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GRANT APP & AGREEMENT
,rant App. & reement a FLORIDA DEPARTMENT OF STATE MEMBER OF THE FLORIDA CABINET Office of the Secretary ? O,r Division of Libras S Information Ser ices Office of International Relations �j Division of Historical Resources Division of Administrative Services h�`: "_, b Ringling Museum of Art 0 Division of Cor orations µ� 'Iy `": � Division of Licensing P GY,�� +.� , rvision of Cultural Affairs �'•. ;., - Division of Elections COp WES FLORIDA DEPARTMENT OF STATE Sandra B. Mortham Secretary of State DIVISION OF HISTORICAL RESOURCES 1 October 1997 • • Dear Friends of Preservation: The purpose of this letter is to announce that the Department of State is soliciting applications for State and Federal grant-in-aid assistance for historic preservation projects. The application period extends through December 15, 1997. To be eligible for consideration, applications must be delivered to the Bureau of Historic Preservation, R.A. Gray Building, 500 South Bronough Street, Tallahassee, Florida 32399-0250 not later than 5:00 P.M., December 15, 1997, or be clearly postmarked on or before December 15, 1997, or show evidence of submission to an express mail service on or before December 15, 1997. If you have a project you feel is eligible for grant assistance, I encourage you to send the attached form to the Bureau as soon as possible for an application form and instructions. FUNDS AVAILABLE • Grant funds for the basic matching grants program are made available from a dedicated source of State funding through the Corporations Trust Fund. We anticipate that approximately $1,000,000 will be available to assist local historic preservation efforts. Additionally, we are projecting that approximately $20,000 will be available for Certified Local Government program grants. These funds will comprise a portion of the ten percent of Florida's 1998 Federal Historic Preservation Fund apportionment which must be set aside for the Certified Local Government Program, and will be available only to those local governments which are already certified or meet the criteria specified below. WHO IS ELIGIBLE TO APPLY Eligible applicants include: (a) Departments or agencies of the state (including state universities); (b) Units of county,municipal or other governments; DIRECTOR'S OFFICE R.A.Gray Building • 500 South Bronough Street • Tallahassee,Florida 32399-0250 • (850)488-1480 FAX: (850)488-3353 • WWW Address http://www.dos.state.fl.us O ARCHAEOLOGICAL RESEARCH 0 HISTORIC PRESERVATION D HISTORICAL MUSEUMS (850)487-2299 • FAX:414-2207 '(850)487-2333 • FAX:922-0496 (850)488-1484 • FAX:921-2503 I (c) Any not-for-profit corporation, institution, organization, or other entity; (d) Certified Local Governments or any local government which has submitted an application to this office by December 15, 1997 which meets all of the criteria for certification set forth in the Florida Certified Local Government Guidelines. Churches and church-related organizations are eligible to apply for grant-in-aid assistance. However, eligible development activities involving religious structures are limited to exterior activities and only those interior activities which are essential to the preservation of the structural integrity of the structures. PROJECTS ELIGIBLE FOR FUNDING The grant funds will be available to support both Acquisition and Development as well as Survey and Planning activities. These grant categories are: Acquisition and Development projects include acquisition, preservation, protection, restoration, rehabilitation and stabilization of historical and archaeological sites; also the investigation of archaeological sites, the taking of photographs, the preparation of measured drawings, and such other records as are necessary to record historical and archaeological sites and properties threatened with damage or destruction; and planning for eligible Acquisition and Development activities, such as the preparation of plans and specifications. Survey and Planning activities include survey and evaluation of historical and archaeological sites; preparation of data for and the actual listing or registering of historical and archaeological sites in the Florida Site File or the National Register of Historic Places; preparation of long- range historic preservation and management plans for historical and archaeological sites; development of automated information systems to facilitate the recording of site data or to facilitate the management of information on other subjects pertaining to historic preservation; community education and community relations projects promoting the preservation of historical and archaeological sites in general; research to study the effectiveness and results of historic preservation programs, methods and techniques; research of historical documents for the purpose of documenting and evaluating the significance of historical and archaeological sites; and use of staff or a private consultant hired through appropriate procurement standards to organize a Certified Local Government Program or its components. Other activities may also be eligible for grant assistance. If you have a question about the eligibility of a project or work element,please call the Bureau. GENERAL PRIORITIES Survey of Henry Flagler Buildings The Division of Historical Resources is requesting applications for a matching grant for a survey of buildings associated with Henry Flagler. Between 1888 and his death in 1913, Flagler forever altered the map of Florida, creating entire cities and transforming the economy and society of a state that before his arrival had been little more than a wilderness. Flagler constructed a series of grand hotels that spanned the state's east coast and purchased and extended the Florida East Coast Railway to provide visitors access to his hotels. The purpose of the project would be to conduct a systematic survey to locate, identify and document buildings associated with Henry Flagler and his enterprises. 3 National Register Multiple Property Cover Submissions Special consideration will be given to matching grant projects to wTite cover documentation in accordance with National Park Service guidelines for multiple property submissions to streamline the documentation needed to nominate properties to the National Register of Historic Places that have common historic backgrounds. architectural styles or design features. Suggested topics include, but are not limited to, Spanish-American War related sites, historic bridges, citrus industry related properties, historic mill sites. Depression era WPA resources, and historic tourist attractions. Historic Lighthouses Needs Survey The Division of Historical Resources is requesting applications foi a matching grant to determine the needed repairs at those historic lighthouses that do not have a preservation plan in place. The survey would result in a final product which would provide detailed information and cost estimates for restoration of these facilities in accordance with the Secretary of the Interior's Standards for Rehabilitation. Historic Preservation A general goal of the Bureau is to locate, identify and protect the significant historic properties of the state as rapidly as possible to provide a basis for effective preservation planning throughout the state. In addition to the application evaluation criteria outlined in Rule 1A-35, Florida Administrative Code ("Historic Preservation Grants-in-Aid"), projects within each category shall be rated on the basis of the following priorities: A. Survey Priorities 1. Surveys to identify, evaluate and document historic properties and archaeological sites associated with Florida's minority heritage. 2. Surveys of broad areas where no previous surveys have been undertaken. 3. Surveys located in areas subject to intensive development pressure. 4. Surveys designed to complete comprehensive coverage of areas in which partial surveys have been made. 5. Surveys that address historic themes not covered or under-represented in previous surveys. B. Registration (National Register) Priorities 1. Registration of historical resources identified by previous survey activity. 2. Registration of properties of national significance. 3. Registration of properties of statewide or local significance. C. Planning Priorities 1. Development of historic preservation elements (or historic preservation components of coastal management, future land use or housing elements) of Local Government Comprehensive Plans. 2. Development of plans for informing the public as to the economic and other benefits of preserving historical resources. 3. Development of protection tools, such as local ordinances. 4. Implementation of automated information systems to facilitate the recording of site data or information on other historic preservation subjects. D. Community Education Priorities 1. Historic preservation education programs for school children. provided the programs are compatible with the Florida Heritage Education Program. 2. Projects having to do with minority historic preservation. 3. General publications about preservation. 4. Self-guided tours of historic areas. • • 4 E. Acquisition and Development Priorities 1. Assistance for stabilization or other appropriate preservation treatments for properties which are in imminent danger of being lost due to physical deterioration or planned development. 2. Assistance in the development of plans for the restoration or rehabilitation of properties, particularly those which will be placed in public use. 3. Assistance in the restoration and rehabilitation of properties for which appropriate preservation planning is complete or well underway, particularly those which will be placed in public use. 4. Assistance for restoration or rehabilitation projects which will yield technical innovations which will have application in other projects. Applications for all types of eligible projects are earnestly solicited and encouraged and will be given equal consideration and judged on their merits according to the criteria in Section 1A- 35.007(2), Florida Administrative Code. MATCHING REQUIREMENT Generally, funding will be awarded in the form of 50/50 matching grants. That is, funds will be given to support up to 50% of the cost of an eligible project, with the other 50% to be provided by the grant recipient (grantee) in the form of cash or allowable in-kind and donated services with a specified cash value. The Division reserves the right to waive the match requirement in the case of projects it judges to be of special importance to preservation statewide. In computing grant match,please note that, while direct administrative costs for conducting grant activities will be considered allowable expenditures, indirect administrative charges, or overhead, will not. In valuing in-kind and donated services, please be sure to use a value that reflects a typical fair market value you would pay if you were purchasing such services. Also, please be aware that you may not use expenditures of any kind made prior to the grant period as part of your match. As a practical matter, individual grant awards generally will not be larger than$15,000-$20,000. Most will be smaller than this. Past experience has shown that many excellent preservation projects can be accomplished with grants of this size. APPLICATION REVIEW AND PROJECT SELECTION All applications delivered to the Bureau of Historic Preservation by 5:00 P.M., December 15, 1997, or clearly postmarked on or before December 15, 1997 or showing evidence of submission to an express mail service on or before December 15, 1997, will be reviewed for eligibility. All eligible applications will be evaluated on a competitive basis by the Historic Preservation Advisory Council in a public meeting scheduled for February 1998 in Tallahassee. The Council consists of twelve appointed members and represents preservation organizations outside of this agency and from different areas of the state. The Council will prioritize all applications and recommend a level of funding (full or partial) for each project. Final selection will be made by the Department of State and will depend heavily upon the Advisory Council's recommendation. Projects selected for grant awards will be announced by March 1998. Grant award agreements will be forwarded to grantees by June 1998, and project work may not be initiated until a formal grant award agreement between the grantee and the Department is executed. No work begun before an agreement is signed will be eligible for payment. All expenditures for which payment will be requested must be completed by June 30, 1999. 5 Questions regarding proposed projects and the application form should be addressed to the staff of the Bureau of Historic Preservation at 1-800-847-7278 (PAST) or (904) 487-2333. Please feel free to direct any general questions about the grants program to George W. Percy, Director of the Division of Historical Resources, at (904)488-1480. Sincerely, Yi 'lle°-"C) Secretary of State To request an application, complete the form below and return it to the Bureau. Please type or print legibly. MAIL TO: Grants and Education Section Bureau of Historic Preservation R. A. Gray Building 500 South Bronough Street Tallahassee, Florida 32399-0250 I would like an application form sent to me at the following address: NAME ORGANIZATION STREET ADDRESS OR POST OFFICE BOX CITY, STATE, AND ZIP CODE DAYTIME PHONE NUMBER This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office of Equal Opportunity, National Park Service, Post Office Box 37127, Washington, D.C. 20013-7127. 0 4, . s • • • v. ti 4:4;,) ram'_ - , � s FLORIDA DEPARTMENT OF STATE 5EP 30'9 m Sandra B.Mortham1114 ,3 -;. Secretary of State r I P S M E T E4 DIVISION OF HISTORICAL RESOURCES Bureau of Historic Preservation 500 South Bronough Street Tallahassee,Florida 32399-0250 Airs.P:►tricia Cayce Dcic►��'Bcach 1[istoric Preservation Board I00 Northwest First Ave. Delray Beach,FL 33444 41 "�a.��li:�i'?�$s �►ill;hit lipirvtl'ttliifilttt If I ltta►•1•►►•t►.►I►!•►►Itf►t.►►. 20 USE THIS AIRSILL FOR SHIPMENTS WITHIN THE CONTINENTAL US.A,ALASKA AND HAWAII. PACKAGE82367 ii , E,svf USE THE INTERNATIONAL AIR WAYBILL FOR SHIPMENTS TO PUERTO RICO AND ALL NON U.S.LOCATIONS. TRACKING NUMBER QUESTIONS?CALL B00-238 5355 TOLL FREE. `—I— otr} 123b�?90520 SENDER'S MEW BIROS ACCDUIIIT MRW8LR Date SENDER'S COPY 1219-0969- 11/13/98 • From(Your Name)Please Print Your Phone Number(Very Important) To(Re lient's Name)eleaae Print Recipient's Phone Number(Very Important) Vickie Cole Patricia Cayce �— -- � _ ? Education Section.lt4 7-23. - Company Department/Floor No. mnyt- Department/Floor No. MI Bureau of iiistaric P c ary ition > L TY a-F- J LLRAy b AGra/P a► P 1N+_ )iviotoncif historical Resources Q Street Address C Str St Adcjress(We Cannot eliver tp P0.Boxes or P.O.ZIP Codes.) CD 500 S. )rronoush Street 00: ry fir Av___ Z State ZIP Required City State / Re uired 0 City a ti r Ta11ahasne FL 323' 9--0250 reet O Lu YOUR INTERNAL BILLING REFERENCE INFORMATION(optional)(First 24 characters will appear on invoice.) HOLD OL AT FEDEX LOCATION,Print FEDEX Address Here Pr- Address UroCC PAYMENT 1 III Bill Sender 2[]Sill Recrpienl's FedEeAcct.No. 3❑Bill 3rd Party FedEx Acct.No. 4❑Bill Credit Card City State Z/PRequired _ ,. 5 ri Cash/ U) U Exp, Check Acct./Credit Card No .________..__-•.-__. Date_ / es ry 9 © POe�s YOUR DECLARED SERVICE CONDITIONS,DECLARED VALUE FederalExpress Use M SERVICES DELIVfRYAND SPECIAL HANDLING PACKAGES WEIGHT ! VALUE Ii a (Check only one box) (Check services required) one, (Gee eons AND LIMIT OF LIABILITY Priori Overnight Standard t3vomight WeekdayService Use of this airbill constitutes your agreement to the service conditions Base Charges W leNwyeynexr sus Bess marine q !Derive oy =r aasum uriemoen 1 in our current Service Guide,available upon request.See back of a ❑HOLD AT FEDEX LOCATION WEEKDAY sender's co of this airbill for information.Service conditions May --- --�--- sammay dm;veryr) copy (ER in WEEKDAY HI varyTer Government Overnight Service.See U.S.Government Declared Value Charge Ci D 11 OTHER 51 OTHER 2❑DELIVER V q 9 ❑PACKAGING ❑PACKAGING — Service Guide for details. I Z We will not be responsible for any claim in excess of$100 per 16 . FEDEX LETTER'56 FEDEX LETTER' Saturday Service package,whether the result of loss,damage,delay,non-delivery, Other 1 ------ misdelivery,or misinformation,unless you declare a higher value, W 12❑FEDEXPAK" 52❑FEDEXPAK" 31 III HOLD ATFEDfXLOCATIONSATURDAY pay an additional charge,and document your actual loss for a timely ^ _ -_ _I IFIII in Section Hl -__.,—�. .. claim.Limitations Mond in the current Federal Express Service Guide ---- N 13❑FEDEX BOX 53❑FEDEX BOX 3 II]DELIVER SATURDAY 'Total Total ; Total apply.Your right to recover from Federal Express for any loss, Other 2 (Extra charge)(Not available l j Incruding intrinsic value of the package,loss of sales,income interest. Q 14❑FEDEX TUBE 54❑FEDEX TUBE 9❑SATURDAY PICK-UP to all locations) j I . profit,attorney's lees,costs,and other forms of damage whether ------------= (Extra charge) 1 _ direct,incidental,consequential,or special is limited to the greatest Total Charges e A EconomyTwo-Uri ' Government Overnight `'-'--' DIM $100 or the declared value specified to the let.Recovery cannot YD - SHIPMENTIcnart)ehiewr•ainu loenwryoyseroneous,ress day rl lsesrrareeroramnavee users anNl Spec/al Handling exceed actual documented less.The maximum Declared Valoe for __ Q 30❑ECONOMY' 46❑GOV'T 4❑DANGEROUS GOODS(Extra charnel ❑ InF dExthe Letter and01 untimFedEely Pak packages iseral REVISION DATE 1292 LETTER l In the event of untimely delivery,Federal Express will at your 1 :i A(=AI 8/93 Cr *Economy letter sale not available. request and with some limitations refund all transportation charges FORMAT e156 Minimum charge. 41 ElACKAGE 6❑DRY ICE paid.See Service Guide for further information. • Q co One pound Economy rate. D_ Ms Shipper's Declaration not required 5 a� Freight Service - x - X Sender authorizes Federal Express to deliver this shin- rut1 8 (rorpakages over 150 Ca Drykes _ x...._..__kg.904 gi - Received Al obtaining a delivery signature and shall indemn aid OVERNIGHT harmless Federal Express from any claims resultir— m 70 BO TWO-DAY ❑Regular Slop s C Drop Box FREIGHT" FREIGHT'" ❑ ._L_...._L..--I lc neeem reservmlm rmo ra) n I l B O C t Delivery commitment may 'Declared Value Limn S500. 12❑HOLIDAY DELIVERY 0l uttered) Release „Cal ter in somaareas. "call for derve,�nMule._, (Extra charge) 2D 000all Stop 5LI Shill,. Signature:..___ • TERMS AND CONDITIONS DEFINITIONS If you send more than one package on this Airbill,you may fill in the total declared value for all On this Avbtll,we.our and us refer to Federal Express Corporation,its employees and agents.You packages,not to exceed the$100.$500 or$25.000 per package limit described above.(Example:5 and your refer to the sender,its employees and agents. packages can have a total declared value of up to$125,000.) 11 more than one package is shipped on this Airbill,our liability for loss or damage will be limited to AGREEMENT TO TERMS the actual value of the package(s)lost or damaged(not to exceed the lesser of the total declared value or the per package limits described above).You have the responsibility of proving the actual By giving us your package to deliver,you agree to all the terms of this Airbill and in our current loss or damage. Service Guide,which is available upon request.If there is a conflict between the current Service Guide and this Airbill.the Service Guide will control No one is authorized to alter or modify the terms FILING A CLAIM of our Agreement. ALL CLAIMS MUST BE MADE BY YOU IN WRITING.You must notify us of your claim within strict RESPONSIBILITY FOR PACKAGING AND COMPLETING AIRBILL time limits.See curry Service Guide. - We'll consider your claim filed if you call and notify our Customer Service Department at You are responsible for adequately packaging your goods and for properly tilling out this Airbill. 800-238-5355 and notify us in writing as soon as possible. Omission of the number of packages and weight per package from this Airbill will result in a billing Within 90 days after you notify us of your claim,you must send us all relevant information about it. based on our best estimate of the number of packages received from you and an estimated"default" We are not obligated to act on any claim until you have paid all transportation charges,and you may weight per package,as determined and periodically adjusted by us. not deduct the amount of your claim from those charges. If the recipient accepts your package without noting any damage on the delivery record,we will AIR TRANSPORTATION TAX INCLUDED assume mat the package was delivered in good condition.In order for us to process your claim,you Our basic rate includes a federal tax required by Internal Revenue Code Section 4271 on the air must,to the extent possible.make the original shipping cartons and packing available for inspection. transportation portion of this service. RIGHT TO INSPECT LIMITATIONS ON OUR LIABILITY AND LIABILITIES NOT ASSUMED We may,at our option,open and inspect your packages prior to or after you give them to us to deliver. Our liability for loss or damage to your package is limited to your actual damages or$100, whichever is less,unless you pay for and declare a higher authorized value.We do not provide NO C.O.D.SERVICES cargo liability insurance,but you may pay an additional Charge for each additional$100 of declared NO C.O.D.SERVICES ON THIS AIRBILL.II C.O.D Service is required,please use a Federal err • value.II you declare a higher value and pay the additional charge.oar liability will be the lesser of Express C.O.D.airbill for this purpose. your declared value or the actual value of your package. In any event we will not be liable for any damages, whether direct, incidental, special or RESPONSIBILITY FOR PAYMENT consequential in excess of the declared value of a shipment,whether or not Federal Express had knowledge that such damages might be incurred including,but not limited to,loss of income or Even it you give us different payment instructions,you will always be primarily responsible for all profits. delivery costs,as well as any cost we may incur in either returning your package to you or We won't be liable for your acts or omissions.including but not limited to improper or insufficient warehousing it pending disposition. packing.securing,marking or addressing,or for the acts or omissions of the recipient or anyone else RIGHT OF REJECTION with an interest in the package.Also,we won't be liable,if you or the recipient violates any of the terms of our Agreement.We won't be liable for loss of or damage to Shipments of prohibited items. We reserve the right to reject a shipment at any time,when such shipment would be likely to cause We won't be liable for loss,damage or delay caused by events we cannot control,including but not damage or delay to other shipments,equipment or personnel,or if the transportation of which is limited to acts of God,perils of the air.weather conditions.acts of public enemies,war,strikes,civil prohibited by law or is in violation of any rules contained in this Airbill or our current Service Guide. commotions,or acts or omissions of public authorities(including customs and quarantine officials) with actual or apparent authority. MONEY-BACK GUARANTEE DECLARED VALUE LIMITS In the event of untimely delivery,Federal Express will at your request and with some limitations, The highest declared value we allow for FedEx Letter and FedEx Pak shipments is$500.For other refund or credit all transportation charges. See current Service Guide for further Information. shipments,the highest declared value we allow is$25,000 unless your package contains items of "extraordinary value," In which case the highest declared value we allow is $500. Items of "extraordinp♦y ire!'m"include artwork,jewelry,furs,precious metals.negotiable instruments,and other itemxiil5.__;:.bur current Service Guide. Part M 137204/137205 Rev 12/92 r ,a • • LRAY BEACH OR 10 trail 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City ' recember 11, 1997 1993 Mr. George W. Percy Bureau of Historic Preservation R.A. Gray Building 500 South Bronough Street Tallahassee, Florida 32399-0250 Re: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy: We are pleased to submit the attached Historic Resources Grants-in-Aid Application for the Delray Beach Comprehensive Historic Structures Survey. This project will allow us to create a complete database for structures which are eligible for listing as historic structures throughout the older portions of the City. We expect to receive letters of support in addition .to those included in Attachment "C". These will be forwarded to you as received. As a clarification to Item 12 of the application, there are existing historic designations within the survey area, consisting of 2 Individual National Register Listings, 19 Individual Local Designations, and 5 Local District Designations. ' However, none of these sites will be surveyed as part of this project. Should you have any questions, or need additional information, please contact Ms. Pat Cayce, Historic Preservation Planner, at (561) 243-7284. Sincerely, • Diane Dominguez Director of Planning and Zoning c: David Harden, City Manager Pat Cayce, Historic Preservation Planner S:\adv\history9 THE EFFORT ALWAYS MATTERS Printed on Recycled Paper • • I : IL, HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION i • 1 • •1)PROJECT TITLE: Delray Beach Comprehensive Historic Structures Survey 2)APPLICANT: City of Delray Beach 3)AMOUNT REQUESTED:S 10,000 MATCH/LOCAL COST SHARE AMOUNT S 10,000 4)PROJECT TYPE(CHECK ONE PLEASE) SPECIAL CATEGORY; ACQUISITION & DEVELOPMENT; SURVEY & PLANNING; COMMUNITY EDUCATION; CLG; _MAIN STREET; NON-MATCHING; MUSEUM GENERAL OPERATING SUPPORT; MUSEUM EXHIBIT 5)TYPE OF APPLICANT: NON-PROFIT ORGANIZATION;X GOVERNMENTAL AGENCY; FOR-PROFIT ORGANIZATION 6)In the space provided below,briefly describe the project for which funding is requested:do not attach additional sheets. Identify potential historic structures through the county tax records and complete a comprehensive survey of historic structures throughout that portion of the City likely to contain such structures. The survey will further Comprehensive Plan policies to evaluate and protect historic resources (Future Land Use Policy A-4.2), and to promote historic designation as a revitalization tool (Housing Policy A-10.2). We have already identified approximately 198 structures over 50 years of age, for which Florida Master Site File forms have not been compiled. The identified properties are located in 5 subdivisions whose platting dates range in age from 1913 to 1937. Documenting these will be our first priority. We estimate that an additional 200 structures have yet to be identified, approximately half of which are in minority neighborhoods. The project will create a database for Florida Master Site File survey forms for the historic inventory in the City. This will be accomplished by identifying historic structures by initial windshield surveys; verification of structure histories through a review of building permit records, newspapers, Sanborn Fire Insurance maps, the archives of the. Delray Beach • Historical Society, and other accepted sources; and video or photo documentation- of the historic properties with respect to their relationship to the streetscape. Our goal is to produce historic structure documentation which will allow us to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to have their properties listed in our Local Register. Designation confers protection through the historic preservation ordinance, and eligibility'to participate in the Tax Abatement program which is available from the City and County. 7)Provide a 3x5 photograph of the principal view of the property. • See Attachment D. Florida Department Of State Division of Historical Resources Form HR3E210695 (Effective July 1996) r /HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 2 Y • 8)PROJECT INFORMATION: • STREET ADDRESS: Area bounded by I-95 on the west, the Atlantic Ocean on the east, • South 10th Street on the south, and the City limit on the north (see attached map). COUNTY WHERE PROJECT IS LOCATED: Palm Beach COMMUNITY POPULATION 52.920 COUNTY POPULATION 981,793 9)APPLICANT INFORMATION: ORGANIZATION NAME: City of Delray Beach ADDRESS: 100 N.W. 1st. Avenue CITY: Delray Beach STATE: Florida ZIP 33444 APPLICANT'S FEDERAL EMPLOYER IDENTIFICATION NO: 5_9_-�.Q Q.0_3_Q I_ SAMAS NO.:(STATE AGENCIES ONLY) - - _ 00100000 CONTACT PERSON: Pat Cayce, Historic Preservation Planner DAYTIME TELEPHONE NI( 561 ) 243-7284 EXT. FAX NUMBER:.(561) 243-7221 10)State House Of Representatives District Number And Name Of Representative For Project Location. DISTRICTNUMBER(S): 87 REPRESENTATIVE: William Andrews 88 Suzanne Jacobs State Senate District Number And State Senator For The Project Location: • • DISTRICTNUMBER(S): 30 SENATOR Matthew Meadows 31 Jim Scott Congressional District Number And Name Of U.S.Congressional Representative For The Project Location DISTRICTNUMBER(S): 19 CONGRESSMAN: Robert Wexler • H. Clay Shaw A1!`PP (. HAQt1P164 11)APPLICANT'S GRANT HISTORY: Has the applicant received previous grant assistancefrom the Department of State in the last five years? Yes X No.If yes,specify the year,the project name,the Division which awarded the grant and the amount of the award. YEAR DIVISION PROJECT NAME AWARD • • 12)INDICATE EACH TYPE OF.HISTORICAL DESIGNATION CURRENTLY HELD BY THE PROJECT SITE • Individual National Register Listing National Register District-Contributing Site; Individual Local Designation; Local District Designation-Contributing Site; X None Of The Above 13)INDICATE THE LEVEL(S)OF LOCAL PROTECTION CURRENTLY AFFORDED THE SITE/AREA: X Local Ordinance x Local Ordinance DesignReview Protective Covenant Maintenance Preservation Or Conservation Easement Agreement Other:(Specify) Historic Preservation Board 14)Provide a brief explanation of immediate threats to the site or area such as proposed demolition,extensive structural dAmAge,on-going site disturbance for archaeological sites,planned re-zoning,etc. Threats to historical structures in the area include demolition and replacement by new construction. In wealthier portions of the survey area, such as the beach area, this threat is due to rapidly escalating property values. In other, economically challenged parts of the survey area, the same threat of demolition and replacement is due to neglect and reduction in the value of housing, making these sites candidates for inappropriate infill housing. , Y ' 1 GULF STREAM BLVD. =_ f-._. / . ■ l `1 1 CITY OF 1r_J — ! BOYNTON BEACH !' - _ 2. ii !i L-30 CANAL I ,T J ~ Q 1 j La JCO a r._.� �0 < m o J Z ;...,....1 4 C9 PSC• CC I 2 SOP I- w Z La MI ii o La vil i cc LAKE IDA ROAD G. BI CC LVDH I fi m o i o N.W. 2ND ST p cc i r.—I ' L--•-•-----r--•-•--� (1) N i' 1--'—' . i L.,1 i I a i pr. /1 L._._ ! ' 0 I 95 ATLANTIC AVE. ii i I i i ATLANTIC AVENUE I---I j.j. 1 I S.W. 2ND ST -J 1 'I' La 1 j } i a a 3 r Z CC ¢ 1 V 1 J to O ¢ 1' 1 0 i ' I... —1 I LOWSON BOULEVARD CO I o S.W. W 10TH ST iI 1---: it Izt P8c f51 i 3 z 1— 11 Ij i ¢ I i' J UNTON BOULEVARD N a jI 1 1 i LINTON BOULEVARD ¢ !l 95 ' r._.-.i 1 cc 0 y o i L___'_1� i i jj CFRMgNTOWN ROPO N `/ypc = a�f , 'j I 1 U �� 2 N i 1 1 La1I 1 i c< PgG �I ", 2 I' 2 I La - ` I! U YI N I I Z W , I! lyl W �! Ya 4 I�I�m 'I 11 2 __--__—L-38 CANAL_---_--_ , C-15 CANAL �%• �. il~z PALM BEACH COUNTY • i CITY OF —— BOCA RATON DELRAY BEACH COMPREHENSIVE HISTORIC. STRUCTURES SURVEY ` MILE GRAPHIC SCALE LEGEND: CITY OF DELRAY BEACH, FLORIDA PLANNING AREA - CITY UMITS -•-•---•-•- SURVEY BOUNDARY PLANNING do ZONING DEPARTMENT (ULTIMATE CITY BOUNDARY) • • • HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 3 • • 15)Indicate the level(s)of Project Activities completed to date: Architectural: Feasibility study, Schematics; Design Development; Construction documents; Other, None Preservation Planning: X Design Guidelines; X Preservation Ordinance; _Preservation Element; XOther: None Archaeological Excavation: Research Design; Excavation; Analysis,Curation,Conservation; _Other; None Museum Exhibit: Research; _Script; Artifact Selection; Design,; Fabrication; _Other; None Ifother,describe:Objectives and Policies in the Comprehensive Plan (see project description) . 16)Project timeline: on graph below indicate all the major elements of the project and the amount of time.required to complete each item: r:rr:.,.::;::..?::..:,.......,.:r.,-.rrrr:::r::r rr .. ... r rrr.:rNr:N,rrr. ,,, rrr: ... ... .. ... .... :.:..:::::... ..:.,::�........ . N,.r„.......r...? � wrv.::..srr r .: :r:.,.r........ .. .......r ./.. ..r...... .. ....: .. M+ ..K.r. -f.�v.x•:.....r..r rvv::::v:xr:::rrrr- ... :.::.....r. .... ...... ..r ...r:: r.:rt C. .rr£:.,. .....:r .... .....:::r./...:.... M..... ...: `f...... .....:. .. ......:.. r..n.... .... } .. r..tiv ...:... .rn.. ....... ...... ::.rr ...... r/..::::.:%?:1.4Y? :.:..r... .. .. ..r. :....r.r. ....... ........ v. h .r.r::::. ..:...... ..�.?( ...v... ..n. x•::::: ::..:f.• .:?.:. ....v.. ::.:.. }:.. it%!.(:' :�>r it�i:Yii.:i: $xi:vr aitalt..f.r.wiF 'r -rfi .v:fir{. .%�.:i. .vA.: if' ii% ii{{r }:.%+ f?:Y :¢<i:?,' rr�,r,zrr.r,�,�.r.,.�.,�. .. Jy. AI -♦I�l �yy r...:• ->�v;, „�,�.Ta ��+Ay .�U�/.; x . ........ r..r+n •nA��^iwu�niv..S 1�wvr:nnri.»i�t•..!�•.r�m134:iiwwh^GL.