: (561 ) 848-3458 COMPANY NAME: Parsons Brinckerhoff Quade & Douglas, Inc. ADDRESS: 1408 N. Westshore Boulevard Suite 300 STATE: Tampa , FL ZIP: 33607 CONTACT PERSON: Ms . Elaine-llTes PHONE NUMBER: (813) 289-5300 COMPANY NAME: Environmental Management Office FDOT ADDRESS: 1000 NW 111th Avenue, Room 6101 STATE: Miami FL ZIP: 33172 CONTACT PERSON: Ms. Catherine Owen PHONE NUMBER: (305) 470-5399 8 • STANDARD FORM OF AGREEMENT BETWEEN CITY AND CONTRACTOR THIS AGREEMENT made this cY,3 day of d2d4l to/A. , 19e, by and between the CITY OF DELRAY BEACH (hereinafter called CITY) and iarni1/2) 6Ati vii 6 - (hereinafter called CONTRACTOR). WITNESSETH: The CITY and the CONTRACTOR in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The undersigned CONTRACTOR hereby represents that he has carefully examined all Contract documents, and will perform the contractual requirements pursuant to all covenants and conditions. 2. The CONTRACTOR, as evidenced by the execution of this contract, acknowledges that it has examined the physical characteristics of the job requirements. The CONTRACTOR further acknowledges that the bid price includes all costs and expenses required for the satisfactory completion of the contracts requirements. 3. The contract between the CITY and the CONTRACTOR include the following documents which are attached hereto and incorporated herein by reference of the following: CONTRACT DOCUMENT (S) PAGE NUMBERS Request For Proposal 1 - 8 Standard Form of Agreement 9 -13 Corporate Acknowledgment 14 Certificate 15 Insurance Requirements 16 Sample Insurance Form 17 Drug Free Work Place Certification 18 9 Addenda numbers to , inclusive, and any modifications, including Change Orders, duly delivered after execution of this Agreement. 4. The term of this contract shall commence on the date indicated on the Notice to Proceed. 5. This agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement shall be Palm Beach County, Florida. 6. All notices, requests, demands, and other given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses to: As to City: City of Delray Beach, FL 100 N.W. 1st Avenue Delray Beach, FL 33444 As to CONTRACTOR: PD. 16.0X Q(9 7_6i 7. The CONTRACTOR shall not, without prior written consent of the CITY, assign any portion of its interest under this contract and, specifically, the CONTRACTOR shall not assign any moneys due or to become due without the prior written consent of the CITY. 8. The CITY and the CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the other party hereto in respect to all convenants, agreements and obligations contained in the contract documents. io 9. Indemnification: The CITY agrees to pay to the CONTRACTOR the sum of Ten Dollars ($10.00) and other good and valuable consideration as specified consideration for the above-stated indemnification in accordance with the provisions of F.S.A. Section 725.06. Furthermore, the CONTRACTOR acknowledges that the bid price includes the consideration for the indemnification provision. The CONTRACTOR shall indemnify, defend and save harmless the CITY, its Officers, agents, and employees, from or on account of any claims, damages, received or sustained by any person or persons resulting from the work provided for this Project: or by or in consequence of any negligence in connection with the same: or by use of any improper materials or by or on account of any use of any improper materials or by or on account of any act or omission of the said CONTRACTOR or his subcontractors, agents, servants or employees. CONTRACTOR agrees to defend, indemnify and save harmless the CITY, its officers, agents and employees, against any liability arising from or based upon the violation of any Federal, State, County or City laws, by-laws, ordinances or regulations by the CONTRACTOR, his subcontractors, agents, servants or employees. CONTRACTOR further agrees to defend, indemnify and save harmless the CITY, its officers, agents, or employees from all such claims, fees, and from any and all suits and actions of every name and description that may be brought against the CITY or its officers, agents or employees on account of any claims, fees, royalties, or costs for any invention or patent, and from any and all suits and actions that may be brought against the CITY, its officers agents or employees for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation. l 11 The indemnification provided above shall obligate the CONTRACTOR to defend at his own expense or to provide for such defense, at the CITY'S option, any and all claims or liability and all suits and actions of every name and description that may be brought against the CITY, its officers, agents, or employees which may result from the operations and activities under this Contract whether the work be performed by the CONTRACTOR, his subcontractors or by anyone directly or indirectly employed by either. This indemnification includes all costs and fees including attorneys fees and costs at trial and appellate levels. 10. This Agreement shall be considered null and void unless signed by both the CONTRACTOR and the CITY. 11. The contract documents constitute the entire agreement between the CITY and the CONTRACTOR and may only be altered, amended or repealed by a duly executed written instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. A ES CITY OF D RAY A , FLORIDA � k: By: City Clerk a Alp in ayo Approved a as to form: �.Cit drne �u Y�tt Y 12 WITNE S: CONTRACT: BY: � ,.i4laAl er6dn (\ccir? r IIrea�ure� Ice ntd k �� . �`�rdinr?re_ tcle�1I 9CIO , (Print or type name and title) (Print or type name and title) (SEAL) • 13 CORPORATE ACKNOWLEDGMENT �l STATE OF r(l)1;a c? COUNTY OF (----di n E,1 lam The foregoing instrument was acknowledged before me this 7 day of cde G�r110e r , 1998, by Ke.nnelli 112 d,r:?/-e,%;c1e4frame of officer J /' or agent, title of officer or agent), ofj.9 n Lk .C,e(Q.rc-l ot- FI8 r'ir�z(state or place of incor.• - n co •. ation, on behalf of the corporation. /She i (personally known to e) (or has produced identification) and has used is/her (type of identification) as identification. Oa -Z.) is raature_af-Perso ki Ack edgment ti-c1,3 • • nj e ris.i.A__ Name of Acknowledger Typed, Printed or Stamped ( 14 CERTIFICATE (If Corporation) STATE OF FLORIDA ) ) SS COUNTY OF---?a I(2-S> ) I HEREBY CERTIFY that a meeting of the Board of Directors of n u €dre , a corporation under the laws of the State of Fier,cia, held on , 19 qX the following resolution was duly passed and adopted: "RESOLVED", that Icn nP 4-h Ai 03 as President of the core ation, he/she is hereby authorized to execute the Agreement dated a3, 19 9g , between the City of Delray Beach, Florida and this corporation, and that his execution thereof, attested by the Secretary of the Corporation and with corporate seal affixed, shall be the official act and deed of this corporation". I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this,.,(\1 \day of D , 19 'T . aLlt) (Seal) 15 INSURANCE REQUIREMENTS A. GENERAL During the term of the contract with the City, the contractor shall procure and maintain insurance of the types and the limits specified in paragraphs (1) to (4) inclusive below. B. COVERAGE Except as otherwise stated, the amounts and types of insurance shall conform to the following minimum requirements: 1. Worker's Compensation - Coverage to apply for all employees for Statutory Limits in compliance with the applicable State and Federal Laws. In addition, the policy must include Employer's Liability with a limit of$100,000 each accident. 2. Comprehensive General Liability - Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy filed by the Insurance Services Office and must include: 3. Business Auto Policy: Coverage must be afforded on a form no more restrictive than the latest edition of the Business Auto Policy filed by the Insurance Service Office and must include: a) Minimum Limits of$300,000 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. b) Owned Vehicles. c) Hired and Non-Owned Vehicles d) Employer Non-Ownership. 4. Certificate of Insurance - Certificates of all insurance evidencing the insurance coverage specified in the previous Insurance Administrator prior to commencement of work. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this bid and section and the above paragraphs in accordance with which such insurance is being furnished and shall state that such insurance is required by such paragraphs of this contract. The successful bidder will include the City of Delray Beach as additional insured. If the initial insurance expires prior to the completion of the work, renewal certificates shall be furnished thirty (30) days prior to the date of expiration. Also, under the Cancellation section of the Insurance Certification the words "endeavor to" and "but failure to mail such notice shall impose no obligation of liability of any kind upon the company, its agents or representative" shall be crossed out as indicated on the attached "sample of Insurance Certificate". 'Note: See`Sample Of Certificate of Insurance'for example format 16 ........ . ... ,.., .. .. „ .." - - • •,,i-:-----• - ."..,:::!-----.. -.. .vi: :.- - A CORD *---CERTIEICA.TE;GrEiSt3RANCE:g..4:42.,I,:,:,::1,;!:::, ,,....:f :•::. - ,,,` ... ..:.:•:- -.-.-:-.-:•.;...."•,---,.-,•-.•••••••-• ••••• •- /10,96 -.... •-. • --- --•- s muoucot THIS CERTIFICATE LS ISSUED A.S A MATTER OF INFORMATION ONLY AND r. CONFERS NO RIGIITS UPON THE CERTLFICATE BOLDER.TELLS CERTLFICATE • . Alexander i Alexander. Inc. • DOES NOT AMEND.EtTEND OR ALTER TEE COVERAGE AFFon ED BY TEE f.11000 S. U. 97tn. Ave. POLICIF BgLOW. :-.). ii FL• 3 - . COMPANIES A.FFORD1NG COVERAGE - • • -...... .... .... 305-279.7870 COMPANY A NATIONAL UNION FIRE LETTER ___. . fr.. COmrANY ' • -- - -• • -•-• - --- LEITER B INS. CO. OF THE STATE OF PENN. -• ENsURLD ------••-----••— :. . CC)r•IT a A Cr 4:1: tl-A.V•G. COMPANY f. k ''''''''"'- - LETTER C P••C' 7)1,7..e!--"a ‘,...._,N'\ --- - - ccw.4',Ater D • LEU - .......— «mum r. LETTER 4-• ;.•, . . ,/.:4li, '...2::•-•:,:,.'..;,.. _z.;:;....:•.,,. . ..,::'.-i-::;:::::....-7•••••••:kign.:: :S;:•n;•;•V.iP'aiiii•Ki:•:::••:: ::1,:i:••;'::i::•:::i•!*.:•;•:. 4, ,4Y•rifi:: : ;:aCi:::-:.E.i.:.ii.-?i.i::-.• THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTwITHSTAN DtNO ANY REQUIREMENT.TERM OR CON DMON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICES DESCUBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POUCIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTTYE 1 POLICT EXPERATION TYPE OF%INSURANCE POLICY NUMBER LINLITS LTR DATEDAMJDONT) DATE 0.04MOrrn GENERAL LIABILITY . •GF-NERAL AGGREGATE 'S 2,000,000 06/30/97 mout-n•comrior Acz. s 1000,000-- . 06/30/96 A X COMMERCIAL GDIERAL LIABILITY •'; .. . -•- - CLAIMS MADE X OCCUR. PERSOHALaAov.ouuly S 1,000,000 owmovs.k.CONTRACTOR'S PROT. . EACH OCCURRENCE S 1.000,000 . ... ... . ... ....... X EMPLOYEE BENEFITS PRE DAMAGE Gkenwc firt) I 100.000 51000000/51000000 . • mu).(=VISE. JAsyee.=nom S • 10.006- -• AUTOMOBILE LIAELLITY comilmosa•cLE. , A X ANY AUTO 06/30/96 06/30/97 . LimIT i 1000,000 Au.OWNED AUTOS "At BODILY 124JURY ' — - •CPIS palm: SCHEDULED AUTOS • .-... X HIRED AUTOS 'BODILY INJURY . (Per=ecru :S • X NOK-OWNED AUTOS • . —.. GARAGE LIABILITY • • -.- PROPERTY DAMAGE 1 ' X PHYSICAL DAMAGE • XXass LLuszurr -EACH OCCURRENCE .I • •" UMBRELLA FOSU4 ' AGGREGATE s • OTHER THAN UMBRELLA FORM ... 2,'%'' '." .'- 7..fgW77-..' B . worm:R•scoKrucsA-nort 06/30/96 06/30/97 .X -3TATF/135T3 ....::- FOR=0 .1 .- : • • EACH ACCEDDiT -3 500,000 • • . -DISEASE- -POW CT war 's 1.000,000 B : OtrUrOotr LIABILITY . . • : ' ''' tHSEAsE-LACHEmrLoYEE S 500.000 : . . • / • DESCAITTION or onotAYsocarLocATIontsrvExtoU:sesrEcALrame..7 .AS RESPECTS NAMED INSUREWS .OPERATION IN THE STATE OF FLORIDA. 1' !RE: PROJECT 96-17: 1996 RESURFACING PROJECTS CONTRACTS DUE: 7/2/96. THE . .CITY OF DELRAY BEACH IS NAKED ADDITIONAL INS. AS RESPECTS TO THIS PROJECT. kagmosszBormEttak ......:.,, - .,:.,...:4:tw:::.N..2.ci.ilitZe.'44,c-ANCELLATIorlirtr ::;•'-'r.44g..Viegz----iiigr;:":'.-Z:4&;garraaja-1&' :'""!1•7.411 ; SHOULD ANY OF THE ABOVE DESCRIBED POLICES BE CANCELLED BEFORE THE • EXPIRATION DATE THEREOF.THE ISSUING COMPANY svELLM1011.1.1 CITY OF DELRAY BEACH 1N mAnao DAYS WRITTEN NOTICE TO THE LiuulCATE HOLDER NAMED It)THE 4 LEFr.111111111111101111111.11111111111111111 too t44.3. 0: "Qe.Aue . k -F. iiiiiiiMINININIffallIMININIMMONtilli . . . . 1 OELRAY BEACH, FL 33414 3. • • •r—T------------------. ...........,..::.c •:•::t Attmoscazolp BEIwrsorzn;ca44. .45/&eza.„6‹........,0 •'. 17 ;-. .::..,.;nit:-.‘N.,-..:. :-••.i.„±-..7.4.--,..--nr.ritto' .:. .,;-:,:c.*:,:,......:xt-0-6.-toft.?-7-ctruxi6tiii390 i'Aiitirtiizss aim:-''s1:" '''l• .... ... 7;.-4...:).7,......:;,7::::-.::: ..7.:.::'?•.::::-•'Inr 4.4gaVArt4'74:‘f43t,•'.7:1•T;;;I:- **-77,••47:--•,---T•A•-•,C•-•••••••7•'. • • - • • .' •:::..::..6..:.:1_1.....7,•;.......;;47.:.-•.•;•;;;;.• .---',—.-•— ....z• — • DRUG FREE WORKPLACE CERTIFICATION If identical tie bids exist, preference will be given to the vendors who submits a certification with their bid/proposal certifying they have a drug-free workplace in accordance with Section 287.087, Florida Statutes. The drug-free workplace preference is applied as follows: IDENTICAL TIE BIDS: Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug free workplace program. As the person authorized to sign this statement, I certify that this firm complies fully with the following requirements: 1) This firm publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2) This firm informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs,and the penalties that may be imposed upon employees for drug abuse violations. 3) This firm gives each employee engaged in providing the commodities of contractual services, that are under bid,a copy of the statement specified in subsection(1). 4) In the statement specified in subsection(1), this firm notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five(5)days after such conviction. 5) This firm imposes a sanction on or requires that satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) This firm will continue to make a good faith effort to maintain a drug-free workplace through implementatio this section. _ • Firm Name 18 October 21, 1998 • • Ms. Pat Cayce City of Delray Beach Historic Preservation Planner 100 N.W. lst Avenue• Delray Beach, Florida 33444 Sent by Federal Express Dear Ms. Cayce: JANUS RESEARCH is pleased to submit the followingProposal1. in P a: -GHA. o '° ':'. _ response to the Request for Proposal for a Comprehensive Historic Structures Survey for the City of Delray. Beach. We are committed to providing the highest standard of services in accordance with the scope of P g g P work outlined in the Request for Proposal. Our professional staff is notably familiar with the historic development and historic resources of Palm Beach County, and in particular, the architecture of Delray Beach. To this project, we will bring our extensive HISTORY experience of the area's built environment and our knowledge of the resources available for research. JANUS RESEARCH looks forward to having the opportunity to document the City of Delray Beach's historic resources. Sincerely, ARCHIT cTURAi Amy Groover HISTORY:.• : Senior Architectural Historian INTERPRETATf0+�1': l JANUS SOUTH 2935 1ST AVENUE NORTH 900 WEST AVENUE,#1413 E MAIL janusres@ix.netcom.com ST.PETERSBURG,FL 33713 MIAMI BEACH, FL 33139 JANUS RESEARCH POST OFFICE BOX 919 TEL(727)821-7600 TEL(305)538-3856 FORMERLY PIPER ARCHAEOLOGY ST. PETERSBURG,FL 33731 FAX(727)822-2368 FAX(305)538-3856 • October 21, 1998 SCOPE OF WORK Our work is intended to assist the City of Delray Beach with its preservation planning goals as outlined in the Request for Proposal and the Grant Award Agreement. Accordingly, all work will be performed as specified and will be consistent with the highest standards of professional survey and evaluation techniques for historic resources established by the'Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation (36 CFR, Part 66, Appendix C), the National Register of Historic Places Criteria for Evaluation, and the Florida Division of Historical Resources. The following is a brief description of the major tasks envisioned for this project. A proposed staffing chart, schedule and preliminary cost proposal are included at the end of _ this proposal. Our experience in conducting similar projects has shown that certain tasks can be extremely time consuming. In order to increase the overall effectiveness of the • project and maintain cost efficiency, we encourage members of the local community to be involved in as many aspects of this project as their time and talents allow. Where appropriate, suggestions will be made regarding the allocation of personnel and materials by the community. Tasks and/or services that may be requested are locating and providing aerial photographs, maps, and other government documents; assistance in field work and data entry; and production of a final map. The architectural survey methods that are proposed for this project have proven successful on similar projects. We are committed to providing the following services: Complete the identification of historic resources located in the target area by means of windshield survey, pedestrian survey, and photo log • Complete Florida Master Site File forms for all pre-1950 resources • Prepare a map (1"=200' scale) which reflects all surveyed properties • Complete a final Survey Report Photograph all buildings, structures, and objects using a 35 mm camera Create a database for Florida Master Site File forms, which will include a statement of significance, and narrative with architectural and historical • descriptions. 1. Conduct an intensive level historic resources survey of target area within the City of Delray Beach. Following the preliminary background research and coinciding with the development of the historical narrative, a field survey will be conducted of resources constructed prior to 1950 located within the boundaries of the City. After discussions with local officials, a review of the 1946 United States Geological Survey map, and a preliminary "windshield" survey, it appears that there may be 400 or more historic resources located in the area. Upon initiation of the field survey, another "windshield" survey will be undertaken to give a more accurate approximation of historic resources and their locations. Janus Research Page 20 r.- i October 21, 1998 These resources will be documented and a preliminary evaluation of National Register eligibility performed, both individually and as part of a potential Historic District or Multiple Property Submission. Upon initiation of the field survey, another "windshield" survey will be undertaken to give a more accurate approximation of historic resources and their locations. The locations of the resources will be plotted on aerial photographs. The identified resources will then be surveyed on foot to insure that all significant features are identified and recorded. Representative photographs will be taken of all historic resources surveyed. Florida Master Site File forms will be completed and will include architectural style, building materials, estimated date of construction, location, and other pertinent information. Notes regarding current structural condition, historic physical integrity, additions and contributing features will assist in assessing the resources for potential significance, either individually or as a district. Special care will be taken to note other distinguishing characteristics of Delray Beach, such as historic street layout, • sidewalk paving, street lighting, historic vegetation or landscaping, and outbuildings. 2. Completion of Florida Master "t.. Site File forms. As a part of the _ • historic resources survey, all pertinent information about each historic resource will be recorded on field site `:� w file forms. In addition to architectural 014k1E-: features, building materials, and detailing, a site sketch indicating the v_ _ _ basic footprint of the house and other significant site features will be noted As outlined in the RFP, we will use the following evaluation codes in the inventory database of recorded structures: NR-National Register; E-National Register Eligible; PE-Potentially Eligible for the National Register; ND-Not Determined; and NE- T Not Eligible. All surveyed resources will be plotted on a map on a scale of 1"=200'. All buildings, structures, and objects will also be photographed using a 35 mm camera and the slowest speed of black and white film possible. Data obtained during the survey will be collated on our in-house computers using a database management software system. Field site sketches will be transferred to the forms and photographs attached. Target maps pinpointing the exact location of the resource on standard USGS maps will also be attached. Any pertinent historical information will also be included on the form. As part of the completion of this task, an evaluation of each resource regarding its potential eligibility for listing on the NR will be undertaken. All areas of significance as outlined by the NR's criteria will be taken into consideration during the evaluation process. All resources will be assessed in terms of individual eligibility and/or as contributing resources in a potential historic district. Those i. Janus Research Page 21 October 21, 1998 • determined to be potentially eligible for listing will be highlighted in the final Survey Report. 3. Completion of a final Survey Report with Recommendations. Draft and final copies of the report will be prepared describing the methods and results of the above- described data collection phases. A summary of all past field surveys in the area will also • be included in the report. The report will include the historical narrative, a discussion of resource types encountered with highlighted examples, an inventory of all resources surveyed with assigned significance evaluations, and a location map of resources surveyed. Also included will be a Survey Log Sheet and completed Florida Master Site File forms. The preparation and submission of the required reports, photographs, and supporting documentation and other such interim reports and documentation will comply with the requirements of the Department of State for grant awards. With your approval, upon completion, and after the incorporation of your comments, a copy of the final report • will be forwarded to the FDHR on your behalf. DELIVERABLES As outlined in the RFP,we will be responsible for the following: 1. A monthly progress report summarizing the status of the project and work accomplished 2. Photographs and negatives of all surveyed properties 3. Florida Master Site File forms for all surveyed properties on a digital database compatible with MS Access 4. A draft of the Final Survey Report ready for forwarding to the Florida Division of Historical Resources to be submitted by May 10, 1999. Included will be: • Survey Log Sheet • Completed Florida Master Site File forms • Title page indicating the name of the project,the name of the author, and the date of the report • An acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and title VI statement • An introduction describing the origin and objectives of this project • • A description of the survey area, accompanied by a FDOT county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale • A sumary of the field survey,including the specific methodology used to identify sites, locate their boundaries,and evaluate them • A summary and chronological narrative of the significant historical events or 4 developments related to the project area or theme Janus Research Page 22 • ;s- • October 21, 1998 • Identification of individuals and organizations thay played significant parts in those events and/or developments r-. • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number • Conclusions and recommendations as to the signifance of resources identified according to National register of Historic Places criteria, local designation • criteria, and future survey,planning,and preservation action. • A list of bibliographic sources and other appropriate supplemental material. i . "The basic purpose of preservation is not to arrest time but to mediate sensitively . with the forces of change. It is to . understand the present as a product of the past and a modifier of the future." John W. Lawrence • Dean, School of Architecture Tulane University frk. -,:;„(1, •41,,,1 vi y� "N.YDFD t4� • is I Janus Research Page 23 - Proposed Task Schedule For Historic Structures Survey for the City of Delray Beach,Florida November December January February March April May Phase I: Fieldwork&Research 'Initial Meeting • •Fieldwork&Collection and 6 Weeks Analysis of Data •Progress Reports • • • • • Phase II:Writing 'Prepare FMSFs 4 Weeks 'Write Historical Report 6 Weeks 'Submit Drafts for Review • •Review Drafts by City Staff 'Edit Drafts 1111=1‘6=33 •Submit Final Report • Janus Research can begin the project within 10 days of notice to proceed.This proposed project schedule is based on a project start date of November 15, 1998; schedule will be adjusted to reflect the actual start date. r": /R.v... r,... ..� t /4 v.. 1 . ..w� 1 771 Staffing Chart for Historic Structures Survey for the City of Delray Beach,Florida Initial Meeting Fieldwork Progress Report FMSF Write Report Edit Report Kate Hoffman • • • Amy Groover • • • Jo-Anne Peck • • • Susan Hochberg • • Dawn Van De Putte • r-- • PRELIMINARY COST PROPOSAL TOTAL HOURS RATE PROPOSED Project Manager 45 $ 60.00 $ 2,700.00 Senior Architectural Historian 115 $53.00 $ 6,095.00 Architectural Historian 115 $ 53.00 $ 6,095.00 Historical Technician 110 $ 21.00 $ 2,310.00 Graphics Specialist 55 $ 20.00 $ 1,100.00 TOTAL DIRECT LABOR $ 18,300.00 TOTAL DIRECT OPERATING EXPENSES PROPOSED Reference Material,Maps $ 250.00 • Printing/Photocopy @.02 per page $ 80.00 Misc.Project Supplies $ 125.00 Long Distance Telephone $ 45.00 Photography $ 600.00 • Per Diem: Persons Days Rate 2 10 $25.00 per day $ 500.00 $ 500.00 • TOTAL DIRECT OPERATING EXPENSES $ 1,600.00 TOTAL COST OF PROJECT $ 19,900.00 R - Z F i 1 DENDUM 1 Authorized Signature: Name&Title: � ' i% �-- 'eGt'` 7� Admen at Company Name: �GLt'11�LS � Address: Zit S� I /G}7/'t'r. N. '" —64e Phone: �?J' Q7Z I - .O 0c7 Fax: 01 • • Elm! CIF DELIZEIV EECK DELRAYt O �BEACH I D 100 N.W.1st AVENUE • DELRAY BEACH,FLORIDA 33444 • (561)243-7000 All-America City - ' / IF OCTOBER 08, 1998 ADDENDUM NO. 1 1993 REQUEST FOR PROPOSAL RFP #98-59 DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY Addendum No. 1, dated October 08, 1998, to the Specifications and Contract Documents for the above referenced project, is hereby declared a part of the original Specifications and Contract Documents, and in case of conflict,the following Addendum shall govern: Proposers are advised that the information contained in this Addendum is abbreviated and general in nature. It is the Proposers responsibility to include all items necessary for the proper execution, coordination and completion of all work/service directly affected by this Addendum. CHANGES ARE AS FOLLOWS: 1. REPLACE PAGE 1 THRU 4 OF YOUR PROPOSAL PACKAGE WITH THE ATTACHED REVISED PAGES 1 THRU 4. THE NOTED CHANGES ON THESE PAGES HAVE BEEN UNDERLINED. CHANGES ARE AS FOLLOWS: a) PAGE #1 "PROJECT OBJECTIVE" FOLLOWING WORDING ADDED "IF OUR ESTIMATE IS CORRECT. THE TOTAL NUMBER OF SURVEYS REQUIRED WOULD BE APPROXIMATELY 400", b) PAGE 2 "DELIVERABLE MATERIALS AND FINAL PRODUCT", SECTION #2, ADDING "TWO COPIES OF PHOTOGRAPHS AND NEGATIVES". c) PAGE 2 "DELIVERABLE MATERIALS AND FINAL PRODUCT", SECTION #3, ADDING "TWO COPIES OF THE FLORIDA MASTER d) PAGE 2"DELIVERABLE MATERIALS AND FINAL PRODUCTS",ADDING SECTION#5,TO READ, "SURVEY LOG SHEET AND TWO COMPLETED FLORIDA MASTER SITE FILE JIISTORICAL STRUCTURAL FORMS FOR ALL STRUCTURES SURVEYED". e) PAGE 3,ADDING SECTION# 6"FOURTEEN COPIES OF THE FINAL SURVEY REPORT". THE EFFORT ALWAYS MATTERS == Pratled on Recycled Paper • 2. ADDING COMPLETE"ATTACHMENT A", PAGES 1 THRU 15, "HISTORIC PRESERVATION GRANT AWARD AGREEMENT" STATE OF FLORIDA, DEPARTMENT OF STATE, DIVISION OF HISTORIDAL RESOURCES, DATED JUKE 1997. PROPOSERS WILL ABIDE BY THIS "AGREEMENT A" ATTACHED TO THE REQUEST FOR PROPOSAL PACKAGE #RFP 98-59 - WHEN SUBMITTING YOUR PROPOSAL. 3. OPENING DATE FOR REQUEST FOR PROPOSAL MOVED TO THURSDAY, OCTOBER 22. 1998.PRIOR TO 3:00 P.M, Proposers'shall acknowledge receipt of this Addendum by completing the appropriate section below and submitting with the proposal package. • Jackl Rooney °Thli9-(d-\ Purchasing Supervisor ADDENDUM# 1 Authorized Signature: Name&Title: Company Name: Address: Phone: Fax: • RFP# 98-59 REQUEST FOR PROPOSALS FOR THE DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach requires the services of a qualified consulting firm to survey the undocumented historic structures within a designated target area of the City. The City intends to retain one qualified firm to conduct the survey and provide the information and materials described in this request. The survey will commence upon the City's notice to proceed and must be completed by June 30, 1999. This survey project has been financed in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. Background and Purpose The City of Delray Beach adopted an Historic Preservation Ordinance in 1987 and became a Florida. Certified Local Government in 1988. A seven member Historic Preservation Board, appointed by the City Commission, performs the duties mandated by the ordinance. There are 5 historic districts which contain 238 contributing structures and 21 properties individually listed in the City's Local Register of Historic Places. A 1987 non-comprehensive survey identified 270 historic properties, for which Florida Master Site file forms were completed, formed the nucleus for the historic districts and properties listed in the Local Register. Additional Master Site File forms have been completed since the original survey. The purpose of the proposed Comprehensive Survey is to identify all of the remaining undocumented historic structures located within the City's targeted area. Protect Objective The objective of the project is to identify and record on Florida Master Site File forms historic structures (those 50 years old or older) and complete a comprehensive survey of historic structures throughout that portion of the city likely to contain such structures. We have already identified approximately 198 structures over 50 years of age, for which Florida Master Site File forms have not been compiled. The identified properties are located in 5 subdivisions whose platting dates range in age from 1913 to 1937. Documenting these will be the first priority of the survey. We estimate than an additional 200 structures have yet to be jdentified, if our estimate is correct, the total number of surveys required would be approximately 400. The target area of the survey is as follows: 1-95 on the west, the Atlantic Ocean on the east, South 10th Street on the south, and the City Limits on the north (see attached map). General Requirements of the Survey 1 All of the elements of the Comprehensive Survey will be performed by the consultant, with contract management by the Planning &Zoning Department. Complete the identification of historic structures located in the target area by means of windshield survey, pedestrian survey and photolog. Verify building histories through a review of building cards and building permit records (available in the Building Department), newspapers, Sanborn Fire Insurance maps (available in the Planning Department), archives of the Delray Beach Historical Society, and other accepted sources. Create a database for Florida Master Site File forms. The database will include a statement of significance plus a complete narrative describing the architectural and historical description of the sites. Deliverable Materials and Final Product The consultant will be responsible for providing the following: 1. A monthly progress report summarizing the status of the project and work accomplished. 2. Two copies of photographs and negatives of all surveyed properties 3. Two copies of the Florida Master Site File forms for all surveyed properties. A copy of all Florida Master Site file forms on a digital database compatible with MS Access. 4. A Draft of the Final Survey Report ready for forwarding to the Florida Division of Historical Resources to be submitted by May 10, 1999. 5. Survey Log Sheet and two completed Florida Master Site File Historical Structural Forms for all structures surveyed. Final Survey Report, as follows: • Title page indicating the name of the project, the name of the author, and the date of the report. • An acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and title VI statement. • An introduction describing the origin and objectives of this project. • A description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale. • A summary of all past field surveys in the survey area or the current project and their major findings relevant to the current survey. 2 • A description of the field survey, including the specific methodology employed to identify sites, to locate their boundaries, and to evaluate them. • A summary and chronological narrative of the significant historical events or developments related to the project area or theme. • Identification of individuals and organizations that played significant parts in those events and/or developments. • A final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number. • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number. • Conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria, and future survey, planning, and preservation action. • A list of bibliographic sources and other appropriate supplemental material. 6. Fourteen conies of the Final Survey Report. Project Duration and Schedule The contracted services as specified above shall begin upon notice to proceed from the City and continue diligently until finished. The schedule as proposed at the time of contract execution is as follows: Start Date Upon signature of contract Monthly Status Report Last day of each month • Draft of Survey Report May 10, 1999 Final Survey Report July 15, 1999 In no event shall the final product be delivered to the City later than July 15, 1999 unless an extension to the grant deadline is granted to the City by the Florida Division of Historical Resources and the final product delivery date is rescheduled by the City and the Consultant. If the final product is not delivered on time, final payment shall be withheld by the City. Payment Schedule Payment to the consultant shall be made as follows: 25% Upon invoice,following initiation of the project. 20% Upon invoice, ninety days from start 20% Upon invoice, sixty days from second payment 3 25% Upon invoice, May 10, 1999 upon delivery of the survey draft. 10% Upon invoice, July 15, 1999 delivery of Final Survey Report, 100% Selection Criteria City staff, representatives of the Historic Preservation Board, and Community Redevelopment Agency staff will evaluate the consultants qualifications and calculate an evaluation score based on the following criteria: Evaluation Criteria Points • A. Technical ability of the firm to provide the type and quality • of services based on relevant experience and references of current and former clients. 40 B. Qualifications of the specific individuals who will provide the service. 25 C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor,the fee structure will be important when all other evaluations criteria are close. 15 Total possible points 100 i 4 • Historic Preservation Grant Award Agreement Attachment A General and Special Conditions Governing Grants and Administrative Instructions for Historic Preservation Project Accountability For Advanced Payment State of Florida Department of State, Division of Historical Resources June 1997 d 4 Introduction and Definitions • In accordance with the provisions of Chapter 267, Florida Statutes, the Division of Historical Resources, Department of State is responsible for the administration of a comprehensive program of historic preservation activities in Florida, and is authorized to participate in and receive funding assistance from the Federal historic preservation program administered by the National Park Service, United States Department of the Interior as authorized by the National Historic Preservation Act of 1966, as amended. Major funding for the overall program is derived from State funds authorized by the Florida Legislature and from the annual apportionment of Federal funds to Florida through the Federal historic preservation program. The award and administration of grant-in-aid assistance for historic preservation projects to be carried out by public agencies or preservation organizations at the local level is one element of the State's comprehensive historic preservation program. Grants are awarded from funds available in the Historic Preservation Trust Fund established under authority of Section 267.0617, Florida Statutes. These funds may include a part of the Federal funds apportioned annually to the State, as well as funds appropriated for this purpose by the State Legislature and funds contributed from other sources. The cost of administering historic preservation projects grants is included in the overall costs of the comprehensive program,and is supported in part by the annual apportionment of Federal funds. Continued eligibility for Federal funding assistance requires that the State's comprehensive historic preservation program be administered in accordance with Federal laws, regulations, and conditions, as well as those of the State of Florida. The General and Special Conditions Governing Grants and the Administrative Instructions for Historic Preservation Project Accountability contained herein are intended to inform grantees of and assure grantee compliance with the Federal and State requirements applicable to historic preservation projects grants. Definitions "Allowable project costs" are the direct costs in cash expenditures and value of in-kind donations that are necessary to the accomplishment of authorized project work, incurred during the project period, and properly documented in accordance with the Department's Administrative Instructions for Historic Preservation Project Accountability. "Authorized project work" means those activities described in Section I of the grant award agreement or in a fully executed amendment thereto. "Department'means the State of Florida, Department of State, Division of Historical Resources. "Grantee" means the agency,organization, or individual named in the grant award agreement. "Grant period" means the period of time beginning on the effective date of the grant award agreement and ending on the date specified in the grant award agreement. "Project funds" refers to all amounts available for or expended in connection with the authorized project work, whether derived from State or Federal grant share or local matching share sources, public or private,and whether provided in cash or in-kind. "Project period"means the period of time beginning on the effective date of the grant award agreement and ending when the project completion report is approved by the Department or on the date otherwise specified in the grant award agreement or any amendment thereto. 1 • • PART1 General and Special Conditions Governing Grants • All expenditures in connection with projects approved for assistance under the historic preservation grant program are subject to the provisions of Chapter 267, Florida Statutes; the National Historic Preservation Act of 1966, as amended; other applicable State and Federal laws, rules and regulations; the general conditions listed below; and special conditions affixed to project grant awards. Applicability These conditions are applicable both to the grantee and to any consultants, contractors, or employees to which grant-in-aid funds are paid. Failure by the grantee to comply with the conditions of grant assistance will be considered to be noncompliance. A. General Conditions 1. Grantee Publicity Requirements. In order to insure a wide public awareness of historic preservation in general and local preservation projects, the grantee shall meet the following requirements regarding publicity of his/her project: a. At the outset of the project, a news release identifying the project's specifics including source(s) of grant funds, name of the project, along with its nature and benefits to the community shall be sent by the grantee to local print and electronic media. b. Upon completion of the project, the grantee shall issue another news release to local print and electronic media. • c. There shall be an effort on the part of the grantee to encourage publication of one or more feature stories on the grantee's project by a newspaper, magazine or television program of at least local circulation. Satisfactory evidence regarding feature stories shall consist of a copy of any newspaper or magazine articles; or letter(s) from grantees to newspapers, magazines or television stations indicating the grantee has requested such a feature story; or written certification from the grantee to the Department that an effort was made. In any case, if the effort was successful, the grantee shall provide the Department with a copy of any such articles or written statement of when any television story was broadcast. d. During the course of the project,the grantee is encouraged to inform elected officials, including state officials, mayors, and city and county commissions, by letter of the nature and benefits of the project. e. Finally, in the case of rehabilitation or restoration projects, the grantee should also make an effort, where appropriate in the judgment of the grantee, to publicize the project and the source of grant assistance (at any stage of the project) to the community through a dedication or other public ceremony of some nature. f. Federally Funded Projects: All news releases and promotional materials relating to the project shall contain acknowledgment of grant assistance,substantially as follows: 'This project(or publication) has been financed in part with historic preservation grant assistance provided by the National Park Service, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Department of the Interior or the Florida Department of State, nor does the mention of trade names or commercial products constitute 2 • - - endorsement or recommendation by the Department of the Interior or the Florida • Department of State. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, Post Office Box 37127, Washington, D.C.20013-7127." g. State Funded Projects: All news releases and promotional materials relating to the project shall contain acknowledgment of grant assistance, substantially as follows: 'This project(or publication) has been financed in part with historic preservation grant assistance provided by the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Florida Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Florida Department of State. 2. Amendments to the Grant Award Agreement. All amendments to the grant award agreement for the project shall be in writing and fully executed by both parties. Amendments will be prepared by the Department, either at its own initiative or upon approval of the written request of the grantee. 3. Changes in Scope of Project Work. The grantee may not, without formal amendment of the grant award agreement, make changes in the scope of the project which would alter the allowable project work or services as stipulated in the grant award agreement or make any changes which might result in a deviation from the intent of the legislation which authorized the award of the grant. In the event of uncertainty, questions should be referred to the Department for final determination. 4. Extension of Grant Period. No extension of the grant period will be authorized without formal amendment of the grant award agreement. 5. Timeliness of Work. The grantee shall cause work on the project to be commenced within a reasonable time not to exceed one hundred and twenty (120) days after the effective date of the grant award agreement. The grantee shall prosecute the authorized project work to completion with reasonable diligence and within the project period. 6. Project Supervision. The grantee will assure that competent and adequate professional supervision and inspection is provided and ensure that the completed work conforms to the approved standards and specifications. 