�wr xrn$:m'��} 4iivwiwrrmy +'.vik?i4:1Ti.Trim'r?::�Ji^..iSvii�n !:iiliii:4:tiJ: ACTIVITY: A. XXXXXX B. XXXXXXXX C. XXXXXXXXXXX D. E. F. G. • • 17)Describe the major elements of the project and indicate the entities(i.e.Consultant,in-house,volunteers)responsible for each element. All elements will be performed by a consultant,with contract management by the Planning and Zoning Department. A. Complete the identification of potentially historic structures(windshield survey,pedestrian survey,photolog). • B. Verify building histories through a review of building permit records, newspapers,the Sanborn Fire Insurance Maps,the archives of the Historic Society,and other accepted sources. C.. Create a database for entry on Florida Master Site file forms. The Database will include a statement of significance plus a complete narrative describing the growth and development and architectural description of the sites within the City. • • 18)What is the anticipated annual Cost Of Maintenance of the Historic Property,Archaeological Site,or Museum Exhibit upon completion of the project and what is the source of the funding? N/A • 19)Provide a brief description of the Educational Benefits this project will have on the local community and the state. Please enter the current or anticipated annual visitation in space provided below. The primary educational benefit will be to provide current and prospective owners the information needed to take advantage of the benefits of historic designation, including tax abatement advantages. Other educational benefits include provision of a database for scholarly reasearch by individuals and school programs through the Historical Society,and walking tours sponsored by the • Chamber of Commerce and others. Annual Visitation N/A HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 4 i , 20)Provide a brief explanation indicating the direct impact of f this project on minorities and the disabled. Include any alterations to the site that will make the site more RrrA-ceible to the public. • Much of the survey area comprises the City's historic minority neighborhoods. Homes in these neighborhoods are often occupied by elderly and disabled residents, as well as families. Historic structures in these areas are eligible to access the tax abatement advantage to preserve and improve the structures. Renovation of historic structures allows owners to stay in homes which are often paid for, reducing housing costs; and to stay in settled, stable neighborhoods close to employment and shopping opportunities, thus reducing transportation costs. 21)Provide a brief explanation of the Direct Economic Impact this project will have on the surrounding community. Include any information regarding number of jobs it will provide,if known. There is a growing market for historic housing, with its tax abatement advantage. Preservation and improvement of historic housing can form a base to maintain a stable neighborhood, and to redevelop and renovate a transitional neighborhood. The availability of a comprehensive survey of properties eligible for listing in the Local Register of Historic Places will provide current and prospective owners information needed to invest in historic housing with some assurance that the investment will be protected by the preservation of the neighborhood. • 22)FOR ALL ACOUISITION&DEVELOPMENT/SPECIAL CATEGORY PROJECTS: Provide The Dates Of Original Construction: All Major Alterations: • And The Florida Site File Number,If Known: • Original Use: Current Use: Proposed Use: Provide a brief statement of significance for the property/site: N/A For Acquisition projects,provide the Full Purchase Amount S and the acreage of the property to be acquired The maximum grant share for an acquisition project shall not exceed 50%of the value of the property as determined by the appraisal;the average of two appraisals,if two were obtained;or the average of the closest two appraisals,if more than two were obtained;or 50%of the purchase amount,whichever is less. 23)FOR ALL SURVEY&PLANNING GRANTS: For Surveys,indicate the types of historical resources to be surveyed Residential and Commercial. Structures. LIST ANY PREVIOUS SURVEYS IN THE PROPOSED AREA. The 1987 Delray Beach Historic Sites Survey, which was not comprehensive, identified 270 historic structures and completed Florida Master Site survey forms for the properties. This survey formed the nucleus for the City's first 5 historic. districts.� Inlicate the anticipated Number of New Sites to be recorded 400 ,the anticipated Number of Florida Site File Form Updates 35 and the Acreage to be covered in the survey area 1,915 . For National Register Nominations,indicate the number of anticipated Individual Nominations, 0 District Nominations, 0 Will a multiple property cover nomination be produced? yes,• no. • f t f iIISTORICAL RESOURCES GRANTS-IN-AID APPLICATION , • PAGE S • 24)FOR ALL COMMUNITY EDUCATION PROJECTS: For Audio-Visual Productions,Books,Pamphlets,Walidna Tour Brochures,etc.,Explain how the product will be Marketed and/or Distributed. N/A How many minutes/pages is the product? How many copies of the product will be produced? If the printed/media materials are proposed for distribution,will there be a per item charge? _yes no. If yes,provide the estimated charge. For Educational Materials,is the local school system actively involved in your project? _yes no. If yes,describe their participation to date and anticipated participation in this project • Do you intend to integrate your project into the Florida Heritage Education Program? _yes_no. For Historic Markers,request Form No.HR3E171294 from the Bureau of Historic Preservation and include as Attachment L 25)FOR ALL MUSEUM EXHIBITS PROJECTS(Including Special Category Museum Projects): Explain the Historical Theme for the Museum Exhibit and why it is important to Florida history. N/A What is the square footage of the museum exhibit? • • r f • HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 6 26)FOR ALL HISTORICAL MUSEUM GENERAL OPERATING SUPPORT PROJECTS Describe the museum's management structure and governing authority N/A 27)Describe the museum's collections,collections management practices,exhibits,and educational programs: N/A 28)Describe the physical facility,including square footage of exhibit,storage,collections,and administrative spaces: N/A • 29)Estimate the percentage of the museum's budget allocated to Florida history: I:as the museum been open to the public for at least 180 days per year for each of the 2 years prior to the application date? Yes No. How many persons visited the museum in the last 2 f car years? 19 persons 19 persons N/A General Operating Expenses Excess(Deficit)of Revenue Over Expenses S FY S FY S FY S FY S FY S FY • •I 4 ( 4 • .HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 7 30)PROJECT BUDGET GRANT MATCHING BUDGET ITEMS FUNDS FUNDS/LOCAL COST SHARE SUB-TOTAL A. Field Work S 6,750 S 6,750 S 13,500 B. Historic Research S 1,500 S 1,500 $ 3,000 C. Create Database S 1,750 $ 1,750 $ 3,500 • S S S • S S S S S S S S S S S S S S S S S S . S S S S S S S S - S S S S S S S S S $ S S S S S $ S S S S S S S S S $ • $ $ S S S TOTALS $ io,000 $ 10,000 $ 20,000 • • .HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION • PAGE 8 1 31) Matching and Local Cost Share Funds: List the sources and amounts of confirmed matching funds. (For items involving personnel, indicate the number of hours to be spent on project activities with their per/hour value and the project activities to be performed) For Twitching grant projects,funds must not be expended before execution of a Grant Award Agreement For Special Category grant projects, clearly indicate 1)the resources contributed to the project during the preceding five(5)year period and 2)the resources available for the project during the period for which funding is requested. City of Delray Beach $ 5,000 Delray Beach Community Redevelopment Agency $ 5,000 Total Local Cost Share $10,000 Total Project Cost $20,000 . J •HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION ' PAGE 9 CERTIFICATIONS 32) Applicant certification: This certification must be signed by the duly authorized representative of the applicant organization or agency before the application will be considered for funding assistance. I certify that the information contained in this application is true and correct to the best of my knowledge,and that I am the duly authorized representative of the applicant. Name(type or print) DAVID T. HARDEN Agency or organza'on CITY OF, LRAY BEACH Title CITY MANAGER Signature G,} / / C Date / /-'17g 7 . 33) Owner concurrence: If the applicant does not own the property,the owner of record must sign the following statement indicating concurrence with the proposed project and this application for grant assistance. I,the undersigned,am the owner of the property identified under item 8)Project Information on Page Two of this application and hereby acknowledge my support for and full concurrence with this application. Name(print or type) Signature Date Address City State Zip Daytime telephone FAX Number • 34) Agreement to Execute Restrictive Covenant(SPECIAL CATEGORY&ACQUISITION PROJECTS ONLY): - For projects involving historic properties and those involving archaeological sites which will be maintained subsequent to the completion of the project,the owner,long-term lessee or other responsible party must sign the following statement indicating agreement to execute a 10 year restrictive covenant to run with the property deed,should a grant. award be made. I,the undersigned,am the duly authorized representative of the_owner,_long-term lessee,or other organization or agency having responsibility for maintenance of the property identified under item 8)Protect Information on Page Two of this •application subsequent to completion of the project for which funding is requested. I hereby indicate agreement to execute a restrictive covenant through which the organization or agency I represent will commit to maintenance of the referenced property in accordance with good preservation practice and the applicable standards and guidelines of the Secretary of the Interior for a period of ten years. I further agree that the organization or agency will not make any modifications to the property(other than routine repairs and maintenance)without review of the plans and specifications by the Bureau of Historic Preservation and that every effort will be made to design any modifications in a manner consistent with the applicable standards and guidelines of the Secretary of the Interior. Name(print or type) Title• -- • Signature Date Address City State Zip Daytime telephone FAX Number 'HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 10 r ATTACHMENT CHECKLIST 35)The following supporting documents are attached to this application: X Attachment A: Civil Rights Assurance of Compliance form(One original and thirteen copies)(ALL PROJECTS). X Attachment B: Documentation of Confirmed Match or Local Cost Share(One original and thirteen copies)(ALL PROJECTS). X Attachment C: Letters of Support,Endorsement,or Resolutions(One original and thirteen copies)(ALL PROJECTS). x Attachment D: Photographs describing the existing condition of the property or site(One set of photographic prints and 13 xerox copies);and One 35 nun color slide of the property(ALL PROJECTS). Attachment E: If completed,architectural project schematics or construction documents(ONE SET ONLY) (ACQUISITION AND DEVELOPMENT AND SPECIAL CATEGORY PROJECTS). Attachment F: If completed,museum exhibition designs with appropriate sketches(One original and thirteen copies) (MUSEUM EXHIBIT PROJECTS ONLY). Attachment G: Letters of commitment from participating institutions for traveling exhibits(One original and thirteen copies)(MUSEUM EXHIBIT PROJECTS ONLY). Attachment H: Samples of reviews,programs,and brochures of the museum(One original and thirteen copies) (MUSEUM EXHIBIT AND MUSEUM GENERAL OPERATING SUPPORT PROJECTS ONLY). Attachment I: For Museum General Operating Support an independent financial review or audit for the previous fiscal year,if available,or a detailed breakdown of the operating budget of income and expenses for the previous fiscal year (MUSEUM GENERAL OPERATING SUPPORT ONLY:Fourteen copies). Attachment J: For non-profit organizations only: proof of non-profit status(ALL PROJECTS): Attachment K: For Acquisition projects only: an independent appraisal(two appraisals are required if the value of the first appraisal exceeds$500,000);an ownership and encumbrance search;and an executed option or purchase agreement. Attachment L: For historic marker projects only: Florida Historic Marker Application Form No.HR3E171294 One original and thirteen copies). ATTACHMENT A Civil Rights Assurance of Compliance Form .HISTORICAL RESOURCES GRANTS-IN-AID APPLICATION PAGE 11 ATTACHMENT A U.S.DEPARTMENT OF THE INTERIOR NATIONAL PARK SERVICE CIVIL RIGHTS ASSURANCE OF COMPLIANCE CITY OF DELRAY BEACH (hereinafter called"Applicant-Recipient")hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964(P.L.88-352)and all requirements imposed by or pursuant to the Department of the Interior Regulations(43 CFR 17)issued pursuant to that title,to the end that,in accordance with Title VI of the Act and the Regulations,no person in the United States shall,on the ground of race,color,or national origin be excluded from participation in, be denied the benefits of,or be otherwise subjected to discrimination under any program or activity for which the Applicant- Recipient receives financial assistance from the Florida Department of State and hereby gives assurance that it will immediately take any measures to effectuate this agreement. • • The Applicant-Recipient also agrees to comply with Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975 and all requirements imposed by or pursuant to the Department of the Interior Regulations(43 CFR 17)issued pursuant to these tides,to the end that,no person in the United States shall,on the grounds of disability or age be excluded from participation in, be denied the benefits of,or be otherwise subjected to discrimination under any program or activity for which the Applicant- Recipient receives financial assistance from the National Park Service and hereby gives assurance that it will immediately take any measures to effectuate this agreement If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the Applicant-Recipient by the Florida Department of State,this assurance obligates the Applicant-Recipient,or in the case of any transfer of such property,any transferee for the period during which the real property or structure is used for a purpose involving the provision of similar services or benefits. If any personal property is so provided,this assurance obligates the Applicant-Recipient for the period during which it retains ownership or pot lion of the property. In all other cases,this assurance obligates the Applicant- Recipient for the period during which the Federal financial assistance is extended to it by the Florida Department of State. This assurance is given in consideration of and for the purpose of obtaining any and all Federal grants,loans,contracts,property discounts or other Federal financial assistance extended after the date hereof to the Applicant-Recipient by the bureau or office, including installment payments after such date on account of arrangements for Federal financial assistance which were approved before such date. The Applicant-Recipient recognizes and agrees that such Federal financial assistance will be extended in reliance on the representations and agreements made in this assurance,and that the United States shall reserve the right to seek judicial enforcement of this assurance. This assurance is binding on the Applicant-Recipient,its successors,transferees,and assignees,and the person or persons whose signature appear below are authorized to sign this assurance on behalf of the Applicant-Recipient 7 /o(l 7 CITY OF DELRAY BEACH Dated(( Applicant-Recipient By— `r,v-n � (President,Chairman of Board or DAVID T. HARDEN Comparable authorized Official) CITY MANAGER !)1 N.W. !ST. AVENUE, DELRAY BEACH, FLORIDA 33444 APPLICANT-RECIPIENT'S MAILING ADDRESS ATTACHMENT B Documentation of Confirmed Local Cost Share . l • . • • . Iffy OF DELRAY REACH DE,LRAY BEAo oCH WWI100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-AmedcaCity 1 ' _ 993 November 20, 1997 1George W. Percy Division of Historical Resources R. A. Gray Building 500 South Bronough Tallahassee, FL 32399-0250 Re: Delray Beach Historic Structures Survey Dear Mr. Percy, This is to confirm that the City Commission, at its meeting of November 18, 1997, authorized an application to the Division of State Resources for funding assistance to conduct the subject survey. In addition, the Commission approved the commitment of$5,000, as half of the local share of funding for the project. The remaining $5,000 toward the local share of funding has been committed by the Delray Beach Community Redevelopment Agency. Should you have any questions, or need additional information, please contact Pat Cayce at (561) 243-7040. Sincerely, DAVID T. HARDEN City Manager S:\adv\History7 PrintedonRacy+cladPaper THE EFFORT ALWAYS MATTERS ti Community Redevelopment Agency Delray Beach December 8, 1997 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, FL 3239-0250 RE: Delray Beach Historic Structures Survey Dear Mr. Percy: This is to confirm that the Community Redevelopment Agency, at its meeting of November 13, 1997,approved the commitment of$5,000 as half of the local share of funding for the project. The remaining$5,000 toward the local share of funding has been committed by the City Commission., Should you q e any questions or need additional information, please contact Pat Cayce at (561) 243-7040. • Si • y,. Christopher J. Brown Executive Director /d 24 N. Swinton Avenue, Delray Beach, FL 33444 (561) 276-8640/Fax (561) 276-8558 ATTACHMENT C Letters of Support utt_ 1, 'ti( 01:4U1-M F.2 ALCEE L. HASTINGS 230 COKCRESAONAE DISTRICr. '3 PLEASE RESPOND TO: ' FLORIDA 1029 LON6rirogT44 BUILDING COMMITTEE ON :4 WASMINcrON,OC 23615.0923 'INTERNATIONAL RELATIONS 25 -_ �` •��•Y, TELEPHONE:(2U2J 2OC 181$ COMrdITTEe ON SCIENCE �i i: z_, c ••1pd. '• Fax:lZ021 236.0690 .;itli•Iw•.' `+ i),'r .�7 . 0 2701 W.OAKLANO PARK BOULEVARD SUITE 200 FT.L.AUDERDALE,FL 33911 T4EPH0NE,18&1I 733.2600 Tuu repo of lio eD / 725 1954I„TE WA 6725 CDaPDpATE WAY • din SUITE 208 House of tlL Dpuotittattues W65r PALM BEACH.FL 33407 .JRiii.T'• ��Ilaj4rtrtM g TEEPHONE;(5611 684.0665 lilzilItngtunt B 211515-i19Z3 P F-Mail Addrete!AX:(5611 9 &Icee.pobhgstirg$@m it 1.ho uaa.eol, WorIC Wile Web Pope: December 4, 1997 htvimir,IGu.M aceehtitinE9/weknnE.Eiml Mr. George Percy Director Division of Historical Resources R.A. Gray Building 500 S Bronough Street Tallahassee,Florida 32399-6504 • Dear Mr. Percy: I am writing to support the application by the City of Delray Beach for grant funding. The grant requested will enable the City to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey,Delray Beach still has 400 structures to document in its five established historic districts. Historic preservation has been vital to the City's redevelopment strategy, and older neighborhoods are requesting historic district designation. To respond to the neighborhoods in a timely manner, a comprehensive survey of historic structures is essential. Historic designation confers protection through the Historic Preservation ordinance and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. I encourage you to give Delray Beach's application your strongest consideration,Mr. Percy. +incerely, • Ai ee L. astings JLCfalber of Congress ALH:dl • • PRINTED ON RECYCLED.PA►ER_: isAT ,. THE FLORIDA SENATE =4`. t` Tallahassee,Florida 32399-1100 tom-a,1 '''' COMMITTEES: ,,`�FF'v... Community Affairs Education Executive Business,Ethics and Elections Regulated Industries SENATOR MATTHEW J. MEADOWS Ways and Means, 30th District Sub.D(Criminal Justice) JOINT COMMITTEE: LChainnanCommittee on Intergovernmental Relations, November 26, 1997 Mr. George W. Percy Division of Historical Resources R. A. Gray Building 500 South Bronough Tallahassee, FL 32399-0250 Dear Mr. Percy: This letter is in support of the grant application of the City of Delray Beach for funding through the established Historical Resources grand-in-aid program. Funding of this grant will enable the city of Delray Beach to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey, Delray Beach has established 5 historic districts. However, it is estimated that an additional 400 structures remain to be documented. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond in a timely manner, a comprehensive survey of historic structures is essential. Your most favorable consideration of this application will indeed be appreciated. Sincerely, iirl W J. MEADOWS Senator, 30th District MJM:hnp c:\data\wp\lettcr97delray.sup REPLY TO: 0 2453 North State Road 7,Lauderhill,Florida 33313(954)714-3400 and 1-800-459-3330 0 224 Senate Office Building,Tallahassee,Florida 32399-1100(904)487-5112 TONI JENNINGS ROBERTO CASAS President President Pro Tempore J11'1 5l,uI I 954 566 6600 P.01/01 • THE FLORIDA SENATE y 7, .F Tallahassee,Florida 32399-1100 • 7• ;t,: `.:..�, COMMITTEES: t ° Regulated Industries. '' •.. , 4 Chairman 4 F F Banking and Insurance Commerce and Economic Opponur1ities SENATOR JAMES A.SCOTT Governmental Reform arid OVersight dudes end Calendar 31st District Ways and Mans. Sub.A(General Goverment) December 10, 1997 Mr. George W.Percy Division of Historical Resources • R.A. Gray Building 500 S. Bronough Tallahassee, FL 32399-0250 Dear Mr. Percy: I would like to express my support for the application by the City of Delray Beach for funding for their comprehensive survey of historically significant buildings. This documentation of various types of historic properties in the city will enable the city and its historic districts to confer this same designation on buildings in their districts and also create new districts. Many of the structures will become protected and also eligible for the tax abatement program. I will appreciate your consideration of this worthwhile grant application by the City of Delray Beach. .•Siii cerely, • / Jim Scott JAS:cwj REPLY TO: 0 2000 E.Oakland Park Boulevard,Ft.Lauderdale,Florida 33305.1195(054)50G•8000i Boca Raton(581)392.3710:N.Palm Beach County(581)rg39231 0 308 Senate Office Building,Tallahaasw,Florida 32390.1100(904)407•5100 TONI JENNINGS ROBERTO CASAS ' President President Pro Tampon TOTAL P.01 - -- - -�- •--� PAGE: 002-002 , I.1.1, i is • "muss► Florida House of Representatives William F.Andrews Reptescnsstive,87th District RePt'b. Commit*. C 7N S.Mantic Avenue,Suits 226 Eduatice K L2,Cbsf sa Dok1Y Hash,FL 3343 041)279.1616 sty Main Q UM The Capitol December services Mamma FL 32349-1300 December 11, 1997 Riga,Roso6sdaaa It.Ethics (1.10)481•2234 Ms.George W.Percy Division of Historical Resources R.A.Gray Building 500 South Bronough Talladiassee,FL 32399-0250 RE:Delray Beach Comprehensive Historic Structures Survey Mar Mr.Percy: tam writing to express my support of the grant application submitted by the City of Delray Beach. Funding of this grant will enable the City of Delray Beach to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey,Delray Beach has established five historic districts,however,it is estimated that an additional 400 structures remain to be documented. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond to the neighborhoods in a timely manner,a comprehensive survey of historic structures is essential. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. I trust that this application will be given every consideration in the grant review prod. Sincerely, William F.Andrews ' Community P :Y Redevelopment Agency em Delray Beach November 25, 1997 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, FL 32399-0250 RE: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy: The Community Redevelopment Agency of the City of Delray Beach expresses its full support of the grant application submitted by the City of Delray Beach for the above-referenced project. Funding of this grant will enable the City of Delray Beach to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey,Delray Beach has established five historic districts, however, it is estimated that an additional 400 structures remain to be documented. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond to the neighborhoods in a timely manner, a comprehensive survey of historic structures is essential. Historic designation confers protection through the Historic Preservation ordinance and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. Pleas: : e this application every consideration in the grant review process. hristopher J. Brown Executive Director /d 24 N. Swinton Avenue, Delray Beach, FL 33444 (561) 276-8640/ Fax (561) 276-8558 LiTy DELARy DELRAY BEACH 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City i IT November 19, 1997 99 3 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 S. Bronough Tallahassee, FL 32399-0250 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy, I am in full support of the grant application submitted by our City. Funding will support efforts to compile a comprehensive survey, and complete Florida Master Site file survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time staff has identified 198 structures which are over 50 years of age and they estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive to neighborhood associations who have expressed a desire to become historic districts and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through our Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I look forward to your support for this vital grant which will aid our Historic Preservation Board in its efforts throughout the City. Sincerely, J•- Alpe rin, D. . ayo — THE EFFORT ALWAYS MATTERS Printod on Rucyclod P<cour . . ... . , . ,, . TY �j: EL * y : :q irta ; DELRAY BEACH kitbil 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 1 r a, November 19, 1997 199 3 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 S. Bronough Tallahassee, FL 32399-0250 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy, The members of the Historic Preservation Board strongly support the grant application submitted by the City. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time staff has identified 198 structures which are over 50 years of age and they estimate that an additional 200 will qualify as historic. The grant funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. This survey will be an essential tool for our ongoing preservation efforts and will allow us to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through our Historic Preservation ordinance, and makes structures eligible to participate in the • tax abatement program which is available from the City and County. We appreciate your past support of Delray Beach's preservation endeavors and we urge you to consider this grant request favorably so that we may continue to be effective and constructive in our role as a City appointed board. Sincerely ,/ Debora Turner, Chairman Delray Beach Historic Preservation Board ® THE EFFORT ALWAYS MATTERS C2�1 Printed on Recycled Paper -pigt,,cpc The GREATER DELRAY BEACH Chamber of Commerce December 9, 1997 Mr. George W. Percy Bureau of Historic Resources R.A.Gray Building 500 S. Bronough Street Tallahassee, FL 32399-0250 SUBJECT: Defray Beach Comprehensive Historic Structures Survey Dear Mr. Percy: On behalf of the Board of Directors, the Greater Delray Chamber of Commerce fully supports the City of Delray Beach in its grant application to do a comprehensive survey of its historically significant buildings. Based on the 1987 historic district survey, there are 400 structures that remain undocumented. Since historic preservation has played a significant role in the economic redevelopment and revitalization of Delray's Downtown, the Chamber is particularly interested in having the historic grant application awarded to the City. Protections provided by the Historic Preservation Ordinance and benefits of the tax abatement program strongly contribute to the public and private efforts to improve and enhance the City's business climate and the community as a whole. We hope that the City's application will be given every consideration in the grant review process and look forward to a continuous working relationship with the Historic Division in preserving the significantly historic buildings throughout the City of Delray Beach. Sincerely, Bonnie B earborn Executive Assistant -- jell )02A w.X. h rii, fluff e� DE MBEACH Greater Delray Beach Chamber of C mmerce, Inc. kEttil 64 S.E. Fifth Avenue, Delray Beach, Florida 33483 All-AmericaCity 561-278-0424 • Fax 561-278-0555 • chamber@delraybeach.com I Chamber Accredited by United States Chamber of Commerce I • • riNuipplE GROVE MAIN STREET, INC* The Florida Main Street Program for Delray Beach 187 PiNEApplE GROVE WAy DEIRAy BEAch FloRidA 33444 P`dn'taPPLE 6'. P 0 y t 4 TIttl December 2, 1997 George W. Percy Division of Historical Resources RA Gray Building 500 S. Bronough Tallahassee, FL 32399-0250 Dear Mr. Percy: We are writing to express our full support for the grant application submitted by the City of Delray Beach,the funding of which will support the City's compilation of a comprehensive survey of historically significant buildings. Delray Beach has advanced considerably from its time of blight and decay in the mid-1980s. Because it is blessed with a wealth of historic properties,much of its renaissance in the past 10 years is attributable to historic preservation. Designation of five historic districts since 1987 has generated vast sums of private investment and restoration,returning these neighborhoods to the levels of prosperity they enjoyed in earlier times. Nonetheless, an estimated 400 structures remain undocumented,many of which are located in neighborhoods requesting historic district designation.Without proper documentation,historic designation cannot occur in a timely manner. As an organization with its roots in historic preservation, our Florida Main Street program for Delray Beach is particularly sensitive to the prominent role that historic preservation can play in community revitalization.This grant will contribute greatly to our local preservation efforts. Thank you advance for giving thoughtful consideration to the grant application under review. Very truly yours, IC- li::13 anet Oen nn President Fax(561) 279-0108 PhoNE(561) 279-9952 �.f11[MO Old T. School Square December 11, 1997 CULTURAL ARTSS CENTER Mr. George W. Percy Division of Historical Resources R. A. Gray Building 500 South Bronough Tallahassee, FL 323999-0250 Dear George: I am writing on behalf of Old School Square in support of the grant application submitted by the City of Delray Beach for their comprehensive Historic Structure Survey. This grant is very important as it will allow the City of Delray Beach to compile a comprehensive survey of historically significant buildings. This is crucial to the city's redevelopment strategy and developing historic districts in older neighborhoods. • Old School Square is proud to have been the center for the historic renaissance of Delray Beach. With your support we have become a statewide and national role model. I trust that every consideration will be given to the grant to help us continue our city's historic preservation effort. Thank you for your support. Sincerely, Jo: Gillie D'rector •ld School Square, Inc. JG/rp Old School Square, Inc. 51 North Swinton Ave. Delray Beach, Florida 33444 (561) 243-7922 • • . ' 310 N.W. 2nd Avenue V t` , tMiztt Delray Beach, Florida 33444-2722 t," i -,,,:7!:,.:: ,i; P :::10 ,-*41, --:*.: i Future Home of i 1. ,,;-$-,„ S.D. Spady Cultural Arts Museum x t 1 <,.,- r• ., : ' ,� /P.., EPOCH HISTORICAL ORGANIZATION December 2, 1997 Mr. George W. Percy E Bureau of Historic Resources Expanding R.A. Gray Building 500 S. Bronough Street Tallahassee, Fl 32399-0250 & Dear Mr. Percy: EPOCH Historical Organization takes special delight and fully supports the grant application submitted by the City of Delray Beach. Our city has a legacy of rich, diverse historical background. Preserving EPOCH has several significant projects. We have diligently worked for the past two years, identifying, collecting, documenting and preserving archival information -- especially as it relates to the contributions of African American citizens to our city. An updated, compiled comprehensive file of all historic structures in the city will certainly help these efforts. Also, implementation of specific historical information O has recently mandated by the State Department of Education. This survey would Our also expedite the time frame for adding pertinent historical information to the curricula in our local schools. Historic preservation is playing an important role in the city's redevelopment plans. This survey will serve as a unifying factor among all forces that are working toward C this effort. Cultural We would greatly appreciate your favorable consideration of this grant application. Si erely,H ei.„._ 7-----Vera R. Farrinresi nt Heritage EPOCH HISTORICAL ORGANIZATION VRF/gth • 1 • . ' sid_EdjILAII./k1{1C-NEIGIT11)ORliOOD ASS -,,, ,., , .TION::-.,. .•;-*.,,,„„:,,,,,,,,-..:,.,3 , , , , ;.,.-.::. ::,-- .: : • ••: ,.....:..,-,:-::-7!'.-',.:'-"::.::::::':'.:-..'..:-.-1','. ..`,....'':-.:.::..-•'-''''..-:''''',..::;::.:.. •';';:;':.;'Gait 1'-'. -.- .cp;-:1-: ._:_7.',_. ."- ..1:-;:-.;;;•,...- ,::i:,:. i:... ...: :-,'.:. ..`..!:e:;:,',..i.;:?:':.-4:. t.:1..":...1,:!..!.. .:-.. 1 I I'':.:"..- '.:i• r':' ..-. .. ...,'11':....'..: Gail-Lee McDermott:,,:Voru.x4r.:prp President,./.,..:.: :„.::..: : ........i.::,,-_T-;,,,,,•:.r.,,„:-.,;:,: .... ,,,:.,, .:,.... ' '. ' ' ' • •- . . •' -.- : :::':.':. =" .- "--*,‘, ''''-: ..:..,":-.:-,:r,7. 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'..i.7.. -..!;',•••:;•;.: :-'....:.',-::,-;-.;•:'-.'--- •-•!::::':,;.:••.`..•;•-••• .'-2, 'T,': ''..-'.../;',7.:-[?•:.--•';'.,'•••;...;;•-,!•••,?::.':.:.;',,•::.j•,,: :•••...,:'..:',..,,,..4f. ;L.''''''''::.::'••.';:-:•''''.::'!-.'7::'.-:' ..."';'•':,.---',:'''':*--±-•2•?:',C-'''.'-':.•',.:•..-..••••••••• '';'••;::.:•••••['.7 1.'.:...:,'1'.':• 'I'. '•.'Y':I ' ' :.-.-='":::: :.,:'.. -:',/:', -::-,..-;-•:".:-..,.,'-^..:.:.-.;' ..:-.'::::';:.,.":-'.....I. ......:-.,-:--':::::'''''''..--:Y: :::::'';:'';'_''i :. .. .. -.• •, , - -.- - , .. . ,-- -• .- . ., , . , . ..- , —.. . , - .. -. - . . . • . .._-, , — . . . . . . . , . • • December 2, 1997 Mr. George W. Percy Division of Historical Resources - R.A. Gray Building 500 South Bronough Tallahassee, Florida 32399-0250 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy: I am writing on behalf of the Seacrest Neighborhood Association to express full support of the grant application submitted by the City of Delray Beach. Funding of this grant will enable the City of Delray Beach to compile a comprehensive survey of historically significant buildings . Based on a 1987 survey, Delray Beach has established five historic districts; however, it is estimated that an additional 400 structures remain to be documented. Historic preservation has played an important role in the City' s redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond to the neighborhoods, in a timely manner, a comprehensive survey of historic structures is essential . Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. Currently, the City of Delray Beach is developing a review of the Seacrest Neighborhood. Identification and protection of historically significant structures is an important aspect of the review. Potential expansion of the current historic district • will assist these efforts . I trust that this application will be given every consideration in the grant review process . Since ly, Scott Christensen, President Seacrest Neighborhood Association • s • Carolyn 91.9. (Paffon 1020 Tamarind goad 'Delray(Beach.97orida 33483 December 2, 1997 Mr. George W. Percy, Director Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, Florida 32399 Dear Mr. Percy: This letter is to fully support the grant request by the City of Delray Beach, where I have lived most of my life. As you know, I have spearheaded several preservation efforts here, and most currently serve as President of"The Friends of Sandoway House Nature Center, Inc." It is because I care so deeply for our historic buildings that I have given so many volunteer hours to preservation. Indeed, I have lobbied for the City to submit this grant request as I feel it is so vital to the future of preservation with intense development pressure here on the Southeast Coast. Please give this application every consideration in the grant review process.Thank you for all you, the staff and the Advisory Council are doing for preservation in this state-- I have seen it firsthand. Sincer y, Carolyn H.R. ton Alieda N. Riley 65 Palm Square Delray Beaeh, Florida 33483 December 2, 1997 Mr. George W. Percy, Director Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, Florida 32399 Dear Mr. Percy: This letter is to fully support the grant request by the City of Delray Beach for funds to complete a comprehensive survey of historically significant buildings. I have lived in this historic seaside town for fifty years and during that time, I have seen the destruction of many historically important structures. It is my strong opinion that this survey will be a significant first step in saving the remaining buildings that mean so much to our architectural past. Please give this application serious consideration in the grant review process. Local citizens, the Historic Preservation Board and the State Division of Historical Resources and its Advisory Council have awakened this town to its past. Now, we must finish the task of its preservation. Sincerely, Alieda N. Riley ATTACHMENT D Photographs Describing the Existing Condition of Sample Structures M i t*i,. T- II.I1, 'am$+'..-'. gtK j,Ir,itY .:g • -,.-1- P&L",,,t .,*„.„,_. - - , :_- , , . _ „, _. , . - ix,p,:o, ,, 7.: 1 _ .. . _, .- - -ig, y, . .,,- -- yP 21 N.E 9TH STREET YEAR BUILT: 1925,ROLL 1,NEG.#7 ,,, -t 19 N.E. 10TH STREET YEAR BUILT: 1930,ROLL 1,NEG.# 14 x. w`r ` R E I 4 I _ > - N I . Ar it ti 24 N.E. 12TH STREET YEAR BUILT: 1924. ROLL 1,NEG.# 16 77R , ✓ - - - d IIIII ®� Ii r- .r _ r i ' 'i-: i p I, 18 N.E. 12TH STREET YEAR BUILT: 1930. ROLL 1,NEG.# 18 • . t v . m '} 111 N.E. 12TH STREET YEAR BUILT: 1925. ROLL 1,NEG.#20 Apia = ■ �► �4 / i - 3 III • - r .�-ems� � _ ,r 245 S.E.4TH AVENUE YEAR BUILT: 1925. ROLL 1,NEG.#23 S. a •,1, • ♦ II ' i f , 4 ' _,, s f + c J ,��r1iw, I1 �Vi . 1 Oa r `Y , • __ L - - - •' -x 831 S.E.4TH AVENUE YEAR BUILT: 1938. ROLL 1,NEG.#25 s i —.7_=--_...—==--._.._.. E_=--._._.:&-_.7-.m g- 5-----1-...4". , --x-i-'5,,- -, .... II LL "' � , 124 S.W.4TH AVENUE YEAR BUILT: 1922. ROLL 1,NEG.#29 x.. R •ii'� - { . , x { ! PI - i il 222 S.W.6TH AVENUE YEAR BUILT: 1925. ROLL 1,NEG.#33 i 1 E , 1 _ . , „..,.. . 1„ ,,,,,„„ J. taz • I r • tY w - 142 N.E.7TH AVENUE YEAR BUILT: 1928. ROLL 2,NEG.# 1 11 •1 ,`,4 s,• s , , — f' r >. t YP , IN - Mil III I1 1 • ' _- _ 3 •._ter y �t fDC: `. Al rk' 434 N.E.7T11 AVENUE YEAR BUILT: 1925. ROLL 2,NEG.#2 �` A 44 .,1 II" 1,� ,� '" fi ' t ';` . # .s^ ` i I sI • '1. • , II i t;. ,: 326 PALM TRAIL YEAR BUILT: 1946. ROLL 2,NEG.#3 • 6# A; .1 Z. a, _ i • il , _ A.. s _ _ __ ,,, ® 4 . .„... ,....„-.,_ _ � .t,.,,., c..r,,...., _. _ „ ,. _____ v : 5 _. ... . _ , ..„,...........„,_..... , . ____ .._ ... ,.. 604 N.E.2ND STREET YEAR BUILT: 1925. ROLL 2,NEG.#4 �� l I P. 1 , ar ,t l\�"Sra.. j ,.-- ty;t.,,14>T... . ..f �H-, s 9ar ! C ' 4 i,,i I - ,iii 'u ii IMO W1 10 4's ___A 182 N.E.6TH AVENUE YEAR BUILT: 1925. ROLL 2,NEG.#5 111111Pir‘ 7 "lii• • . •.; —. r „' ., ,„,t)..•. .',1,'".1'''';.:%:: .;;.1.'l'','; ;' ,,' l'. , f „,\,,, '' ri,',V••.,.,,. , ...,....,,,,,t,_ .... - •,.!/I • .-..... _ .. ;., . • . I 1' ' ,-•• - -' -!. ;1. , . 11 ;11:- ,=• i • — -- WM s-ci,ilk ,!li -- ..,. IIIII,f !, ,r....-.. ,--4,....'...---,''' ''•-. .,, -,_. .,,-- ,.___r_ 200 N.E.3RD AVENUE YEAR BUILT: 1947 ROLL 2,NEG.#9 - _ - • --,--,,v:-,-,-,..•..-- i.e •,',7-_,''-,:k. :-•:, . ,-T., -..., •,. . • • .. .. .. - _:.-.. _.. ....- ----- •„.-- or - _fk •,- f- -''., - 1 ',..'..!r.• ; -•. ,':! ') 1 ' ----7.---', . '.•-•':-.•-•..q..: . ..'''.:' '' - 'i 1- `,';,—., ':'. 40...ai*VP' -46,-,..-. ..." ,""'',. .,s•, . e-,..-- . ,_ ......4.,--e: - eet-,-' ' -AL , f ,..:;:- : ''--- -: •,.. •, -._, . _.. -, -.., ,i.11111... ' . ', .,...-N: ' 1,. ',A- • '. "....i:: .•-t:•.i..i_..-s..j •' C-'-'-' n 1 4 - ..(.;` ,..;;;;:-..,4 I'V'4'.7*-:‘;'• ---____ _ --- 1158 LOWRY STREET YEAR BUILT: 1937 ROLL 2,NEG.# 16 715 l'i Y i,;il,4 ,;11 t,�.11i, 5 -- . ,,, , _ t h,.tr ..a* N 129 N.W. 10TH AVENUE YEAR BUILT: 1931 ROLL 2,NEG.# 17 4 . • - -' - ` • ,,, r 7, '' '"+''A .mom;_ _. - �� <. �- , -^a te _ - - - 131 N.W.6TH AVENUE YEAR BUILT: 1924 ROLL 2,NEG.#20 cx r-p FLORIDA DEPARTMENT OF STATE Sandra B. Mortham Secretary of State 20 March 1998 Ms. Pat Cayce City of Delray Beach 100 North West 1st Avenue Delray Beach, FL 33444 RE: Delray Beach Survey Dear Ms. Cayce, The Historic Preservation Advisory Council met in Tallahassee on February 24- 26, 1998, to review applications for grant assistance and to recommend funding levels for grant awards. I am pleased to inform you that matching grant-in-aid assistance in the amount of $10,000.00 is available for the above referenced project from the Operating Trust Fund administered by the Division of Historical Resources. We are presently preparing a formal grant award agreement. Staff will contact you soon with the specific provisions relating to your project and payment of the grant funds to your organization. Congratulations on receiving this grant. The successful completion of this project will be an important step in the preservation of Florida's historical and cultural heritage. Sincerely, ri' Secre,aty of State SBM/vlc EEIVED APR 3 - 1998 PLANNING & ZONING a•, Historic Preservation Grant Award Agreement Survey and Planning Grants-Advanced Payment Grant No.F9807 This AGREEMENT is between the State of Florida,Department of State,Division of Historical Resources, hereinafter referred to as the Department,and the City of Delray Beach,hereinafter referred to as the Grantee, relative to the Delray Beach Survey Project,hereinafter referred to as the Project,and is entered into this day of --__, 1998,and shall end on June 30,1999. 1 The Department is responsible for the administration of grant-in-aid assistance for historic preservation purposes under the provisions of Section 267.0617,Florida Statutes.The Grantee has applied for grant-in-aid assistance for the Project.The application,incorporated by reference,has been reviewed and approved in accordance with Chapter 1A-35,Florida Administrative Code,which regulates Historic Preservation Grants-in-Aid. Subject to the limitations set forth in this Agreement,grant-in-aid funds in the amount of ten thousand dollars($10,000.00)have been reserved for the Project by the Department. The Department and the Grantee agree as follows: I. The Project shall include the following authorized project work: A. An intensive level historical and architectural survey of the City of Delray Beach will be conducted. Florida Site File forms will be completed or updated on all pre-1950 sites. A Survey Log Sheet and a Final Survey Report will be produced. B. A draft of the Survey Report will be submitted to the Department no later than forty-five days prior to the end of the grant period for review and approval. C. Upon completion of the Project,three copies of the Final Survey Report and one copy of the Survey Log Sheet and Florida Site File forms,as specified in Attachment B,will be submitted to the Department as final products of the Project. II. The Grantee agrees to administer the Project in accordance with the GENERAL AND SPECIAL CONDITIONS GOVERNING GRANTS AND THE ADMINISTRATIVE INSTRUCTIONS FOR HISTORIC PRESERVATION PROJECT ACCOUNTABILITY attached as Attachment"A",and Chapter 1A-35,Florida Administrative Code,and the following specific conditions: A. The Grantee agrees to complete the Project by June 30,1999 and submit the Final Products and the Final Progress Report and Final Expenditure Report,as specified in Attachment"A",Part II, subparagraph B.2.,within 30 days of completion of project work.No costs incurred prior to the commencement date of this Agreement are eligible for payment from grant funds.No costs incurred after the above project work completion date will be eligible for payment unless specifically authorized by the Department before the cost is incurred. B. The Department shall not assume any liability for the acts,omissions to act or negligence of the Grantee,its agents,servants or employees;nor shall the Grantee exclude liability for its own acts, omissions to act or negligence to the Department. The Grantee hereby agrees to be responsible for any injury or property damage resulting from any activities conducted by the Grantee, its agents, servants or employees. 1 • Y � C. The Grantee,other than a grantee which is the State or agency or subdivision of the State,agrees to indemnify and hold the Department harmless from and against any and all claims or demands for damages,including attorney fees and court costs,resulting from personal injury,including death or damage to property,arising out of any activities performed under this Agreement,omissions to act or negligence of the Grantee,its agents,servants,or employees and shall investigate all claims at its own expense. D. The Grantee shall be solely responsible for all work performed and all expenses incurred in connection with the Project.The Grantee may subcontract as necessary to perform the services set forth in this Agreement,including entering into subcontracts with vendors for services and commodities,provided that such subcontract has been approved in writing by the Department prior to its execution,and provided that it is understood by the Grantee that the Department shall not be liable to the subcontractor for any expenses or liabilities incurred under the subcontract and that the Grantee shall be solely liable to the subcontractor for all expenses and liabilities incurred under the subcontract. E. The Grantee shall submit complete bid documents,including plans and specifications,to the Department for review and approval prior to the execution of any contract for construction work. F. The Grantee agrees that all acts to be performed by it in connection with this Agreement shall be performed in strict conformity with all applicable laws and regulations of the State of Florida. G. The Grantee shall coordinate consultation between its professional consultants and appropriate Department staff representatives as necessary to assure mutual understanding of and agreement on the objectives,requirements,and limitations of the Project in relation to the State Historic Preservation Program. H. The Department shall unilaterally cancel this Agreement in the event that the Grantee refuses to allow public access to all documents or other materials subject to the provisions of Chapter 119, Florida Statutes,and made or received by the Grantee in conjunction with this Agreement. I. Bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. The Grantee shall not charge the Department for any travel expense without the Department's written approval. Upon obtaining the Department's written approval,the Grantee shall be authorized to incur travel expenses to be reimbursed in accordance with Section 112.061,Florida Statutes. J. The Grantee recognizes that the State of Florida,pursuant to Section 212.08(6),Florida Statutes,is not required to pay taxes on any goods or services which may be provided to it pursuant to this Agreement. K. The Department's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. In the event that the state funds on which this Agreement is dependent are withdrawn,this Agreement is terminated and the Department has no further liability to the Grantee beyond that already incurred by the termination date. In the event of a state revenue shortfall,the total grant shall be reduced in proportion to the revenue shortfall. L. All project work must be in compliance with the Secretary of the Interior's Standards for Identification and Evaluation. M. The Grantee will not discriminate against any employee employed in the performance of this Agreement,or against any applicant for employment because of race,religion,color,handicap, 2 national origin,age,gender,or marital status. The Grantee shall insert a similar provision in all subcontracts for services by this Agreement. N. The Department shall not be liable to pay attorney fees,interest,late charges and service fees,or cost of collection related to the grant. O. These grant funds will not be used for lobbying the Legislature,the Judicial branch or any state agency. P. Each grantee,other than a grantee which is a State agency,shall submit to an audit or submit an attestation statement pursuant to Section 216.349,Florida Statutes. Q. The product of the Project must be the original work of the Grantee or its consultants. If the work of others is used as background information,it shall be appropriately credited to the originator. III. The Department agrees to pay the Grantee for 50%of the Grantee's total cash expenditures and donated values,so long as the Grantee's cash expenditures equal or exceed the amount of donated values,up to a maximum payment of ten thousand dollars($10,000.00)If the donated values exceed the amount of cash expenditures,the Department shall only pay the Grantee for 100%of actual cash expenditures up to a maximum payment of ten thousand dollars($10,000.00) In order for any expenditure to qualify for payment,it must be properly documented,be for work performed during the term of the Agreement,and for a charge which is reasonable in amount and directly related to and necessary for the completion of the authorized project work. The total amount as prescribed above shall be made to the Grantee in four quarterly installments. The first three may be made at the beginning of each quarter for which they are allotted. Grantees shall submit the four signed Requests for Advanced Payment Forms(No.HR2E560397,effective 3/97),herein incorporated by reference,with this signed Grant Award Agreement to initiate the grant.The Grantee shall submit to the Department a completed "Progress and Expenditure Report"form for every reporting period of the grant period. Progress and Expenditure Reports shall be received by the Department within 30 days of the ending of a reporting period. Within 30 days of completion of project work,the Grantee shall submit the completed"Final Progress and Expenditure Report"form to the Department. The last grant payment installment shall be payable during the last quarter for which allotted and upon receipt and verification of the Grantee's Final Progress and Expenditure Report and verification of all previously submitted Progress and Expenditure Reports. When advance payments have been made by the Department,adjustments for overpayments shall be made quarterly and upon receipt of the Final Progress and Expenditure Report,unless otherwise agreed by the parties. In addition,in the event that all project work which is the subject of this Agreement is not fully completed in both a timely and satisfactory manner,the Department reserves the right to demand and receive full reimbursement of all sums which it has paid the Grantee under this Agreement. Payment for project costs will also be contingent upon all authorized project work being in compliance with the aforementioned Secretary of the Interior's Standards,and the inspection and approval of the grant assisted work by the Department. The Department further agrees to the following conditions: A. The Department shall review and approve as to form and content all proposed contracts of the Grantee for the procurement of goods and services relating to the project work and all proposed contract change orders or amendments prior to final execution of said contracts,change orders or 3 amendments,but said review and approval shall not be construed as acceptance by or imposition upon the Department of any financial liability in connection with said contracts. B. The Department shall review and approve detailed plans,specifications,and other bid documents for construction work relating to the Project prior to the execution of any contract for such work; review and comment on all preliminary reports and recommendations;and confer with the Grantee and its professional consultants as necessary throughout the course of the Project,to assure compliance with the objectives,requirements and limitations of the State Historic Preservation Program. IV. The payment schedule of grant funds shall be subject to the timely filing of required reports and to any special conditions required by the Office of the Comptroller,State of Florida. Surplus funds must be temporarily invested and the interest earned on such investments shall be returned to the State. The Grantee shall report interest earnings quarterly,and shall remit the total interest earned at the end of the grant period in the form of a check or money order made payable to the Florida Department of State. V. This Agreement is executed and entered into in the State of Florida,and shall be construed,performed,and enforced in all respects in accordance with the laws and rules of the State of Florida. Each party shall perform its obligations hereunder in accordance with the terms and conditions of this Agreement. VI. If any term or provision of this Agreement is found to be illegal and unenforceable,the remainder of this Agreement shall remain in full force and effect and such term or provision shall be deemed stricken. VII. No delay or omission to exercise any right,power or remedy accruing to either party upon breach or default by either party under this Agreement,shall impair any such right,power or remedy of either party;nor shall such delay or omission be construed as a waiver of any such breach or default,or any similar breach or default. VIII. Each grantee,other than a grantee which is a State agency,agrees that,its officers,agents and employees,in performance of this Agreement shall act in the capacity of an independent contractor and not as an officer, employee or agent of the State. Each grantee,other than a grantee which is a State agency,is not entitled to accrue any benefits including retirement benefits and any other rights or privileges connected with employment in the State Career Service. The Grantee agrees to take such steps as may be necessary to ensure that each subcontractor of the Grantee will be deemed to be an independent contractor and will not be considered or permitted to be an agent,servant,joint venturer,or partner of the State. IX. The Grantee shall not assign,sublicense or otherwise transfer its rights,duties or obligations under this Agreement without prior written consent of the Department which consent shall not be unreasonably withheld. The Agreement transferee must also demonstrate compliance with Chapter 1A-35,Florida Administrative Code. If the Department approves a transfer of the Grantee's obligations,the Grantee remains responsible for all work performed and all expenses incurred in connection with the Agreement. In the event the Legislature transfers the rights,duties and obligations of the Department to another government entity pursuant to Section 20.06,Florida Statutes,or otherwise,the rights,duties and obligations under this Agreement shall also be transferred to the successor government entity as if it were an original party to the Agreement. X. This Agreement shall bind the successors,assigns and legal representatives of the Grantee and of any legal entity that succeeds to the obligation of the Department. • XL The following provisions shall apply for the voluntary and involuntary suspension or termination of the grant by either the Department or the Grantee: A. Suspension. Suspension is action taken by the Department which temporarily withdraws or limits the Grantee's authority to utilize grant assistance pending corrective action by the Grantee as specified by the Department or pending a decision by the Department to terminate the grant. 1. Notification. When the Grantee has materially failed to comply with the terms and conditions of the grant,the Department may suspend the grant after giving the Grantee reasonable notice(usually 30 calendar days)and an opportunity to show cause why the grant should not be suspended. The notice of the suspension will detail the reasons for the suspension,any corrective action required of the Grantee,and the effective date of the suspension. 2. Commitments. No commitments of funds incurred by the Grantee during the period of suspension will be allowed under the suspended grant,unless the Department expressly authorizes them in the notice of suspension or an amendment to it.Necessary and otherwise allowable costs which the Grantee could not reasonably avoid during the suspension period will be allowed if they result from charges properly incurred by the Grantee before the effective date of the suspension,and not in anticipation of suspension or termination. Third party contributions applicable to the suspension period shall not be allowed in satisfaction of matching share requirements,unless otherwise agreed by the parties. 3. Adjustments to payments. Appropriate adjustments to the payments submitted after the effective date of suspension under the suspended grant will be made either by withholding the payments or by not allowing the Grantee credit for disbursements made in payment of unauthorized costs incurred during the suspension period. 4. Suspension period. Suspensions will remain in effect until the Grantee has taken corrective action to the satisfaction of the Department or given written evidence satisfactory to the Department that corrective action will be taken,or until the Department terminates the grant. The grant shall be terminated by the Department if the Grantee fails to respond in writing to a notification of suspension within 30 calendar days of receipt of such notification by the Grantee. B. Termination. Termination is the cancellation of grant assistance,in whole or in part,under a grant or project at any time prior to the date of completion. 1. Termination for cause.The Department shall have the authority to cancel this Agreement because of failure of the Grantee to fulfill its obligations under this Agreement or any other past or present grant award agreement with this Division or any other Division within the Department of State. Satisfaction of obligations by the Grantee shall be determined by the Department. The Department shall provide the Grantee a written notice of default letter. The Grantee shall have 15 calendar days to cure the default,unless it is determined by the Department that the default is of a nature that cannot be cured. If the default is not cured by the Grantee within the stated period,the Department shall terminate this Agreement. Notice shall be sufficient if it is delivered to the party personally or mailed to its specified address. In the event of termination of this Agreement,the Grantee will be compensated for any work satisfactorily completed in accordance with this Agreement prior to notification of termination. 5 - 2. Termination for convenience. The Department or the Grantee may terminate the grant in whole or in part when both parties agree that the continuation of the Project would not produce beneficial results commensurate with the further expenditure of funds.The two parties will agree upon the termination conditions,including the effective date,and in the case of partial terminations,the portion to be terminated. 3. Termination by Grantee. The Grantee may unilaterally cancel the grant at any time prior to the first payment on the grant although the Department must be notified in writing prior to cancellation. After the initial payment,the Project may be terminated,modified,or amended by the Grantee only by mutual agreement of the Grantee and the Department.Request for termination prior to completion must fully detail the reasons for the action and the proposed disposition of the uncompleted work. 4. Commitments. When a grant is terminated,the Grantee will not incur new obligations for the terminated portion after the notification of the effective date of termination.The Grantee will cancel as many outstanding obligations as possible.The Department will allow full credit to the Grantee for the Department's share of the noncancelable obligations properly incurred by the Grantee prior to termination. Costs incurred after the effective date of the termination will be disallowed. XII. Unless there is a change of address,any notice required by this Agreement shall be delivered to the Bureau of Historic Preservation,Division of Historical Resources,Florida Department of State,R.A.Gray Building,500 South Bronough Street,Tallahassee,Florida 32399-0250,for the Department,and to,City of Delray Beach,100 North West 1st Avenue,Delray Beach,FL,33444,for the Grantee. Unless the Grantee has notified the Department in writing by return receipt mail of any change of address,all notices shall be deemed delivered if sent to the above address. XIII. Neither the State nor any agency or subdivision of the State waives any defense of sovereign immunity,or increases the limits of its liability,upon entering into this contractual relationship. XIV. This instrument and the Attachments hereto embody the whole Agreement of the parties.There are no provisions,terms,conditions,or obligations other than those contained herein;and this Agreement shall supersede all previous communications,representations or agreements,either verbal or written,between the parties.No change or addition to this Agreement and the Attachments hereto shall be effective unless in writing and properly executed by the parties. 6 • All written approvals referenced in this Agreement must be obtained from the parties' grant administrators or their designees. The Department and the Grantee have read this Agreement and the Attachments hereto and have affixed their signatures: DEPARTMENT OF STATE /62 2--z( __ GEORGE W.PERCY Director,Division of Historical Resources CITY OF DELRAY BEACH Signature of Authorized Official Robert A. Barcinski, Assistant City Manager Typed Name and Title of Authorized Official 7 1999 STATE CYCLE SURVEY and PLANNING PROJECTS As Recommended by the Historic Preservation Advisory Council-February 26,1998 3�TK PROJECT APPLICANT COUNTY RECOMMENDED AWARD 1 Lower Apalachicola University of South Florida Calhoun,Franklin, $16,292.00 Archaeological Survey Gulf 2 Mala Compra Plantation Flagler County Board of Flagler $7,500.00 Site Archaeological County Commissioners Survey 3 Delray Beach Survey City of Delray Beach Palm Beach $10,000.00 4 Maclay Phipps Greenway Florida Department of Leon $20,000.00 Survey&Nomination Environmental Protection, Division of Recreation and Parks 5 Ortega Neighborhood Ortega Preservation Society Duval $7,681.00 Survey Edison/Ford Winter Friends of the Edison/Ford Lee $25,000.00 Estates Preservation Plan Winter Estates 7 DeBary Archaeological City of DeBary Volusia $5,000.00 Survey 8 Fernandina Beach City of Fernandina Beach Nassau $5,000.00 Historic District Guidelines 9 St. Augustine Survey City of St. Augustine St.Johns $6,000.00 Update 10 Longboat Key Survey and Longboat Key Historical Manatee, Sarasota $3,964.00 Nomination Society 11 St. Augustine Shipwreck Southern Oceans St.Johns $20,000.00 Survey Phase III Archaeological Research Keystone Heights Survey City of Keystone Heights Clay $2,500.00 RECER SEC APR 3 - 1998 PLANNING & ZONING 1999 STATE CYCLE SURVEY and PLANNING PROJECTS As Recommended by the Historic Preservation Advisory Council-February 26,1998 RANK PROJECT APPLICANT COUNTY RECOMMENDED AWARD • 13 Florida Folk Architecture Florida State University. Statewide $0.00 Survey Phase II Institute of Science and Public Affairs 14 Fort Pierce Preservation City of Fort Pierce St.Lucie $0.00 Planning 15 Hollywood Designation City of Hollywood Broward $0.00 Reports 16 South Miami Survey City of South Miami Historic Dade $0.00 Preservation Board 17 Miami Beach Historic City of Miami Beach Dade $0.00 Photographs Survey 18 City of Washington Indiana University Monroe $0.00 Shipwreck Nomination TOTAL $128,937.00 FLORIDA DEPARTMENT OF STATE MEMBER OF THE FLORIDA CABINET Office of the Secretary Division of Library&Information Services Office of International Relations '� �.6` Division of Historical Resources ` Division of Administrative Services Fi' Ringling Museum of Art nlvision of Corporations t.