7. Conflict of Interest. The grantee shall comply with the laws of the State of Florida governing conflict of interest and standards of ethical conduct, including Chapter 112, Part Ill, Florida Statutes. In addition, no grantee official, employee, or consultant who is authorized in his or her official capacity to negotiate, make, accept, approve, or take part in decisions regarding a contract, subcontract, or other agreement in connection with a grant assisted project shall take part in any decision relating to such contract, subcontract or other agreement in which he or she has any financial or other interest, or in which his or her spouse, minor child, or partner, or any organization in which he or she is serving as an officer, director, trustee, partner, or employee of which he or she has or is negotiating any arrangement concerning employment has such interest. 3 8. Dual Compensation. If a grantee staff member or consultant is involved simultaneously in • two or more projects supported by State or Federal funds, and compensation on either project is based upon percentage of time spent, he or she may not be compensated for more than 100 percent of his/her time during any part of the period of dual involvement. 9. Contingent Fees. No person, agency, or other organization may be employed or retained to solicit or secure a grant or contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee. For breach or violation of this prohibition, the Department shall have the right to annul the grant without liability or, at its discretion, to deduct from the grant or otherwise recover the full amount of.such commission, percentage brokerage or contingent fee, or to seek such other remedies as may be legally available. 10.t Use of Individual Consultants. No project funds shall be used for the payment of fees to individual consultants without the written authorization of the Department. The procurement of individual consultant services must be justified and documented in accordance with the Administrative Instructions for Historic Preservation Project Accountability contained in Part II herein. In no case will consultant fees over and above regular salary be paid to employees of the grantee organization or of professional firms or organizations whose services have been properly procured by the grantee for the project. The grantee will not use any project funds or funds from other sources to pay a consultant or other fee to, or travel expenses of, employees of the State or Federal government for lectures, attending program functions, or any other activities in connection with the project. 11. Civil Rights Compliance. The grantee will assure that the project is administered in conformance with the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended. Title VI of the Civil Rights Act of 1964 states that no person will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to.discrimination under any program or activity receiving Federal financial assistance. Section 504 of the Rehabilitation Act of 1973 requires that no qualified disabled individual is solely, by reason of disability, excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity receiving Federal financial assistance. The Age Discrimination Act of 1975 prohibits discrimination on the basis of age under any program or activity receiving Federal financial assistance. Every grantee is required to submit a Civil Rights Assurance of Compliance Form. No grant awards may be made without a Civil Rights Assurance of Compliance Form on file. 12. Discrimination in Employment Prohibited. In all hiring or employment in connection with the project, each employer (1) will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, age, or national origin. In addition, no qualified person shall, on the basis of disability, be subject to discrimination in employment in the grant assisted project. These requirements apply to, but are not limited to,the following: employment,promotion, demotion or transfer; rates of pay or other forms of compensation; and.selection for training, including apprenticeship. The grantee and its consultants or contractors will comply with all applicable statutes and Executive Orders on equal employment opportunity and grant awards will be governed by the provisions of all such statutes and Executive Orders,including enforcement provisions. 13. Religious Institutions. If the project involves a church or church related organization or property, the grantee will assure that neither the execution of nor the public benefit resulting from the project require involvement or participation in religious services or activities. 14. Political Activities. No expenditure of project funds may be made for the use of equipment or premises for political purposes, sponsoring or conduction of candidate's meeting(s), 4 engaging in voter registration or voter transportation activity, or other partisan political activities. 15. Hatch Act. No officer or employee of the State whose principal employment is in connection with any activity which is financed in whole or in part with grant assistance shall take part in any of the political activity proscribed in the Hatch Political Activity Act, 5 USC 1501 et. seq., as amended,with its stated exceptions. 16. Lobbying Activity. No part of the project funds shall be used, either directly or indirectly, to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress or the State Legislature, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress or the State Legislature, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation, as proscribed in 18 USC 1913. 17. Safety Precautions and Liability. The Department assumes no responsibility with respect to accidents, illness, or claims arising out of any work performed under a grant supported project. The grantee is expected to take necessary steps to insure or protect itself and its personnel and to comply with the applicable local, State or Federal safety standards, including those issued pursuant to the National Occupational Safety and Health Act of 1970 (see 20 CFR 1910). 18. Federally Funded Project Audit Requirements. Grantees receiving Federal grant funding must comply with the Single Audit Act of 1984 and the requirements of OMB Circular A-128 for state or local governments, or the audit requirements of OMB Circular A-133 for universities and non-profit organizations. 19. Reports, Records, and Inspections. The grantee will submit financial, program progress, evaluation, and other reports as required by the Department and will maintain such property; personnel, financial, and other records and accounts as are deemed necessary by the Department to assure proper accounting for all program funds. The grantee, its consultants and contractors will permit on-site inspections by Department representatives and will effectively require employees to furnish such information as, in the judgment of the Department representatives, may be relevant to a question on compliance with grant conditions and the effectiveness, legality, and achievements of the program. • 20. Examination of Records. The Secretary of State of the State of Florida and the State Auditor General, or any of their duly authorized representatives, shall have access for the purpose of financial or programmatic audit and examination to any books, documents, papers, and records of the grantee that are pertinent to the grant at all reasonable times during a period of three years following completion of the project, or until all claims or audit findings have been resolved. 21. Disclosure of Information. The grant award agreement may be canceled by the Department without prior notices for refusal by the grantee to allow public access to all • • documents, papers, letters or other material relating to the project, in accordance with the provisions of Chapter 119, Florida Statutes, and with the Freedom of Information Act, 5 USC 552. 22. Rights to Data and Copyrights.When publications, films, or similar materials are developed, directly or indirectly, from a program,project or activity supported by grant funds, any copyright resulting therefrom shall be held by the Florida Department of State, Division of Historical Resources. The author may arrange for copyright of such materials only after approval from the Department. Any copyright arranged for by the author shall include acknowledgment of grant assistance. As a condition of grant assistance,the grantee agrees to, and awards to the Department and, if applicable, to the Federal Government, and to its officers, agents, and employees acting within the scope of their official duties, a royalty-free, nonexclusive, and irrevocable license throughout the world for official purposes, to publish, translate, reproduce, and use all subject data or copyrightable material based on such data covered by the copyright. 23. Compliance with Environmental Protection Laws and Regulations. No project funds shall be used for project work involving ground disturbance, modification of land use patterns, new construction, or other known or potential alteration of the natural environment that does not conform to State and Federal laws and regulations relating to protection of the natural environment, including but not limited to the National Environmental Policy Act of 1969, as amended, 42 USC 4321 et. seq., establishing national policy goals and objectives for protecting and enhancing the environment. 24. Energy Conservation. The grantee shall promote energy conservation and utilize to the maximum extent practicable the most energy efficient equipment, materials, construction methods, and operating procedures available in the accomplishment of project work. 25. Convict Labor. The grantee or its contractors may utilize the labor of State prisoners in authorized work release, parole or probation programs in the accomplishment of work. In accordance with Executive Order 11755, no person undergoing a sentence of imprisonment at hard labor shall be employed on grant assisted project work. 26. Minority Businesses. The grantee shall encourage greater economic opportunity for minority business enterprises, as defined in Chapter 288.703, Florida Statutes, in accomplishment of project work. To the maximum extent possible, the grantee and its consultants or contractors will take affirmative steps to assure that minority businesses are used as sources of supplies, equipment, construction, and services. Affirmative steps shall include but not necessarily be limited to the following: (1) inclusion of qualified minority businesses on solicitation lists; (2) the assurance minority businesses are solicited whenever they are identified as potential sources; (3) the division of total requirements, when economically feasible, into small tasks; or quantities to permit maximum participation of minority businesses; (4) the establishment of reasonable delivery schedules when feasible, so as to encourage participation by minority businesses;and (5) utilization of the services and assistance of the Small Business Administration and the Minority Business Development Agency of the U.S. Department of Commerce. E 6 B. Special Conditions Applicable to Acquisition and Development Projects. The following special conditions apply to.grant assisted projects involving the acquisition, preservation, protection, restoration, rehabilitation, stabilization, or construction of a site, building, structure, or object. 1. Accessibility for the Disabled. The grantee shall ensure that the grant assisted property. meets the requirements of the Americans with Disabilities Act, Public Law 101-336; Section 25.21, Florida Statutes; and Part V, Chapter 553, Florida Statutes regarding accessibility for the disabled. Specifications for project work must conform with the "Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped" . published by the American National Standards Institute and The Secretary of the Interior's Standards for Rehabilitation. 2. Project Signs. When grant assistance is provided for acquisition or development work, a project identification sign will be displayed in a prominent location at the project site while project work is in process. The sign must be a minimum of eight (8) square feet in size (usually 2x4 feet), be constructed of plywood or other durable material, and identify the project and source of grant support. Any variation in the above specifications must be • approved by the Department. The sign wording shall contain acknowledgment of grant assistance: "THIS PROJECT HAS BEEN FINANCED IN PART WITH HISTORIC PRESERVATION GRANT ASSISTANCE PROVIDED BY THE BUREAU OF HISTORIC PRESERVATION, DIVISION OF HISTORICAL RESOURCES, FLORIDA DEPARTMENT OF STATE, ASSISTED BY THE HISTORIC PRESERVATION ADVISORY COUNCIL." The costs of preparation and erection of the project identification sign are allowable project costs; routine maintenance costs of signs are not allowable. 7 - - PART II • Administrative Instructions for Historic Preservation Project Accountability These instructions are intended to assist historic preservation grant recipients in meeting the accounting and public benefit requirements of the historic preservation grants-in-aid programs administered by the Department. Grantee Administrative Records and Reports Grantees are responsible for maintaining financial records and project progress reports as outlined below. These records and reports shall be retained for a period of three (3) years following completion of the project, or until such time as any litigation, claims, or audit questions arising from examination or audit initiated prior to expiration of the three year period are finally resolved. • All grantee project records and reports are subject to public disclosure under the provisions of Chapter 119, Florida Statutes, and the Freedom of Information Act, 5 USC 552. A. Financial Records. Financial records must be adequate to account for the receipt and expenditures of all project funds, and to demonstrate compliance with required procedures. Grantee financial records are subject to audit by State auditors. Inadequate, incomplete or incorrect project financial records may result in ineligibility for grant assistance. Financial records shall include, but are not limited to: 1. Documentation of Project Funds. Project funds include the total amount of cash and in- kind values available to defray the direct costs of the project. They consist of the grant assistance share provided by the Department plus the local matching share provided by the grantee. a. Grant Assistance Share. Grant assistance is authorized to pay a percentage of allowable project costs, within the dollar limits of the grant, as specified in the grant award agreement. Grantee financial records shall include complete documentation pertaining to the application for grant assistance, the award.of the grant, the grant , award agreement,and the receipt and deposition of grant funds. • b. Local Matching Share. Local matching share may be provided in the form of cash expenditures or the value of materials and services donated in-kind for use in the direct accomplishment of authorized project work. Matching share may be derived from any other sources available to the grantee, with the exception that funds from other Federal funding programs cannot be used to match grant assistance funds - derived from the Federal Historic Preservation Fund apportionment to the State of Florida. (This restriction does not apply to Community Development Block Grants, Urban Development Action Grants, or Revenue Sharing Funds). (1) Grantee financial records shall clearly identify the source, amount, and date of receipt of all cash funds and donated values applied to the project. Receipts shall be recorded as they occur. (2) Donated services shall be valued at the Federal minimum wage rate, unless the services donated are those normally provided by the donor in his or her profession or trade, in which case they may be valued at rates consistent with those paid for similar work in the local labor market area. - 8 (3) Donated materials shall be valued at the donors cost or the fair market value at the time of donation,whichever is less. 2. Documentation of Procurement Procedures. All procurement of goods and services in connection with grant assisted projects must be made in a manner so as to provide' maximum free competition. Positive efforts must be made to utilize small business firms, minority owned firms, and women's business enterprises, and to procure goods and services from labor surplus areas. a. Procurement Methods (1) Small Purchase Procedures. Goods and services costing, in aggregate, less than $11,000 may be procured by purchase order, acceptance of vendor proposals, or other sound and appropriate procurement document, provided that: (a) cost quotations and proposals are received from three or more vendors; and (b) the goods or services involved are adequately described and specified. (2) Competitive Negotiation. Except as provided in subsection (4) below, professional services costing less than $11,000 may be procured by competitive negotiation procedures whereby proposals are requested from three or more competitors whose qualifications are evaluated and ranked, and the most qualified competitor is selected, subject to fair.and reasonable competition, provided that: (a) the request for proposals is publicized by notices in newspaper or trade journals of local circulation, in addition to individual solicitations; and (b) the request for proposals identifies all significant evaluation factors and their relative importance. (3) Competitive Sealed Bids. Except as provided in subsection (4) below, contracts for the procurement of goods and services costing, in aggregate, $11,000 or more shall be let on the basis of sealed bids solicited through formal advertisement in newspaper of local or area circulation. Advertisement for bids • shall include: (a) notice of the time and place of public bid opening; (b) instructions for obtaining detailed bid documents or procurement specifications;and (c) a statement that public funds are involved. (4) Exceptions. Circumstances which provide exceptions to the above procurement procedures include: (a) commodities or services available only from a single source may be excepted from the above bid requirements, with prior written approval of the Department. • t 9 (b) commodities and services may be procured by competitive proposals • when competitive sealed bidding is not practical or is not advantageous to the State, but only with prior written approval of the Department. (c) professional architectural, engineering, landscape architectural, or _ surveying and mapping services must be selected through competitive negotiation procedures as stipulated in the "Consultants' Competitive Negotiation Act", Section 287.055, Florida Statutes. b. Qualification of Contractors. It is essential that the project be supervised and carried out by personnel possessing training and experience appropriate to the nature of the project. Grantees shall require, as a part of the bid or proposal package submitted by prospective contractors, documentation of the professional qualifications of the key personnel to be employed. Such documentation shall include, but not be limited to: (1) resumes of academic training and employment in the applicable field; (2) evidence of possession of required licenses or business permits; and (3) evidence of any previous experience in projects of a similar nature. c. Contract Provisions. In addition to provisions defining a sound and complete procurement contract, any grantee shall ensure that the following contract provisions or conditions are included in all procurement contracts and subcontracts relating to the project: (1) Contracts other than small purchases shall contain provisions or conditions which will allow for administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (2) All contracts shall contain suitable provisions for termination by the grantee, including the manner by which it will be effected and the basis for settlement. In addition, such contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor. (3) All contracts and subcontracts awarded by the grantee and its primary contractors shall assure equal employment opportunity. • (4) ' All contracts (except those awarded by small purchases procedures) awarded by grantees shall include a provision to the effect that the grantee, the Department, or any of their duly authorized representatives shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract, for the purpose of making audit, examination, excerpts, and transcription. Grantees shall require contractors to maintain all required records for three years after grantees make final payments and all other pending matters are closed. (5) All contracts involving construction work shall include provision for compliance . with the Copeland "Anti-Kickback" Act, 18 USC 874, as supplemented in Department of Labor regulations, 29 CFR Part 3, prohibiting employers from inducing any person employed to give up any part of the compensation to which l he or she is otherwise entitled. E 10 • (6) All contracts involving the research, preparation, and publication of data shall include notice of the conditions relating to copyrights contained in paragraph I.A.22. on page 6 of this document. d. Contract Pricing (1) Procurement by small purchase procedures or competitive negotiation methods may be priced on either a fixed-fee or cost reimbursable basis. (2) Procurement by the competitive sealed bid method shall be priced on a firm- fixed-fee basis. (3) Procurement based on cost-plus-percentage-of-cost or percentage-of- construction-cost contracts shall not be included in determining allowable project costs. e. Documentation to be Submitted to the Department. The grantee shall submit the following items to the Department as evidence or compliance with procurement procedures prior to the execution or any contract for project work: (1) copies of the solicitation for proposals or invitation to bid and all applicable bid documents, including construction plans and specifications if required - to be submitted upon distribution or publication; (2) a summary of proposals or bids received and the basis for contractor selection -to be submitted upon completion of the selection process; and (3) a copy of the final contract - to be submitted for review and approval by the Department prior to final execution by the grantee. 