�,!,:;.; �• Division of Licensing I Ilvision of Cultural Affairs c''i!i�L �" Division of Elections �i FLORIDA DEPARTMENT OF STATE Sandra B. Mortham Secretary of State DIVISION OF HISTORICAL RESOURCES January 15, 1998 Ms. Pat Cayce City of Delray Beach 100 North West 1st Avenue Delray Beach,FL 33444 Dear Ms. Cayce: This is to inform you that we have received your organization's application for historic preservation grant assistance. The meeting of the Historic Preservation Advisory Council to review the applications and make funding recommendations has been scheduled for February 24,25, and 26, 1998. The meeting will be held in the 1st Floor Auditorium,R.A. Gray Building, 500 South Bronough Street,Tallahassee,Florida. The meeting is open to the public and all grant applicants are strongly encouraged to attend. We are enclosing a map of the downtown area including parking garages, and the Tallahassee Visitor's Guide which will assist you in locating hotels and restaurants. Enclosed you will find an agenda for the HPAC Meeting and a listing of all the applications in the order in which they will be discussed. The meeting will begin at 9:00 a.m. on Tuesday and continue until the priority ranking is complete on Thursday. Specific review times for each project cannot be given; however,the applications are taken in numerical order on Tuesday and Wednesday. Ranking of the projects by the Advisory Council will not begin until Thursday morning. We strongly encourage all applicants to attend the Historic Preservation Advisory Council meeting so that you can personally represent your grant application as well as gain knowledge of the entire grant process. Please be aware,however,that applicant participation is limited to answering questions only and presentations are not allowed. All applicants are invited to a reception to meet the Historic Preservation Advisory Council on Wednesday evening, February 25,from 5:30 p.m.to 7:00 p.m. The reception will be held in the Museum of Florida History on the Ground Floor of the R.A. Gray Building. If you have any questions or need additional information,please call the Grants and Education Section at 1-800-847-7278 or(850)-487-2333. DIRECTOR'S OFFICE R.A Gray Building • 500 South Bronough Street • Tallahassee,Florida 32399-0250 • (850)488-1480 FAX: (850)488-3353 • WWW Address http//www.dos.state.fl.us O ARCHAEOLOGICAL RESEARCH O HISTORIC PRESERVATION O HISTORICAL MUSEUMS (850)487-2299 • FAX:414-2207 (850)487-2333 • FAX: 922-0496 (850)488-1484 • FAX:921-2503 l FLOlUDA DEPARTMENT OF STATE - MEMBER OF THE FLORIDA CABINET ;:: Office of the Secretary _ � Division of Library&Information Services Office of International Relations " . •., Division of Historical Resources Division of Administrative Services "'= - ' =E x- Ringling Museum of Art Division of Corporations A Division of Licensing • Fivision of Cultural Affairs ,�: 'I 3 ; Division of Elections • FLORIDA DEPARTMENT OF STALE Sandra B. Mortham Secretary of State DIVISION OF HISTORICAL RESOURCES June 9, 1998 Ms. Pat Cayce keC 5199% City of Delray Beach 1 O�\�G 100 North West 1st Avenue 41' Delray Beach, FL 33444 �`P��\�G RE: Delray Beach Survey (Grant No. F9807) Dear Ms. Cayce: The following items relating to the above referenced project are forwarded for your immediate action and future reference. Please look closely at the Grant Number assigned to your grant. It is listed above on the reference line. For projects using FEDERAL funds, the number will have an (F), while STATE funded projects will have an (S). Also, for auditing purposes, the Department of State FEID number is 59-60001874. Our CFDA number is 15-904 "Historic Preservation". Grant Award Agreement (2 copies), and Requests for Advanced Payment (4) Please review the Agreement and Attachment A (see below) carefully to avoid any misunderstandings of the limitations, conditions and requirements of the grant. Then: 1. have both copies of the Agreement and the four Request for Advanced Payment forms signed by the person duly authorized to act for the grantee organization; 2. return both copies of the Agreement and all four of the signed Requests for Advanced Payment forms to me for final execution within thirty days. We will sign and date both copies of the Agreement and return one fully executed copy of it to you for retention in you project file. Attachment A: Retain Attachment A and all other Attachments in your project file. Once the Agreement has been fully executed and dated by this office, we will request your first advanced payment. In approximately three to four months, you will receive communication from me in the form of a letter, a phone call or a personal visit. Upon assurance that the project is proceeding in a timely and efficient manner, a second check will then be requested. The third payment will be requested upon submission of the first Project Progress & Expenditure Report. The final payment will the authorized upon submission of the final product(s). DIRECTOR'S OFFICE R.A.Gray Building • 500 South Bronough Street • Tallahassee,Florida 32399-0250 • (850)488-1480 FAX: (850)488-3353 • WWW Address http://www.dos.state.fl.us 0 ARCHAEOLOGICAL RESEARCH O HISTORIC PRESERVATION 0 HISTORICAL MUSEUMS (850)487-2299 • FAX:414-2207 (850)487-2333 • FAX:922-0496 ` (850)488-1484 • FAX:921-2503 Ms. Cayce June 9, 1998 Page Two Project Progress & Expenditure Report This report must be submitted three times during the grant period. An original reporting form has been enclosed. Please make additional copies for your use during the grant period. The three reporting periods will be as follows: First Period: DATE THE AGREEMENT IS FULLY EXECUTED BY THIS OFFICE to October 15, 1998. (Deadline for receipt of the report is November 15, 1998) Second Period: October 16, 1998 to February 15, 1999. (Deadline for receipt of the report is March 15, 1999) Final Period: February 161999 to June 30, 1999. (Deadline for receipt of the report is July 30, 1999) Project Progress &Expenditure Reports must be received within 30 days of the end of the period. Reports received after receipt deadline shall be considered late. Publicity Information. This information is designed to assist you in meeting the publicity requirements as outlined in Part I of Attachment A. Attachment B. For those projects involved in survey work, we have enclosed an Attachment B which contains information relating to the documentation of Florida Site File forms. For archaeological surveys,Attachment B also contains the a copy of Rule 1A-46, Florida Administrative Code. Civil Rights Compliance. For projects using FEDERAL FUNDS, a flyer on compliance with Federal regulations regarding Civil Rights is also included for posting. Please note that because of limited project time constraints,it is important that you return your Agreement to me within thirty days of receipt so that we may fully execute the Agreement. The project beginning date is the date when the Agreement is finally signed by all parties. Project expenses incurred before this project beginning date and expenses incurred after the project ending date, which is June 30, 1999,are not eligible for payment. I am looking forward to working with you on this project. If you have any questions, please do not hesitate to contact me at(850) 487-2333 or toll free at 1-800-847-7278. PLEASE NOTE OUR NEW AREA CODE. Sincerely, Vicki L. Cole Historic Preservation Planner VLC Enclosures Historic Preservation Grant Award Agreement Attachment A Genera! and Special Conditions Governing Grants and Administrative Instructions for Historic Preservation Project Accountability For Advanced Payment State of Florida Department of State, Division of Historical Resources June 1997 Introduction and Definitions • In accordance with the provisions of Chapter 267, Florida Statutes, the Division of Historical Resources, Department of State is responsible for the administration of a comprehensive program of historic preservation activities in Florida, and is authorized to participate in and receive funding assistance from the Federal historic preservation program administered by the National Park Service, United States Department of the Interior as authorized by the National Historic Preservation Act of 1966, as amended. Major funding for the overall program is derived from State funds authorized by the Florida Legislature and from the annual apportionment of Federal funds to Florida through the Federal historic preservation program. The award and administration of grant-in-aid assistance for historic preservation projects to be carried out by public agencies or preservation organizations at the local level is one element of the State's comprehensive historic preservation program. Grants are awarded from funds available in the Historic Preservation Trust Fund established under authority of Section 267.0617, Florida Statutes. These funds may include a part of the Federal funds apportioned annually to the State, as well as funds appropriated for this purpose by the State Legislature and funds contributed from other sources. The cost of administering historic preservation projects grants is included in the overall costs of the comprehensive program, and is supported in part by the annual apportionment of Federal funds. Continued eligibility for Federal funding assistance requires that the State's comprehensive historic preservation program be administered in accordance with Federal laws, regulations, and conditions, as well as those of the State of Florida. The General and Special Conditions Governing Grants and the Administrative Instructions for Historic Preservation Project Accountability contained herein are intended to inform grantees of and assure grantee compliance with the Federal and State requirements applicable to historic preservation projects grants. Definitions "Allowable project costs" are the direct costs in cash expenditures and value of in-kind donations that are necessary to the accomplishment of authorized project work, incurred during the project period, and properly documented in accordance with the Department's Administrative Instructions for Historic Preservation Project Accountability. "Authorized project work" means those activities described in Section I of the grant award agreement or in a fully executed amendment thereto. "Department" means the State of Florida, Department of State, Division of Historical Resources. "Grantee" means the agency, organization, or individual named in the grant award agreement. "Grant period" means the period of time beginning on the effective date of the grant award agreement and ending on the date specified in the grant award agreement. "Project funds" refers to all amounts available for or expended in connection with the authorized project work, whether derived from State or Federal grant share or local matching share sources, public or private, and whether provided in cash or in-kind. "Project period" means the period of time beginning on the effective date of the grant award agreement and ending when the project completion report is approved by the Department or on the date otherwise specified in the grant award agreement or any amendment thereto. 1 PART I General and Special Conditions Governing Grants All expenditures in connection with projects approved for assistance under the historic preservation grant program are subject to the provisions of Chapter 267, Florida Statutes; the National Historic Preservation Act of 1966, as amended; other applicable State and Federal laws, rules and regulations; the general conditions listed below; and special conditions affixed to project grant awards. Applicability These conditions are applicable both to the grantee and to any consultants, contractors, or employees to which grant-in-aid funds are paid. Failure by the grantee to comply with the conditions of grant assistance will be considered to be noncompliance. A. General Conditions 1. Grantee Publicity Requirements. In order to insure a wide public awareness of historic preservation in general and local preservation projects, the grantee shall meet the following requirements regarding publicity of his/her project: a. At the outset of the project, a news release identifying the project's specifics including source(s) of grant funds, name of the project, along with its nature and benefits to the community shall be sent by the grantee to local print and electronic media. b. Upon completion of the project, the grantee shall issue another news release to local print and electronic media. c. There shall be an effort on the part of the grantee to encourage publication of one or more feature stories on the grantee's project by a newspaper, magazine or television program of at least local circulation. Satisfactory evidence regarding feature stories shall consist of a copy of any newspaper or magazine articles; or letter(s) from grantees to newspapers, magazines or television stations indicating the grantee has requested such a feature story; or written certification from the grantee to the Department that an effort was made. In any case, if the effort was successful, the grantee shall provide the Department with a copy of any such articles or written statement of when any television story was broadcast. d. During the course of the project, the grantee is encouraged to inform elected officials, including state officials, mayors, and city and county commissions, by letter of the nature and benefits of the project. e. Finally, in the case of rehabilitation or restoration projects, the grantee should also make an effort, where appropriate in the judgment of the grantee, to publicize the project and the source of grant assistance (at any stage of the project) to the community through a dedication or other public ceremony of some nature. f. Federally Funded Projects: All news releases and promotional materials relating to the project shall contain acknowledgment of grant assistance, substantially as follows: "This project (or publication) has been financed in part with historic preservation grant assistance provided by the National Park Service, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Department of the Interior or the Florida Department of State, nor does the mention of trade names or commercial products constitute 2 endorsement or recommendation by the Department of the Interior or the Florida Department of State. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, Post Office Box 37127, Washington, D.C.20013-7127." g. State Funded Projects: All news releases and promotional materials relating to the project shall contain acknowledgment of grant assistance, substantially as follows: "This project (or publication) has been financed in part with historic preservation grant assistance provided by the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Florida Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Florida Department of State. 2. Amendments to the Grant Award Agreement. All amendments to the grant award agreement for the project shall be in writing and fully executed by both parties. Amendments will be prepared by the Department, either at its own initiative or upon approval of the written request of the grantee. 3. Changes in Scope of Project Work. The grantee may not, without formal amendment of the grant award agreement, make changes in the scope of the project which would alter the allowable project work or services as stipulated in the grant award agreement or make any changes which might result in a deviation from the intent of the legislation which authorized the award of the grant. In the event of uncertainty, questions should be referred to the Department for final determination. 4. Extension of Grant Period. No extension of the grant period will be authorized without formal amendment of the grant award agreement. 5. Timeliness of Work. The grantee shall cause work on the project to be commenced within a reasonable time not to exceed one hundred and twenty (120) days after the effective date of the grant award agreement. The grantee shall prosecute the authorized project work to completion with reasonable diligence and within the project period. 6. Project Supervision. The grantee will assure that competent and adequate professional ' supervision and inspection is provided and ensure that the completed work conforms to the approved standards and specifications. 7. Conflict of Interest. The grantee shall comply with the laws of the State of Florida governing conflict of interest and standards of ethical conduct, including Chapter 112, Part III, Florida Statutes. In addition, no grantee official, employee, or consultant who is authorized in his or her official capacity to negotiate, make, accept, approve, or take part in decisions regarding a contract, subcontract, or other agreement in connection with a grant assisted project shall take part in any decision relating to such contract, subcontract or other agreement in which he or she has any financial or other interest, or in which his or her spouse, minor child, or partner, or any organization in which he or she is serving as an officer, director, trustee, partner, or employee of which he or she has or is negotiating any arrangement concerning employment has such interest. 3 8. Dual Compensation. If a grantee staff member or consultant is involved simultaneously in two or more projects supported by State or Federal funds, and compensation on either project is based upon percentage of time spent, he or she may not be compensated for more than 100 percent of his/her time during any part of the period of dual involvement. 9. Contingent Fees. No person, agency, or other organization may be employed or retained to solicit or secure a grant or contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee. For breach or violation of this prohibition, the Department shall have the right to annul the grant without liability or, at its discretion, to deduct from the grant or otherwise recover the full amount of such commission, percentage brokerage or contingent fee, or to seek such other remedies as may be legally available. 10. Use of Individual Consultants. No project funds shall be used for the payment of fees to individual consultants without the written authorization of the Department. The procurement of individual consultant services must be justified and documented in accordance with the Administrative Instructions for Historic Preservation Project Accountability contained in Part II herein. In no case will consultant fees over and above regular salary be paid to employees of the grantee organization or of professional firms or organizations whose services have been properly procured by the grantee for the project. The grantee will not use any project funds or funds from other sources to pay a consultant or other fee to, or travel expenses of, employees of the State or Federal government for lectures, attending program functions, or any other activities in connection with the project. 11. Civil Rights Compliance. The grantee will assure that the project is administered in conformance with the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended. Title VI of the Civil Rights Act of 1964 states that no person will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to.discrimination under any program or activity receiving Federal financial assistance. Section 504 of the Rehabilitation Act of 1973 requires that no qualified disabled individual is solely, by reason of disability, excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity receiving Federal financial assistance. The Age Discrimination Act of 1975 prohibits discrimination on the basis of age under any program or activity receiving Federal financial assistance. Every grantee is required to submit a Civil Rights Assurance of Compliance Form. No grant awards may be made without a Civil Rights Assurance of Compliance Form on file. 12. Discrimination in Employment Prohibited. In all hiring or employment in connection with the project, each employer (1) will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, age, or national origin. In ' addition, no qualified person shall, on the basis of disability, be subject to discrimination in employment in the grant assisted project. These requirements apply to, but are not limited to, the following: employment, promotion, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its consultants or contractors will comply with all applicable statutes and Executive Orders on equal employment opportunity and grant awards will be governed by the provisions of all such statutes and Executive Orders, including enforcement provisions. 13. Religious Institutions. If the project involves a church or church related organization or property, the grantee will assure that neither the execution of nor the public benefit resulting from the project require involvement or participation in religious services or activities. 14. Political Activities. No expenditure of project funds may be made for the use of equipment or premises for political purposes, sponsoring or conduction of candidate's meeting(s), 4 engaging in voter registration or voter transportation activity, or other partisan political activities. 15. Hatch Act. No officer or employee of the State whose principal employment is in connection with any activity which is financed in whole or in part with grant assistance shall take part in any of the political activity proscribed in the Hatch Political Activity Act, 5 USC 1501 et. seq., as amended, with its stated exceptions. 16. Lobbying Activity. No part of the project funds shall be used, either directly or indirectly, to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress or the State Legislature, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress or the State Legislature, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation, as proscribed in 18 USC 1913. 17. Safety Precautions and Liability. The Department assumes no responsibility with respect to accidents, illness, or claims arising out of any work performed under a grant supported project. The grantee is expected to take necessary steps to insure or protect itself and its personnel and to comply with the applicable local, State or Federal safety standards, including those issued pursuant to the National Occupational Safety and Health Act of 1970 (see 20 CFR 1910). 18. Federally Funded Project Audit Requirements. Grantees receiving Federal grant funding must comply with the Single Audit Act of 1984 and the requirements of OMB Circular A-128 for state or local governments, or the audit requirements of OMB Circular A-133 for universities and non-profit organizations. 19. Reports, Records, and Inspections. The grantee will submit financial, program progress, evaluation, and other reports as required by the Department and will maintain such property; personnel, financial, and other records and accounts as are deemed necessary by the Department to assure proper accounting for_all program funds. The grantee, its consultants and contractors will permit on-site inspections by Department representatives and will effectively require employees to furnish such information as, in the judgment of the Department representatives, may be relevant to a question on compliance with grant conditions and the effectiveness, legality, and achievements of the program. 20. Examination of Records. The Secretary of State of the State of Florida and the State Auditor General, or any of their duly authorized representatives, shall have access for the purpose of financial or programmatic audit and examination to any books, documents, papers, and records of the grantee that are pertinent to the grant at all reasonable times during a period of three years following completion of the project, or until all claims or audit findings have been resolved. 21. Disclosure of Information. The grant award agreement may be canceled by the Department without prior notices for refusal by the grantee to allow public access to all documents, papers, letters or other material relating to the project, in accordance with the provisions of Chapter 119, Florida Statutes, and with the Freedom of Information Act, 5 USC 552. 22. Rights to Data and Copyrights. When publications, films, or similar materials are developed, directly or indirectly, from a program, project or activity supported by grant funds, any copyright resulting therefrom shall be held by the Florida Department of State, Division of Historical Resources. The author may arrange for copyright of such materials only after approval from the Department. Any copyright arranged for by the author shall include acknowledgment of grant assistance. As a condition of grant assistance, the grantee agrees to, and awards to the Department and, if applicable, to the Federal Government, and to its officers, agents, and employees acting within the scope of their official duties, a royalty-free, nonexclusive, and irrevocable license throughout the world for official purposes, to publish, translate, reproduce, and use all subject data or copyrightable material based on such data covered by the copyright. 23. Compliance with Environmental Protection Laws and Regulations. No project funds shall be used for project work involving ground disturbance, modification of land use patterns, new construction, or other known or potential alteration of the natural environment that does not conform to State and Federal laws and regulations relating to protection of the natural environment, including but not limited to the National Environmental Policy Act of 1969, as amended, 42 USC 4321 et. seq., establishing national policy goals and objectives for protecting and enhancing the environment. 24. Energy Conservation. The grantee shall promote energy conservation and utilize to the maximum extent practicable the most energy efficient equipment, materials, construction methods, and operating procedures available in the accomplishment of project work. 25. Convict Labor. The grantee or its contractors may utilize the labor of State prisoners in authorized work release, parole or probation programs in the accomplishment of work. In accordance with Executive Order 11755, no person undergoing a sentence of imprisonment at hard labor shall be employed on grant assisted project work. 26. Minority Businesses. The grantee shall encourage greater economic opportunity for minority business enterprises, as defined in Chapter 288.703, Florida Statutes, in accomplishment of project work. To the maximum extent possible, the grantee and its consultants or contractors will take affirmative steps to assure that minority businesses are used as sources of supplies, equipment, construction, and services. Affirmative steps shall include but not necessarily be limited to the following: (1) inclusion of qualified minority businesses on solicitation lists; (2) the assurance minority businesses are solicited whenever they are identified as potential sources; (3) the division of total requirements, when economically feasible, into small tasks; or quantities to permit maximum participation of minority businesses; (4) the establishment of reasonable delivery schedules when feasible, so as to encourage participation by minority businesses; and (5) utilization of the services and assistance of the Small Business Administration and the Minority Business Development Agency of the U.S. Department of Commerce. 6 B. Special Conditions Applicable to Acquisition and Development Projects. The following special conditions apply to grant assisted projects involving the acquisition, preservation, protection, restoration, rehabilitation, stabilization, or construction of a site, building, structure, or object. 1. Accessibility for the Disabled. The grantee shall ensure that the grant assisted property meets the requirements of the Americans with Disabilities Act, Public Law 101-336; Section 25.21, Florida Statutes; and Part V, Chapter 553, Florida Statutes regarding accessibility for the disabled. Specifications for project work must conform with the "Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped" published by the American National Standards Institute and The Secretary of the Interior's Standards for Rehabilitation. 2. Project Signs. When grant assistance is provided for acquisition or development work, a project identification sign will be displayed in a prominent location at the project site while project work is in process. The sign must be a minimum of eight (8) square feet in size (usually 2x4 feet), be constructed of plywood or other durable material, and identify the project and source of grant support. Any variation in the above specifications must be approved by the Department. The sign wording shall contain acknowledgment of grant assistance: "THIS PROJECT HAS BEEN FINANCED IN PART WITH HISTORIC PRESERVATION GRANT ASSISTANCE PROVIDED BY THE BUREAU OF HISTORIC PRESERVATION, DIVISION OF HISTORICAL RESOURCES, FLORIDA DEPARTMENT OF STATE, ASSISTED BY THE HISTORIC PRESERVATION ADVISORY COUNCIL." The costs of preparation and erection of the project identification sign are allowable project costs; routine maintenance costs of signs are not allowable. 7 PART II Administrative Instructions for Historic Preservation Project Accountability These instructions are intended to assist historic preservation grant recipients in meeting the accounting and public benefit requirements of the historic preservation grants-in-aid programs administered by the Department. Grantee Administrative Records and Reports Grantees are responsible for maintaining financial records and project progress reports as outlined below. These records and reports shall be retained for a period of three (3) years following completion of the project, or until such time as any litigation, claims, or audit questions arising from examination or audit initiated prior to expiration of the three year period are finally resolved. All grantee project records and reports are subject to public disclosure under the provisions of Chapter 119, Florida Statutes, and the Freedom of Information Act, 5 USC 552. A. Financial Records. Financial records must be adequate to account for the receipt and expenditures of all project funds, and to demonstrate compliance with required procedures. Grantee financial records are subject to audit by State auditors. Inadequate, incomplete or incorrect project financial records may result in ineligibility for grant assistance. Financial records shall include, but are not limited to: 1. Documentation of Project Funds. Project funds include the total amount of cash and in- kind values available to defray the direct costs of the project. They consist of the grant assistance share provided by the Department plus the local matching share provided by the grantee. a. Grant Assistance Share. Grant assistance is authorized to pay a percentage of allowable project costs, within the dollar limits of the grant, as specified in the grant award agreement. Grantee financial records shall include complete documentation pertaining to the application for grant assistance, the award of the grant, the grant award agreement, and the receipt and deposition of grant funds. b. Local Matching Share. Local matching share may be provided in the form of cash expenditures or the value of materials and services donated in-kind for use in the direct accomplishment of authorized project work. Matching share may be derived from any other sources available to the grantee, with the exception that funds from other Federal funding programs cannot be used to match grant assistance funds derived from the Federal Historic Preservation Fund apportionment to the State of Florida. (This restriction does not apply to Community Development Block Grants, Urban Development Action Grants, or Revenue Sharing Funds). (1) Grantee financial records shall clearly identify the source, amount, and date of receipt of all cash funds and donated values applied to the project. Receipts shall be recorded as they occur. (2) Donated services shall be valued at the Federal minimum wage rate, unless the services donated are those normally provided by the donor in his or her profession or trade, in which case they may be valued at rates consistent with those paid for similar work in the local labor market area. 8 (3) Donated materials shall be valued at the donors cost or the fair market value at the time of donation, whichever is less. 2. Documentation of Procurement Procedures. All procurement of goods and services in connection with grant assisted projects must be made in a manner so as to provide maximum free competition. Positive efforts must be made to utilize small business firms, minority owned firms, and women's business enterprises, and to procure goods and services from labor surplus areas. a. Procurement Methods (1) Small Purchase Procedures. Goods and services costing, in aggregate, less than $11,000 may be procured by purchase order, acceptance of vendor proposals, or other sound and appropriate procurement document, provided that: (a) cost quotations and proposals are received from three or more vendors; and (b) the goods or services involved are adequately described and specified. (2) Competitive Negotiation. Except as provided in subsection (4) below, professional services costing less than $11,000 may be procured by competitive negotiation procedures whereby proposals are requested from three or more competitors whose qualifications are evaluated and ranked, and the most qualified competitor is selected, subject to fair.and reasonable competition, provided that: (a) the request for proposals is publicized by notices in newspaper or trade journals of local circulation, in addition to individual solicitations; and (b) the request for proposals identifies all significant evaluation factors and their relative importance. (3) Competitive Sealed Bids. Except as provided in subsection (4) below, contracts for the procurement of goods and services costing, in aggregate, $11,000 or more shall be let on the basis of sealed bids solicited through formal advertisement in newspaper of local or area circulation. Advertisement for bids shall include: (a) notice of the time and place of public bid opening; (b) instructions for obtaining detailed bid documents or procurement specifications; and (c) a statement that public funds are involved. (4) Exceptions. Circumstances which provide exceptions to the above procurement procedures include: (a) commodities or services available only from a single source may be excepted from the above bid requirements, with prior written approval of the Department. 9 (b) commodities and services may be procured by competitive proposals when competitive sealed bidding is not practical or is not advantageous to the State, but only with prior written approval of the Department. (c) professional architectural, engineering, landscape architectural, or surveying and mapping services must be selected through competitive negotiation procedures as stipulated in the "Consultants' Competitive Negotiation Act", Section 287.055, Florida Statutes. b. Qualification of Contractors. It is essential that the project be supervised and carried out by personnel possessing training and experience appropriate to the nature of the project. Grantees shall require, as a part of the bid or proposal package submitted by prospective contractors, documentation of the professional qualifications of the key personnel to be employed. Such documentation shall include, but not be limited to: (1) resumes of academic training and employment in the applicable field; (2) evidence of possession of required licenses or business permits; and (3) evidence of any previous experience in projects of a similar nature. c. Contract Provisions. In addition to provisions defining a sound and complete procurement contract, any grantee shall ensure that the following contract provisions or conditions are included in all procurement contracts and subcontracts relating to the project: (1) Contracts other than small purchases shall contain provisions or conditions which will allow for administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (2) All contracts shall contain suitable provisions for termination by the grantee, including the manner by which it will be effected and the basis for settlement. In addition, such contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor. (3) All contracts and subcontracts awarded by the grantee and its primary contractors shall assure equal employment opportunity. • (4) All contracts (except those awarded by small purchases procedures) awarded by grantees shall include a provision to the effect that the grantee, the Department, or any of their duly authorized representatives shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract, for the purpose of making audit, examination, excerpts, and transcription. Grantees shall require contractors to maintain all required records for three years after grantees make final payments and all other pending matters are closed. (5) All contracts involving construction work shall include provision for compliance . with the Copeland "Anti-Kickback" Act, 18 USC 874, as supplemented in Department of Labor regulations, 29 CFR Part 3, prohibiting employers from inducing any person employed to give up any part of the compensation to which he or she is otherwise entitled. 10 (6) All contracts involving the research, preparation, and publication of data shall include notice of the conditions relating to copyrights contained in paragraph I.A.22. on page 6 of this document. d. Contract Pricing (1) Procurement by small purchase procedures or competitive negotiation methods may be priced on either a fixed-fee or cost reimbursable basis. (2) Procurement by the competitive sealed bid method shall be priced on a firm- fixed-fee basis. (3) Procurement based on cost-plus-percentage-of-cost or percentage-of- construction-cost contracts shall not be included in determining allowable project costs. e. Documentation to be Submitted to the Department. The grantee shall submit the following items to the Department as evidence or compliance with procurement procedures prior to the execution or any contract for project work: (1) copies of the solicitation for proposals or invitation to bid and all applicable bid documents, including construction plans and specifications if required - to be submitted upon distribution or publication; (2) a summary of proposals or bids received and the basis for contractor selection -to be submitted upon completion of the selection process; and (3) a copy of the final contract - to be submitted for review and approval by the • Department prior to final execution by the grantee. 3. Documentation of Project Costs. The grantee shall submit a Project Progress and Expenditure Report for every reporting period of the grant. a. Determination of Allowable Project Costs. The total project cost submitted by the grantee might contain expenditures that are not allowable in determining the eligible costs in accordance with the grant award agreement. The Department will review each Expenditure Report, and make its determination of the eligible costs on the basis of the following criteria: (1) Allowable project costs shall include: (a) costs incurred by contract for procurement of goods and services approved by the Department; (b) costs incurred by properly documented small purchase procedures; (c) costs incurred by the grantee for the following items applied directly to authorized project work: accounting: the cost of establishing, maintaining, and auditing financial accounts; ii. communications: specific charges for telephone, telegraph, or other communications services; 11 iii. employee salaries and benefits; iv. materials and supplies; v. procurement services: the cost of advertising, solicitation, processing, and administration of procurement contracts; vi. reproduction: the cost of limited reproduction of reports, forms, and project documents; vii. travel: the costs of travel, lodging and subsistence at rates not exceeding commercial coach fares or current mileage and per diem rates allowed by the State, only after obtaining written approval from the Department. (d) the properly documented value of donated services and materials. (2) Costs not allowable shall include: (a) project costs incurred outside the project period; (b) costs of goods and services not procured in accordance with required procurement procedures; (c) costs or value of donations not properly documented as described below; (d) costs incurred by the grantee other than those specified in the authorized project work, or not directly related to the project; (e) private entertainment,food, beverages, plaques, awards, or scholarships; and (f) indirect costs incurred for-common or joint activities of the grantee. b. State Funded Projects-Documentation of Grantee Cash Expenditures. Grantees shall provide a detailed listing of each expenditure in the Expenditure Report, which is to be submitted at the end of each reporting period within the grant period and contains the following information: (1) the purpose of each expenditure; stated clearly and in sufficient detail for the Department to determine if the expenditure is allowable; (2) check date or date of cash expenditure; expenditures overlapping the grant period must be prorated; and (3) if a cash expenditure (as opposed to check payment), a copy of the receipt must be submitted. Unless requested by the Department, detailed backup documentation does not need to accompany the Expenditure Report. c. State Funded Projects-Documentation of Donated Values. The value of donated materials and volunteer services is not eligible for grant funds, but is allowable in determining the grantee matching share. Documentation of donations shall include lists of individuals donating services or materials, indicating the total hours of 12 volunteer services donated in the accomplishment of authorized project work and the type and fair value of the donated materials. d. Federally Funded Projects-Documentation of Grantee Cash Expenditures. In addition to providing a detailed listing of each expenditure in the Expenditure Report, grantees receiving Federal grant assistance must also submit the following documentation as applicable: (1) copies of contractors' invoices itemizing the materials delivered, services rendered, and work items completed; (2) an original signed and dated receipt from the contractor/supplier showing the • date payment was received and the amount received along with a copy of the check or copies of the front and back of the canceled checks; (3) copies of in-kind (salary) services forms indicating the dates and hours devoted to authorized project work signed by both the employee and the supervisor, and (4) copies of payroll registers for all pay periods claimed for each employee or the front and back of canceled checks for all pay periods claimed for each employee. e. Federally Funded Projects-Documentation of Donated Values. As with State funded grant projects, the value of donated materials and volunteer services is not eligible for grant funds, but is allowable in determining the grantee matching share. In addition to providing a listing of donated materials and services in the Expenditure Report, grantees receiving Federal grant assistance must also submit the following documentation as applicable: (1) copies of donated materials forms indicating the materials donated and their value signed by both the donor and the project supervisor; and (2) copies of donated services forms indicating the dates and hours devoted to authorized project work signed by both the volunteer and the project supervisor. 4. Transfer of Grant Funds. Grant funds shall be transferred to the grantee in four quarterly payments. Payment for the first quarter shall be transferred upon receipt by the Department of the grantee's Request for Advanced Payment form. Grant funds for the second quarter will be sent to the grantee on a fiscal year basis as decided by the Department. The third quarter payment shall be transferred after receipt of the Progress and Expenditure Report. The final quarterly payment will be transferred to the grantee upon completion of the grant project and submission and review of a properly documented Final Project Progress and Expenditure Report, and a determination by the Department that the grantee has complied with all terms of the grant award agreement. The fourth quarterly payment cannot be transferred to the grantee prior to the fourth quarter. For state agencies and state institutions of higher education, grant funds may be transferred on a reimbursement rather than advanced payment basis. Journal Transfers will be processed upon receipt by the Department of an invoice for the amount requested for reimbursement (50% of the allowable project costs incurred during this billing period), and a completed Request for Journal Transfer form. a. Incremental Payments: The total of grant funds transferred to the grantee in response to requests for incremental payments prior to final completion of the project 13 work shall not exceed seventy-five percent of the amount reserved for the project as stated in the grant award agreement. b. Final Payment: The total of grant funds transferred to the grantee following final project completion, including all funds previously transferred in incremental payments, shall not exceed the amount of the grantee's actual cash expenditures in payment of allowable project costs. B. Project Progress and Completion Reports. A Project Progress Report is required for all grant assisted projects, regardless of the type of work involved: 1. Project Progress Report. To be submitted at the end of each reporting period within the grant period. It should be submitted in conjunction with the Expenditure Report. This report shall include: a. include a schedule of the anticipated completion of major project work elements and final completion of the project; b. a brief description of work accomplished; c. a description of any unusual problems or conditions encountered or any unusual methods, materials, or techniques employed; d. copies of required documents (contracts, press releases, etc.) as applicable; and e. photographic documentation of construction work in-progress or completed work may be included. 2. Final Project Progress Report. To be submitted within 30 days of completion of all project work in conjunction with the Final Expenditure Report. In addition to the above information, this report shall also include: _ a. a description and explanation of any variations between the planned project work and that actually accomplished; b. a description and explanation of any significant differences between the planned project budget and the actual project costs; c. photographic documentation of completed construction work; and d. required audit documents. C. Reports Required for Survey Projects. In addition to the reports described in B. above, the following reports are required for historic and archaeological survey projects: 1. Final Survey Report. To be submitted in a draft form no later than forty-five (45) days prior to the end of the grant period and as the final product at the conclusion of the project period. Archaeological Survey Reports shall comply with the "Archaeological Report Standards and Guidelines," Rule 1A-46, Florida Administrative Code. This report shall include in the following order: a. a title page indicating the name of the project,the name of the author, and the date of the report; 14 b. an acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and civil rights statement (civil rights statement applies to Federally funded projects only); c. an introduction describing the origin and objectives of the project; d. a description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale; e. a summary of all past field surveys in the survey area of the current project and their major findings relevant to the current survey; f. a description of the field survey, including the specific methodology employed to identify sites,to locate their boundaries, and to evaluate them; g• a summary and chronological narrative of the significant historical events or developments related to the project area or theme; h. identification of individuals and organizations that played significant parts in those events and/or developments; i. a final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number; j. a final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number; k. conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria (where applicable); and future survey, planning, and preservation action; and a list of bibliographic sources and other appropriate supplemental material. 2. Survey Log Sheet. To be submitted with the Final Survey Report. The Survey Log Sheet form shall be provided to the grantee by the Department, and shall be completed as specified in Attachment B. • 3. Florida Site File forms. To be submitted with the Final Survey Report for all sites recorded during the survey. These forms shall be completed as specified in Attachment B. D. Reports Required for Community Education Projects and Preservation Planning Projects. In addition to the reports described in B. above, a draft of the final product will be submitted to the Department no later than forty-five days (45) prior to the end of the grant period; supplemental reports or drafts of the final product may be required to be submitted for community education and preservation planning projects depending on the nature and scope of the individual project. 15 ATTACHMENT B HISTORIC PRESERVATION GRANT-IN-AID PROJECTS REQUIRED DOCUMENTS FOR SURVEY PROJECTS Historical and archaeological survey projects funded with historic preservation grant-in- aid assistance require the submission of a Final Survey Report, Survey Log Sheet, and Florida Master Site File forms. This detailed historical information will be kept in the Florida Master Site File for use by state agencies, corporations, scientists, historians, and the general public. The Florida Master Site File is the statewide archive for historical and archaeological site information which is maintained by the Division of Historical Resources. For all survey projects, a Survey Log Sheet must accompany the Final Survey Report. If standing structures are recorded, a Historical Structure Form must be completed for each structure. If archaeological sites are recorded, an Archaeological Site Form must be completed for each site. Separate forms for Historical Cemeteries, Historical Bridges,Underwater Archaeological Sites, and Shipwrecks are also available for those resources. Copies of the Survey Log Sheet and Site File Forms, as well as guides to completing the forms, are available free of charge from the Florida Master Site File. All of these documents, once completed, are to be sent to the Grants and Education Section as final products of the grant project. After a review for completeness and sufficiency, the Grants and Education Section will forward them to the Florida Master Site File. For all but the smallest survey projects (those documenting a total of 35 or fewer cultural resources), the Division of Historical Resources is requiring the use of the electronic data entry program SmartForm. SmartForm is user-friendly, running on IBM-PC compatible computers of at least the 486 class (including 80486, Pentium, and Pentium Pro), and printing with most combinations of printer and recent word processor. The SmartForm package is free of charge from the Florida Master Site File, and includes (1) a diskette with SmartForm program, an installation program, example electronic forms, and SmartForm manual ready to be printed; (2) and an optional paper copy of the manual. A package of documents relating to survey projects is also available free of charge from the Florida Master Site File. These include general guidelines for Site File users, guidelines for packaging documents produced by survey projects in order to send them to the Site File, and a form requesting assignment and confirmation of Site File numbers. For information, contact the Florida Master Site File by one of the means below. Several of the Site File forms and documents are also available on the World Wide Web and can be downloaded as a Microsoft Word for Windows file. Contact Information for the Florida Master Site File Florida Master Site File Telephone: (850) 487-2299 Division of Historical Resources State SunCom: 277-2299 R.A. Gray Building Fax Line: (850) 921-0372 500 South Bronough Street Web Site: http//www.dos.state.fl.us/dhr/msf Tallahassee, Florida 32399-0250 . , _ of CHECKLIST Final Survey Report - to be submitted in a draft form no later than forty-five day prior to the end of the grant period and as the final product at the conclusion of the project period. a title page indicating the name of the project, the name of the author, and the date of the report; an acknowledgements page citing the sources of funding and other significant assistance; disclaimer, and Title VI statement (Title VI applies to Federally funded projects only) ; an introduction describing the origin and objectives of the project; a description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted •on a legible map of appropriate scale; a summary of all past field surveys in the survey area of the current project and their major findings relevant to the current survey; • a description of the field survey, including the specific methodology employed to identify sites, to locate their boundaries, and to evaluate them; a summary and chronological narrative of the significant historical events or developments related to the project area or theme; identification of individuals and organizations that played significant parts in those events and/or developments; a final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number; a final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number; conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria (where applicable) ; and future survey, planning, and preservation action; and a list of bibliographic sources and other appropriate supplemental material. Professional Oualifications All grant-assisted activities must be supervised and carried out by personnel possessing training and experience appropriate to the nature of the project. For survey projects,work must be conducted by individuals meeting the Professional Qualifications Standards set forth in the Code of Federal Regulations (36 CFR 61). A copy of these Standards is included below for your reference and use. Prior to the final selection of a survey consultant, documentation must be submitted to our office so that our staff can verify that the Standards have been met. Also, please be aware that, should your agency or organization be awarded a grant, the procurement of consultant services must be conducted in accordance with approved procurement procedures. Professional Qualifications Standards In the following definitions,a year of full-time professional experience need not consist of a continuous year of full-time work but may be made up of discontinuous periods of full-time or part-time work adding up to the equivalent of a year of full-time experience. A. History. The minimum professional qualifications in history are a graduate degree in history or closely related field; or a bachelor's degree in history or closely related field plus one of the following: 1. at least two years of full-time experience in research, writing, teaching,interpretation or other demonstrable professional activity with an academic institution, historical organization or agency, museum or other professional institution; or 2. substantial contribution through research and publication to the body of scholarly knowledge in the field of history. B. Archaeology. The minimum professional qualifications in archaeology are a graduate degree in archaeology,anthropology, or closely related field plus: 1. at least one year full-time professional experience or equivalent specialized training in archaeological research, administration or management; 2. at least four months of supervised field and analytic experience in general North American archaeology; and 3. demonstrated ability to carry research to completion. In addition to these minimum qualifications, a professional in prehistoric archaeology shall have at least one year of full-time professional experience at a supervisory level in the study of archaeological resources of the prehistoric period. A professional in historic archaeology shall have at least one year of full-time professional experience at a supervisory level in the study of archaeological resources of the historic period. C. Architectural history. The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history,historic preservation, or closely related field,with coursework in American architectural history; or a bachelor's degree in architectural history,art history,historic preservation, or closely related field plus one of the following: 1. at least two years of full-time experience in research, writing or teaching in American architectural history or restoration architecture with an academic institution, historical organization, or agency,museum, or other professional institution; or 2. substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history. D. Architecture. The minimum professional qualifications in architecture are a professional degree in architecture plus at least two years of full-time professional experience in architecture; or a State license to practice architecture. E. Historic Architecture. The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following: 1. at least one year of graduate study in architectural preservation,American architectural history, preserva- tion planning, or closely related field; or 2. at least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports,and preparation of plans and specifica- tions for preservation projects. A / y-G,J. Publicity: A Preservation Necessity The following is in order to assist you in obtaining publicity for your project and' in fulfilling General Conditions A 1(a-g) , of Attachment A: To those of us in Historic Preservation the passionate concern for saving and restoring a historic structure, excavating an archaeological site or delving into our own local history often overwhelms our recognition of the importance of modern communication and its relationship to preservation vitality. One form of modern communication with which we are all familiar - some of us less familiar than others - is publicity. Should it be conceived of as a nuisance, something that .distracts us from our important preservation goals; or should publicity be viewed as a necessity that will further our goals? If we examine briefly the importance of publicity, we can decide. If you ask people what publicity is, you' ll get the answer from many - "free advertising; " but publicity is much more than this. Publicity is information with news value; publicity is news. If your publicity is used by a newspaper, radio or TV station, the story gains something advertising can' t offer - credibility. Since the information comes from a disinterested third party, it has an impact that self-serving advertising has difficulty matching. There are a number of reasons why publicity is important to historic preservation, and why we as preservationists must develop the necessary skills to handle it. Here are some: • o You gain recognition of your work in the community, that is you develop greater community awareness and goodwill. o You give your workers the personal satisfaction that what they are doing is noticed, understood, and appreciated. o You help to make your members proud of belonging. (Everyone likes to be associated with a known success) . o You encourage greater participation by your membership in your activities. o You heighten your appeal to prospective members - to make them want to belong. o You develop greater financial support. o You develop other kinds of support besides time and money, such as meeting rooms or donations of goods and equipment. In addition to being important to your organization and to historic preservation in general , publicity is also important to the media. Here' s why: 1. The activities of local people and organizations are news. Publishing it is good business , for local news ranks high in readership, and high readership attracts advertising. 2. Newspaper outside staffs tend to be small. The limited personnel can cover only a few local events, so they must depend upon volunteers - which is what publicity people in essence are - to be their eyes and ears and writers. Without these outside services, local news would dry to a trickle. 3. Newspaper inside staffs also tend to be small. There just is not time under work load and deadline pressures for extensive typing or rewriting of the material that must be processed to fill an edition. Hence, if you can contribute a publicity release that has news interest and has been prepared in a professional manner, you help the harried editor. • 4. Newspapers appreciate ideas as well as copy. And who should know better what constitutes a good news feature idea about a person or an organization than a publicity man or woman thoroughly familiar with the organization and its personnel? So now that we've seen that publicity will garner community support in effort and money and that it' s important to the media as well, we can decide. Unequivocably publicity is a necessity that can only benefit historic preservation. We here at the Bureau of Historic Preservation hope this publicity kit will assist you in attaining your publicity goals. Use it as it is intended and you' ll go a long way in furthering general historic preservation goals as_ well as your own specific preservation goals. Remember Publicity is a Preservation Necessity! ATM OF DELRAY BEACH DELRAY BEACH o n 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 AII•America City FOR IMMEDIATE RELEASE P.R. 4-99 CONTACT PERSON: PAT CAYCE, 561-243-7284 IISTORIC STRUCTURES SURVEY IS UNDERWAY DELRAY BEACH, FLORIDA (March 16, 1999) -- The City of Delray Beach is conducting a survey of buildings that are 50 years old or older within a target area of the City. The purpose of the survey is to identify historic structures, which have not been previously catalogued, to determine their eligibility for designation in our Local Register of Historic Places. Historic status designation confers protection thorough the Historic Preservation Ordinance and makes owners of these structures eligible to participate in the tax abatement program which is available, for renovation and rehabilitation, from Delray Beach and Palm Beach County. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are requesting historic district designation. "In order to respond in a timely manner to the neighborhoods, and to property owners who seek individual designation, it is essential that we know what our historic resources are," said Historic Preservation Planner Pat Cayce. "This survey will tell us." Delray Beach was founded in 1895 and many long-time residents, and newcomers alike,take pride in the fact that we have retained much of the original "village by the sea" atmosphere. One of the ways that we can maintain this unique presence is to recognize and afford historic status to our old buildings. The target area includes most of the City's historic structures. These will be photographed and documented and placed on the Florida Master Site File,which is administered by the Florida Department of State, (continued overleaf...) THE EFFORT ALWAYS MATTERS • Printed on Recycled Paper Page-2- City of Delray Beach Historic Structures Survey P.R.4-99 Division of Historical Resources. Copies of the Master Site File Forms will be available in the Planning and Zoning Department at City Hall and will be available to the public. This information will allow the staff to quickly determine a building's potential eligibility for listing in the Local Register of Historic Places and to assess areas for historic district designation. "If you see a researcher, with camera and notebook, in your neighborhood in the coming weeks, please wave and say hello, and if you have any information regarding the history of your building please pass it along."said Cayce. The survey is being conduced by Janus Research, Inc. and was funded in part with historic preservation grant assistance provided by the National Park Service, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Department of the Interior or the Florida Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior or the Florida Department of State. This survey receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, Post Office Box 37127, Washington, D.C. 20013- 7127. FLORIDA DEPARTMENT OF STATE •-- MEMBER OF THE FLORIDA CABINET Office of the Secretary Division of Library&Information Services s Ofof International Relations '' Division of Historical Resources Division of Administrative Services _'A -i,As-0. Ringling Museum of Art Division of Corporations • Division of Licensing Division of Cultural Affairs a!' Division of Elections FLORIDA DEPARTMENT OF STATE Sandra B. Mortham Secretary of State DIVISION OF HISTORICAL RESOURCES July 6, 1998 Ms. Pat Cayce City of Delray Beach 100 North West 1st Avenue Delray Beach, FL 33444 RE: Delray Beach Survey Project - Grant Number: F9807 Dear Ms. Cayce: Enclosed is a fully executed copy of the Grant Award Agreement for the above referenced project. Please note the effective starting date of the Grant Award Agreement is July 1, 1998 and the ending date is June 30, 1999. No costs incurred prior to this starting date or after the June 30, 1999 ending date will be eligible for payment from grant funds. Please review the Agreement and Attachment A carefully, so that we may avoid any misunderstanding as to the required administrative procedures and documentation of project progress and costs. We invite your particular attention to the requirements for: 1) Solicitation for Contractors/Consultants Requirements Attachment A, Part II, A.2.; pages 9-10 2) Approval by the Bureau of Consultant Contracts Prior to Execution Grant Award Agreement, Section III, A.; Attachment A, Part II, A.2.e, page 11 3) Investment of Surplus Grant Funds and Return of Interest Grant Award Agreement, Section IV, Paragraph 2 Project Progress and Expenditure Report, pages 2 &4 4) Audit requirements Grant Award Agreement, Section II, P. Project Progress and Expenditure Report, Audit Attestation Form 5) Professional Qualifications Grant Application and Letter Attachment DIRECTOR'S OFFICE R.A.Gray Building • 500 South Bronough Street • Tallahassee,Florida 32399-0250 • (850)488-1480 FAX: (850)488-3353 • WWW Address http://www.dos.state.fl.us ARCHAEOLOGICAL RESEARCH Q HISTORIC PRESERVATION D HISTORICAL MUSEUMS (850)487-2299 • FAX:414-2207 (850)487-2333 • FAX:922-0496 (850)488-1484 • FAX:921-2503 Ms. Cayce July 6, 1998 Page Two PROGRESS and EXPENDITURE REPORTS The schedule for submission of the Progress and Expenditure Reports for your project are as follows: PERIOD: FIRST SECOND THIRD BEGIN DATE July 1, 1998 October 16, 1998 February 16, 1999 END DATE October 15, 1998 February 15, 1999 June 30, 1999 DUE DATE November 15, 1998 March 15,1999 July 30, 1999 It is important that your Progress and Expenditure Reports be submitted in a timely manner, and that any interest earned on surplus STATE grant funds during a reporting period is properly documented. Reports received after receipt deadline shall be considered late and may jeopardize future payments. The first payment for your grant project has been requested, and should be sent to you in approximately 30 days. The second and third payments will be requested upon receipt of the first or second Progress and Expenditure Report, respectively, for the period. Only 75% of your grant funds can be received in advance. The remaining 25% (or the final payment) will be released upon submission of all required documentation and cannot be requested before the final products and final Progress and Expenditure Report. This means the final payment is a REIMBURSEMENT. I will be happy to answer any questions you may have regarding the administration of the grant. Please call me at (850) 487-2333 or 1-800-847-7278. I look forward to working with you toward the successful completion of this project. Sincerely, lL Vicki L. Cole Historic Preservation Planner VLC Enclosure Return Completed Report to: Grants and Education Section Bureau of Historic Preservation Division of Historical Resources 500 South Bronough Street Tallahassee,Florida 32399-0250 Your Grants Manager is:Vicki Cole (904) 487-2333 or Toll Free at 1-800-847-PAST FAX: (904) 922-0496 EMAIL: vcole@mail.dos.state.fl.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE (PLEASE CIRCLE ONE) 1st 2nd FINAL PROJECT PERIOD Reports are due every six months of your grant period. Grant Number: F9807 Grantee Name: City of Delray Beach Project Title: Delray Beach Survey Project Type: Survey and Planning Grant Award Amount: $10,000.00 Grant Award Agreement Beginning Date Date of Initiation of Project Work Scheduled Project Completion Date Project Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Pat Cayce Address: 100 North West 1st Avenue Delray Beach, FL 33444 Daytime Phone Number: (561) 243-7284 FAX Number: 5612437221 Project Progress & Expenditure Report Page Two Expenditure Report Documentation Procedures for Advanced Payments Please read all Documentation Procedures before preparing the each Progress & Expenditure Report. This information is required for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reporting Period Review A. Enter your total CASH expenditures for the reporting period. Cash expenditures MUST be detailed on the Cash Outlay Sheet. List all expenses/invoices. PLEASE SEE ITEM 6 BELOW B. Enter your total donated services and donated values. Donated services and values must be detailed on the Donated Values and Donated Services Sheets. PLEASE SEE ITEM 7 BELOW C. Enter the sum of Items A. and B. above to show your Total Expenditures for the reporting period. 2. Grant Summary A. Enter .the total cash you have expended to date. B. Enter the total Donates Services/Donated Values used and received to date. C. Enter the sums of Items A. and B. above to show your Total Expenditures during the Grant Award period. 3. Interest Unlike state grant funds, Federal grant funds are not required to be placed in an interest-bearing account. However, if the Federal funds are placed in an interest-bearing account, the interest must be remitted to the National Park Service. Make the interest check payable to the "Department of the Interior-NPS", and send it directly to: Collections Officer,Accounting Operations Division,National Park Service, Post Office Box 4800, Reston,VA, 22090. If you are collecting interest, you may remit the interest payments to the National Park Service on a quarterly basis or upon the conclusion of your project. You can document the earned interest quarterly, or in your Final Quarterly Progress and Expenditure Report. A. Document the amount of interest remitted to the National Park Service. Documentation of submission of interest to the National Park Service is one of the conditions of your organization receiving its final payment of grant funds. B. Enter the rate at which the advanced payment funds earned interest. 4. Attach a copy of the interest check sent to the National.Park Service. 5. Certification. To be signed and dated by authorized person. Project Progress & Expenditure Report Page Three 6. Cash Outlay A. List the information in the proper columns. B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with an invoice AND proof of payment, either in the form of a cancelled check(front and back) or proof of receipt of payment BY THE VENDOR, or a detailed accounting page showing debits and credits. C. The purpose of each expenditure must be stated clearly and in sufficient detail for the Division to determine if the expenditure is allowable. D. For in-kind services (salaries), time sheets and back-up payroll documentation are required. In listing paid employees, be aware that the amount claimed may be greater than the amount of check since you are allowed to claim the gross salary plus benefits. A sample In-Kind Services Time Sheet is attached. You may choose to use this or other forms. E. The maximum allowable hourly rate for Federally funded grant projects is $53.57. 7. Donated Values A. Donated Materials and Transportation 1. Donated materials must be documented on this form. 2. Make certain all materials were donated within the Grant Award Agreement period. 3. Mileage must be calculated at$.29/mile. Destination,purpose of travel, and number of miles driven must be listed. B. Donated Services 1. All Donated Services MUST be documented on an attached Donated Services Time Sheet. 2. Each attached Time Sheet must be signed and dated by the Volunteer and the Project Supervisor 3. List each of the donors and their donated services. 4. Be sure to include the total hours worked. Project Progress & Expenditure Report Page Four Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: $ B. Donated Services/Donated Values claimed this Period $ $ C. Total expenditures for this Period $ 2. GRANT SUMMARY: A. Total Cash expended to Date $ B. Total Donated Services/Donated Values expended to date $ C. Total expenditures to date $ 3. Interest (If grant funds are placed in an interest-bearing account) A. Interest earned on advanced payment funds $ B. Interest Rate 4. Please attach a copy of the interest check sent to the National Park Service. 