3. Documentation of Project Costs. The grantee shall submit a Project Progress and Expenditure Report for every reporting period of the grant. a. Determination of Allowable Project Costs. The total project cost submitted by the grantee might contain expenditures that are not allowable in determining the eligible costs in accordance with the grant award agreement. The Department will review each Expenditure Report, and make its determination of the eligible costs on the basis of the following criteria: (1) Allowable project costs shall include: (a) costs incurred by contract for procurement of goods and services approved by the Department; (b) costs incurred by properly documented small purchase procedures; (c) costs incurred by the grantee for the following items applied directly to authorized project work: i. accounting: the cost of establishing, maintaining, and auditing financial accounts; ii. communications: specific charges for telephone, telegraph, or other communications services; 11 iii. employee salaries and benefits; • iv. materials and supplies; v. procurement services: the cost of advertising, solicitation, processing, and administration of procurement contracts;vi. reproduction: the cost of limited reproduction of reports, forms, and project documents; vii. travel: the costs of travel, lodging and subsistence at rates not exceeding commercial coach fares or current mileage and per diem rates allowed by the State, only after obtaining written approval from the Department. (d) the properly documented value of donated services and materials. (2) Costs not allowable shall include: (a) project costs incurred outside the project period; (b) costs of goods and services not procured in accordance with required procurement procedures; (c) costs or value of donations not properly documented as described below; (d) costs incurred by the grantee other than those specified in the authorized project work, or not directly related to the project; (e) private entertainment,food,beverages, plaques, awards, or scholarships; and (f) indirect costs incurred for-common or joint activities of the grantee. b. State Funded Projects-Documentation of Grantee Cash Expenditures. Grantees shall provide a detailed listing of each expenditure in the Expenditure Report, which is to be submitted at the end of each reporting period within the grant period and contains the following information: (1) the purpose of each expenditure; stated clearly and in sufficient detail for the Department to determine if the expenditure is allowable; (2) check date or date of cash expenditure; expenditures overlapping the grant period must be prorated;and • (3) if a cash expenditure (as opposed to check payment), a copy of the receipt must be submitted. Unless requested by the Department, detailed backup documentation does not need to accompany the Expenditure Report. c. State Funded Projects-Documentation of Donated Values. The value of donated materials and volunteer services is not eligible for grant funds, but is allowable in determining the grantee matching share. Documentation of donations shall include lists of individuals donating services or materials, indicating the total hours of • 12 volunteer services donated in the accomplishment of authorized project work and the type and fair value of the donated materials. d. Federally Funded Projects-Documentation of Grantee Cash Expenditures. In addition to providing a detailed listing of each expenditure in the Expenditure Report,_ grantees receiving Federal grant assistance must also submit the following documentation as applicable: (1) copies of contractors'invoices itemizing the materials delivered, services rendered, and work items completed; (2) an original signed and dated receipt from the contractor/supplier showing the date payment was received and the amount received along with a copy of the check or copies of the front and back of the canceled checks; (3) copies of in-kind (salary)services forms indicating the dates and hours devoted to authorized project work signed by both the employee and the supervisor, and • (4) copies of payroll registers for all pay periods claimed for each employee or the front and back of canceled checks for all pay periods claimed for each employee. e. Federally Funded Projects-Documentation of Donated Values. As with State funded grant projects, the value of donated materials and volunteer services is not eligible for grant funds, but is allowable in determining the grantee matching share. In addition to providing a listing of donated materials and services in the Expenditure Report, grantees receiving Federal grant assistance must also submit the following documentation as applicable: (1) copies of donated materials forms indicating the materials donated and their value signed by both the donor and the project supervisor, and (2) copies of donated services forms indicating the dates and hours devoted to authorized project work signed by both the volunteer and the project supervisor. 4. Transfer of Grant Funds. Grant funds shall be transferred to the grantee in four quarterly • payments. Payment for the first quarter shall be transferred upon receipt by the Department of the grantee's Request for Advanced Payment form. Grant funds for the second quarter will be sent to the grantee on a fiscal year basis as decided by the Department. The third quarter payment shall be transferred after receipt of the Progress and Expenditure Report. The final quarterly payment will be transferred to the grantee upon completion of the grant project and submission and review of a properly documented Final Project Progress and Expenditure Report, and a determination by the Department that the grantee has complied with all terms of the grant award agreement. The fourth quarterly payment cannot be transferred to the grantee prior to the fourth quarter. For state agencies and state institutions of higher education, grant funds may be transferred on a reimbursement rather than advanced payment basis. Journal Transfers will be processed upon receipt by the Department of an invoice for the amount requested for reimbursement (50% of the allowable project costs incurred during this billing period), and a completed Request for Journal Transfer form. a. incremental Payments: The total of grant funds transferred to the grantee in response to requests for incremental payments prior to final completion of the project • 13 work shall not exceed seventy-five percent of the amount reserved for the project as stated in the grant award agreement. b. Final Payment: The total of grant funds transferred to the grantee following final project completion, including all funds previously transferred in incremental payments,_ shall not exceed the amount of the grantee's actual cash expenditures in payment of allowable project costs. B. Project Progress and Completion Reports. A Project Progress Report is required for all grant assisted projects, regardless of the type of work involved: 1. Project Progress.Report. To be submitted at the end of each reporting period within the grant period. It should be submitted in conjunction with the Expenditure Report. This report shall include: • a. include a schedule of the anticipated completion of major project work elements and final completion of the project; b. a brief description of work accomplished; c. a description of any unusual problems or conditions encountered or any .unusual methods,materials,or techniques employed; d. copies of required documents (contracts, press releases, etc.) as applicable; and e. photographic documentation of construction work in-progress or completed work may be included. 2. Final Project Progress Report. To be submitted within 30 days of completion of-all project work in conjunction with the Final Expenditure Report. In addition to the above information, this report shall also include: a. a description and explanation of any variations between the planned project work and that actually accomplished; b. a description and explanation of any significant differences between the planned project budget and the actual project costs; c. photographic documentation of completed construction work; and d. required audit documents. C. Reports Required for Survey Projects. In addition to the reports described in B. above, the following reports are required for historic and archaeological survey projects: 1. Final Survey Report. To be submitted in a draft form no later than forty-five (45) days prior to the end of the grant period and as the final product at the conclusion of the project period. Archaeological Survey Reports shall comply with the 'Archaeological Report Standards and Guidelines,' Rule 1A-46, Florida Administrative Code. This report shall include in the following order. a. a title page indicating the name of the project,the name of the author, and the date of the report; • €r 14 b. an acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and civil rights statement (civil rights statement applies to Federally.funded projects only); c. an introduction describing the origin and objectives of the project; d. a description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale; e. a summary of all past field surveys in the survey area of the current project and their major findings relevant to the current survey; f. a description of the field survey, including the specific methodology employed to identify sites,to locate their boundaries, and to evaluate them; g. a summary and chronological narrative of the significant historical events or developments related to the project area or theme; h. identification of individuals and organizations that played significant parts in those events and/or developments; i. a final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number; j. a final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number; k. conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria (where applicable); and future survey,planning,and preservation action;and I. a list of bibliographic sources and other appropriate supplemental material. 2. Survey Log Sheet. To be submitted with the Final Survey Report. The Survey Log Sheet form shall be provided to the grantee by the Department, and shall be completed as specified in Attachment B. • 3. Florida Site File forms. To be submitted with the Final Survey Report for all sites recorded during the,survey. These forms shall be completed as specified in Attachment B. D. Reports Required for Community Education Projects and Preservation Planning Projects. In addition to the reports described in B. above, a draft of the final product will be submitted to the Department no later than forty-five days (45) prior to the end of the grant period; supplemental reports or drafts of the final product may be required to be submitted for community education and preservation planning projects depending on the nature and scope of the individual project. 15 LIT F L RE ACN DELRAY BEACH 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 AII-America City 'November 19, 1997 Gail-Lee McDermott 1993 President Osceola Park Neighborhood Association 721 S.E. 3rd Avenue Delray Beach, FL 33483 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Ms. McDermott, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate Osceola Park's support for our efforts by writing a letter to George W. • Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, ...ge—a Patricia Cayce Historic Preservation Planner Attachment: Sample letter ��* Printed on Recycled Paper THE EFFORT ALWAYS MATTERS LITY OF DELRRY REACH DELRAY BEACH hotrod 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 'November 19, 1997 Scott Christiansen 1993 President Seacrest Neighborhood Association 10 N.E. 13th Street Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Christiansen, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate the Seacrest Neighborhood Association's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, pae--4ee Patricia Cayce Historic Preservation Planner Attachment: Sample letter PrinledonRecycledPeper THE EFFORT ALWAYS MATTERS ging OF EL ... 0 CH DELRAY BEACH 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-AmericaCity ' I I rovember 19, 1997 ohn P. Johnson 1993 Judge Knott Center 20 N. Swinton Avenue Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Sample letter IL: Printed onRecycled Paper THE EFFORT ALWAYS MATTERS LITY OF DELNAY BEACH DELRAY BEACH o o 100 N.W. 1st AVENUE - DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City ' I II 'November 19, 1997 ® Charlotte Durante 1993 Peachtree Umbrella 2160 W. Atlantic Avenue Delray Beach, FL 33445 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Charlotte, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate Peachtree Umbrella's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Sample letter Printed onAecycledPeper THE EFFORT ALWAYS MATTERS ZITY OF DELRAY REACH DELRAY BEACH „ o 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America II /November 19, 1997 ° Carolyn Patton 1993 1020 Tamarind Road Delray Beach, FL 33445 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Carolyn, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your (and/or Sandoway House) support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, . Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS ®Printed on Recycled Paper LITY OF DELRAY BEACH DELRAY BEACH „ e o 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 'November 19, 1997 Alieda Riley 1993 65 Palm Square Delray Beach, FL 33483 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Alieda, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough .Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS ®Printed on Recycled Paper ITY OF DE LRAM REACH DELRAY BEACH trail 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 'November 19, 1997 ® Tom Fleming 1993 Executive Director Pineapple Grove Main Street, Inc. 187 N.E. 2nd Avenue Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Tom, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate Pineapple Grove's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, ..g4"--ay6e Patricia Cayce Historic Preservation Planner Attachment: Sample letter 1116 PrintadonRacycledPeper THE EFFORT ALWAYS MATTERS ATM OF DELARY HEAC DELRAY BEACH bittral e 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 1 I II If November 19, 1997 Gayl Brown 1993 President Delray Beach Historical Society 5 N.E. 1st Street Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey �Ctf/L Dear • . The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, 'C' gr‘d Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS L: Printed on Recycled Paper OF DEL CH FITY LRAY BEACH titbit 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 'November 19, 1997 ® Mary McCarty 1993 Palm Beach County Commissioner 345 S. Congress Avenue Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Conwassionw-tvel<g— The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS Printed on Recycled Paper EITY OF DELANY EllEN DELRAY BEACH kitteg 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City I rovember 19, 1997 oe Gillie 1993 Executive Director Old School Square 51 N. Swinton Avenue Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Joe, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate Old School Square's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS • 41 Printed on Recycled Paper ITY OF DELRAY BEACH ELRAY BEACH ibtbil 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City illire November 19, 1997 1993 U.S. Congressman Robert Wexler 1609 Longworth House Office Building Washington DC 20515 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Congre exler, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, /MI erin, D. .S. y r ®P,a,rea«�Ae� r�r THE EFFORT ALWAYS MATTERS yc ape( OF DELRAY REACH fITY RAY BEACH ..... 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City IIIII! November 19, 1997 1993 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 S. Bronough Tallahassee, FL 32399-0250 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy, I am in full support of the grant application submitted by our City. Funding will support efforts to compile a comprehensive survey, and complete Florida Master Site file survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time staff has identified 198 structures which are over 50 years of age and they estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive to neighborhood associations who have expressed a desire to become historic districts and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through our Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I look forward to your support for this vital grant which will aid our Historic Preservation Board in its efforts throughout the City. Sincerely,7in - . . ay THE EFFORT ALWAYS MATTERS ®Printed on Recycled Paper ITS OF DELNA ELRAY BEACH batkil 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 1IIIIT November 19, 1997 1993 State Senator Jim Scott 2000 E. Oakland ParK Boulevard Ft. Lauderdale, FL 33306 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Senator Scott, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Al rin, . .S. ayor THE EFFORT ALWAYS MATTERS ®Printed on Recyclod Paper 4CITY OF REACH ELRAY BEACH kind 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City November 19, 1997 0 1993 State Senator Matthew Meadows 2453 N. State Road 7 Lauderhill, FL 33313 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Senator Meadows, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing- the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. l would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, J Iperi , D. .S. ayor ®Printed on Recycled Paper THE EFFORT ALWAYS MATTERS ITY OF IIELRRY BEACH • ELRAY BEACH bikrel 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City IVNovember 19, 1997 • 1993 U.S. Congressman Alcee L. Hastings 5725 Corporate Way, Suite 208 West Palm Beach, FL 33407 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Congressman Hastings, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, y Al rin, . .S. Mayor THE EFFORT ALWAYS MATTERS ®Printed on Recycled Pepor OF DELAYEACH , - . ,'_-_'::. _. , , . JITY LRAY BEACH bitril 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City IIIIT November 19, 1997 1993 U.S. Congressman E. Clay Shaw 1512 East Broward Boulevard, Suite 101 Ft. Lauderdale, FL 33301 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Congressman Shaw, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray. Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, ay AI erin, .D.S. Mayor ®Printed on Aec ,�P THE EFFORT ALWAYS MATTERS yc aper ITY OF DELRAY BEACH ELRAY BEACH b,t,ll 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 .�.a• All-AmericaCity 1 I November 19, 1997 1993 State Representative Bill Andrews 777 E. Atlantic Avenue, Suilt 226 Delray Beach, FL 33483 • SUBJECT: Delray Beach Co e ensive Historic Structures Survey Dear Represent -v A r The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete • Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Jay A perin, .D.S. r Mayor ®Prinfed on Recycled Paper THE EFFORT ALWAYS MATTERS ITM F EL BEACH JELRAY BEACH 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City I November 19, 1997 1993 State Representative Suzanne Jacobs 990 S. Congress Avenue, Suite 5 Delray Beach, FL 33445 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Representa The City of Delray ch is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File surveys forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate your support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone Pat Cayce at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, i J Alperi , D.D . ayor ®Printed onRec /edl' THE EFFORT ALWAYS MATTERS Yc aper SAMPLE LETTER Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, FL 32399-0250 • SUBJECT: Delray Beach Comprehensive Historic Structures Survey • Dear Mr. Percy, I am writing to express my full support of the grant application submitted by the City of Delray Beach. Funding of this grant will enable the City of Delray Beach to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey, Delray Beach has established 5 historic districts, however it is estimated that an additional 400 structures remain to be documented. Historic preservation - has played an important role in the City's redevelopment strategy and older . - neighborhoods are requesting historic district designation. In order to respond to the neighborhoods, in a timely manner, a comprehensive survey of historic - structures is essential. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. • . I trust that this application will be given every consideration in the grant review process. Sincerely, 'CITY OF DELARY BEALS DELRAY BEACH WSW o o 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • (561)243-7000 All-AmericaCity November 23, 1998 11111 ®Kathleen Hoffman 1993 Janus Research 2935 1st Avenue North St. Petersburg,Florida 33713 RE: RFP #98-59 -Request For Proposals Delray Beach Comprehensive Historic Structures Survey Dear Ms. Hoffman; Our City Commission, on November 17, 1998, approved the award of the above referenced proposal to your company for the total amount of$19,900. Enclosed are four(4) copies of the referenced Contract Documents for execution by your Company. Please process as follows: 1. Sign the Agreements, including the signature of witness, leaving the date of the Contract blank. 2. Include a copy of the required Certificate of Insurance (listing the City of Delray Beach as additional insured) in each copy of the Contract Documents. The types of coverage and limits shall be as stated in the Insurance Requirements (pages 16 & 17 of the proposal). The Certificate must include the cancellation statements as presented in paragraph 4, Section B, of the Insurance Requirements. The words "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representative" shall be crossed out as indicated on the attached"sample of Insurance Certificate". 