5. Certification: I certify that to the best of my knowledge the information reported herein is correct,that all goods and services invoiced have been received, and that all outlays were made in accordance with grant conditions. Signature of Authorized Person Date (Please sign in ink. Original Signatures Only Please) • Project Progress & Expenditure Report Page Five Cash Outlay Vendor/Employee Invoice Purpose of Check Check Amount Amount Name Date expenditure No. Date of Check Claimed .441 ACH ALL INVOICES,PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. Attach additional pages for Cash Outlay as necessary Project Progress & Expenditure Report P I !Infix 7. Donated Values A. Donated Materials and Travel List all donated materials below. The mileage allowance is$.29/mile. Name of Donor Description of MateriaU Date of Donation Fair Value Basis of Value Purpose of Travel additional pages for Donated Materials and Transportation as necessary. • Project Progress & Expenditure Report Page Seven B. Donated Services List total donated hours provided by each individual. Hourly rates shall be Federal Minimum Wage,($4.25 per hour),unless the work performed is that in which the person performing the service is otherwise usually employed or possesses professional skills,and /or training and experience in that field of professional expertise, in which case the rate shall be that normally paid for such services. If the hourly rate listed is above Federal Minimum Wage,attach a signed statement from the individual listing his/her qualifications. Name of Dates Total hours Hourly rate Value Individual Worked Worked ATTACH DONATED SERVICES TIME SHEETS Ataft additional pages for Donated Services as necessary. Project Progress & Expenditure Report Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to all items. 1. Project Work Schedule for this reporting period: 2. Summary of Project Work Completed: 3. Unusual or Significant Conditions or Problems Encountered: 4. Listing of Required Documents to be Submitted or Already Submitted Copy of selection process documentation(RFP,bid notices, results of bids, etc.) for professional services such as consultants, etc. Date Submitted Draft copy of contract(s) for professional and services for review and approval. Date Submitted Approved fully executed copy of contract(s) for professional services. Date Submitted Copies of Draft Products (Plans,Reports, Brochures) for review and approval Date Submitted For product. News Releases Date Submitted Grantee Staff and/or Volunteers (attach list of names,positions, and pay scales). Date Submitted Project Progress & Expenditure Report Page Nine IAL REPORT ONLY (items 5-8 are applicable only to the 4th/final report) 5. Briefly describe the project work actually accomplished and indicate any variations from that originally planned. 6. Describe differences between original cost estimates and actual costs of project work items. 7. Describe the economic benefit achieved from the project. Please complete the following information. Total number of paid person-hours worked Number of employees working on project(do not include volunteers) Total payroll Project Progress & Expenditure Report Page Ten I kL REPORT ONLY 8. Audit Requirements Please file the required audit or attestation statement, depending on the amount of your grant award, with the Grants Manager, and with the Office of the Auditor General. This must be done in order to complete all the requirements of the Grant Award Agreement. Each grantee, other that a grantee which is a state agency, shall submit to an audit to be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or submit an attestation statement. Such audit or statement will be filed with the Department of State and the Auditor General. If the amounts received exceed $100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes. If the amounts received exceed $25,000, but do not exceed $100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or a statement must be prepared by an independent certified public accountant which attests that the receiving entity or organization has complied with the provisions of the grant. If the amounts received do not exceed$25,000,the head of the entity or organization shall attest, under penalties of perjury,that the entity or organization has complied with the provisions of the grant. Attestation Statement for Grant Amount of S25,000 or Less: I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. Signature of Duly Authorized Representative Date Grant Award Agreement Number Grant Award Amount Please send a completed Attestation Statement to the both the Grants Manager AND: STATE OF FLORIDA OFFICE OF THE AUDITOR GENERAL P. O. BOX 1735 TALLAHASSEE,FLORIDA 32302-1735 DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 YMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL, 33444 Total Contract Amount $10,000.00 Prior Payment $0.00 Balance to Date $10.000.00 THIS PAYMENT 82.500.00 Balance Due $7.500.00 Authorized Signature Ebert A. Barcinski, Assistant City Manager Typed Name and Title of Authorized Official FIRST QUARTERLY PAYMENT Fund ID Category 101547 Enc.# Pay.# Vendor IDF596000308 Inv.#1-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 1s1 Ort. - F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 • • DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 YMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $2.500.00 Balance to Date $7,500.00 THIS PAYMENT $2,500.00 Balance Due $5,000.00 Authorized Signature bert A. Barcinski, Assistant City Manager 14ped Name and Title of Authorized Official SECOND QUARTERLY PAYMENT Fund ID Category 101547 Enc. # Pay. # Vendor ID F596000308 Inv.#2-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 2nd Qtr.- F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 I DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 PAYMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $5,000.00 Balance to Date $5,000.00 THIS PAYMENT $2,500.00 Balance Due $2,500.00 • Authorized Signature )bert A. Barcinski, Assistant City Manager yped Name and Title of Authorized Official THIRD QUARTERLY PAYMENT Fund ID Category 101547 Enc. # Pay. Vendor ID F596000308 Inv.#3- F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 3rd Qtr- F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 -U4 YMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $7,500.00 Balance to Date $2,500.00 THIS PAYMENT $2,500.00 Balance Due $0.00 Authorized Signature 4obert A. Barcinski, Assistant City Manager ped Name and Title of Authorized Official FOURTH AND FINAL QUARTERLY PAYMENT Fund ID Category 101547 Enc.# Pay.# Vendor ID F596000308 Inv.#4F-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 4th Final F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 AlamoCITY OF DELRAY BEACH O: O"' DATE: ENV/ �yin ^FROM: �U6 G��'V�- 113 ) SUBJ: - Lcr- v1/4-4-eyaS GtA.k ct'kN ywu473 /1/29;t1A -j (sL/ ckkt, LnpkY 9.4,1A< 4\t vim- Gv -)4`c4 fv)/(/ ) *f. ilt/0-/-he :A4 0 611 r ri-AV Ufot �w� teAv Al) P a /i6tbit6v; 6r/Limd— . \\ ,\40vek_ dilYWILe- 1 4'“-- TAT DELRAY BEACH rTSS 1(Ve-- 1993 MISCELLANEOUS CASH RECEIPT CITY OF DELRAY BEACH Date: .July 2%, 19< ? 57318 Received of: Stare of F1ori1 hhh CK#4-2(-2O8-0 Address: For: Ill I I I I I I I I I I I l I I I I I l I I I I I ber 98- Code Amount ,)t}, 64-43.1 Operator: SALVIO Date: 7/28/98 98 Receipt: 0057318 Total payment $2500.00 By: um ie! WHITE:ACCOUNTING • YELLOW: CUSTOMER • PINK:CASHIS City.of Delray Beach • Budget Transfer Form: (1) Departmental Line Transfer 1 - (.4)Date July 281998 (3) Interfund/Interdepartmental Transfer (4)Batch Number d ~Z' (5) Requested By Mary Ann Young,A countant II PROJECT ft (6)ACCOUNT NUMBER (7)DESCRIPTION (8)TRANSFER OUT (9)TRANSFER IN_ XXXXXXXX 001-0000-334-43.00 Historic Preservation 10,000 Grant } (,XRxCXX 001-0000-366-05.00 CRA Matching Local Funds 5,000 XXXXXXXX 001-6111-519-99.03 City Manager's Contingency 5,000 CaOq t 001-2511- 515-34.90 Other Contractual Bernice 20,000• • • • (10)TOTAL ZO,000 20,000 JUSTIFICATION: To budget the-Historic Preservation Grant awarded by the Florida Department ot State, Division of Historic urces in the amount of $10,000.00 Approved by City Commission on 11/11S/97. .: Approval of the Historical Preservation Grant was based on a 4.tu,uuu.uu,Local match. The local match will be shared between the CRA $5,000.00 and the City of ueitegy Beach $5,000.00 as budgeted above. The purpose .of the grant is to conduct a comprehensive • survey of historic structures withingthe City. The agreement expires on June -30, 1.999 Department Head . ?'1 LW Asst City`Manager Finance Director City Manager (11) Budget Revision Date ( 1:5 -�S`� d Control Number (13) Period (14)Count • ORIGINAL-BUrDGET- CANARY-FILE. . PINK-DEPARTMENT • f; � '---".77•RSAT- E .v. . 0 •-.. IEEE -. _. line r '.*- - etfor ignmcd3EL-. . . 4.: - ... • -; • alle s _¢jria jri1¢ itost je pro kazc0¢ho :IIAA DWUHLJNIIIAOE T .' • ,` • . : ?--ce, }. .^ - -IEEE-%EYKHIP1EE rift'MOVE. •- a8! : < Sa � ....: .,.. . _ .. •,. ., . . � _ c'cltsotio t�e�t .:A„...... ; --. . .„,,,,,,,/," y• . • cshJ. hujoo t eeh kesempiatan yang. G - - samia. adcioh bogie.... PABHbIE BO3MOXHOCTLI AAq BCEX ..�.� -semua orang -:- _ • -: - ,.._... .:: -: �L'OPPORTUNITA' E'EGUALE PER TOTE!: •�� ;lamlikhet_fir for f t _= �: flhilYllfl -_. . •portunidad Igual Para Todos 5SIBILITESa GALES POURTOIJS Az egyento - `I 1¢hetcg¢g. •• . ¢ - - - .. ..: - = - eIijke_ rec erg .voor- ledereen . . . . . , . . ... _ ...•_ _ . . . . . _ . .. . ..... '. ,. .... __. _ i ..„. . _ .. .. . _ __ • . _ .. .. . . _ . .. ‘,-- L'EGALITE -EST - CHANCENGLEIGHHEIT FOR-ALLE . . - _ .. • .. This program receives Federal funds from the National Park Service. _ Regulations of the U.S. Department of the Interior strictly prohibit un- f - awful discrimination in departmental Federally Assisted Programs on Ni PARK Pf.RF the basis of race, color, national origin, age or handicap. Any person SERVCE iw' Or .vno believes he or she has been discriminated against in any program, t "`7,``°..-7 activity, or facility operated by a recipient of Federal assistance should �-`�—� :'rite to: �� o -1 Director, Eoual Opportunity Program y .---�- / U.S. Department o' Ins, Interior/ National Park Service P.O. Box 37127 Wasnir ton, D.C. 200 i . ;27 INVOICE CITY OF DELRAY BEACH FLORIDA 11 100 N. W. FIRST AVENUE DELRAY BEACH, FL 33444 X (561 ) 243-7000 TO: CRA INVOICE NO: 12173 24 N SWINTON AVE DELRAY BEACH, FL 33444 DATE: 7/27/98 i 4 3 LI CUSTOMER NO: 573 CUSTOMER TYPE: MS QUANTITY DESCRIPTION UNIT PRICE EXTENDED PRICE a I 1 . 00 MISCELLANEOUS BILLINGS 5,000. 00 5,000. 00 LOCAL FUNDING FOR THE HISTORIC STRUCTURES SURVEY APPROVED ON NOVEMBER 13, 1997 MEETING. C4 . CITY OF DELRAY BEACH HAS CONTRIBUTED THEIR SHARE OF $5,000.00 TOWARD THIS PROJECT. 11 {tffhtA 6,_ 1 A tiri j H s !i 1 TOi ASP=' = $ ,10-0-0:-0 0 _— PLEASE DETACH AND SEND THIS COPY WITH REMITTANCE DATE: 7/27/98 DUE DATE: 8/26/98 REMIT AND MAKE CHECK PAYABLE TO: CITY OF DELRAY BEACH ATTN: FINANCE DEPARTMENT 100 N.W. 1ST AVENUE DELRAY BEACH FL 33444— INVOICE NO: 12173 t' CUSTOMER NO: 573 (561 ) 243-7000 CUSTOMER TYPE: MS TERMS: NET 30 DAYS AMOUNT: $5,000. 00 '; • 9/30r 1 Aiwot.i/ wiitti,* , Agr, A.4444 ,--io c304 14)14,, er7,171 1 .1 /44.44/(4, y,44 44' 11\-\- %At Cie 64.c , MISCELLANEOUS CASH RECEIPT CITY OF DELRAY BEACH : 64304 Date: Received of: Address: For: IIIIIIII 90 khru December 98 Historic Preservation Grant-Historic Fomes Sirvey Code Amount By: :may Finance U/B 181 WHITE:ACCOUNTING • YELLOW:CUSTOMER • PINK:CASHIER .;.-..,,- .r.•:�-. F ,'�..�r,�- s _;,„ ..-...-.ra .�.". ;�(:.,�.:' ,. :i5:v .. ,. ... .G7... .. .. .a_....a+:l._:. ..r....c_�.. .>...._yt�+% .�.:.+Icc.l� � .,-e•'. DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 A YMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL, 33444 Total Contract Amount $10,000.00 Prior Payment $0.00 Balance to Date $10,000.00 THIS PAYMENT $2,500.00 Balance Due $7,500.00 �r '.. �a�sue✓ ':'�^ °C' Authorized Signature obert A. Barcinski, Assistant City Manager Typed Name and Title of Authorized Official FIRST QUARTERLY PAYMENT Fund ID Category 101547 Enc. # Pay. # Vendor IDF596000308 Inv. #1-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 15t Ort. - F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 1 YMENT TO: City of Delray Beach 100 North West 1st Avenue Defray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $2,500.00 Balance to Date $7,500.00 THIS PAYMENT $2,500.00 Balance Due $5,000.00 n d--k: 44-1/9P Authorized Signature Ilibert A. Barcinski, Assistant City Manager moped Name and Title of Authorized Official SECOND QUARTERLY PAYMENT Fund ID Category 101547 Enc.# Pay. # Vendor ID F596000308 Inv.#2-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 2nd Qtr.- F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 , DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 -I YMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $5,000.00 Balance to Date $5,000.00 THIS PAYMENT $2,500.00 Balance Due $2,500.00 i ?..tqf."4-,--i-let.--t...e-,--x.,..474? /...1.2"1•-•' Authorized Signature fu bert A. Barcinski, Assistant City Manager ped Name and Title of thorized Official THIRD QUARTERLY PAYMENT Fund ID Category 101547 Enc.# Pay.# Vendor ID F596000308 Inv.#3-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 3rd Qtr- F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 • DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 4YMENT TO: City of Delray Beach 100 North West 1st Avenue Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $7,500.00 Balance to Date $2,500.00 THIS PAYMENT $2,500.00 Balance Due $0.00 Authorized Signature Hobert A. Barcinski, Assistant City Manager rped Name and Title of Authorized Official FOURTH AND FINAL QUARTERLY PAYMENT Fund ID Category 101547 Enc.# Pay.# Vendor ID F596000308 Inv. #4F-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 S9 710000 $2,500.00 Description 4th Final F9807 BF Org BFEO BFObj. Inv. Rc'd Goods Insp. N/A Goods Rc'd N/A Start Date *PLEASE DO NOT SEND WARRANT TO GRANTEE* DOS FORM HR2E560397 . MISCELLANEOUS CASH RECEIPT CITY OF DELRAY BEACH N? . 66586 Date: leceived of: Address: For: 1111111111 .,.ru March 1999 , Code Amount City of Delray Wad Florida 001-00i .1.31.. 0 F. PPINT fA* fltBEIPI tfiE V11: ADDItAkin Ol. ORTIOEN: ) 11Ii/OF•199 01 REITIPTt 009./271 DEER1P1ION PITY WONT TP Fri tpre,,,, w re By: May Finance um 181 WHITE:ACCOUNTING • YELLOW:CUSTOMER • PINK:CASHIER r • STATE OF FLORIDA p OFFICE OF COMPTROLLER 4'2 0 5 5 5 5 4 b REMITTANCE ADVICE THIS IS NOT A PAYMENT DEVICE SAMAS ACCOUNT CODE OLO SITE DOCUMENT NUMBER OBJECT DATE PAYMENT NO om5-202510002-45200000-00-10154700 450000 00 D9000587660 7100 03/25/99 2001595 PAYMENT AMOUNT $ 2,500.00 DO NOT CASH AGENCY DOCUMENT NO DELRAY BEACH CITY OF V004704 100 NW 1ST AVE DELRAY BEACH FL 33444 PLEASE DIRECT QUESTIONS TO: (850) 488-0100, DEPARTMENT OF STATE INVOICE NUMBER AMOUNT 3-F9807 $ 2,500.00 DETACH CAREFULLY AND RETAIN FOR YOUR RECORDS BEFORE CASHING OR DEPOSITING THE WARRANT • ti"" t a, yw APR 2 6 1999 PLANNING & ZONING r DEPARTMENT OF STATE f. DIVISION OF HISTORICAL RESOURCES 1 Request For Advanced Grant Payment F9807 .ICGO / PAYMENT TO: City of Delray Beach ) \ 100 North West 1st Avenue Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $5,000.00 Balance to Date $5,000.00 THIS PAYMENT $2,500.00 Balance Due $2,500.00 - N isi-e3-,.-tiv9.41:2..a....e....-n_sig 1.1.0e • ---c_o ' L° Authorized Signature =0 in kobert A. Barcinski, Assistant City Manager Typed Name and Title of Authorized Official THIRD QUARTERLY PAYMENT Fund ID 5 /b003. Category 101547 en<-0- 4- Enc.# CFC/301 Pay.# tv,k 7Vendor ID F596000308(007 Inv.#3-F9807 / ORG P ' OBJ.CODE CFI AMOUNT 45204050000 ,�Sg 710000 $2,500.00 Description 3rd Qtr- F9807 BF Org BFEO BFObj. Inv. Rc'd ,(9,3(J77Q Goods Insp. N/A Goods Rc'd N/A Start DateCCe *PLEASE DO NOT SEND WARRANT TO GR IAA?, * QQ DOS FORM HR2E560397 'ITY OF DELRAY BEACH DELRAY BEACH krad 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 1 ' REQUEST FOR PROPOSAL ® RFP #98-59 1993 DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach is soliciting Proposals for a Comprehensive Historic Structures Survey within designated target areas of the City. This survey project has been financed in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. All Proposals must be received no later than 3:00 P.M., Wednesday, October 14, 1998, at City Hall -Purchasing Department, and must be submitted in a sealed envelope clearly marked on the outside as RFP #98-59, Request for Proposal, Delray Beach Comprehensive Historic Structures Survey. All proposals received prior to or at this time will be logged in the order received. Interested parties may contact Pat Cayce, Historic Preservation Planner, 100 N.W. 1st Avenue, City of Delray Beach,Florida, 33444 for additional information,phone (561) 243-7284. Copies of the specifications may be obtained from the Purchasing Office, City Hall, 100 N.W. First Avenue, Delray Beach, Florida, 33444, at no charge. Call Purchasing at 561-243-7163 to ensure sufficient supply. One contract will be awarded for all work outlined above and described in the Proposal. • The City of Delray Beach, Florida, reserves the right to accept and/or reject any and all proposals, and to award a contract which, in its sole discretion, best serves the interest of the City. BY: Joseph Safford,Finance Director PUBLISH: NEWSPAPER Palm Beach Post Wednesday, September 16, 1998 THE EFFORT ALWAYS MATTERS Printed on Recycled Paper RFP #98-59 REQUEST FOR PROPOSALS FOR THE DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach requires the services of a qualified consulting firm to survey the undocumented historic structures within a designated target area of the City. The City intends to retain one qualified firm to conduct the survey and provide the information and materials described in this request. The survey will commence upon the City's notice to proceed and must be completed by June 30, 1999. This survey project has been financed in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. Background and Purpose The City of Delray Beach adopted an Historic Preservation Ordinance in 1987 and became a Florida Certified Local Government in 1988. A seven member Historic Preservation Board, appointed by the City Commission, performs the duties mandated by the ordinance. There are 5 historic districts which contain 238 contributing structures and 21 properties individually listed in the City's Local Register of Historic Places. A 1987 non-comprehensive survey identified 270 historic properties, for which Florida Master Site file forms were completed, formed the nucleus for the historic districts and properties listed in the Local Register. Additional Master Site File forms have been completed since the original survey. The purpose of the proposed Comprehensive Survey is to identify all of the remaining undocumented historic structures located within the City's targeted area. Project Objective The objective of the project is to identify and record on Florida Master Site File forms historic structures (those 50 years old or older) and complete a comprehensive survey of historic structures throughout that portion of the city likely to contain such structures. We have already identified approximately 198 structures over 50 years of age, for which Florida Master Site File forms have not been compiled. The identified properties are located in 5 subdivisions whose platting dates range in age from 1913 to 1937. Documenting these will be the first priority of the survey. We estimate than an additional 200 structures have yet to be identified. The target area of the survey is as follows: 1-95 1 on the west, the Atlantic Ocean on the east, South 10th Street on the south, and the City Limits on the north (see attached map). General Requirements of the Survey All of the elements of the Comprehensive Survey will be performed by the consultant, with contract management by the Planning &Zoning Department. Complete the identification of historic structures located in the target area by means of windshield survey, pedestrian survey and photolog. Verify building histories through a review of building cards and building permit records (available in the Building Department), newspapers, Sanborn Fire Insurance maps (available in the Planning Department), archives of the Delray Beach Historical Society, and other accepted sources. Create a database for Florida Master Site File forms. The database will include a statement of significance plus a complete narrative describing the architectural and historical description of the sites. Deliverable Materials and Final Product The consultant will be responsible for providing the following: 1. A monthly progress report summarizing the status of the project and work accomplished. 2. Photographs and negatives of all surveyed properties 3. Florida Master Site File forms for all surveyed properties on a digital database compatible with MS Access. 4. A draft of the Final Survey Report ready for forwarding to the Florida Division of Historical Resources to be submitted by May 10, 1999, which includes the following: A. Survey Log Sheet. B. Completed Florida Master Site File Historical Structural Forms for all structures. • Title page indicating the name of the project, the name of the author, and the date of the report. • An acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and title VI statement. 2 • An introduction describing the origin and objectives of this project. • A description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale. • A summary of all past field surveys in the survey area or the current project and their major findings relevant to the current survey. • A description of the field survey, including the specific methodology employed to identify sites, to locate their boundaries, and to evaluate them. • A summary and chronological narrative of the significant historical events or developments related to the project area or theme. • Identification of individuals and organizations that played significant parts in those events and/or developments. • A final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number. • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number. • Conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria, and future survey, planning, and preservation action. • A list of bibliographic sources and other appropriate supplemental material. Project Duration and Scnedule The contracted services as specified above shall begin upon notice to proceed from the City and continue diligently until finished. The schedule as proposed at the time of contract execution is as follows: Start Date Upon signature of contract Monthly Status Report Last day of each month Draft of Survey Report May 10, 1999 Final Survey Report July 15, 1999 In no event shall the final product be delivered to the City later than July 15, 1999 unless an extension to the grant deadline is granted to the City by the Florida Division of 3 Historical Resources and the final product delivery date is rescheduled by the City and the Consultant. If the final product is not delivered on time, final payment shall be withheld by the City. Payment Schedule Payment to the consultant shall be made as follows: 25% Upon invoice, following initiation of the project. 20% Upon invoice, ninety days from start 20% Upon invoice, sixty days from second payment 25% Upon invoice, May 10, 1999 upon delivery of the survey draft. 10% Upon invoice, July 15, 1999 delivery of Final Survey Report, 100% Selection Criteria City staff, representatives of the Historic Preservation Board, and Community Redevelopment Agency staff will evaluate the consultants qualifications and calculate an evaluation score based on the following criteria: Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 B. Qualifications of the specific individuals who will provide the service. 25 C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close. 15 Total possible points 100 4 • TOWN OF GULF STREAM - I 1 I CITY OF f _ BOYNTON BEACH , T it L-30 CANAL Ir i._. 1 I > I< w w J 1 IC-I sE w oCr m o ;MO Q I �.1 k Z U. 1 U o,Ci• Y I j (�' \0). O to 1—� p' < 2 cr z 6 i W I j p C N w I in G. BUSH 1 vi 4 cc LAKE IDA ROAD BLVD. I�a - �! Y 1 t 1 1 I § i t "1 Q j m . j J 1 L._._._. r-•-•---1 - N.W. 2ND ST 3 II N f•_•_. 1.� 1 I m 3 11 t I i t o ATLANTIC AVE. • 1 1 I -o i t i i ATLANTIC n AVENUE U _ S.W. 2ND ST • /il 1 I j j - 3 i t Ii `'-'-'J x x c� L..1 0 ` a = 1 R CC J 4 1 V t j 3 3 w g 1•1 1 ! Vi I J N g I j O L = -—-—, LOWSON BOULEVARD o m II •` o S.W. > 10TH ST j1 k J I O < I Q p0� I w Z - I • I 'I I > O i1 o i ! LINTON BOULEVARD . N Q 1I - j j es LINTON BOULEVARD o II 1 cc i L- i._'_.; i i CF�040 MANTON� ROPE �yoF II~I a o i t 1 U _ \ ~ 1 l I j } N W \ j > ! i i �r _x 3 . I �•---._.J O O U 1 j cc: a Pic 1 'I' i I. U > j Er 1 - II e�] to j• Z . W ' I I W i! OU U. W ' 11 ! U. TOWN OF I - i -i._._._._._._._._._._._._._._._._._._._._._._._.__._._. -•---•-•---•--•-- ! j HIGHLAND t— L-38 CANAL C-15 CANAL • !. 1 BEACH =ram PALM BEACH COUNTY • jii CITY OF - BOCA RATON A DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY I MILE I GRAPHIC SCALE LEGEND: CITY OF DELRAY BEACH, FLORIDA PLANNING AREA—-—-— CITY UMITS ---•-•-•-•-•-•-•-•- SURVEY BOUNDARY PLANNING & ZONING DEPARTMENT (ULTIMATE CITY BOUNDARY) 5 DELRAYL O R BF-APIECH F BID SIGNATURE FORM All-America City * PLEASE AFFIX SIGNATURE WHERE INDICATED 111111re (FAILURE TO DO SO SHALL BE CAUSE FOR REJECTION OF YOUR PROPOSAL) _RFP # 98-59 1993 TITLE: REQUEST FOR PROPOSALS - DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY Company Name *Signature Name/Title Address State Zip code ( ) Telephone ( ) Facsimile VENDOR SERVICE REPRESENTATIVE FOR PLACEMENT OF ORDER: CONTACT NAME: TELEPHONE: ( ) 6 DELRAY l flJ BEACH STATEMENT OF NO BID • ` ` o It l ° "1990 RFP # 98-59 If you are not bidding on this service/commodity,please complete and return this form to: City of Delray Beach Purchasing Office,100 N.W. First Avenue,Delray Beach,Florida 33444 or fax to(561)243-7166. Failure to respond may result in deletion of vendor's name from the qualified bidder's list for the City of Delray Beach. COMPANY NAME: ADDRESS: TELEPHONE: ( ) SIGNATURE: DATE: Minority Owned Business: ( )Black ( )Hispanic ( )Woman ( )Other (Specify) We,the undersigned have declined to bid on your RFP .11 98-59 for Delray Beach Conprehensive Historic Structures Survey because of the following reasons: Specifications too"tight", i.e. geared toward brand or manufacturer Unable to meet only(explain below) specifications Insufficient time to respond Unable to meet bond to the Invitation to Bid requirements We do not offer this product Specifications unclear or an equivalent (explain below) Our product schedule would Other(specify below) not permit us to perform REMARKS: 7 REFERENCES COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: • PHONE NUMBER: COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: COMPANY NAME: ADDRESS: STATE: ZIP: CONTACT PERSON: PHONE NUMBER: 8 STANDARD FORM OF AGREEMENT BETWEEN CITY AND CONTRACTOR THIS AGREEMENT made this day of , 19 , by and between the CITY OF DELRAY BEACH (hereinafter called CITY) and (hereinafter called CONTRACTOR). WITNESSETH: The CITY and the CONTRACTOR in consideration of the mutual covenants hereinafter set forth, agree as follows: 1. The undersigned CONTRACTOR hereby represents that he has carefully examined all Contract documents, and will perform the contractual requirements pursuant to all covenants and conditions. 2. The CONTRACTOR, as evidenced by the execution of this contract, acknowledges that it has examined the physical characteristics of the job requirements. The CONTRACTOR further acknowledges that the bid price includes all costs and expenses required for the satisfactory completion of the contracts requirements. 3. The contract between the CITY and the CONTRACTOR include the following documents which are attached hereto and incorporated herein by reference of the following: CONTRACT DOCUMENT (S) PAGE NUMBERS Request For Proposal 1 - 8 Standard Form of Agreement 9 -13 Corporate Acknowledgment 14 Certificate 15 Insurance Requirements 16 Sample Insurance Form 17 Drug Free Work Place Certification 18 9 Addenda numbers to , inclusive, and any modifications, including Change Orders, duly delivered after execution of this Agreement. 4. The term of this contract shall commence on the date indicated on the Notice to Proceed. 5. This agreement shall be governed by the laws of the State of Florida as now and hereafter in force. The venue for actions arising out of this agreement shall be Palm Beach County, Florida. 6. All notices, requests, demands, and other given if personally delivered or mailed, certified mail, return receipt requested, to the following addresses to: As to City: City of Delray Beach, FL 100 N.W. 1st Avenue Delray Beach, FL 33444 As to CONTRACTOR: 7. The CONTRACTOR shall not, without prior written consent of the CITY, assign any portion of its interest under this contract and, specifically, the CONTRACTOR shall not assign any moneys due or to become due without the prior written consent of the CITY. 8. The CITY and the CONTRACTOR each binds himself, his partners, successors, assigns and legal representatives to the other party hereto in respect to all convenants, agreements and obligations contained in the contract documents. io 9. Indemnification: The CITY agrees to pay to the CONTRACTOR the sum of Ten Dollars ($10.00) and other good and valuable consideration as specified consideration for the above-stated indemnification in accordance with the provisions of F.S.A. Section 725.06. Furthermore, the CONTRACTOR acknowledges that the bid price includes the consideration for the indemnification provision. The CONTRACTOR shall indemnify, defend and save harmless the CITY, its Officers, agents, and employees, from or on account of any claims, damages, received or sustained by any person or persons resulting from the work provided for this Project: or by or in consequence of any negligence in connection with the same: or by use of any improper materials or by or on account of any use of any improper materials or by or on account of any act or omission of the said CONTRACTOR or his subcontractors, agents, servants or employees. CONTRACTOR agrees to defend, indemnify and save harmless the CITY, its officers, agents and employees, against any liability arising from or based upon the violation of any Federal, State, County or City laws, by-laws, ordinances or regulations by the CONTRACTOR, his subcontractors, agents, servants or employees. CONTRACTOR further agrees to defend, indemnify and save harmless the CITY, its officers, agents, or employees from all such claims, fees, and from any and all suits and actions of every name and description that may be brought against the CITY or its officers, agents or employees on account of any claims, fees, royalties, or costs for any invention or patent, and from any and all suits and actions that may be brought against the CITY, its officers agents or employees for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation. 11 The indemnification provided above shall obligate the CONTRACTOR to defend at his own expense or to provide for such defense, at the CITY'S option, any and all claims or liability and all suits and actions of every name and description that may be brought against the CITY, its officers, agents, or employees which may result from the operations and activities under this Contract whether the work be performed by the CONTRACTOR, his subcontractors or by anyone directly or indirectly employed by either. This indemnification includes all costs and fees including attorneys fees and costs at trial and appellate levels. 10. This Agreement shall be considered null and void unless signed by both the CONTRACTOR and the CITY. 11. The contract documents constitute the entire agreement between the CITY and the CONTRACTOR and may only be altered, amended or repealed by a duly executed written instrument. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the day and year first above written. ATTEST: CITY OF DELRAY BEACH, FLORIDA By: City Clerk Jay Alperin Mayor Approved as to form: City Attorney 12 WITNESS: CONTRACTOR: BY: (Print or type name and title) (Print or type name and title) (SEAL) 13 CORPORATE ACKNOWLEDGMENT STATE OF COUNTY OF The foregoing instrument was acknowledged before me this day of , 1998, by (name of officer or agent, title of officer or agent), of (state or place of incorporation) corporation, on behalf of the corporation. He/She is (personally known to me) (or has produced identification) and has used his/her (type of identification) as identification. Signature of Person Taking Acknowledgment Name of Acknowledger Typed, Printed or Stamped 14 CERTIFICATE (If Corporation) STATE OF FLORIDA ) ) SS COUNTY OF ) I HEREBY CERTIFY that a meeting of the Board of Directors of , a corporation under the laws of the State of held on , 19 the following resolution was duly passed and adopted: "RESOLVED", that , as President of the corporation, he/she is hereby authorized to execute the Agreement dated , 19 , between the City of Delray Beach, Florida and this corporation, and that his execution thereof, attested by the Secretary of the Corporation and with corporate seal affixed, shall be the official act and deed of this corporation". I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this day of , 19 . (Secretary) (Seal) 15 • INSURANCE REQUIREMENTS —I4. GENERAL During the term of the contract with the City, the contractor shall procure and maintain insurance of the types and the limits specified in paragraphs (1) to (4) inclusive below. B. COVERAGE Except as otherwise stated, the amounts and types of insurance shall conform to the following minimum requirements: 1. Worker's Compensation - Coverage to apply for all employees for Statutory Limits in compliance with the applicable State and Federal Laws. In addition, the policy must include Employer's Liability with a limit of$100,000 each accident. 2. Comprehensive General Liability- Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability Policy filed by the Insurance Services Office and must include: 3. Business Auto Policy: Coverage must be afforded on a form no more restrictive than the latest edition of the Business Auto Policy filed by the Insurance Service Office and must include: a) Minimum Limits of$300,000 per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. b) Owned Vehicles. c) Hired and Non-Owned Vehicles d) Employer Non-Ownership. 4. Certificate of Insurance- Certificates of all insurance evidencing the insurance coverage specified in the previous Insurance Administrator prior to commencement of work. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this bid and section and the above paragraphs in accordance with which such insurance is being furnished and shall state that such insurance is required by such paragraphs of this contract. The successful bidder will include the City of Delray Beach as additional insured. If the initial insurance expires prior to the completion of the work, renewal certificates shall be furnished thirty (30) days prior to the date of expiration. Also, under the Cancellation section of the Insurance Certification the words "endeavor to"and "but failure to mail such notice shall impose no obligation of liability of any kind upon the company, its agents or representative" shall be crossed out as indicated on the attached "sample of Insurance Certificate". `Note: See"Sample Of Certificate of Insurance°for example format. 16 i1: •• ..:.:i:--•• �v:.--';', :•CSR:nM:.. ISSUE DA•IEathunivv..," .... A:CORD -CERTI ICATE� <<-::�•. s., r�N :' , .. ..—.. D,/1D/q6 H cat rRoouCE7t THIS CERTIFICATE IS ISSUED AS A.MATTER OF INFORMATION ONLY AND r. CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.TB S CER•I1FIGTE : iltexander L Alexander. Inc_ DOES NOT AMEND.EXTEND OR ALTER THECOVERAGE AFFORDED BY TEE S. N. 970. Ave. POLICIES BLOW. J • FL - COMPAMES AFFORDING COVERAGE • 305-279-7870 COMPANY LETTER A. NATIONAL UNION FIRE ................... III ---• COWAN,' B INS. CO. OF THE STATE OF PENN. LErITACc)e.tT2.aCT4-?-r`S KA.V1/4 COLE MPANYC / TTER- cOMPAHY D - L ErrER COMPANY E LETTER :.....vERAc:s.• ...wn• .. . -,,:.:.:.r: ::.wvw.wKww:.:..w:w•..,C\•...Jw..:v..K:•. v., : .w.::.::\'-):v.. .tiv A:::JCJai•7."..•;-�..`:;i:':,.:v;:. :: A. _ THIS IS TO CERTIFY THAT THE POUCIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWTiHSTANOING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN 1S SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POUCIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO - •• ••.TYPEOFD�6VRAttCE rOL1CY1fUM8ER roucY EFFECTIVE 1 POLICY EXPIRATION LDAI � LTA DATE(MNUDD/YYl DATE(MMIDDAY) GLTtEILAL LIABILITY • •GENERAL AGGREGATE 'S 2,000,000 A X CouuExcALGENEAALuABnm 06/30/96 06/30/97 ?RODUCSCOMr1OPAGG. S 1,000,000 CLAIMS MADE X OCCUR. PERSONAL J:ADV.INJURY S 1,000,000 OWNERS f:CONT9.ACFORS?ROT. - EACH OCCUJULENa S 1,000,000 X EMPLOYEE BENEFITS FILE DAMAGEWIaefsel 5 100,000 S1000000/S1000000 - • MED.FXPEJJSE(Aam are omonl S 10.000 AVTOMoaILE UAZUJTY COMBINED SINGLE X ANY AUTO 06/30/96 06/30/97 LIMIT 1,000,000 ALL OWNED AUTOS BODILY INJURY - - SCHEDULED AUTOS •(Pc p.m.' -X HIRED Auros -BODILY INJURY (P amacrcl .S • X L1Oji QWt(ED AUTOS • _~ GARAGE LIABILSIY -_ _ OP PRERTY DAMAGE S X PHYSICAL DAMAGE • EXCESS LIABILITY EACH OCLZJRRENCE •S • ... 1.1M8RELLA FORM AGGREGATE S • OTHER TRAM UMBRELLA FORM '-. --•- - .. .. . - 06/30/96 06/30/97 X STATUTORY LIMISS •' '• .....,.. -: BwORIO:'RS COAt?F1tSATTON ......... ...._.. ._._.:.�� . :, :....:::N._. . AND - • EACHACCIDD(T.............._•_......—.S-_ 500,000 -DISEASE—?OUCY LDdtr •S 1.000,000 B panarnowtsmuurr OtsEA3E—EACH EMPLOYEE S SOO,000 OTHERV • •DLSOUSLION OF O?VL#.TioNsfLOCATLOVGJYEfficLo36PGAL TTtts2N .AS RESPECTS NAKED INSURED'S LOPERATIOH IN THE STATE OF FLORIDA. ERE: PROJECT 96-17; 1996 RESURFACING PROJECTS CONTRACTS DUE: 7/2/96. THE 1-CITY OF DELRAT BEACH IS NAMED ADDITIONAL INS. AS RESPECTS TO THIS PROJECT. . C ZCAIEHOT'.DER.[w.LV;r'.�:.^ ... • .A„Z:4;::;i'.`,v'xE;::t:«`::li;:4•CA ICX12;k1;1 ac.ti is'li All S' eT-�•E`. `Jky:+ :/4ii . .'IR.`�a'I:dP.'Y`(w..'"" rd6C c: - SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE • EXPIRATION DATE THEREOF.THE ISSUING COMPANY WILL • CITY OF OELRAY BEACH MAILa:L. DAYS WRITIE(NOTICE TO THE CCEItATiFICATE HOLDER NAMED 10 THE OO e�i.W. i q• Av�'.0 1E a LFFT. • OELRAT BEACH,.FL 33L� y, A�T(D&I D �ATIYE i,,,,._� :ti ::r. :�. ':u.:h. .,,....r•w.- a � ;rx,...�.,,.�•,, r= .'.^c`'?ACORD•CORPOR..iTi611 994 DRUG FREE WORKPLACE CERTIFICATION If identical tie bids exist, preference will be given to the vendors who submits a certification with their bid/proposal certifying they have a drug-free workplace in accordance with Section 287.087, Florida Statutes. The drug-free workplace preference is applied as follows: IDENTICAL TIE BIDS: Preference shall be given to businesses with drug-free workplace programs. Whenever two or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug free workplace program. As the person authorized to sign this statement, I certify that this firm complies fully with the following requirements: 1) This firm publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 4) This firm informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs,and the penalties that may be imposed upon employees for drug abuse violations. 3) This firm gives each employee engaged in providing the commodities of contractual services, that are under bid,a copy of the statement specified in subsection(1). 4) In the statement specified in subsection(1),this firm notifies the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five(5)days after such conviction. 5) This firm imposes a sanction on or requires that satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. 6) This firm will continue to make a good faith effort to maintain a drug-free workplace through implementation of this section. Vendor's Signature Firm Name 18 t'feitio CITY OF DELRAY BEACH TO: ��"` ealek DATE: '1 /II loti SUBJ: C, 6)2-) 0-61 O G c Yt�� YYLeL C 1 1?f--(9-Li c,d6-Yal ,A /2-v-a c-u--L) 3511uf e(5, DEFRAY BEACH III' 1993 Jackie, Please send RFP 98-56, Historic Sites Survey to the following: Jane Day Research Atlantica, Inc. 728 Granada Boca Raton, FL 33432 Micky Harding Historical and Architectural Research Services 3708 Flores Avenue Sarasota, FL 34239 Amy M. Groover Janus Research 2935 1st Avenue N. St. Petersburg, FL 33713 Philip Thomason Thomason &Associates P0 Box 121225 Nashville, TN 37212 11Z ?A/Jq., File/u/ww/rfp-list TAMI HAWKINS . THE .CONSTRUCTION. JOURNAL • ROYAL PALM' FINANCIAL CNTR • • 9 SO FED HWY STE #300 DART FL 34994 . . THOMAS. J =MARW0OD 1CF KAISER ENGINEERS INC 5440 NW-33RD AVE, STE 112 FORT LAUDERDALE FL 33309 . HANSON ENGINEERS INC. 1525 .SOUTH SIXTH .STREET - SPRINGFIELD IL 62703 RUSSELL C DEVICK GEE E JENSON ENGINEERS ONE HARVARD CIRCLE WEST PALM BEACH FL 33409 PATRICIA E HALL NUTTING ENGINEERS OF FLORIDA 1310 -NEPTUNE DRIVE BOYNTON BEACH FL 33426 - ROY-SIMON ROY,M -SIMON AIA ARCHITECT 100 NE 5TH .AVENUE SUITE A2 DELRAY REACH FL A34R3 I•. JOE KOLB PEACOCK CORTNEY ARCHITECTS DAVID KELLY 800 FAIRWAY-DRIVE RMS 2 ENGINEERS DESIGN GROUP C. SUITE 292 580 WEST VILLAGE DR DEERFIELD BEACH FL 33441 #315 WPB FL 33409 I I�AH.RICE � ALDSON GROUP ARCHITECTS BARBARA GREGORY . II II W- CAMINO GARDEN BLVD DUINCYJOHNSON ASSOCIATES • SUITE 207 949 CLINT MOORE ROAD BOCA RATON FL 33432 BOCA RATON FL 33487 DANA BOYLE ARCHITECTS DESIGN GROUP ROBERT C ALLICA 333:N KNOWLES AVE ALLICA ARCHITECTURAL GROUP WINTER PARK FL 32789 22 EAST OAKLAND PARK BLVD • FORT LAUDERDALE FL 33334 • JIM ST ANTOINE SLA ARCHITECTS JAMES E. •BORRELLI 11911 -US HWY 1 BORRELLI E ASSOCIATES SUITE 205 4950 SOUTHWEST 72 AVENUE PALM RFACH GARDFNS FL 11411R SUITE 110 MIAMI FL 33155 ADALFO COTILLA ACAI ASSOCIATES INC OSCAR VAGI 5310 NW 33RD AVE OSCAR VAGI C ASSOC ARCHITECTS SUITE 218 2929 E COMMERICAL BLVD FT =1.AfDFRDAI F FL 11309 STE 601 FT .LAUDERDALE FL 33308 GEORGE GARCIA .JHD BRENNER C JONES DONALDSON E HEARING 751 :PARK•OF COMMERCE DR COTLEUR HEARING, INC. SUITE 118 SUITE 402 RAtA RATON F1 114R7 1070 E INDIANTOWN ROAD JUPITER FL 33477 OSVALDO LANDERA LVS ASSOCAITES MICHAEL D KROLL 151 .MAJORCA AVE #A PENINSULA DESIGN C ENGINEERING AL GABLES FL 33134 9720 PRINCESS PALM AVE SUITE 106 TAMPA FL 33619 • JOHN SCHOUP SCHOUP E MCKINLEY ASGF ENGINEERING ASSOC INC 500 NE SPANISH RIVER BLVD 10239 WEST SAMPLE ROAD BOCA RATON FL 33431 CORAL SPRINGS FL 33065 STEPHAN A GIARATAND HOPE JOLLAY E ASSOCIATES SHEVENELL GALLEN FELL INC - 824fS E 9TH STREET 10239 WEST SAMPLE ROAD DEERFIELD BEACH FL 33441 CORAL SPRINGS FL 33065 TOM •WESTBERG JOSEPH MIDDLEBROOKS E ASSOC SUSAN M. SKINNER 6480 SW 62ND AVE REYNOLDS SMITH C HILLS MIAMI FL 33143 4651 SALISBURY ROAD JACKSONVILLE FL 32256• CHRISTOPHER D FLAGG GENESIS GROUP INC THOMAS M MISSIMER 9250 CYPRESS GREEN DRIVE MISSIMER INTERNATIONAL INC • SUITE 200 8140 COLLEGE PARKWAY JACKSONVILLE FL 32256- SUITE 202 FORT MYERS FL 33919 JOHN 'M SMITH. - J M SMITH .6 ASSOCIATES CARR SMITH ASSOCIATES 7373 BEECHMONT AVENUE 4055 NW 97TH AVENUE CINCINNATI OH 45230 MIAMI FL 33178 ` • • AMPARO ABDALLAH RUSS,ELL C ,DEVICK MALEK,CASSOCIATES, INC. GEE E:JENSONcENGINEERS • PO BOX 2212 ONE HARVARD CIRCLE DELRAY'BEACH . FL 33447-2212 ' WEST PALM BEACH . FL 33409 L IllIDD£JIS COHENEARCHITECT PATRICIAN N-INEE 6TH AVENUE NUTTING ENGINEERS .OF FLORIDA NE1310 NEPTUNE DRIVE 1 SUITE DFL RAY REACH FT 334R3 219 BOYNTON BEACH FL 33426 JOHN 'WILLIAMS ROY•SIMON V.-ST. JOHN WILLIAMS, P.E. - ROY -M SIMON AIA ARCHITECT . 2300 WEST SAMPLE 'ROAD 100 NE STH .AVENUE SUITE`#214 SUITE A2 POMPANO REACH FL 33073 DFLRAY REACH FL 31481 MICHAEL H STRAUBE GLEN GELES ATECiASSOCIATES INC ARC AVENUE, INC. • 9955 NW- 116 WAY 2006 HOLLYWOOD BLVD. SUITE 1 HOLLYWOOD FL 33020 MIAMI F1. 331 7R-51 26 FRANK FRIONE CARMEN GINTOLI GILLOTTI, FRIONE C ASSOCIATES CARMEN VINCENT GINTOLI ARCT. PO BOX 1084 321 NORTHLAKE BLVD. BOCA RATON FL 33432 SUITE 202 NORTH PALM REACH FL 33408 JANINE HOFFMAN GARY BLOOM DAMES C MOORE CONSUL—TECH ENGINEERING, INC. 6400—A CONGRESS AVENUE 50 -EAST SAMPLE 'ROAD SUITE 2500 4TH FLOOR ROCA RATON FL 334R7 POMPANO REACH FL 33064 GARY G SLOPEY DAVID MILLER C ASSOCIATES DEROSE C SLOPEY CONSULTING ENG 319 CLEMATIS STREET 150 SOUTH .ANDREWS AVE SUITE,210 350 WEST PALM BEACH FL 33401 mPANO REACH FL 33069 DANIEL CANAVAN ROBERT S. -WALTERS MPA ARCHITECTS INC ROBERT WALTERS ARCHITECTS 1551 FORUM PLACE 620 S.E. 1ST STREET SUITE 400A FT. -LAUDERDALE FL 33301 WEST PALM REACH FL 33401 KIMLEY—HORN AND ASSOCIATES INC PAUL J. SLATTERY 4431_ 'EMBARCADERO DRIVE SLATTERY-C ROOT ARCHITECTS PA WEST PALM BCH FL 33407 1098 NW BOCA RATON BLVD #2 ROCA RATON FL 33432-2616- HENIGAR C RAY INC JOHN MOORE 640 EAST HWY 44 STONE .0 WEBSTER ENGINEERING CRYSTAL RIVER FL 34429 20803 BISCAYNE BLVD. • SUITE 303 AVFNTHRA FL 331R0 ENGINEER DON IRBY PE JOHN GLIDDEN P 0 BOX 2046 OLIVER GLIDDEN C PARTNERS CONWAY AZ 72032-2046 ARCHITECTS C PLANNERS INC 1401 FORUM WAY STE 100 U.PAI M REACH FI 33401 DIANNE WM. P AUSTIN, P.E. PRES JOHN R DEBELLO ARCHITECT W. P. AUSTIN CONSTRUCTION CO 638 SO MILITARY TRAIL 1650 S W 32ND PLACE QUARUM BUSINESS CENTER MIAMI FL 33145-1836 DEERFIELD_. -BCH_ FL 33442 , - JIM ST ANTOINE JAMES E. BORRELLI SLA ARCHITECTS BORRELLI C ASSOCIATES 11.911-:US HWY 1 4950 SOUTHWEST 72 AVENUE SUITE 205 SUITE 110 PALM BEACH GARDENS FL 33408 MIAMI FL 33155 (( FO .COTILLA OSCAR VAGI I I ASSOCIATES INC OSCAR VAGI C ASSOC ARCHITECTS MEC NW:33RD AVE 2929 E COMMERICAL BLVD SUITE 218 STE 601 FTLAUDERDALE FL 33309 FT LAUDERDALE FL 33308 GEORGE GARCIA DONALDSON E=HEARING JHD BRENNER C JONES COTLEUR HEARING, INC. 751 PARK OF COMMERCE DR SUITE 402 SUITE 118 1070 E INDIANTOWN ROAD BOCA RATON FL 33487 JUPITER FL 33477 OSVALDO LANDERA MICHAEL D KROLL LVS ASSOCAITES PENINSULA DESIGN C ENGINEERING 151 MAJORCA AVE #A 9720 PRINCESS PALM AVE CORAL GABLES FL 33134 SUITE 106 TAMPA FL 33619 JOHN SCHOUP ASGF ENGINEERING ASSOC INC SCHOUP C MCKINLEY 10239 WEST SAMPLE ROAD 500 NE SPANISH RIVER BLVD CORAL SPRINGS FL 33065 BOCA RATON FL 33431 STEPHAN A GIARATAND SHEVENELL GALLEN FELL INC HOPE JOLLAY C ASSOCIATES 10239 WEST SAMPLE ROAD 824 S E 9TH STREET CORAL SPRINGS FL 33065 DEERFIELD BEACH FL 33441 TOM WESTBERG SUSAN M. SKINNER JOSEPH-MIDDLEBROOKS C ASSOC . REYNOLDS SMITH C HILLS 6480 SW 62ND AVE 4651 SALISBURY ROAD =MI FL 33143 JACKSONVILLE FL 32256 CHRISTOPHER D FLAGG THOMAS M MISSIMER GENESIS GROUP INC MISSIMER INTERNATIONAL INC 9250 CYPRESS GREEN DRIVE 8140 'COLLEGE PARKWAY SUITE 200 SUITE 202 JACKSONVILLF FI 32256 FORT -MYERS FL 33919 JOHN M SMITH _ CARR SMITH ASSOCIATES J M SMITH -C ASSOCIATES 4055 NW 97TH AVENUE 7373. BEECHMONT AVENUE MIAMI FL 33178 CINCINNATI OH 45230 TAMI HAWKINS JOE KOLB THE CONSTRUCTION JOURNAL PEACOCK CORTNEY ARCHITECTS ROYAL PALM FINANCIAL CNTR 800 FAIRWAY DRIVE 759 SO FED.HWY STE #300 SUITE 292 STUART FL 34994 DEERFIELD BEACH FL 33441 THOMAS J HARWOOD SARAH RICE ICF KAISER ENGINEERS INC DONALDSON GROUP ARCHITECTS 5440 NW 33RD AVE, STE 112 398 W CAMINO GARDEN BLVD FORT LAUDERDALE FL 33309 SUITE 207 BOCA RATON FL 33432 HANSON ENGINEERS INC. DANA BOYLE 1525 SOUTH SIXTH STREET ARCHITECTS DESIGN GROUP SPRINGFIELD IL 62703 333 N KNOWLES AVE WINTER PARK FL 32789 GLEN GELES MICHAEL H STRAUBE ARC AVENUE, INC. • ATEC ASSOCIATES INC - 2006 HOLLYWOOD BLVD. - 9955 NW- 116 -WAY HOLLYWOOD FL 33020. SUITE 1 MIAMI FL 33178-5126 CARMEN GINTOLI FRANK FRIONE EN VINCENT GINTOLI ARCT. GILLOTTI, FRIONE E-ASSOCIATES NORTHLAKE BLVD. - PO BOX 1084 - i E 202 BOCA RATON FL 33432 UADTU P*I-M-OCAPLI CA 1ZL(1R f GARY'BLOOM JANINE.HOFFMAN CONSUL-TECH-ENGINEERING, INC. DAMES C MOORE . 50 EAST SAMPLE ROAD 6400-A CONGRESS AVENUE 4TH-FLOOR SUITE 2500 POMPANO BEACH FL 33064 BOCA RATON FL 33487 , DAVID MILLER C ASSOCIATES GARY G SLOPEY 319 CLEMATIS STREET DEROSE 6 SLOPEY CONSULTING ENG SUITE 210 150 SOUTH ANDREWS- AVE WEST PALM BEACH FL 33401 STE 350 POMPANO BFACH FL 11069 ROBERT S. WALTERS DANIEL CANAVAN ROBERT WALTERS-ARCHITECTS MPA ARCHITECTS INC 620 .S.E. 1ST STREET 1551 FORUM PLACE FT. LAUDERDALE FL 33301 SUITE 400A WEST PALM BEACH FL 33401 PAUL J. SLATTERY KIMLEY-HORN AND ASSOCIATES INC SLATTERY °C ROOT ARCHITECTS PA 4431 EMBARCADERO -DRIVE 1098 NW BOCA RATON BLVD WEST PALM BCH FL 33407 #2 BOCA RATON FL 33432-2616 JOHN MOORE HENIGAR & RAY INC STONE-E WEBSTER ENGINEERING 640 EAST HWY 44 20803 BISCAYNE BLVD. CRYSTAL RIVER FL 34429 SUITE 303 iMENTURA FL 33180 JO'RN GLIDDEN ENGINEER DON IRBY PE OLIVER GLIDDEN E PARTNERS P 0 BOX 2046 ARCHITECTS 8 PLANNERS INC CONWAY AZ 72032-2046 1401 FORUM WAY STE 100 W PALM BEACH FL 33401 WM. •P AUSTIN, P.E. PRES W. P. -AUSTIN CONSTRUCTION CO DIANNE 1650 S W 32ND PLACE JOHN R DEBELLO ARCHITECT MIAMI FL 33145-1836 638 SO MILITARY TRAIL QUARUM BUSINESS CENTER DEERFIELD- BCH FL 33442 AMPARO ABDALLAH DAVID KELLY MALEK C .ASSOCIATES, INC. RMS 2 ENGINEERS DESIGN GROUP PO BOX 2212 580 WEST VILLAGE DR DELRAY BEACH FL 33447-2212 #315 WPB FL 33409 THADDEUS L COHEN BARBARA GREGORY THADDEUS COHEN ARCHITECT QUINCY JOHNSON ASSOCIATES 75 NE 6TH AVENUE 949 CLINT MOORE ROAD SUITE #219 • BOCA RATON FL 33487 DELRAY BEACH FL 33483 JOHN WILLIAMS ROBERT C ALLICA V. ST. •JOHN -WILLIAMS, P.E. ALLICA ARCHITECTURAL GROUP 2300 WEST SAMPLE ROAD 22 EAST OAKLAND PARK BLVD SUITE #214 FORT LAUDERDALE FL 33334 POMPANO BEACH FL 33073 • BSA Corporation 9 N.E. 2nd Street Delray Beach, FL 33444 • DiPompeo Construction Corp. 7522 Wiles Road Suite 203 Coral Springs, Florida 33067 Engineered Environments, Inc. 990 South Rogers Circle Suite #4 Boca Raton, FL 33487 JMW Construction Corp. 258 S,E. 6th Avenue Suite 6B Delray Beach, Florida 33483 Keystone Restoration, Inc. 292 South County Road Ste. 116 Palm City, Flordia 33480 • Mitchell Building Contractors 15 N. Tampa Avenue • Orlando, Florida 32805 Mouw Associates, Inc. P.O. Box 2690 Delray Beach, Florida 33447-2690 Select Contracting Inc. 1751 West 10th Street Riviera Beach, FL 33404 Walker Design & Construction 6630 E. Rogers Circle Boca Raton, FL 33487-2619 West Construction, Inc. 319-A Wickline Blvd. Lantana, Florida 33462 Janet G. Murphy & Associates, Inc. 218 Almeria Road West Palm Beach, Florida 33405 (561) 832-4224 (561) 804-9598 Ms. Pat Cayce City Hall 100 N.W. 1st Avenue Delray Beach, Florida 33444 May 1, 1998 Dear Ms. Cayce: Congratulations on being selected for the Historic Resources Grant-in-Aid for the Delray Beach Comprehensive Historic Structures Survey. I have read the application and it looks like an excellent project. When it comes time to select a consultant, I would greatly appreciate it if you would send me a request for a proposal. Thank you for your time. Sincerely, C çf\ucc2)\1 FOR T ` DATE L TIME ` '03 Cp.M. Janet G. Murphy President FROM 5C..�n 1M J r� FIRM PHONE 6 t. - � aaY FAX AREA CODE NUMBER EXTENSION 0 MOBILE AREA CODE NUMBER TIME TO CALL TELEPHONED PLEASE CALL RETURNED YOUR CALL UL'ILL CALL.ACAIp - CAME TO SEE YOU; RUSH 1^`ANTS TO SEE YOU SPECIAL ATTENTION V,t,ITINL TO SEE YOU i n1_..... MESSAGE '}4S\-S s._) r .. . -j yvte. fifxsydur Fif ,MT 4007 SIGNED mops MADE IN U.S.A• MESSAGE J THOMASON• & ASSOCIATES preservation planners May 14, 1998 Ms. Pat Cayce City of Delray Beach 100 North West 1st Avenue Delray Beach, FL 33444 Dear Ms. Cayce: I would appreciate receiving a copy of the request for proposals for the Delray Beach Survey. My firm specializes in historic preservation planning projects and has worked throughout the Southeast. In Florida, my firm has worked in Orlando and Pensacola and is familiar with state preservation planning requirements. Please send the proposal to the address listed below and to my attention. Thank you for your consideration. Sincerely, l Philip Thomason Principal MAY 1 8 1998 PLANING & ZONING P.O.Box 121225 Nashville,Tennessee 37212 615-385-4960 J + PALM BEACH NEWSPAPERS,INC. The Palm Beach Post 2751 S. Dixie Hwy., West Palm Beach, FL 33405 Phone: (561) 820-3106 Fax: (407) 820-4340 Legal Advertising Invoice Account# 241607 Legal Advertising Deadlines Ad# 486188 Publish Date Deadline Monday Friday 3PM Description Bid: #98-59 Tuesday Friday 3PM Wednesday Monday 3PM Size: 5 3/4" Thursday Monday 3PM Friday Wednesday 3PM Amount: $128.80 Saturday Thursday 3PM Sunday Thursday 3PM Published: September 16, 1998 City of Delray Beach 100 N.W. 1st Ave. Delray Beach, FL 33444 4 . THE PALM BEACH POST Published Daily and Sunday West Palm Beach,Palm Beach County,Florida PROOF OF PUBLICATION REQUEST FOR PROPOSAL DELRAY BEACH COMPREHENSIVE STATE OF FLORIDA HISTORIC STRUCTURES SURVEY The City of Delray Beach Is COUNTY OF PALM BEACH soliciting Proposals fora Com- prehensive Historic Structures Before the undersigned authority personally appeared Linda M. Francis who on oath says that Survey within designated tar- she is Classified Supervisor of The Palm Beach Post a daily and Sunday newspaper published Thisasu f the city. y project has been financed In part with historic at West Palm Beach in Palm Beach County,Florida;that the attached copy of advertising,being preservation grant assistance provided by the National Park a Bid in the matter of#98-59 in the----Court,was published in said newspaper in the issues of Services, U.S. Department of the Interior, - administered September 16, 1998. through the Bureau of Historic Preservation, Division of Hls- Affiant further says that the said The Post is a newspaper published at West Palm Beach,in said torical Resources,Florida De- partmenLof.State,assisted by Palm Beach County, Florida, and that the said newspaper has heretofore been continuously the Historic Preservation Advi- sory Council. - published in said Palm Beach County,Florida,daily and Sunday and has been entered as second All Proposals'must.be re- ceived no later than 3:00 P.M. class mail matter at the post office in West Palm Beach,in said Palm Beach County,Florida,for Wednesday, October • 14: 1998,at City Hall-Purchasing a period of one year next preceding the first publication of the attached copy of advertisement; Department,and must be sub- mitted Ina sealed envelope and affiant further says that she has neither paid nor promised any person, firm or corporation clearly marked on the outside as RFP #98.59,Request for any discount rebate, commission or refund for the purpose of securing this advertisement for Proposal, Delray Beach Com- publication in the said newspaper. 1 prehensive Historic Structures Survey.All proposals received t Prior to or at this time will be logged a the order received. Interested parties may eserve- _<!�/ — Pat Cayce, Historic Preserve-i tion Planner,100 N.W.1st Av- enue, City of Delray Beach, Sworn to and subscribed before me this 16 day of Se tembet`A D 1998 Florida, 33444 for additional information,phone(561)243- 7284. 7 i?/ . Copies of the specifications/� M may be obtained from the Pur- ` /7 chasing Office,City Hall, 100. v° N.W.- First Avenue,' Delray Beach, Floridan 33444, at no PersonallyknownXX or Produced Identification ;charge._ Cau Purchasing at 561-243-7163 to ensure staff Type of Identification Produced dent supply.One contract will be awarded tor all workout- lined above and described in j the Proposal. The City of Delray Beach,Fier:- Ida, reserves the right to ao-. cept and/or reject any and an. ejl.iii/ii.W.1.Ylii.,'li?iii,i/./i7.M. ,Y.;S proposals, and to award a <` contract which,In Its sole die-'. Fv';.^L0 KM en M:L:nnton^. cretion,best serves the inter- ! > .'<<• 0 Nc,, j':;o,ic,Su.te of Florida > eat of the city. ZI,�: 6 :� C rr• issit:IL No.CC 591337 > BY:• inJoseph safford,' Finance Director < FOF i',. Niy LCYniii:dS-ii Exp.l 1%1>1:JLU' PUBLISH:Palm Beach Post- Wednesday,September.16, S< 1-EOu-3 NC,T RY F:a.No•:•->;c;vi.c&13oc1iur Co.ii 1998 - -- 'r•;- I .,i 1 • f, TOWN OF GULF STREAM 1 CITY OF r.J �.i BOYNTON BEACH I' L-30 CANAL o Li r__ ------------ < Iii id > 1111 l I!1 - Id < L ., k z < .C• >- I j C4 \OP O wtT M P < W Z c l 'i < N I o — v) G. BUSH 1 j _ LAKE IDA ROADBLVD. '�I di v / / _ I 1 U " j 1 i 3 � I < •'1 i co • 1 L._._._.J v) - N.W. 2ND ST F•_._. L.J I I c 3 ti j/ Lo i I zo ATLANTIC AVE. N 1 i - 1 ii i ATLANTIC u AVENUE S.W. 2ND ST 1 r, - II i i - < < I! i -, j tl I j 5 ".<' u I' Q i w V7 v1 w o I i =o S II o -— I LOWSON BOULEVARD - I v f S.W. > 10TH ST i 1 w. J i o _ < i C. W z o I iI I > I ii o I j j LINTON BOULEVARD - < N _¢ !I ..., 95 LINTON BOULEVARD a i i o I i Cf OCO C ¢ 12 i i Ri�gNrO�W ROPE N `/Z0F I i i i l� _ �� j I 1 1 co W Q `I j } i i i r x < I• L._._._.J . C O 2 - 1 N U I BG J I v) 2 II o P i c I! C7 Li ¢ I "� I z Li cc j law In •I O 40 i! U L. TOWN OF HIGHLAND L-38 CANAL C-15 CANAL I BEACH :Cami i PALM BEACH COUNTY •N.._._-_._._-� CITY OF BOCA RATON DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY MILE GRAPHIC SCALE LEGEND: CITY OF DELRAY BEACH, FLORIDA PLANNING AREA—-—-— CITY LIMITS ---------•-•-•-•-•- SURVEY BOUNDARY PLANNING & ZONING DEPARTMENT (ULTIMATE CITY BOUNDARY) • • • • • CrvD ,y y1I4-e-Tl4 • /7� 1 4 : ffE �v . .37g • S'fj,e/95aTi', J¢,23�'q¢f 9s c . 1 Gdlr E j R SEARCH Research Atlantica, Inc. - Specializing in I-Gstovica/Studies AivtY iMI GROOVER .- 2101 N.W.2nd AVENUE,SUITE 2 A1S7D g RAI O' w _ BOCA RATON, FLORIDA 33431 295,. .TA ij9:t iw `� V Phone(407)368-5333 s'r_Pg PE3713 , 9' `� Fax(407)368-5358 P4 i-1. ,9 t, $T' PL I RSa(7R ,*L �7 Jane Emi Dictelich Tesrsa Lenox. (Sandra Norman► 33�31 arnAl X�A QQ 93-/99GCF� : 1 • awn T. ns- urea .: :: • • 63-D .•4(4,,,.. 3 C/cr , 1thie-7 . . . : . ..- . ... . . - d70 . . . :. . • . . . Jw,i�� 6 np,iy . . (-" 1 ) g'39-- 4/99-)f . Memo to the file October 6, 1998 Have revised the RFP per Vickie Cole letter of September 25, 2998. Spoke with Jackie Rooney today. She will send out an addendum to all who have received the RFP which notes the required changes. The bid opening will be postponed to October 21, 1998. I do not need to be present, Jackie will send me copies of bids and I will send to evaluating committee: Chris Brown, Debora Turner, John Johnson, Susan Hurlburt, Diane or Jeff and me. • w • • FLORIDA DEPARTMENT OF STATE MEMBER OF THE FLORIDA CABINET rrnffice of tt&Secretary Division of Library&Information Services Office of International Relations _ '<'94, Division of Historical Resources Division of Administrative Services _ -_; =''" Rirgling Muse.im of Art Division of Corporations sx:;,' _ `�%° Division of Licensing —vision of Cultural Affairs dL is Division of Elections • Coo we FLORIDA DEPARTMENT OF STATE Sandra B. Mortham Secretary of State DIVISION OF HISTORICAL RESOURCES September 21, 1998 FIECEIVFD SEP 2 4 1998 Ms. Pat Cayce PLAPdh ; City of Delray Beach 100 N.W. let Avenue Delray Beach, Florida 33444 RE: Delray Beach Survey - F9807 Dear Ms. Cayce: We have received a copy of the RFP and consultant package for the above referenced grant. There are a few items that we would recommend be addressed: 1. The Project Objective (page 1) should clearly state that you want a total of approximately 400 Florida Master Site File(FMSF)forms. However, since the original survey is over ten years old, we suggest that FMSF forms for the original 270 be updated in this survey also. This may or may not be possible, but it does provide for a more comprehensive and accurate survey of your city. 2. Two copies of FMSF forms and photographs should be provided as final products(pages 2-3). This provides one copy of each to the City and one copy to the Department. 3. Move the Survey Log Sheet and final FMSF forms from Item 4 to a new Item 5 as they are not part of the draft survey report. They are separate entities. They can be included in a final report, but they also need to be submitted individually. 4. Add Item 6 also, as the number of copies of the Final Survey Report you require. Remember, four will be submitted to the Department as final products. Many communities need around ten copies to distribute to the library, planning department, historic preservation commission, etc. 5. Lastly, the contract itself needs to contain the language outlined in Attachment A to the Grant Award Agreement, pages 10-11. A second alternative is to add language stipulating that the consultant will abide by Attachment A, and attach a copy of it to the contract. DIRECTOR'S OFFICE R.A Gray Building • 500 South Bronough Street • Tallahassee,Florida 32399-0250 • (850)488-1480 FAX: (850)488-3353 • WWW Address http//www.dos.state.fl.us 0 ARCHAEOLOGICAL RESEARCH 0 HISTORIC PRESERVATION 0 HISTORICAL MUSEUMS (850)487-2299 •FAX: 414-2207 (850)487-2333 •FAX: 922-0496 (850)488-1484 •FAX: 921-2503 Ms. Pat Cayce September 21, 1998 Page Two I hope these suggestions are helpful. Please call me at 1-800-847-7278 if you have any further questions. Sincerely, Vicki L. Cole Historic Preservation Planner i RFP# 98-59 REQUEST FOR PROPOSALS FOR THE DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach requires the services of a qualified consulting firm to survey the undocumented historic structures within a designated target area of the City. The City intends to retain one qualified firm to conduct the survey and provide the information and materials described in this request. The survey will commence upon the City's notice to proceed and must be completed by June 30, 1999. This survey project has been financed in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. Background and Purpose The City of Delray Beach adopted an Historic Preservation Ordinance in 1987 and became a Florida Certified Local Government in 1988. A seven member Historic Preservation Board, appointed by the City Commission, performs the duties mandated by the ordinance. There are 5 historic districts which contain 238 contributing structures and 21 properties individually listed in the City's Local Register of Historic Places. A 1987 non-comprehensive survey identified 270 historic properties, for which Florida g7D Master Site file forms were completed, formed the nucleus for the historic districts and properties listed in the Local Register. Additional Master Site File forms have been completed since the original survey. The purpose of the proposed Comprehensive Survey is to identify all of the remaining undocumented historic structures located within the City's targeted area. Project Objective The objective of the project is to identify and record on Florida Master Site File forms historic structures (those 50 years old or older) and complete a comprehensive survey of historic structures throughout that portion of the city likely to contain such structures. We have already identified approximately .1.98•structures over 50 years of age, for which Florida Master Site File forms have not been compiled. The identified properties are located in 5 subdivisions whose platting dates range in age from 1913 to 1937. c9 0 L Documenting these will be the first priority of the survey. We estimate than an additional 200 structures have yet to be identified. The target area of the survey is as follows: 1-95 1 on the west, the Atlantic Ocean on the east, South 10th Street on the south, and the City Limits on the north (see attached map). General Requirements of the Survey All of the elements of the Comprehensive Survey will be performed by the consultant, with contract management by the Planning &Zoning Department. Complete the identification of historic structures located in the target area by means of windshield survey, pedestrian survey and photolog. Verify building histories through a review of building cards and building permit records (available in the Building Department), newspapers, Sanborn Fire Insurance maps (available in the Planning Department), archives of the Delray Beach Historical Society, and other accepted sources. Create a database for Florida Master Site File forms. The database will include a statement of significance plus a complete narrative describing the architectural and historical description of the sites. Deliverable Materials and Final Product The consultant will be responsible for providing the following: 1. A monthly progress report summarizing the status of the project and work accomplished. GZ. Photographs and negatives of all surveyed properties lorida Master Site File forms for all surveyed properties on a digital database compatible with MS Access. 4. A draft of the Final Survey Report ready for forwarding to the Florida Division of Historical Resources to be submitted by May 10, 1999, which includes the following: A. Survey Log Sheet. B.9 mpleted Florida Master Site File Historical Structural Forms for all str .t--- ¶, _ Title page indicating the nanie of the project, the name of the author, and the date of the report. • An acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and title VI statement. 2 • • An introduction describing the origin and objectives of this project. • A description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale. • A summary of all past field surveys in the survey area or the current project and their major findings relevant to the current survey. • A description of the field survey, including the specific methodology employed to identify sites, to locate their boundaries, and to evaluate them. • A summary and chronological narrative of the significant historical events or developments related to the project area or theme. • Identification of individuals and organizations that played significant parts in those events and/or developments. • A final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number. • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number. • Conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria, and future survey, planning, and preservation action. • A list of bibliographic sources and other appropriate supplemental material. Le — ob cog Deco\- Project Duration and Schedule The contracted services as specified above shall begin upon notice to proceed from the City and continue diligently until finished. The schedule as proposed at the time of contract execution is as follows: Start Date Upon signature of contract Monthly Status Report Last day of each month Draft of Survey Report May 10, 1999 Final Survey Report July 15, 1999 In no event shall the final product be delivered to the City later than July 15, 1999 unless an extension to the grant deadline is granted to the City by the Florida Division of 3 • Historic Preservation Grants-In Aid • • Contract Provisions . Checklist • .. (1) Contracts other than small purchases shall contain provisions or conditions which will allow for . _ administrative, contractual, or legal remedies in . instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as • may be appropriate. (2) All contracts shall contain suitable provisions for termination by the grantee, including the manner by which it will be effected and the basis for settlement. ' In addition, such contracts shall describe conditions • • under which the contract may be terminated for default .. . as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor.' (3) All contracts and subcontracts awarded by the grantee • and its primary contractors shall assure equal • employment opportunity. • (4) All contracts (except 'those awarded by small purchase procedures) awarded by grantees shall include a provision to the effect that the grantee, the Department, or any of their duly authorized representatives shall have access to any books, • documents, papers, and records of the contractor • which are directly pertinent to that specific • contract, for the purpose of making audit, examina- . tion, excerpts, and transcription. Grantees shall .require_ contractors to maintain all required records. . for three.. years after grantees make final payments and ' all other pending matters are •closed: - (5) All contracts involving construction work shall include provision for compliance with the Copeland' "Anti- • Kickback" Act, 18 USC 874, as supplemented in ' Department of Labor regulations, 29 CFR Part 3, • prohibiting employers from inducing:any person employed to give up any part of the compensation to which he or she is otherwise entitled. (6) All contracts involving the research, preparation, and/or publication of data shall include notice of the conditions relating to copyrights contained in Attachment A, Part eMo CITY OF DELRAYSEACH a TO: G-24 DATE: /o /cF/ _( f' FROM: .•IVu� (Y1S-Vk_fi_-4) SUBJ: FP . J-e---kt_ Ce3„-ec oLekitz_ „.7t io /-2 -2/ 9 3 ern, RECEIVED OCT 0 R 1998 PLANNING & ZONING DELRAY BE ACH 'I I� II 1993 RECEIVED ;ITV ELRR? EEEK PLANNING & ZOKING ELRAY BEACH 100 N.W.1st AVENUE • DELRAY BEACH, FLORIDA 33444 • (561)243-7000 AII•AmericaCity 111111 OCTOBER 08, 1998 ADDENDUM NO. 1 1993 REQUEST FOR PROPOSAL RFP #98-59 DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY Addendum No. 1, dated October 08, 1998, to the Specifications and Contract Documents for the above referenced project, is hereby declared a part of the original Specifications and Contract Documents, and in case of conflict,the following Addendum shall govern: Proposers are advised that the information contained in this Addendum is abbreviated and general in nature. It is the Proposers responsibility to include all items necessary for the proper execution, coordination and completion of all work/service directly affected by this Addendum. CHANGES ARE AS FOLLOWS: I. REPLACE PAGE 1 THRU 4 OF YOUR PROPOSAL PACKAGE WITH THE ATTACHED REVISED PAGES 1 THRU 4. THE NOTED CHANGES ON THESE PAGES HAVE BEEN UNDERLINED. CHANGES ARE AS FOLLOWS: a) PAGE #1 "PROJECT OBJECTIVE" FOLLOWING WORDING ADDED "IF OUR ESTIMATE IS CORRECT. THE TOTAL NUMBER OF SURVEYS REQUIRED WOULD BE APPROXTMATFLY 400". b) PAGE 2 "DELIVERABLE MATERIALS AND FINAL PRODUCT", SECTION #2, ADDING "TWO COPIES OF PHOTOGRAPHS AND NEGATIVES". c) PAGE 2 "DELIVERABLE MATERIALS AND FINAL PRODUCT", SECTION #3, ADDING "TWO COPIES OF THE FLORIDA MASTER". d) PAGE 2"DELIVERABLE MATERIALS AND FINAL PRODUCTS",ADDING SECTION#5,TO READ, "SURVEY LOG SHEET AND TWO COMPLETED FLORIDA MASTER SITE FILE HTSToRICAT,_ST$1 r iITRAL FORMS FOR ALL STRUCTURES SURVEYED". e) PAGE 3,ADDING SECTION#6"FOURTEEN COPIES OF THE FINAL SURVEY REPORT". THE EFFORT ALWAYS MATTERS zi Printed on Recycled Paper 2. ADDING COMPLETE"ATTACHMENT A", PAGES 1 THRU 15, "HISTORIC PRESERVATION GRANT AWARD AGREEMENT" STATE OF FLORIDA, DEPARTMENT OF STATE, DIVISION OF HISTORIDAL RESOURCES, DATED DUNE 1997. PROPOSERS WILL ABIDE BY THIS "AGREEMENT A" ATTACHED TO THE REQUEST FOR PROPOSAL PACKAGE #RFP 98-59 WHEN SUBMITTING YOUR PROPOSAL. 