3. The City Attorney's office has requested that attention be given to the following items in execution of these Contract Documents: a) affix corporate seal to Contract(page 13) b) include witness on the Contract(page 13) c) certificate(if Corporation)needs corporate seal (page 15) d) provide Certificate of Insurance with all required information and statements as state above. RECEIVED Nov 2 4 1998 tx LLAING THE EFFORT ALWAYS MATTERS .• Printed on Recycled Paper - J 4. Include a copy of your City of Delray Beach Occupational License (not a County License) in each copy of the Contract Documents. Per special provisions you then have ten (10) calendar days from the date of notification of award within which to submit the required documentation. Therefore you must submit the executed contracts on or before December 08, 1998. When the above procedures have been completed, please return the executed Contract Documents to my attention. I will review the signed sets and send to City Attorney's office for review and for signing by the City officials. After the signing and dating of the Contracts by the City, they will be distributed as follows: Three(3) Contract Documents to the City of Delray Beach One(1) Contract Document to Janus Research Thank you for your interest in the City of Delray Beach. If you have any questions, you may contact me at(561) 243-7163. Sincerely, Jacklyn Rooney Purchasing Supervisor Enclosure(4) cc: Pat Cayce,Historic Preservation Planner E_ CITY COMMISSION DOCUMENTATION TO: DAVID T. HARDEN, CITY MANAGER \ THRU: DIANE DOMINGUEZ, PLANNING AND ZO G DI EGTORJ FROM: PAT CAYCE, HISTORIC PRESERVATION PLANNER C SUBJECT: MEETING OF NOVEMBER 17, 1998 ****CONSENT AGENDA APPROVAL OF THE PROPOSAL RECEIVED FROM JANUS RESEARCH TO CONDUCT THE SURVEY FOR THE DELRAY HISTORIC STRUCTURES SURVEY PROJECT. BACKGROUND /ANALYSIS On July 1, 1998 the City received a grant award from the Florida Department of State, Division of Historical Resources, in the amount of $10,000. This is a matching grant, with the City and the CRA each contributing $5,000, for a total of $20,000. The purpose of the grant is to produce a comprehensive survey of historic structures (50 years old or older) within the City's target area. A notice of the RFP was published in the Palm Beach Post on September 16, 1998; and was mailed to 112 potential bidders. Twenty bidders requested the RFP packet. Bids were opened on October 22, 1998 with only 2 respondents, GAI Consulting and Janus Research. EVALUATION COMMITTEE CONSIDERATION On November 10, 1998 the 2 proposals were evaluated by a committee consisting of the following: • Debora Turner, Chairman, Historic Preservation Board • Dorothy Patterson, Archivist, Delray Beach Historical Society • Christopher Brown, Executive Director of the CRA • Pat Cayce, City Staff The proposals were rated on a 100 point system. Janus Research received 100 points from each of the evaluators; GAI received an average of 86 points. The cost of the project from Janus Research is $19,900; and from GAI $19, 420. The preference for Janus research was based on the clarity and objectivity of the proposal; and on the qualifications of the personnel, including the knowledge and experience within the City and in Palm Beach County, of the two individuals with whom staff will be working. RECOMMENDED ACTION By motion, approve the firm of Janus Research to conduct the Historic Sites Survey. ,�i,�(yet 114t4c e ooc Cr/'/9 iv 7- -..;."..,.::::-.....:,.-.... ,...:- • .......:-,;-".....-..:::.--.... `::.,;: October 21, 1998 Ms. Pat Cayce • ox;' ;: :<:;•: ; ; City of Delray Beach Historic Preservation Planner : 100 N.W. 1st Avenue Delray Beach, Florida 33444 ., Sent by Federal Express Dear Ms. Cayce: JANUS RESEARCH is pleased to submit the following Proposal in ARCHAEOLOGY response to the Request for Proposal for a Comprehensive Historic Structures Survey for the City of Delray Beach. We are committed to providing the highest standard of services in accordance with the scope of : work outlined in the Request for Proposal. Our professional staff is notably familiar with the historic development and historic resources of Palm Beach County, and in particular, the architecture of Delray Beach. To this project, we will bring our extensive HISTORY experience of the area, built environment and our knowledge of the resources available for research. JANUS RESEARCH looks forward to having the opportunity to document the City of Delray Beach's historic resources. Sincerely, .:. ARCHITECTURAL::: Amy Groover HISTORY Senior Architectural Historian PUBLIC• _. `I N TER.P RRETATI O.i l::;'.... . JANUS SOUTH 2935 1ST AVENUE NORTH 900 WEST AVENUE,#1473 E MAIL janusres 0 ix.netcom.com T. PETERSBURG,FL 33713 MIAMI BEACH, FL 33739 JANUS RESEARCH POST OFFICE BOX 979 TEL(727)821-7600 TEL(305)538-3856 FORMERLY PIPER ARCHAEOLOGY ST.PETERSBURG,FL 33737 FAx(727)822-2368 FAX(305)538-3856 DELRAY BEACH i L O R 1 D A BID SIGNATURE FORM All-America City * PLEASE AFFIX SIGNATURE WHERE INDICATED 11111! (FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAL) _RFP # 98-59 1993 TITLE: REQUEST FOR PROPOSALS - DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY Janus Research Company Name S- f-(o *Signature Kathleen Hoffman/ Sr . Project Manacrer Name/Title 2935 1st venue North Address St . Petersburg FL 33713 State Zip code ( 727 ) 821-7600 Telephone ( 727 ) 822-2368 Facsimile VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER: CONTACT NAME: Kathleen Hoffman TELEPHONE: ( 727 ) 821-7600 6 REFERENCES COMPANY NAME: Central Environmental Management Office FDOT ADDRESS: 661 East Jefferson Street Suite 430 STATE: Tallahassee, . FL ZIP: 32301 CONTACT PERSON: Mr. Leroy Irwin PHONE NUMBER: (850) 487-1435 COMPANY NAME: Town of Lake Park ADDRESS: 535 Park Avenue STATE: Lake Park, FL ZIP: '33403 CONTACT PERSON: Mr. David Thatcher or Ms . Terry Leary • PHONE NUMBER: (561 ) 848-3458 COMPANY NAME: Parsons Brinckerhoff Quade & Douglas, Inc. ADDRESS: 1408 N. Westshore Boulevard Suite 300 STATE: Tampa , FL ZIP: 33607 CONTACT PERSON: Ms . Ela`ine-Ilies PHONE NUMBER: (813) 289-5300 COMPANY NAME: Environmental Management Office FDOT ADDRESS: 1000 NW 111th Avenue, Room 6101 STATE: Miami FL ZIP: 33172 CONTACT PERSON: Ms . Catherine Owen PHONE NUMBER: (305) 470-5399 8 STANDARD FORM OF AGREEMENT BETWEEN CITY AND CONTRACTOR THIS AGREEMENT made this day of , 19 , by and between the CITY OF DELRAY BEACH (hereinafter called CITY) and (hereinafter called CONTRACTOR). WITNESSETH: The CITY and the CONTRACTOR in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The undersigned CONTRACTOR hereby represents that he has carefully examined all Contract documents, and will perform the contractual requirements pursuant to all covenants and conditions. 2. The CONTRACTOR, as evidenced by the execution of this contract, acknowledges that it has examined the physical characteristics of the job requirements. The CONTRACTOR further acknowledges that the bid price includes all costs and expenses required for the satisfactory completion of the contracts requirements. 3. The contract between the CITY and the CONTRACTOR include the following documents which are attached hereto and incorporated herein by reference of the following: CONTRACT DOCUMENT (S) PAGE NUMBERS Request For Proposal 1 - 8 Standard Form of Agreement 9 -13 Corporate Acknowledgment 14 Certificate 15 Insurance Requirements 16 Sample Insurance Form 17 Drug Free Work Place Certification 18 9 Addenda numbers to , inclusive, and any modifications, including Change Orders, duly delivered after execution of this Agreement. 4. The term of this contract shall commence on the date indicated on the Notice to Proceed. 5. This agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement shall be Palm Beach County, Florida. 6. All notices, requests, demands, and other given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses to: As to City: City of Delray Beach, FL 100 N.W. 1st Avenue Delray Beach, FL 33444 As to CONTRACTOR: 7. The CONTRACTOR shall not, without prior written consent of the CITY, assign any portion of its interest under this contract and, specifically, the CONTRACTOR shall not assign any moneys due or to become due without the prior written consent of the CITY. 8. The CITY and the CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the other party hereto in respect to all convenants, agreements and obligations contained in the contract documents. io • 9. Indemnification: The CITY agrees to pay to the CONTRACTOR the sum of Ten Dollars ($10.00) and other good and valuable consideration as specified consideration for the above-stated indemnification in accordance with the provisions of F.S.A. Section 725.06. Furthermore, the CONTRACTOR acknowledges that the bid price includes the consideration for the indemnification provision. The CONTRACTOR shall indemnify, defend and save harmless the CITY, its Officers, agents, and employees, from or on account of any claims, damages, received or sustained by any person or persons resulting from the work provided for this Project: or by or in consequence of any negligence in connection with the same: or by use of any improper materials or by or on account of any use of any improper materials or by or on account of any act or omission of the said CONTRACTOR or his subcontractors, agents, servants or employees. CONTRACTOR agrees to defend, indemnify and save harmless the CITY, its officers, agents and employees, against any liability arising from or based upon the violation of any Federal, State, County or City laws, by-laws, ordinances or regulations by the CONTRACTOR, his subcontractors, agents, servants or employees. CONTRACTOR further agrees to defend, indemnify and save harmless the CITY, its officers, agents, or employees from all such claims, fees, and from any and all suits and actions of every name and description that may be brought against the CITY or its officers, agents or employees on account of any claims, fees, royalties, or - costs for any invention or patent, and from any and all suits and actions that may be brought against the CITY, its officers agents or employees for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation. 11 The indemnification provided above shall obligate the CONTRACTOR to defend at his own expense or to provide for such defense, at the CITY'S option, any and all claims or liability and all suits and actions of every name and description that may be brought against the CITY, its officers, agents, or employees which may result from the operations and activities under this Contract whether the work be performed by the CONTRACTOR, his subcontractors or by anyone directly or indirectly employed by either. This indemnification includes all costs and fees including attorneys fees and costs at trial and appellate levels. 10. This Agreement shall be considered null and void unless signed by both the CONTRACTOR and the CITY. 11. The contract documents constitute the entire agreement between the CITY and the CONTRACTOR and may only be altered, amended or repealed by a duly executed written instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. ATTEST: CITY OF DELRAY BEACH, FLORIDA By: City Clerk Jay Alperin Mayor Approved as to form: City Attorney 12 WITNESS: CONTRACTOR: BY: (Print or type name and title) (Print or type name and title) (SEAL) 13 CORPORATE ACKNOWLEDGMENT STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 1998, by (name of officer or agent, title of officer or agent), of (state or place of incorporation) corporation, on behalf of the corporation. He/She is (personally known to me) (or has produced identification) and has used his/her (type of identification) as identification. Signature of Person Taking Acknowledgment Name of Acknowledger Typed, Printed or Stamped 14 CERTIFICATE (If Corporation) STATE OF FLORIDA ) SS COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of , a corporation under the laws of the State of held on , 19 the following resolution was duly passed and adopted: "RESOLVED", that , as President of the corporation, he/she is hereby authorized to execute the Agreement dated , 19 , between the City of Delray Beach, Florida and this corporation, and that his execution thereof, attested by the Secretary of the Corporation and with corporate seal affixed, shall be the official act and deed of this corporation". I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this day of , 19 • (Secretary) (Seal) 15 INSURANCE REQUIREMENTS fk. GENERAL During the term of the contract with the City, the contractor shall procure and maintain insurance of the types and the limits specified in paragraphs (1) to (4) inclusive below. B. COVERAGE Except as otherwise stated, the amounts and types of insurance shall conform to the following minimum requirements: 1. Worker's Compensation - Coverage to apply for all employees for Statutory Limits in compliance with the applicable State and Federal Laws. In addition, the policy must include Employer's Liability with a limit of$100,000 each accident. 2. Comprehensive General Liability - Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy filed by the Insurance Services Office and must include: 3. Business Auto Policy: Coverage must be afforded on a form no more restrictive than the latest edition of the Business Auto Policy filed by the Insurance Service Office and must include: a) Minimum Limits of$300,000 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. b) Owned Vehicles. c) Hired and Non-Owned Vehicles d) Employer Non-Ownership. 4. Certificate of Insurance - Certificates of all insurance evidencing the insurance coverage specified in the previous Insurance Administrator prior to commencement of work. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this bid and section and the above paragraphs in accordance with which such insurance is being furnished and shall state that such insurance is required by such paragraphs of this contract. The successful bidder will include the City of Delray Beach as additional insured. If the initial insurance expires prior to the completion of the work, renewal certificates shall be furnished thirty (30) days prior to the date of expiration. Also, under the Cancellation section of the Insurance Certification the words "endeavor to" and "but failure to mail such notice shall impose no obligation of liability of any kind upon the company, its agents or representative" shall be crossed out as indicated on the attached "sample of Insurance Certificate". *Note: See`Sample Of Certificate of Insurance'for example format. 16 DRUG FREE WORKPLACE CERTIFICATION • II identical tie bids exist, preference will be given to the vendors who submits a certification with their bid/proposal certifying they have a drug-free workplace in accordance with Section 287.087, Florida Statutes. The drug-free workplace preference is applied as follows: IDENTICAL TIE BIDS: Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug free workplace program. As the person authorized to sign this statement, I certify that this firm complies fully with the following requirements: 1) This firm publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 11 This firm informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3) This firm gives each employee engaged in providing the commodities of contractual services, that are under bid,a copy of the statement specified in subsection(1). 4) In the statement specified in subsection(1),this firm notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five(5)days after such conviction. 5) This firm imposes a sanction on or requires that satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) This firm will continue to make a good faith effort to maintain a drug-free workplace through implemeniatio this section. e- c)GZntAs iC�Sec`f _ Firm Name 18 ACC( tIL CERTIFICATE OF LIABILITY INSURANCE DATE(MI.I/DD/YY) 09/28/98 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ALLEY REHBAUM & CAPES ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ASSURANCE, INC. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR P. 0. BOX 4620 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. CLEARWATER FL 33758 • INSURERS AFFORDING COVERAGE INSURER k Northern Ins. Co. of NY Janus Research, Inc. INSURER B: ZC Insurance Company INSURER C: LJoyds of London P.O. Box 919 INSURER D: St Petersburg FL 33731 INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BROW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY El-I+GIIVE POLICY EXPIRATION LTR DATE()MOONY) DATE(MOONY) OMITS A GENERAL LIABILITY EPA15557425 02/22/98 02/22/99 EACH OCCURRENCE $ 1,000,000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE(Any me fire) $ 50,000 CLAIMS MADE n OCCUR MED EXP(Nry one person) $ 5,000 _ PERSONAL&ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 1,000,000 GENt AGGREGATE LIMIT APPUES PER: PRODUCTS-COMP/OP AGG $ 1,000,000 POLICY n JECT fl LOC • A AUTOMOBILE LIABILITY ECA15588677 _.._..._ 02/22/98 02/22/99 $ 500,000 COMBINED SINGLE LIMIT X ANY AUTO_ (Ea accident) ALL OWNED AUTOS BODILY INJURY • SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON-OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) =ARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE S OCCUR n CLAIMS MADE AGGREGATE S S DEDUCTIBLE $ RETENTION $ T� S WORKERS COMPENSATION AND X TORY LIMITS OER B EMPLOYERS'LIABILITY 197-01665 01/01/98 01/01/99 EL EACH ACCIDENT $ 100,000 EL DISEASE-EA EMPLOYEE $ 500,000 EL DISEASE-POLICY LIMIT $ 100,000 OTHER C Professional Liability MPL00953200 08/09/98 08/09/99 Occurrence 1,000,000 Aggregate 1,000,000 Deductible 5,000 DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Certificate Holder is Additional Insured as Owners, Lessees or Contractors (Form CG2010) and Designated Person orOrganization (Form CG2026) For Policy EPA15557425 only Cancellation Notice for Workers Comp is 30 Days CERTIFICATE HOLDER ADDITIONAL INSURED;INSURER LETTER: _ CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BLIT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Alley, Rehbaum & Capes ((L OTJ(2, U) ACORD 25S (7/97) b ACORD CORPORATION 1988 AMB DENDUM 1 Authorized Signature: azdA) Name&Title: � atti - P- 7t� An Company Name: dCt-r Address: Zvi S I � i. N. e e✓S 12'iC1�oi _- Phone: 0(5. gz t -'�l.Q O' Fax: 01 9 'ft2i ' 5Ze& C ::: :; . ;;::: :;::::: PROPOSAL TO CONDUCT THE Y BEACH MP EHENSIVE DELRACO R • S ST I ST U TU F SURVEY HI OR C R C R R 1 ANUS RESEARCH � ARC.HAEOLOGY: .:`:': SUBMITTED TO: MS. PAT CA- CITY OF DEL_ BEACH HISTORIC PRESERVATION PLANNER.:171 100 N.W. FIRST AVENUE DELRAY BEACH, FLORIDA 3311 SUBMI I I ED BY: ARCHITE• CTURAL JANUS RESEARCH St. Petersburg, Florida c ,. c-' i II1*_)' PUBLIC \1 (t' INTERPRETAT• ION 1 - UNDID 1919 OCTOBER 21,1998 • JANUS SOUTH .-. .. _ - 2935 7ST AVENUE NORTH 900 WEST AVENUE,#7473 • E MAIL janusres©ix.natcom.com ST. PETERSBURG,FL 33773 MIAMI BEACH, FL 33739 JANUS RESEARCH POST OFFICE Box 97933731 FAX(727)822-2368 FAX(305)538-3856 • October 21, 1998 INTRODUCTION Janus Research (a Small Business Concern) is pleased to submit the following proposal to conduct a comprehensive Historic Structures Survey for the City of Delray Beach. Our objective is to provide an analysis of Delray Beach's historic resources, which will serve as a catalyst for the appreciation and protection of the buildings, structures and other historic resources unique to the City. Our intent is to offer information from which to develop preservation plans to help you face development pressures while maintaining your heritage and"sense of place". The purpose of this project will be: • To document, through a comprehensive survey, historic resources within the designated target areas of Delray Beach. WHO IS JANUS RESEARCH? Janus Research is one of the leading Cultural Resource Management firms in the Southeast with a proven reputation for quality service and a commitment to providing dependable and reliable service to our clients. Although other firms have individuals with experience, we believe that a critical difference exists between individual and corporate experience, as it is ultimately the responsibility of the firm to ensure that your needs are met in a timely and professional manner. Our ability to respond to your needs quickly and to successfully complete projects is due not only to the expertise of individuals within our firm, but to our corporate philosophy of meeting our client's needs, our 20 years of experience, and depth of staff, which allows us to execute many projects concurrently. We have a large staff of professional preservation planners, architectural historians, research historians, archaeologists and technicians which allows us to handle several projects concurrently. We also have an excellent record of producing quality,timely, and cost-effective archaeological work. All of this makes us qualified to conduct this project. We are committed to providing you with high quality service designed to meet your needs. • WHY PRESERVE? Historic resources are a crucial element of every community.Not only do they represent an important link to its heritage, they also hold potential for maintaining the community's sense of place. Historic preservation, a conservation activity which involves protection and utilization of historic buildings, structures, and sites, provides communities a framework from which to shape policies—those which protect valuable historic and natural resources. As a result of preservation activity, citizens protect unique and livable places which make their towns special,while upgrading the overall quality of life. Janus Research Page 1 October 21, 1998 Because of historic preservation's potential for civic improvement, many communities invest in analyses of historic resources, which highlight existing resources and chart a path _ for saving them. The positive results are limitless, providing an array of social, economic and aesthetic benefits. Benefits of Preservation • preservation, enhancement, and maintenance of existing amenities; too costly to replace once destroyed; • the recycling or adaptive re-use of old buildings and neighborhoods for continued use and benefit; • the maintenance, or enhancement of property values; • the retention of the indigenous character and sense of time and place which provides identity to the community and its residents; • enhancement of the aesthetic quality of the community and promotion of support for urban design standards; • guidance of the orderly growth and development of the community. Economic Benefits While historic preservation insures for communities such qualities as architectural distinction, urban planning, historical context, environmental protection, and aesthetic excellence, its economic benefits also make it appealing. The various economic benefits of historic preservation present a strong case for preservation and adaptive re-use, as well as their tremendous role in community development and revitalization. Economic Benefits include: i 1. New businesses formed T � axg 2. Demolition costs eliminated 3. Less time and energy required than for new construction ! 3 VI 4. Tax dollars saved through - rehabilitation tax advantages , J • 5. Tourism stimulated i f ,� _4 _ . 6. Economic development stimulated � � by enhanced quality of life _F • 7. New jobs created 8. Increased property and sales taxes Janus Research Page 2 October 21, 1998 • WHY CHOOSE JANUS RESEARCH? We offer several key advantages, including: • An in-house staff of 20 professionals all of whom are permanently assigned to our St. Petersburg Office. Included are M.H.P./Ph.D. Archaeologists, Architectural . Historians, Historians, and Preservation Planners, as well as a Photographer, Graphic Designer, Computer Specialist, and administrative and technical personnel, assuring our ability to staff this project with the necessary expertise and with people who meet all applicable guidelines. 20 years of experience in all aspects of cultural resource management; • The successful completion of over 600 projects for over 200 clients; • Understanding of community needs, as evidenced by our proven history of conducting projects for both large and small communities; • Experience with the requirements of the Florida Division of Historical Resources grant program; • An excellent record of successfully completing projects on time and within budget; • We are known for our common-sense approach to project logistics and cultural resource management; • Janus has never failed to perform on a contract or been cited or otherwise reprimanded by a client for any project; • All of our reports and work products have met with client and regulatory agency approval; • All work under this project will be performed by our dedicated, in-house staff, who posess both a professional and personal commitment to high quality service and meeting your needs in an efficient manner. • All work will be in compliance with the Secretary of the Interior's Standards for Identification, Evaluation, and Preservation Planning and the Florida Division of Historical Resources Grant Award. QUALIFICATIONS Established in 1979, Janus Research -.;,. --�— � _,�� ., , represents one of the oldest Cultural - - ` . } • �2 _ tire:, Resource Consulting firms in Florida u . ; with a full-time staff of 20 professional i - i r .- �t 421 archeologists, historians, architectural I ` ' - historians, qualified technicians and k " office personnel. Together, we bring to 'h- ' _ _ y --�_ this project the largest and most qualified group of professionals x` unsurpassed in training and work {}.' fir-" = ��Nt"� ?` -� ` fix. experience. The depth of our staff :-� x ` k i P ..rt Janus Research Page 3 October 21, 1998 provides the flexibility needed to execute many projects concurrently and ensures our responsiveness to your needs. We take pride in a commitment of service to our profession and the community, as reflected in the many professional organization leadership roles and the awards gratefully received from the American Cultural Resource Association, Florida Trust for Historic Preservation, the Planning Commission Award of • Excellence, and the Tampa Bay Regional Council Future of the Region. Our management style is structured for a "hands on" approach, with the principals directly involved in every project. We have a proven approach, based upon two decades of successful work experience. Our strategy combines independence, flexibility, experience, and resourcefulness, with each project tailored to the client's specific requirements and circumstances. Coordination and initial communication between the Janus project team and the City of Delray Beach will be the responsibility of Dr. Kathleen S. Hoffman, who will serve as the Project Manager for this contract. As the Project Manager, she will remain involved throughout the term of the contract, and will be available for meetings with the representatives of Delray Beach, as well as the public and representatives of government agencies, including the Florida Division of Historic Resources. She will ensure that all work conforms to the specifications outlined in The Historic Preservation Compliance Review Program of the Florida Department of State, Division of Historical Resources and meets the highest professional standards. We are qualified to conduct the requisite services because we have proven experience in conducting the full range of historic resource services, including the preparation of management plans, surveys, National Register nominations, exhibits, videos, and public information booklets and brochures, and archaeological excavations. We have consistently demonstrated an ability to control costs while maintaining a high level of service. We are experienced in mobilizing project teams on short notice and have a proven reputation for providing our clients with the service they need. With rare exception, analyses and report production, including drafting, will be handled in-house. However, should we need outside expertise, we have a large network of nationally-recognized Research Associates who can provide this expertise. • KEY PERSONNEL JANUS RESEARCH will bring to this project a team with extensive expertise in historic resource surveys, preservation planning, and all aspects of historic preservation. The Project Manager has experience with Division of Historical Resources Grant Projects and knows the procedures and policies needed to fulfill the grant requirements. Individual staff members know the procedures for recording and evaluating vernacular architecture and family cemeteries. They are also familiar with the intricacies of preservation planning for small communities. They understand the development pressures facing communities and are sensitive to the concerns of the residents. Additionally, the research interests of these individuals are complimentary and combine to form a committed and competent team. Our Janus Researrlt ' a _ Page October 21, 1998 staff has a demonstrated history of completing projects with a range of complexity, and involving the formulation and implementation of all types of cultural resources studies. -- Resumes for proposed key project personnel are included in the Appendices. Project personnel exceed the minimum criteria for archaeologists, historians, and architectural historians and other professional as set forth in the Secretary of the Interior's Standards and Guidelines for Archaeology and Historic Preservation and 48 CFR 44716. Our field and _ lab technicians have both academic and on-the-job training as well as several years of experience. Support staff includes both graphics and editorial personnel. The graphics staff specializes in preparing publication quality artwork, and the editorial staff ensures that our reports are clearly written and meet regulatory guidelines. Our proposed key personnel assignments for this project are shown on the chart on the following page and resumes are included in the Appendix. Our Project Manager for this project, Dr. Kathleen Hoffman, will be responsible for overall project management and contract administration. She will be assisted by Ms. Amy _. '� 4z "" ,a ` i Groover, who will be directly � � -- r involved in all aspects of this �: t.�-��, project from the initial meetinir g, ,c �, "` to site visits, to preparation of '�� V - .. r .- the final report, thus insuring ,, ' ..A.- � 1,� \ -,_, ; quality control and accuracy of -� 4, all work. She will £ � � `r ��"�xq `� t r -- communicate with you via - - ` 'y` +„}--c-i- .•''. .„ - 'ram x sV t� t r phone, e-mail, written ��„ ',� ,� 1 ; correspondence, and facsimile, ��"'- `�`==-- �.#" „ as deemed necessary by the . -.,n --7- '- '', = M requirements of the project. The principal team members and their related experience are described below. Dr.Kathleen Hoffman: Principal Investigator Dr. Hoffman received her M.A. in Anthropology from Northern Arizona University and her Ph.D. in Anthropology from the University of Florida. She has over 20 years of experience in all aspects of cultural resource management. In addition to her specific preservation and archaeological experience, she also possesses an intimate knowledge of both federal and state regulations and guidelines for conducting historic resource investigations and preparing National Register nominations. She has managed investigations at a wide variety of sites, from the prehistoric period through the 20th century. Dr. Hoffiuian has directed or managed over 50 historic survey projects and understands the requirements and expertise needed to successfully complete this project. Dr. Hoffman also regularly makes 1 presentations at public meetings, such as Historic Preservation Boards, local archaeological Janus Research Pages: �`. October 21, 1998 societies, civic organizations, universities, museums. and the general public. She is proficient in translating technical information into a format useful for the non-professional community. In addition to her experience in preparing public exhibits and editing technical reports for the general public, she is currently writing a script and producing a public information video intended to document the History of the Tampa Housing Authority. Currently, she is the Secretary for the Florida Archaeological Council, a Board Member of the Central Gulf Coast Archaeological Society, and an Adjunct Assistant Professor of Archeology at Eckerd College. She has an extensive knowledge of curation and collections management policies and procedures and has published numerous reports, articles, and book chapters. She recently co-edited a multi-disciplinary volume of Historical ArchaeoloDi that integrated historical and archaeological research and serves as a peer and book reviewer for that journal as well as the Florida Anthropologist. Dr. Hoffman knows and has experience with the preparation of Florida Site File forms for pre-1949 structures, buildings, and objects, as well as final reports and National Register nominations. She has successfully submitted and had accepted over 50 reports, which included over 300 Florida Site File Forms and over 20 Requests for Determination of National Register Eligibility packages to the state and federal regulatory agencies. She knows and understands the process required for the successful submission of reports. site files, and other supporting documentation needed to satisfy state requirements. r -dR ar4 _ ,i 4 �.. ti tr-tr 4 .,:.„4„,,z;...;.. .,,riz„,:. .k,....,„_4 _, ,,t_ix..:i.,..._;,....2.,.,.. s 1 Y v fir= J t +. Ai 4, ..,,:rip,::7,:,,,,,t.:,.....47:77 EA rctr.s:::,,....4,.,, ,..-e„,.,,:„. .. ,_.,,,,,.-,,::-,,,,,i,_;,..,,,..,-,, ,- ,,...,_.-„,,,,-,. - -. ..----,..-7-,:tv „ „.„.„____.„,,,,....- r. „...-__ ......,,,... „_.......„,„, „._,,,,...,_., __ .,_.....-_,.„._. -.., ,.. ....------ -,---_. , - - _ - ._ .....„...„:„,..._,......,.. .,...„. ,, ,,, ,. . ...„ .„. , ,_ __, , . ....... ,_ . , - - . .---- , ..........„Ithi...f-,1 -,-- -,\ , . „.....:•-.,,--z7r.,-,---, i„,,,,--1„,,if,„ - - 4-1.1,.._- - 7 - ----,-1-wi --.65 r ':'.�.' x w Nr, i . + ,, `-it ; a 4. {j , 4 ga.- i.--; Jti.__ " s. - ,: A �-- �" S 'f 1 ar4 afar Forth of July Parade, Town of Delray, 1914 Janus Research- ::._ Page 6 October 21, 1998 Ms.Amy Groover: Senior Architectural Historian Ms. Groover, a native of West Palm Beach, received her B.A. from Florida State University and her M.H.P. (Masters in Historic Preservation) from the University of Georgia, where she wrote her thesis on John L.Volk, a prominent architect in Palm Beach County. She has extensive experience with historic preservation-related projects, including historic resources ' surveys, National Register nominations, development of tax credit applications for renovation projects, and local nominations for historic resources. Every NR nomination she has prepared has been approved by the National Register Review Board and the National Park Service. While at JANUS RESEARCH, Ms. Groover has been involved in all _ aspects of preservation planning including historic structures surveys, documentary research, strategies for preservation, _ .Y:i ,'.;,' i ,� FIP ' local site nominations, historic Efi ;,; s,, x s ` -}` preservation ordinance interpretation, c.�.4.y.y� ° '4,,c� ..i J '. 3 :' ,y'. and the preparation of National �-� 0Y- f. .1 Register (NR) nominations, and NR . ., '`` ' ` - Determinations of Eligibility (DOE) 4. a o e �� ' packages. Her background includes r r " ram I. . ' =" .- the preparation of historic structures r , reports, preservation plans, historical klie< .v �, „ yi g. } documentation of bridges, and s ,g,- -ij Pam-' t; f .1_ assessment of local significance th ka _ under historic preservation ordinances. Ms. Groover has a wide range of experience with identifying and evaluating various types of historic structures, including historic cemeteries, canals, water towers, industrial and commercial structures, and individual buildings. She is familiar with a variety of research tools including historic Sanborn maps, deed records, and informant interviews. She has access to research files dedicated to identifying borderline historic properties that may be difficult to distinguish due to a lack of details, including World War II-era and post War resources. Currently, she is also an adjunct professor of Historic Preservation at the International Academy of Merchandising and Design in Tampa,Florida. Recent grant projects Ms. Groover has successfully completed include the Town of Lake Park Historic Resources Report and Historic District nominations for the City of Lake Worth. The work provided to Lake Park involved a survey of over 100 historic resources, the creation of a comprehensive historic narrative of the Town and the preparation of Florida Master Site Files. The College Park Historic District and Eastside Historic District National Register and Local Register nominations completed for Lake Worth represent the first nominations submitted on behalf of the City. Ms. Groover has been active in the Palm Beaches' preservation movement and is affilliated with a number of local preservation groups, including Historic West Palm Beach, Inc. and the Historical Society of Palm Beach County. • Janus Research Page 7 _ - • October 21, 1998 Jo-Anne Peck: Architectural Historian Ms. Peck received a M.F.A. in Historic Preservation from the Savannah College of Art & Design and a B.S. in Building Science from Rensselaer Polytechnic Institute's School of, Architecture. She is currently an Architectural Design and Drafting Instructor at New • England Institute of Technology. She is also a private Preservation Consultant in a DBE partnership. Ms. Peck has considerable experience with national and local register surveys and nominations, state and national grant requests, local tax abatement applications, national tax credit applications, building documentation, preservation planning and renovation/restoration design. Recent projects include: preparing state and national historic preservation grant requests for the Sandoway House Nature Center in Delray Beach, FL; research, documentation and grant requests for the relocated FEC Railway Station in Delray Beach, FL; preparing National Register Nominations for the Grandview Heights, Mango Promenade, Central Park and Flamingo Park Neighborhoods in West Palm Beach; producing documentation drawings of a FEC Railroad Cottage and Railroad Workers' Rowhouse in South Bay, FL; and designing renovations for the Rooney Residence, Grout Residence, DeShaw Residence and Mason Cottage in West Palm Beach, FL. Ms. Susan Hochberg: Research Historian Ms. Hochberg is a Research Historian and Photographer for JANUS RESEARCH. She received her B.A. in Political Science from the University of South Florida and completed an Honors Thesis on Historic Preservation Planning. She is currently enrolled in the Master of Liberal Arts Program (with a concentration in Architectural History) at the University of South Florida. She possesses over four years of historical research, cultural resource field survey, documentation, and photography experience. She is proficient in chain of title searches, deed searches, city directory searches, site file research, as well as oral history. She has conducted extensive research at various county courthouses, property appraisers office, libraries, newspaper office,historical societies, and museums. Her expertise includes the analysis of historic photographs and the interpretation of historic maps, such as U.S. government survey maps, topographic maps, aerial photographs, tax maps, plat maps, and Sanborn Fire Insurance maps. She has conducted research for over 100 projects in the area. She is also an accomplished photographer. Ms.Dawn Van De Putte: Graphics Specialist Ms. Van De Putte is a Graphics Specialist with JANUS RESEARCH. She received her Bachelors degree from Christopher Newport University in Virginia. Ms. Van De Putte has proficient training in AUTOCADTM, and ArcViewTM, and has produced graphics for all of our projects since 1993. Graphics include site sketches, location maps, measured drawings, and topography. Ms. Van De Putte has also developed numerous maps locating historic Janus Research Page 8 • October 21, 1998 resources that were documented on Florida Site File Forms. Her background includes historic structures surveys,historical research, and the preparation of site files. Ms. Van De Putte also has expertise in church and denominational history. She has managed and produced Florida Site Files for over 1,000 resources. • ADMINISTRATION AND MANAGEMENT PLAN Our in-place management plan is designed to ensure: • Constant coordination and communication between the City of Delray Beach and the Janus team, and between the Project Manager and Technical Staff; • A clear chain of command linking the field team to the Project Manager; • Reliability of services, especially with regard to quality control and scheduling; • Responsiveness and flexibility with regard to project needs; • Expertise in a variety of specialty fields that may be required as part of this project; • The personal safety of all team personnel. Communication within the Janus team will be accomplished by regularly scheduled weekly meetings between the Project Manager and supervisory personnel. Additional meetings to discuss specific projects will be conducted on an as-needed basis. We conduct weekly in- house staff meetings to discuss all active projects and to illicit feedback and suggestions from other senior staff members. This practice will be continued for the duration of this contract. Communications between the Project Manager and the field team will be accomplished via telephone, fax machine, and e-mail. Additionally, field teams are equipped with cellular phones to insure that you are always able to contact us, when needed. • Project Oversight Project oversight and coordination between Janus and the City of Delray Beach will be accomplished by the following means: • Monthly progress reports will be submitted by the Project Manager to you as needed. These reports will include the status of any ongoing assignments and the contract, in general. They will also discuss any problems encountered, if any, as well as plans to alleviate these problems. • Telephone conference calls will be the primary means of communication between Janus and the City of Delray Beach. However, if necessary, the Project Manager and any other appropriate personnel will be available to meet or communicate with you, at your request,to discuss specific project concerns. Janus Research Page 9 - -- . October 21, 1998 Telephone logs of all data contacts related to this project will be kept. The log provides a brief summary of the conversation and any agreements that are made. The purpose of the log is to provide both you and us with a written record of all verbal communication in order to reduce the potential for confusion or misunderstanding concerning specific issues that are discussed. By maintaining close coordination with you, we will be able to modify and adjust the schedule and personnel to meet project needs. Should you request changes or modifications to the project's scope,we will be ready to comply with your request. • COST CONTROL The cost accounting/cost control system established for this project is the same as that successfully used by Janus in the past. It enables us to be cost competitive and produce a quality product. The best evidence of the effectiveness of this program is our continued growth and success in a highly competitive/low profit market. We cost account each expenditure to a job, including time and direct expenses. These costs are aggregated weekly, and project summaries are available to managers within the company in the form of standardized, detailed spreadsheets. Project financial summaries are reviewed weekly or as needed by Project Managers. This allows the Project Manager and Financial Administrator to evaluate on a weekly basis whether the project goals are being accomplished per approved scope. If a modification of labor allocation is necessary, it will be done early enough in the project to prevent costly overruns. The progress of each project is summarized monthly in a brief letter report to accompany the project invoice and that summary and the invoice are reviewed by the Project Manager. Our cost management program consists of standard accounting procedures developed to conform to normal accounting and labor requirements: employee time sheets, weekly payroll distribution by project, posting of both indirect and direct costs. In addition, several specific cost control strategies have been developed that will be continued for this project. Insurance We carry general liability insurance ($1 million), professional liability (errors and omissions) insurance ($1 million), worker's compensation insurance, blanket contractual liability, blanket XCU coverage, and insure all company owned vehicles including liability coverage ($500,000) for any vehicles owned by staff members and used on a project. There are no claims against our insurance. • QUALITY CONTROL We have a proven reputation for providing quality service to our clients. Our service reliability and quality satisfaction is evidenced by our 20 years of proven experience. We realize that our future depends on the quality and reliability of the services we provide. Each Janus Research Page 10 October 21, 1998 of our employees is committed to this philosophy, and efforts are continually made to improve the quality of our services. Weekly Staff Meetings Weekly staff meetings are held on Monday mornings to appraise all management level • personnel of the progress of current projects. These meetings provide a forum for internal peer review and assistance. If problems are encountered during a project, the Project Manager is able to draw on the depth of experience represented by our staff to arrive at equitable solutions. Weekly meetings are also held with the Principal Investigator, Project Archaeologists and Historians to monitor work progress. On Friday afternoons, a field work debriefing session is held with all project team members to review the results of the week's work and discuss any problems that may have been encountered. Regular Meetings with FDHR, SHPO Representatives/Advisory Council on Historic Preservation and staff at the National Register of Historic Places Janus Research principals meet on a regular basis with representatives of the above agencies to stay abreast of policy changes regarding compliance requirements at both the State and Federal levels. Summaries of these meetings are presented to other team personnel at weekly staff meetings. • FACILITIES Our main office is located in St. Petersburg Florida and contains 9,000 square feet of office and laboratory space and is staffed with full-time personnel during business hours to coordinate client inquiries, fieldwork and research activities. We also maintain a fully- eqipped field office in Miami. Our offices are fully-equipped with phones and answering machines, IBM-compatible computers, and a variety of software packages for database management, word processing, graphics, and accounting. Equipment Photographic equipment includes 4,„ ..z a ,� ,. seven 35 mm cameras with wide _ z r tr, ¢.. angle macro and telephoto `h attachments, a Wista large format (4 � ' .: x 5) camera and tripod, menu boards, .1{ "" K .7 ' ` , f" ideo camera and editing equipment. s i, ._ Surveying equipment includes - s , "-i y, i„ s., ; ",, surveyor's instruments including a `- -,-,-...--..A. ` " y Topcon GTS2R EDM transit, a Wild 4� level, and a Lokkesh optical transit. - `�`` 3 We also have Garmin GPS units =' />3'- '? irk - Janus Research Page.11 October 21, 1998 that allow us to plot the location of a structure. This unit allows the exact coordinates to be recorded using the Global Positioning Satellites, making our maps as accurate as possible. -- Two-way radios enable transit crews to communicate more efficiently when laying out grid systems,and so save time during initial site preparation. Our four-wheel drive trucks enable us to transport crew and equipment to any area no matter how remote. Library Our library contains over 1000 volumes of 3... s 7--: journals, monographs, books and technical I , f t -- reports on the prehistory, history, material •:„& 1"'� __ culture, architecture, and environment of 3� ' ' 1:,�. _ �#;4 fi'' tor a(' Florida. We also have a variety of manuals - 1, :. Ili 1;3 1 covering a range of topics including collections Tiir t, ': ..111 ! i! - management preservation and conservation : : 1t t issues. We maintain an inventory of various T-- -, f county road and U.S.G.S. quadrangle maps. •ir j1`r' 7I ii '" a. **1,.=: Other specialized maps include original government survey plat maps, military maps, coastal geodetic survey maps, Sanborn Fire Insurance maps, and a variety of specialized early historic maps. We also receive weekly updates of National Register listings on-line. We also have a complete set of National Register Bulletins and information booklets; and copies of all pertinent federal and state laws,regulations and guidelines pertaining to historic preservation. Computers and Report Production In-house production capabilities include computerized mapping, graphics, video production and editing, and report production facilities. We maintain a networked environment of 15 WindowsTM workstations, laptop computers, scanners and printers. Available software packages include WordPerfectTM 5.1 and Microsoft WordTM for word processing; dBASE III PlusTM, dBASE IVTM and Microsoft AccessTM for database management and Lotus 1-2- 3TM and Microsoft ExcelTM spreadsheets for statistical analysis. SPSS-PCTM, GB-STATTM • and STATGRAPHICS PLUSTM provide a variety of univariate and multivariate statistical tests and data transformation procedures. Computerized graphics capabilities include the use of SURFERTM for surface mapping, as well as ArcView GISTM, Adobe PagemakerTM • and Microsoft PowerPointTM for graphic representations of data. Report production facilities include four Hewlett Packard LaserjetTM printers, large format color inkjet printers, high quality photocopiers, drafting equipment, light tables, and report binding equipment. Jwzus Research Page 12 October 21, 1998 Internet Access Realizing that the cultural resource field is rapidly changing, and many areas are difficult to research using traditional methods, Internet access is available in-house. We maintain full, high-bandwidth Internet capabilities including World Wide Web access, Gopher, Telnet, and FTP. Staff members are proficient in searching for bibliographic resources and recent • articles regarding trends in cultural resource identification and interpretation. We subscribe to a number of historic preservation and archeological list servers, including ACRA and ARCH-L. Additionally, we regularly monitor special news groups, such as the National Trust for Historic Preservation, the NADB, ACRA, and FDHR. We maintain an open e- mail account for our clients at janusres@ix.netcom.com. This service allows us to send and retrieve messages, correspondences and transfer entire documents via the internet and ensures our accessibility, 24 hours a day. EXPERIENCE We have conducted a significant number of projects involving varying levels of documentation of historic buildings and have been actively involved in local preservation issues. Our team members work extensively with state and federal guidelines and regulations regarding historic resources and know the procedures, policies, and regulations for an a variety of preservation related issues. We have extensive experience with local government in assisting them to develop historic preservation elements and management plans. All members have worked in a variety of public-oriented projects and are adept at giving presentations before local community groups, preservation boards, planning groups and elected commissions. Listed bellow are preservation projects completed or currently being conducted that highlight our experience relevant to this project. Projects of Similar Scope for Municipalities and Counties Historic Preservation Services for Lake Park. _-- This comprehensive sir ; . t preservation project was � 'T h developed for the Town of , .��� y ' zr Lake Park as their initial .` � v effort to recognize and ` protect their historic • resources. The project r involved the development of a historical narrative for the Town, a field survey to • Janus Research- Page:13. • October 21, 1998 identify and record 100 historic resources, the completion of Florida Master Site File forms, and the initiation of a National Register Multiple Property submission. Additionally, a historic preservation ordinance and final report were prepared. ➢ Lake Worth National Register and Local Register Nominations. Historic • structures surveys of two neighborhoods in Lake Worth were conducted in order to prepare local and National Register nominations. This project included the development of a historic context, building descriptions and assessments of significance. The results of our research were presented to neighborhood groups, the local Historic Preservation Review Board and the completed nominations will be presented to the State's National Register Review Board. These nominations represent the city's first Local and National Register Historic District nominations. ➢ City of St. Petersburg's Survey and Planning Project. This project resulted in a management tool to be used in implementing the City's Historic Landmark Preservation Ordinance. The project involved extensive documentary review, informant interviews, and limited field survey which resulted in an inventory and assessment of known sites, the generation of a map and final technical report. A review of existing legislation and a comparison to other state and local management plans was also undertaken. A presentation of findings and recommendations for changes to the Historic Preservation Ordinance was given to the City's Historic Preservation Committee. ➢ Volusia County Historic Preservation Element, Local Government Comprehensive Plan. This projects was conducted for the Volusia County Planning and Zoning Department in order to satisfy the requirements of the State of Florida's Local Government Planning and Comprehensive Regulation Act. The project involved the development of the historic preservation element. Extensive documentary review, informant interviews, and field survey resulted in a final _. technical report prepared and presented to the County's Planning and Zoning Department. ➢ Highlands County Survey and Management Plan was prepared for the Board of County Commissioners of Highland County for the purpose of providing the County with an inventory and preliminary assessment of the archaeological resources contained in the county. Data on previously recorded sites were examined and a field survey was conducted to relocate and evaluate condition. Comments and recommendations for the development of the County's Historic Preservation Ordinance was also included. Reedy Creek Improvement District Survey and Planning Project. This project involved extensive documentary review and site file search resulting in a Janus Research > Page 14 - • October 21, 1998 comprehensive database, and the generation of a map. A final technical report was prepared and presented to the Improvement District. This document presented the results of the study and provided recommendations for goals, policies, and objectives. It satisfied the requirements of the State of Florida's Local Government Comprehensive Planning and Development Regulation Act. Lee County Archaeological Zone Management Plan. This project was developed for the Lee County Department of Community Development, Division of Planning in order to satisfy the requirements of the State of Florida's Local Government Comprehensive Planning and Development Regulation Act. A final technical report containing suggestions for implementing an archaeological zone management plan was prepared and presented to the County's Division of Planning. Findings and recommendations were presented to the County's Historic Preservation Commission. Pinellas County's Archaeological and Historic Survey of the Unincorporated Areas. This project was conducted for the Pinellas County Board of County Commissioners to satisfy State requirements. Specific goals for this project included the creation of a comprehensive historical and archaeological site data base and generation of historical and archaeological sensitivity maps. The summary report included site data, recommendations for the management of historical and archaeological resources on public and private lands, and recommendations for implementation activities. Select Historic Preservation-related Projects National Register Nomination for the Roser Park Historic District, St. Petersburg. This project involved research and the completion of a NR • nomination for St. Petersburg's first historic district. Photographs, a map, historical narrative, and significance evaluation were a part of the project. Also included was the final presentation to the State National Register Review Board in Tallahassee. Evaluation of Eligibility to the Local Register of the Swann House, Hillsborough County. This project consisted of a de novo evaluation of the Swann House, a previously noted contributing building in a local historic district. Two presentations in front of the local design review board were completed for these project as well as documentation and salvaging efforts. Janus Research _Page 15 October 21, 1998 Yat Kitischee Public Education Program. Janus Research, in conjunction with the Pinellas County Board of Commissioners, the Florida Department of Transportation, the St. Petersburb Clearwater International Airport, and the American Indian Movement of Florida, developed a public education project at the site of a prehistoric burial mound. The purpose of this project was to enhance the public's appreciation of the area's prehistoric heritage and educate them about the need for preserving archaeological resources. This project included direct volunteer participation in excavation, lectures on archaeology and Native American culture, _ guided tours of the excavation, and the development of a booklet. The booklet will be distributed to schoolchildren throughout Pinellas County. The Florida Trust for Historic Preservation awarded us their Meritorious Achievement Award in Y Kr- Preservation Education for this project. Evaluation of Eligibility to the Local and National Registers of the Da-Na-Ra Arcade, Palm Beach County. This project involved the evaluation of NR and local criteria for the nomination of the Da-Na-Ra arcade to the local register. A public presentation was prepared and presented at the local historic preservation board hearing. Evaluation of Eligibility to the Local Register of the Hyde Park United Methodist Church Education Building and House, Hillsborough County. This project consisted of a de novo evaluation of two properties located on church property within a locally designated historic district. An assessment of significance and integrity within the purview of the local historic preservation ordinance was undertaken. ➢ Evaluation of Eligibility to the Local Register of St. Ann's Church, Palm Beach County. This project consisted of an evaluation of the significance and integrity of several resources on church property within the purview of the local historic preservation ordinance. i Evaluation of Eligibility to the National Register of the West Palm Beach Stub Canal, Palm Beach County. This extensive project was undertaken in three phases for several government entities. An independent evaluation of the NR nomination for this resource was conducted initially for the City of West Palm Beach. Two presentations were made in front of the Historic Preservation Board and the City Commission. A report was later written outlining the findings and a presentation made to the State National Register Review Board for the Janus Researcl: Page ;6 October 21, 1998 County of Palm Beach. Finally, a more extensive report was completed for the Florida Department of Transportation and submitted to the National Register in Washington, D.C. for review. The National Register subsequently agreed with JANUS RESEARCH'S findings. ➢ Cultural Resource Assessment Survey (CRAS) of the 33,000 acre Ringling- MacArthur Reserve conducted for Sarasota County to assist in their planning for environmentally sensitive use of the reserve as a well field and multiple use area. This study was conducted to provide the County with data on the cultural resources on the 33,000-acre reserve. The project involved documentary research, informant interviews, and a field survey, which resulted in the generation of a map and technical report. National Register of Historic Places Assessments (Sample List) Individual Resources: Templins Lumber Complex Harper House Langston-Carter House Bahamian-Style Residence Rio Mar Apartments I Bethlehem Holiness Church and Parsonage s Marden House Tatum House " t Woodlawn Park Cemetery Granada Entrance ` Lake Pierce Club El Jobean Post Office and General Store t Sunset Island Bridges East Coast Fisheries 626-628 NW 12th Avenue, Bahamian Residence 1151-1153 NW 6th Street, Oolitic Limestone Residence Masters Field, WWII Airfield, Merrill-Stevens Dry Dock Miami Springs Bridges NW 12th Avenue Bridge, Lake County Veterans Memorial Hall McTureous Homestead and Museum Altoona United Methodist Church Janus Research Page 17 October 21, 1998 Multiple Property Listings: Lake Alfred Multiple Property Listing _ Kelsey City Multiple Property Listing Avon Park Multiple Property Listing City of Bunnell Multiple Property Listing Indian Rocks Beach and Indian Shores Multiple Property Listing Districts: Northern Extension of the East Lake Morton Historic District Grove Park Historic District Strawberry Festival District Indian River Drive/Church Street Historic District Roser Park Neighborhood Spring Garden Historic District College Park Historic District Eastside Historic District Identification and Evaluation of Historic Cemeteries i Cultural Resource Assessment Survey of Crawfordville -<1 4.--t.1.,--=,3.7z:w:-1. Highway, Leon and Wakulla Counties. This project N involved a survey of 23 miles of the road right-of-way .;. ��w `3 which resulted in the identification of four cemeteries c ;_ -*-• _` ��D? Lake Ellen Baptist Church Cemetery, established c1839, s.4•1 • ';, has approximately 210 burials of prominent area families _.. Mt. Olive Baptist Church Cemetery, established c1900, 1- ti_, has approximately 80 burials featuring some grave --� - r _depressions marked with rocks. Council Cemetery, �'�- - established c1889, has 29 graves. Crawfordvilles Cemetery, established c1876,_ has approximately 600 r - " , _ graves of area families. Unusual features include some wrought iron gate enclosures, some wood fence enclosures and one Confederate Cross of Honor. Site File forms with photo-documentation, descriptions, site sketches of the cemetery layout, and area measurements were prepared. i Cultural Resource Assessment Survey of Western Beltway, Orange County. This project involved surveying a proposed corridor eleven miles in length. Two cemeteries were identified. The Marden Family Cemetery consists of three graves of family members and is situated on the original homesteaded land. A Request for a Determination of Eligibility for the NR was prepared and the residence was subsequently determined potentially eligible by the SHPO; however, the cemetery located quite a distance away from the house was not a part of the DOE. The Dann Family Cemetery, encompassing approximately 10 acres, was found as a result of Janus Research Page 18 October 21, 1998 the archaeological portion of this survey. Site File forms with photo-documentation, descriptions, site sketches of the cemetery layout, and area measurements were prepared. i Cultural Resource Assessment Survey of State Road 574, Hillsborough County. This project involved the survey of approximately fourteen miles of road right-of- way resulting in the identification of one cemetery. St. Mary AME Church Cemetery, established c1912 has approximately 75 graves. This African-American cemetery features some hand carved grave markers and in the older section, mostly grave depressions. Site File forms with photo-documentation, descriptions, site sketches of the cemetery layout, and area measurements were prepared. i Cultural Resource Assessment - • - Survey of State Road 112 f Dade County. This surveyw�'� :, ,`ry��' :_ •resulted in the identification of '`' ti • -'- •- ." Evergreen Cemetery. This • p� _ s • � African-American cemetery - ' has approximately 1500 • '' as partially above and partially below-ground burial vaults set _ 5 : ? close together in an area of approximately 20 acres. Site File forms with photo- documentation, descriptions, ;; r :, site sketches of the cemetery layout, and area measurements were prepared. ➢ Cultural Resource Assessment Survey of State Road 79, Jackson County. The survey of this sixteen miles of roadway resulted in the identification of one cemetery. The West Bay Cemetery, established c1890, has approximately 400 • graves. Unusual features include grave mounds covered in shell decoration and one grave bounded with a wooden fence. Two Civil War soldiers are buried here as well as many prominent families of the area. Site File forms with photo- documentation, descriptions, site sketches of the cemetery layout, and area measurements were prepared. i Cultural Resource Assessment Survey of US 1 Bridges, Nassau and Duval Counties. This survey of thirty miles of roadway resulted in the identification of one cemetery. Edgewood Cemetery, established c1850, encompasses approximately 43.8 acres. The 1500 European-American and African-American graves radiate from the center of the cemetery. Site File forms with photo-documentation, descriptions, site sketches of the cemetery layout, and area measurements were prepared. Janus Research. Page 19 October21, 1998 SCOPE OF WORK Our work is intended to assist the City of Delray Beach with its preservation planning goals as outlined in the Request for Proposal and the Grant Award Agreement. Accordingly, all work will be performed as specified and will be consistent with the highest standards of professional survey and evaluation techniques for historic resources ' established by the Secretary of the Interior's Standards and Guidelines for Archeology and Historic Preservation (36 CFR, Part 66, Appendix C), the National Register of Historic Places Criteria for Evaluation, and the Florida Division of Historical Resources. The following is a brief description of the major tasks envisioned for this project. A proposed staffing chart, schedule and preliminary cost proposal are included at the end of this proposal. Our experience in conducting similar projects has shown that certain tasks can be extremely time consuming. In order to increase the overall effectiveness of the project and maintain cost efficiency, we encourage members of the local community to be involved in as many aspects of this project as their time and talents allow. Where appropriate, suggestions will be made regarding the allocation of personnel and materials by the community. Tasks and/or services that may be requested are locating and providing aerial photographs, maps, and other government documents; assistance in field work and data entry; and production of a final map. The architectural survey methods that are proposed for this project have proven successful on similar projects. We are committed to providing the following services: • Complete the identification of historic resources located in the target area by means of windshield survey, pedestrian survey, and photo log • Complete Florida Master Site File forms for all pre-1950 resources • Prepare a map (1" =200' scale) which reflects all surveyed properties • Complete a final Survey Report • Photograph all buildings, structures, and objects using a 35 mm camera • Create a database for Florida Master Site File forms, which will include a statement of significance, and narrative with architectural and historical descriptions. 1. Conduct an intensive level historic resources survey of target area within the City of Delray Beach. Following the preliminary background research and coinciding with the development of the historical narrative, a field survey will be conducted of resources constructed prior to 1950 located within the boundaries of the City. After discussions with local officials, a review of the 1946 United States Geological Survey map, and a preliminary "windshield" survey, it appears that there may be 400 or more historic resources located in the area. Upon initiation of the field survey, another "windshield" survey will be undertaken to give a more accurate approximation of historic resources and their locations. :Janus Research Page 20 October 21, 1998 These resources will be documented and a preliminary evaluation of National Register - eligibility performed, both individually and as part of a potential Historic District or Multiple Property Submission. Upon initiation of the field survey, another "windshield" survey will be undertaken to give a more accurate approximation of historic resources and their locations. The locations of the resources will be plotted on aerial photographs. The identified resources will then be surveyed on foot to insure that all significant features are identified and recorded. Representative photographs will be taken of all historic resources surveyed. Florida Master Site File forms will be completed and will include architectural style, building materials, estimated date of construction, location, and other pertinent information. Notes regarding current structural condition, historic • physical integrity, additions and contributing features will assist in assessing the resources for potential significance, either individually or as a district. Special care will be taken to note other distinguishing characteristics of Delray Beach, such as historic street layout, sidewalk paving, street lighting, historic vegetation or landscaping, and outbuildings. 2. Completion of Florida Master r,z. . , z„ `s .1 Site File forms. As a part of the ' , ±', . �' t - .w .t . -`."'` cam historic resources survey, all pertinent s� - information about each historic . A --� 1 resource will be recorded on field site t__ 1" .. -. =---R file forms. In addition to architectural - _.zt� features, building materials, and --' e# � detailing, a site sketch indicating the -' ' �'-�� , 4 R basic footprint of the house and other •E_ 4 �1¢ -`.t`t '�.`- significant site features will be noted. . , , As outlined in the RFP, we will use " -' r -` s 3 _ the following evaluation codes in the sR y - . , ' '_ inventory database of recorded structures: NR-National Register; E-National Register Eligible; PE-Potentially Eligible for the National Register; ND-Not Determined; and NE- Not Eligible. All surveyed resources will be plotted on a map on a scale of 1"=200'. All buildings, structures, and objects will also be photographed using a 35 mm camera and the slowest speed of black and white film possible. Data obtained during the survey will be collated on our in-house computers using a database management software system. Field site sketches will be transferred to the forms and photographs attached. Target maps pinpointing the exact location of the resource on standard USGS maps will also be attached. Any pertinent historical information will also be included on the form. As part of the completion of this task, an evaluation of each resource regarding its potential eligibility for listing on the NR will be undertaken. All areas of significance as outlined by the NR's criteria will be taken into consideration during the evaluation process. All resources will be assessed in terms of individual eligibility and/or as contributing resources in a potential historic district. Those Janus Research Page 21 October 21, 1998 determined to be potentially eligible for listing will be highlighted in the final Survey Report. 3. Completion of a final Survey Report with Recommendations. Draft and fmal copies of the report will be prepared describing the methods and results of the above- - described data collection phases. A summary of all past field surveys in the area will also be included in the report. The report will include the historical narrative, a discussion of resource types encountered with highlighted examples, an inventory of all resources surveyed with assigned significance evaluations, and a location map of resources surveyed. Also included will be a Survey Log Sheet and completed Florida Master Site File forms. The preparation and submission of the required reports, photographs, and supporting documentation and other such interim reports and documentation will comply with the requirements of the Department of State for grant awards. With your approval, upon completion, and after the incorporation of your comments, a copy of the fmal report will be forwarded to the FDHR on your behalf. DELIVERABLES As outlined in the RFP,we will be responsible for the following: 1. A monthly progress report summarizing the status of the project and work accomplished 2. Photographs and negatives of all surveyed properties 3. Florida Master Site File forms for all surveyed properties on a digital database compatible with MS Access 4. A draft of the Final Survey Report ready for forwarding to the Florida Division of Historical Resources to be submitted by May 10, 1999. Included will be: • Survey Log Sheet • Completed Florida Master Site File forms • Title page indicating the name of the project,the name of the author, and the date of the report • An acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and title VI statement • An introduction describing the origin and objectives of this project • A description of the survey area, accompanied by a FDOT county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale • A sumary of the field survey, including the specific methodology used to identify sites,locate their boundaries, and evaluate them • A summary and chronological narrative of the significant historical events or developments related to the project area or theme Janus Research Page 22 October 21, 1998 • Identification of individuals and organizations thay played significant parts in those events and/or developments • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number • Conclusions and recommendations as to the signifance of resources identified according to National register of Historic Places criteria, local designation criteria, and future survey,planning, and preservation action. • A list of bibliographic sources and other appropriate supplemental material. "The basic purpose of preservation is not to arrest time but to mediate sensitively with the forces of change. It is to understand the present as a product of the past and a modifier of the future." John W. Lawrence Dean, School of Architecture Tulane University ,b , }QfY M1 1919 Janus Research Page 23 • • • • • • • RESUMES: S • TAFF MEMBERS:ASSIGNED TO:.PROJECT • JOUNDED 1g9 _ • • • • • • JANUS RESEARCH L. KATHLEEN S.HOFFMAN EDUCATION Ph.D. University of Florida,Anthropology, 1994 M.A. Northern Arizona University,Anthropology, 1984 B.A. West Chester State University,Anthropology, 1977 TECHNICAL SPECIALTIES • Cultural Resource Management • Historical Archaeology • Spanish Colonial Archaeology • Curation and Collections Management • History and Archaeology of the Circum-Caribbean REPRESENTATIVE EXPERIENCE Dr. Hoffman is a Senior Project Manager and Principal Investigator at Janus Research, a position she has held since 1994. Her responsibilities include supervision of architectural historians and archaeologists;coordination with clients, sub-contractors, and representatives of government agencies; proposal writing; and report writing. Her experience includes 21 years in all aspects of Cultural Resource Management with a particular emphasis on Section 106 and related legal and regulatory requirements pertinent to cultural resources. Her expertise includes National Register eligibility assessments of historic properties,effects analysis,and recommendations for appropriate mitigation measures. While at Janus, Dr.Hoffman has served as the Project Manager or Principal Investigator for over 50 cultural resource projects, including both historic resources and archaeological sites. Representative archaeological projects are listed below and on the following pages. Testing,Excavation,and Laboratory Experience 1998 Principal Investigator,Trenner Site,Dunedin,Florida_ Directed testing of a coastal black dirt midden associated with the Manasota culture. 1997 Principal Investigator,Beacon Tradeport Site,Miami,Florida. Directed testing of a black dirt midden located on a former tree island in the Everglades. 1990-1992 Laboratory Director.La Isabela Archaeological Project,Dominican Republic.Directed and supervised lab operations associated with the analysis of material from the first European city in the Americas. 1988 Project Director. St. Francis Barracks, St. Augustine, Florida. Directed and supervised lab. and field operations associated with the excavation of a 16th and 17th century Franciscan monastery.Wrote the final report. 1987 Field Supervisor. La Navidad, Haiti. Supervised excavations at the site of Columbus' first fort and a 15th century Taino Indian village. 1987 Field Archaeologist. Fort Mose Archaeological Field School, St. Augustine, Florida. Conducted excavations at the site of an 18th century African-American community. 1986 Field Supervisor.Elixio de la Puente Site, St.Augustine,Florida.Conducted archaeological excavations at a 16th through 18th century domestic site.Trained volunteers and developed a newsletter. 1985-1986 Associate Project Director.Yavapai-Apache Community,Clarkdale,Arizona.Conducted an archaeological and historical evaluation of Yavapai-Apache homesites. Analyzed artifacts and wrote the final report. 1983 Field Director.Block 24-East, Phoenix,Arizona. Directed historic excavations of portions. of the Original Phoenix Townsite.Assisted in the excavation of a Hohokam site.Analyzed artifacts and wrote chapters of the final report. 1982 Field Supervisor. Block 28-North,Phoenix, Arizona. Field Supervisor. Supervised historic excavations of a residential and commercial sector of the Original Phoenix Townsite. Assisted in the excavation of a Hohokam site.Analyzed artifacts and wrote chapters of the final report. 1982 Field Supervisor.Murphy's Addition,Phoenix,Arizona. Supervised historic excavations of an early 20th century neighborhood. Catalogued and analyzed artifacts. Wrote sections of the final report. 1979 Field and Laboratory Assistant. Commuter Tunnel, Philadelphia, Pennsylvania. Monitored construction of a tunnel and sampled exposed features.Catalogued and restored artifacts. 1979 Field and Laboratory Assistant. Paterson, New Jersey. Tested the site of a proposed interstate extension to determine its impact on 19th century resources. 1979 Field and Laboratory Assistant. Catoctin Furnace, Thurmont, Maryland. Excavated to determine the significance of Catoctin Furnace as a 19th century iron works. Catalogued and restored artifacts. 1979 Field and Laboratory Assistant Market Street East, Philadelphia, Pennsylvania. Excavated 18th and 19th century features prior to urban renewal.Catalogued and restored artifacts. 1979 Field and Laboratory Assistant.Lambertville,New Jersey. Surveyed,tested, and excavated right-of-way routes. 1979 Field and Laboratory Assistant. Pieter Clause Wyckoff House, Brooklyn, New York. Excavated to locate architectural features for restoration.Catalogued artifacts. 1978 Barns-Brinton House, Chadds Ford, Pennsylvania. Tested to locate historic roadbeds and structures for restoration. 1978 Field and Laboratory Assistant Frankford Arsenal, Philadelphia, Pennsylvania.Tested and excavated parade grounds to locate structures and activity areas associated with historic occupation. Survey Experience 1998 City of Gulfport Archaeological Survey. Served as Principal Investigator and Project Manager for a terrestrial and underwater survey designed to locate both prehistoric and early historic period sites. 1998 Lockett Estate Archaeological Survey. Served as the Principal Investigator and Project Manager for a survey of a 19th-century homestead located in the central Florida frontier. 1994-1998 Project Manager/Principal Investigator. Dade County District-wide contract Managed and directed archaeological and architectural aspects of cultural resource assessments for a multi-year General Services Contract with the Florida Department of Transportation. Also served as Project Manager for numerous surveys conducted for private developers, environmental and engineering firms,and local municipalities. 1992 Project Director. Matheson House Historical Museum, Gainesville, Florida. Conducted assessment of archaeological resources prior to construction. 1992 Field Archaeologist Bertie County Landfill, Williamston, North Carolina. Conducted archaeological survey of proposed landfill site. 1986 Field Archaeologist. Bradenton Development Project, Bradenton, Florida. Conducted an archaeological survey of a proposed development site. 1984 Associate Project Director. Fort Whipple, Prescott, Arizona. Directed survey and testing program designed to locate structures associated with the frontier military fort. Analyzed archival data and wrote the final report. _ 1981 Archaeologist. Northwestern and Central Arizona. Conducted surveys to determine the impact of pipelines,material pits and rights-of-way. 1980 Archaeologist.Northwestern New Mexico. Monitored pipeline construction on the Navajo and Jicarilla Apache reservations. 1979 Field and Laboratory Assistant.Marine Studies Complex, Lewes, Delaware. Surveyed and . tested the site of a right-of-way to locate activity areas associated with prehistoric and historic activity areas. 1979 Field and Laboratory Assistant.New Brunswick,New Jersey. Surveyed and tested the site of a proposed hotel.Inventoried and catalogued artifacts. Teaching Experience • 1996-present Adjunct Assistant Professor, Comparative Cultures Collegium, Eckerd College, St. Petersburg,Florida. Designed and taught Introduction to Archaeology. 1989 Teaching Assistant. Department of Anthropology, Florida Museum of Natural History, Gainesville, Florida. Assisted in Field Sessions in Archaeology, Lab Training in Archaeology,and Seminar in Archaeology. 1986 Instructor. St. Augustine Archaeological Society Field School, St Augustine, Florida Designed and taught course in historical archaeology and field methods. 1983-1984 Lecturer. Arizona Archaeological Society Field School, Phoenix, Arizona. Lectured on methods and theory in Historical Archaeology and Historical Archaeology in Arizona. Curation,Exhibit,and Video Experience 1998 Principal Investigator and Project Manager. "The Wmds of Change: A History of the Tampa Housing Authority". Manager, wrote the script, and selected images for a video designed to document the history of public housing in Tampa. 1995 Project Manager. Avon Park Air Force Range Curation Project. Directed curation of • archaeological and archival material recovered during various excavations. Prepared all collections for long-term storage according to Federal and State curation standards. 1993 Curatorial Assistant National Park Service Curatorial Project. Curated archaeological material from various sites in the Southeast. 1993 Curatorial Assistant. St Augustine Curatorial Project. Curated archaeological material from various sites in St Augustine. 1984 Project Director. Homol'ovi II, Winslow, Arizona. Wrote proposal. Planned, designed, administered, and implemented an interpretive program. Constructed a self-guided trail through the site of Homorovi II,a proto-historic pueblo.Wrote the final report. 1984 Exhibit Planner. Arizona Archaeology Week, Phoenix, Arizona. Planned, designed, and produced a traveling exhibit. 1984 Exhibit Planner. Historic Preservation Week, Phoenix Arizona. Designed, produced, and installed a traveling exhibit on archaeology and historic preservation. • 1984 Exhibit Planner. Central Phoenix Redevelopment Office, Phoenix, Arizona. Planned, designed,and installed an exhibit on archaeological excavations in Phoenix. 1984 Exhibit Planner. Society for American Archaeology Meetings, Portland, Oregon.Designed and implemented a traveling exhibit on prehistoric and historic archaeology in the Southwest. 1982 Collections Management Intern. Heard Museum of Anthropology and Primitive Art, Phoenix,Arizona.Collections Management Intern.Assisted in administration,curation, and exhibit preparation. 1977 Archaeological Collections Intern. University Museum, University of Pennsylvania, Philadelphia, Pennsylvania. Catalogued and inventoried artifacts collected on various expeditions conducted by the Museum. . 1976-1977 Curatorial Assistant. Chester County Historical Society, West Chester, Pennsylvania. Catalogued and inventoried photographs and manuscripts. Other Experience 1992 Expedition Archaeological Leader aboard the Sea Cloud. Smithsonian Institution Voyage to Hispaniola.Conducted seminars and guided tours to archaeological sites in the Caribbean. 1984 Project Historian.Yuma Proving Grounds,Yuma,Arizona.Conducted research and wrote a history of the Proving Grounds. PUBLICATIONS AND MAJOR REPORTS 1997 Choices,Changes,and Concessions in Native American,African and Hispanic Communities in the Seventeenth Century.Historical Archaeology 31 (1). Co-editor with Donna Ruhl. 1995 The Material Culture of Seventeenth-Century St.Augustine.El Escribano 32:91-112. 1994 The Formation of Cultural Identity in Colonial America:the Hispanic-American Experience in Florida.Ph.D.Dissertation,Department of Anthropology,University of Florida. 1993 The Archaeology of the Convento de San Francisco.In The Spanish Missions of La Florida, edited by Bonnie G.McEwan,62-86.Gainesville:University Press of Florida. 1991 The Archaeology of the Convento de San Francisco. The Florida Anthropologist 44(2-4), Special issue,The Missions of Spanish Florida. 1990 Archaeological Excavations at the Florida National Guard Headquarters, St Augustine, Florida.Report prepared for the Florida Department of Military Affairs. 1990 Spanish Settlements of the First Spanish Period: 1559-1763. State of Florida Historic Preservation Plan Context. 1985 An Archaeological Resource Inventory at the Veteran's Administration Medical Center in Prescott, Yavapai County, Arizona. Prepared for the Veteran's Administration. National Technical Information Services Report. 1985 The Archaeology of a Commercial Block in The Original Phoenix Townsite: Block 24- East. In City of Phoenix: Archaeology of The Original Phoenix Townsite-Block 24-East, edited by John S.Cable.Soil Systems Publications in Archaeology Number 4. 1985 An Archaeological Evaluation of Two Proposed Housing Sites in the Yavapai-Apache Community of Clarksdale, Arizona. Prepared for the Camp Verde Indian Housing Authority. 1984 Homol'ovi II: Tour Design and Construction. Soil Systems Publications in Archaeology Number 5. 1984 Outreach Exhibits:Design,Implementation,and Evaluation. M.A. thesis, Department of Anthropology,Northern Arizona University,Flagstaff. 1984 History of the Yuma Proving Grounds.In A Cultural Resources Overview and Management Plan for the Yuma Proving Ground, by Teresa L. Hoffman. Soil Systems Publications in Archaeology Number 6. 1984 The Archaeology of a Turn-of-the Century Neighborhood on the Outskirts of the Original Phoenix Townsite:The Murphy's Addition.In City of Phoenix:Archaeology of the Original Phoenix Townsite-The Murphys'Addition, edited by John S. Cable, Susan L. Henry, and David E.Doyel.Soil Systems Publications in Archaeology Number 3. 1983 The Archaeology of a Mixed Commercial- Residential Block in the Original Phoenix Townsite: Block 28-North. In City of Phoenix: Archaeology of The Original Phoenix IOW CITY OF DELRAY REACH DELRAY BEACH 0 0 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • (561)243-7000 All-America City ' I ' ll , ® December 28, 1998 1993 Kathleen Hoffman Janus Research 2935 1st Avenue North St. Petersburg, Florida 33713 RE: RFP #98-59 Delray Beach Comprehensive Historic Structures Survey Dear Ms. Hoffman; Enclosed is one original copy of the contract for the above mentioned Request For Proposal which was awarded by our City Commission on November 17, 1998. Please contact Pat Cayce, Historic Preservation Planner, at (561) 243-7284, for coordination of starting this Historic Sites Survey service. We would like to thank you for your bid proposal, and interest in the City of Delray Beach. If you have any questions, you may contact me at (561) 243-7163. Sincerely, C_ A_0-25-Ycy Jacklyn Rooney Purchasing Supervisor Enclosure cc: Joseph 4/0, Finance Director Pat Cacey, istoric Preservation Planner Diane Dominguez, Planning And Zoning Director RECEIVED DEC 2 91998 PLANNING & ZONING THE EFFORT ALWAYS MATTERS si- Printed on Recycled Paper