3. OPENING DATE FOR REQUEST FOR PROPOSAL MOVED TO THURSDAY, OCTOBER 1998,PRIOR TO 3:00 P.M. Proposers shall acknowledge receipt of this Addendum by completing the appropriate section below and submitting with the proposal package. 7ackl Rooney aThla-(d-N Purchasing Supervisor ADDENDUM# 1 Authorized Signature: Name &Title: Company Name: Address: Phone: Fax: RFP# 98-59 REQUEST FOR PROPOSALS FOR THE DELRAY BEACH COMPREHENSIVE HISTORIC STRUCTURES SURVEY The City of Delray Beach requires the services of a qualified consulting firm to survey the undocumented historic structures within a designated target area of the City. The City intends to retain one qualified firm to conduct the survey and provide the information and materials described in this request. The survey will commence upon the City's notice to proceed and must be completed by June 30, 1999. This survey project has been financed in part with historic preservation grant assistance provided by the National Park Services, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. Background and Purpose The City of Delray Beach adopted an Historic Preservation Ordinance in 1987 and became a Florida Certified Local Government in 1988. A seven member Historic Preservation Board, appointed by the City Commission, performs the duties mandated by the ordinance. There are 5 historic districts which contain 238 contributing structures and 21 properties individually listed in the City's Local Register of Historic Places. A 1987 non-comprehensive survey identified 270 historic properties, for which Florida Master Site file forms were completed, formed the nucleus for the historic districts and properties listed in the Local Register. Additional Master Site File forms have been completed since the original survey. The purpose of the proposed Comprehensive Survey is to identify all of the remaining undocumented historic structures located within the City's targeted area. Project Objective The objective of the project is to identify and record on Florida Master Site File forms historic structures (those 50 years old or older) and complete a comprehensive survey of historic structures throughout that portion of the city likely to contain such structures. We have already identified approximately 198 structures over 50 years of age, for which Florida Master Site File forms have not been compiled. The identified properties are located in 5 subdivisions whose platting dates range in age from 1913 to 1937. Documenting these will be the first priority of the survey. We estimate than an additional 200 structures have yet to be identified, if our estimate is correct, the total number of surveys required would be approximately 400. The target area of the survey is as follows: 1-95 on the west, the Atlantic Ocean on the east, South 10th Street on the south, and the City Limits on the north (see attached map). General Requirements of the Survey 1 All of the elements of the Comprehensive Survey will be performed by the consultant, with contract management by the Planning &Zoning Department. Complete the identification of historic structures located in the target area by means of windshield survey, pedestrian survey and photolog. Verify building histories through a review of building cards and building permit records (available in the Building Department), newspapers, Sanborn Fire Insurance maps (available in the Planning Department), archives of the Delray Beach Historical Society, and other accepted sources. Create a database for Florida Master Site File forms. The database will include a statement of significance plus a complete narrative describing the architectural and. historical description of the sites. Deliverable Materials and Final Product The consultant will be responsible for providing the following: 1. A monthly progress report summarizing the status of the project and work accomplished. 2. Two copies of photographs and negatives of all surveyed properties 3. Two copies of the Florida Master Site File forms for all surveyed properties. A copy of all Florida Master Site file forms on a digital database compatible with MS Access. 4. A Draft of the Final Survey Report ready for forwarding to the Florida Division of Historical Resources to be submitted by May 10, 1999. 5. Survey Log Sheet and two completed Florida Master Site File Historical Structural Forms for all structures surveyed. Final Survey Report, as follows: • Title page indicating the name of the project, the name of the author, and the date of the report. • An acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and title VI statement. • An introduction describing the origin and objectives of this project. • A description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale. • A summary of all past field surveys in the survey area or the current project and their major findings relevant to the current survey. 2 • A description of the field survey, including the specific methodology employed to identify sites, to locate their boundaries, and to evaluate them. • A summary and chronological narrative of the significant historical events or developments related to the project area or theme. • Identification of individuals and organizations that played significant parts in those events and/or developments. • A final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number. • A final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number. • Conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria, and future survey, planning, and preservation action. • A list of bibliographic sources and other appropriate supplemental material. 6. Fourteen copies of the Final Survey Report. Proiect Duration and Schedule The contracted services as specified above shall begin upon notice to proceed from the City and continue diligently until finished. The schedule as proposed at the time of contract execution is as follows: Start Date Upon signature of contract Monthly Status Report Last day of each month Draft of Survey Report May 10, 1999 Final Survey Report July 15, 1999 In no event shall the final product be delivered to the City later than July 15, 1999 unless an extension to the grant deadline is granted to the City by the Florida Division of Historical Resources and the final product delivery date is rescheduled by the City and the Consultant. If the final product is not delivered on time, final payment shall be withheld by the City. Payment Schedule Payment to the consultant shall be made as follows: 25% Upon invoice,following initiation of the project. 20% Upon invoice, ninety days from start 20% Upon invoice, sixty days from second payment 3 • 25% Upon invoice, May 10, 1999 upon delivery of the survey draft. 10% Upon invoice, July 15, 1999 delivery of Final Survey Report, 100% Selection Criteria City staff, representatives of the Historic Preservation Board, and Community Redevelopment Agency staff will evaluate the consultants qualifications and calculate an evaluation score based on the following criteria: Evaluation Criteria Points • A. Technical ability of the firm to provide the type and quality • of services based on relevant experience and references of current and former clients. 40 B. Qualifications of the specific individuals who will provide the service. 25 C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close. 15 Total possible points 100 • Historic Preservation Grant Award Agreement Attachment A General and Special Conditions Governing Grants and Administrative Instructions for Historic Preservation Project Accountability For Advanced Payment State of Florida Department of State, Division of Historical Resources June 1997 Introduction and Definitions • In accordance with the provisions of Chapter 267, Florida Statutes, the Division of Historical Resources, Department of State is responsible for the administration of a comprehensive program of historic preservation activities in Florida, and is authorized to participate in and receive funding assistance from the Federal historic preservation program administered by the National Park Service, United States Department of the interior as authorized by the National Historic Preservation Act of 1966, as amended. Major funding for the overall program is derived from State funds authorized by the Florida Legislature and from the annual apportionment of Federal funds to Florida through the Federal historic preservation program. The award and administration of grant-in-aid assistance for historic preservation projects to be carried out by public agencies or preservation organizations at the local level is one element of the State's comprehensive historic preservation program. Grants are awarded from funds available in the Historic Preservation Trust Fund established under authority of Section 267.0617, Florida Statutes. These funds may include a part of the Federal funds apportioned annually to the State, as well as funds appropriated for this purpose by the State Legislature and funds contributed from other sources. The cost of administering historic preservation projects grants is included in the overall costs of the comprehensive program, and is supported in part by the annual apportionment of Federal funds. Continued eligibility for Federal funding assistance requires that the State's comprehensive historic preservation program be administered in accordance with Federal laws, regulations, and conditions, as well as those of the State of Florida. The General and Special Conditions Governing Grants and the Administrative Instructions for Historic Preservation Project Accountability contained herein are intended to inform grantees of and assure grantee compliance with the Federal and State requirements applicable to historic preservation projects grants. Definitions "Allowable project costs" are the direct costs in cash expenditures and value of in-kind donations that are necessary to the accomplishment of authorized project work, incurred during the project period, and properly documented in accordance with the Department's Administrative Instructions for Historic Preservation Project Accountability. "Authorized project work" means those activities described in Section I of the grant award agreement or in a fully executed amendment thereto. "Department" means the State of Florida, Department of State, Division of Historical Resources. "Grantee" means the agency, organization, or individual named in the grant award agreement. "Grant period" means the period of time beginning on the effective date of the grant award agreement and ending on the date specified in the grant award agreement. "Project funds" refers to all amounts available for or expended in connection with the authorized project work, whether derived from State or Federal grant share or local matching share sources, public or private,and whether provided in cash or in-kind. "Project period"means the period of time beginning on the effective date of the grant award agreement and ending when the project completion report is approved by the Department or on the date otherwise specified in the grant award agreement or any amendment thereto. 1 • PART I General and Special Conditions Governing Grants . All expenditures in connection with projects approved for assistance under the historic preservation grant - program are subject to the provisions of Chapter 267, Florida Statutes; the National Historic Preservation Act of 1966, as amended; other applicable State and Federal laws, rules and regulations; the general conditions listed below;and special conditions affixed to project grant awards. Applicability These conditions are applicable both to the grantee and to any consultants, contractors, or employees to which grant-in-aid funds are paid. Failure by the grantee to comply with the conditions of grant assistance will be considered to be noncompliance. A. General Conditions 1. Grantee Publicity Requirements. In order to insure a wide public awareness of historic preservation in general and local preservation projects, the grantee shall meet the following requirements regarding publicity of his/her project: a. At the outset of the project, a news release identifying the project's specifics including source(s) of grant funds, name of the project, along with its nature and benefits to the community shall be sent by the grantee to local print and electronic media. b. Upon completion of the project, the grantee shall issue another news release to local print and electronic media. • c. There shall be an effort on the part of the grantee to encourage publication of one or more feature stories on the grantee's project by a newspaper, magazine or television program of at least local circulation. Satisfactory evidence regarding feature stories shall consist of a copy of any newspaper or magazine articles; or letter(s) from grantees to newspapers, magazines or television stations indicating the grantee has requested such a feature story; or written certification from the grantee to the Department that an effort was made. In any case, if the effort was successful, the grantee shall provide the Department with a copy of any such articles or written statement of when any television story was broadcast. d. During the course of the project, the grantee is encouraged to inform elected officials, including state officials, mayors, and city and county commissions, by letter of the nature and benefits of the project. e. Finally, in the case of rehabilitation or restoration projects, the grantee should also make an effort, where appropriate in the judgment of the grantee, to publicize the project and the source of grant assistance (at any stage of the project) to the community through a dedication or other public ceremony of some nature. f. Federally Funded Projects: All news releases and promotional materials relating to the project shall contain acknowledgment of grant assistance,substantially as follows: 'This project(or publication) has been financed in part with historic preservation grant assistance provided by the National Park Service, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Department of the Interior or the Florida Department of State, nor does the mention of trade names or commercial products constitute 2 endorsement or recommendation by the Department of the Interior or the Florida Department of State. This program receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, Post Office Box 37127, Washington, D.C.20013-7127." g. State Funded Projects: All news releases and promotional materials relating to the project shall contain acknowledgment of grant assistance, substantially as follows: "This project (or publication) has been financed in part with historic preservation grant assistance provided by the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Florida Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Florida Department of State. 2. Amendments to the Grant Award Agreement. All amendments to the grant award agreement for the project shall be in writing and fully executed by both parties. Amendments will be prepared by the Department, either at its own initiative or upon approval of the written request of the grantee. 3. Changes in Scope of Project Work. The grantee may not, without formal amendment of the grant award agreement, make changes in the scope of the project which would alter the allowable project work or services as stipulated in the grant award agreement or make any changes which might result in a deviation from the intent of the legislation which authorized the award of the grant. In the event of uncertainty, questions should be referred to the Department for final determination. 4. Extension of Grant Period. No extension of the grant period will be authorized without formal amendment of the grant award agreement. 5. Timeliness of Work. The grantee shall cause work on the project to be commenced within a reasonable time not to exceed one hundred and twenty (120) days after the effective date of the grant award agreement. The grantee shall prosecute the authorized project work to completion with reasonable diligence and within the project period. 6. Project Supervision. The grantee will assure that competent and adequate professional supervision and inspection is provided and ensure that the completed work conforms to the approved standards and specifications. 7. Conflict of Interest. The grantee shall comply with the laws of the State of Florida governing conflict of interest and standards of ethical conduct, including Chapter 112, Part III, Florida Statutes. In addition, no grantee official, employee, or consultant who is authorized in his or her official capacity to negotiate, make, accept, approve, or take part in decisions regarding a contract, subcontract, or other agreement in connection with a grant assisted project shall take part in any decision relating to such contract, subcontract or other agreement in which he or she has any financial or other interest, or in which his or her spouse, minor child, or partner, or any organization in which he or she is serving as an officer, director, trustee, partner, or employee of which he or she has or is negotiating any arrangement concerning employment has such interest. • 8. Dual Compensation. If a grantee staff member or consultant is involved simultaneously in two or more projects supported by State or Federal funds, and compensation on either project is based upon percentage of time spent, he or she may not be compensated for more than 100 percent of his/her time during any part of the period of dual involvement. 9. Contingent Fees. No person, agency, or other organization may be employed or retained to solicit or secure a grant or contract upon an agreement or understanding for commission, percentage, brokerage, or contingent fee. For breach or violation of this prohibition, the Department shall have the right to annul the grant without liability or, at its discretion, to deduct from the grant or otherwise recover the full amount of.such commission, percentage brokerage or contingent fee, or to seek such other remedies as may be legally available. 10. Use of Individual Consultants. No project funds shall be used for the payment of fees to individual consultants without the written authorization of the Department. The procurement of individual consultant services must be justified and documented in accordance with the Administrative Instructions for Historic Preservation Project Accountability contained in Part II herein. In no case will consultant fees over and above regular salary be paid to employees of the grantee organization or of professional firms or organizations whose services have been properly procured by the grantee for the project. The grantee will not use any project funds or funds from other sources to pay a consultant or other fee to, or travel expenses of, employees of the State or Federal government for lectures, attending program functions, or any other activities in connection with the project. 11. Civil Rights Compliance. The grantee will assure that the project is administered in conformance with the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended. Title VI of the Civil Rights Act of 1964 states that no person will, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to.discrimination under any program or activity receiving Federal financial assistance. Section 504 of the Rehabilitation Act of 1973 requires that no qualified disabled individual is solely, by reason of disability, excluded from participation in, denied the benefits of, or subjected to discrimination under any program or activity receiving Federal financial assistance. The Age Discrimination Act of 1975 prohibits discrimination on the basis of age under any program or activity receiving Federal financial assistance. Every grantee is required to submit a Civil Rights Assurance of Compliance Form. No grant awards may be made without a Civil Rights Assurance of Compliance Form on file. 12. Discrimination in Employment Prohibited. In all hiring or employment in connection with the project, each employer (1) will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and (2) will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to race, color, religion, sex, age, or national origin. In ' addition, no qualified person shall, on the basis of disability, be subject to discrimination in employment in the grant assisted project. These requirements apply to, but are not limited to,the following: employment, promotion, demotion or transfer; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its consultants or contractors will comply with all applicable statutes and Executive Orders on equal employment opportunity and grant awards will be governed by the provisions of all such statutes and Executive Orders,including enforcement provisions. 13. Religious Institutions. If the project involves a church or church related organization or property, the grantee will assure that neither the execution of nor the public benefit resulting from the project require involvement or participation in religious services or activities. 14. Political Activities. No expenditure of project funds may be made for the use of equipment or premises for political purposes, sponsoring or conduction of candidate's meeting(s), 4 engaging in voter registration or voter transportation activity, or other partisan political activities. 15. Hatch Act. No officer or employee of the State whose principal employment is in connection with any activity which is financed in whole or in part with grant assistance shall take part in any of the political activity proscribed in the Hatch Political Activity Act, 5 USC 1501 et. seq.,- as amended,with its stated exceptions. 16. Lobbying Activity. No part of the project funds shall be used, either directly or indirectly, to pay for any personal service, advertisement, telegram, telephone, letter, printed or written matter, or other device, intended or designed to influence in any manner a Member of Congress or the State Legislature,to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress or the State Legislature, whether before or after the introduction of any bill or resolution proposing such legislation or appropriation, as proscribed in 18 USC 1913. 17. Safety Precautions and Liability. The Department assumes no responsibility with respect to accidents, illness, or claims arising out of any work performed under a grant supported project. The grantee is expected to take necessary steps to insure or protect itself and its personnel and to comply with the applicable local, State or Federal safety standards, including those issued pursuant to the National Occupational Safety and Health Act of 1970 (see 20 CFR 1910). 18. Federally Funded Project Audit Requirements. Grantees receiving Federal grant funding must comply with the Single Audit Act of 1984 and the requirements of OMB Circular A-128 for state or local govemments, or the audit requirements of OMB Circular A-133 for universities and non-profit organizations. 19. Reports, Records, and inspections. The grantee will submit financial, program progress, evaluation, and other reports as required by the Department and will maintain such property; personnel, financial, and other records and accounts as are deemed necessary by the Department to assure proper accounting for all program funds. The grantee, its consultants and contractors will permit on-site inspections by Department representatives and will effectively require employees to furnish such information as, in the judgment of the Department representatives, may be relevant to a question on compliance with grant conditions and the effectiveness, legality, and achievements of the program. 20. Examination of Records. The Secretary of State of the State of Florida and the State Auditor General, or any of their duly authorized representatives, shall have access for the purpose of financial or programmatic audit and examination to any books, documents, papers, and records of the grantee that are pertinent to the grant at all reasonable times during a period of three years following completion of the project, or until all claims or audit findings have been resolved. 21. Disclosure of Information. The grant award agreement may be canceled by the Department without prior notices for refusal by the grantee to allow public access to all • • documents, papers, letters or other material relating to the project, in accordance with the provisions of Chapter 119, Florida Statutes, and with the Freedom of Information Act, 5 USC 552. 22. Rights to Data and Copyrights. When publications, films, or similar materials are developed, directly or indirectly, from a program, project or activity supported by grant funds, any copyright resulting therefrom shall be held by the Florida Department of State, Division of Historical Resources. The author may arrange for copyright of such materials only after approval from the Department. Any copyright arranged for by the author shall include acknowledgment of grant assistance. As a condition of grant assistance,the grantee agrees to, and awards to the Department and, if applicable, to the Federal Government, and to its officers, agents, and employees acting within the scope of their official duties, a royalty-free, nonexclusive, and irrevocable license throughout the world for official purposes, to publish, translate, reproduce, and use all subject data or copyrightable material based on such data covered by the copyright. 23. Compliance with Environmental Protection Laws and Regulations. No project funds shall be used for project work involving ground disturbance, modification of land use patterns, new construction, or other known or potential alteration of the natural environment that does not conform to State and Federal laws and regulations relating to protection of the natural environment, including but not limited to the National Environmental Policy Act of 1969, as amended, 42 USC 4321 et. seq., establishing national policy goals and objectives for protecting and enhancing the environment. 24. Energy Conservation. The grantee shall promote energy conservation and utilize to the maximum extent practicable the most energy efficient equipment, materials, construction methods, and operating procedures available in the accomplishment of project work. 25. Convict Labor. The grantee or its contractors may utilize the labor of State prisoners in authorized work release, parole or probation programs in the accomplishment of work. In accordance with Executive Order 11755, no-person undergoing a sentence of imprisonment at hard labor shall be employed on grant assisted project work. 26. Minority Businesses. The grantee shall encourage greater economic opportunity for minority business enterprises, as defined in Chapter 288.703, Florida Statutes, in accomplishment of project work. To the maximum extent possible, the grantee and consultants or contractors will take affirmative steps to assure that minority businesses are used as sources of supplies, equipment, construction, and services. Affirmative steps shall include but not necessarily be limited to the following: (1) inclusion of qualified minority businesses on solicitation lists; (2) the assurance minority businesses are solicited whenever they are identified as potential sources; (3) the division of total requirements, when economically feasible, into small tasks; or quantities to permit maximum participation of minority businesses; (4) the establishment of reasonable delivery schedules when feasible, so as to encourage participation by minority businesses; and (5) utilization of the services and assistance of the Small Business Administration and the Minority Business Development Agency of the U.S. Department of Commerce. 6 • B. Special Conditions Applicable to Acquisition and Development Projects. The following special conditions apply to.grant assisted projects involving the acquisition, preservation, protection, restoration, rehabilitation, stabilization, or construction of a site, building, structure, or object. 1. Accessibility for the Disabled. The grantee shall ensure that the grant assisted property. meets the requirements of the Americans with Disabilities Act, Public Law 101-336; Section 25.21, Florida Statutes; and Part V, Chapter 553, Florida Statutes regarding accessibility for the disabled. Specifications for project work must conform with the "Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped" published by the American National Standards Institute and The Secretary of the Interior's Standards for Rehabilitation. 2. Project Signs. When grant assistance is provided for acquisition or development work, a project identification sign will be displayed in a prominent location at the project site while project work is in process. The sign must be a minimum of eight (8) square feet in size (usually 2x4 feet), be constructed of plywood or other durable material, and identify the project and source of grant support. Any variation in the above specifications must be approved by the Department. The sign wording shall contain acknowledgment of grant assistance: "THIS PROJECT HAS BEEN FINANCED IN PART WITH HISTORIC PRESERVATION GRANT ASSISTANCE PROVIDED BY THE BUREAU OF HISTORIC PRESERVATION, DIVISION OF HISTORICAL RESOURCES, FLORIDA DEPARTMENT OF STATE, ASSISTED BY THE HISTORIC PRESERVATION ADVISORY COUNCIL." The costs of preparation and erection of the project identification sign are allowable project costs; routine maintenance costs of signs are not allowable. 7 PART Il Administrative Instructions for Historic Preservation Project Accountability These instructions are intended to assist historic preservation grant recipients in meeting the accounting and public benefit requirements of the historic preservation grants-in-aid programs administered by the Department. Grantee Administrative Records and Reports Grantees are responsible for maintaining financial records and project progress reports as outlined below. These records and reports shall be retained for a period of three (3) years following completion of the project, or until such time as any litigation, claims, or audit questions arising from examination or audit initiated prior to expiration of the three year period are finally resolved. All grantee project records and reports are subject to public disclosure under the provisions of Chapter 119, Florida Statutes, and the Freedom of Information Act, 5 USC 552. A. Financial Records. Financial records must be adequate to account for the receipt and expenditures of all project funds, and to demonstrate compliance with required procedures. Grantee financial records are subject to audit by State auditors. Inadequate, incomplete or incorrect project financial records may result in ineligibility for grant assistance. Financial records shall include, but are not limited to: 1. Documentation of Project Funds. Project funds include the total amount of cash and in- kind values available to defray the direct costs of the project. They consist of the grant assistance share provided by the Department plus the local matching share provided by the grantee. a. Grant Assistance Share. Grant assistance is authorized to pay a percentage of allowable project costs, within the dollar limits of the grant, as specified in the grant award agreement. Grantee financial records shall include complete documentation pertaining to the application for grant assistance, the award of the grant, the grant award agreement, and the receipt and deposition of grant funds. b. Local Matching Share. Local matching share may be provided in the form of cash expenditures or the value of materials and services donated in-kind for use in the direct accomplishment of authorized project work. Matching share may be derived from any other sources available to the grantee, with the exception that funds from other Federal funding programs cannot be used to match grant assistance funds • derived from the Federal Historic Preservation Fund apportionment to the State of Florida. (This restriction does not apply to Community Development Block Grants, Urban Development Action Grants, or Revenue Sharing Funds). (1) Grantee financial records shall clearly identify the source, amount, and date of receipt of all cash funds and donated values applied to the project. Receipts shall be recorded as they occur. (2) Donated services shall be valued at the Federal minimum wage rate, unless the services donated are those normally provided by the donor in his or her profession or trade, in which case they may be valued at rates consistent with those paid for similar work in the local labor market area. 8 (3) Donated materials shall be valued at the donors cost or the fair market value at the time of donation,whichever is less. 2. Documentation of Procurement Procedures. All procurement of goods and services in connection with grant assisted projects must be made in a manner so as to provide_ maximum free competition. Positive efforts must be made to utilize small business firms, minority owned firms, and women's business enterprises, and to procure goods and services from labor surplus areas. a. Procurement Methods (1) Small Purchase Procedures. Goods and services costing, in aggregate, less than $11,000 may be procured by purchase order, acceptance of vendor proposals, or other sound and appropriate procurement document, provided that: (a) cost quotations and proposals are received from three or more vendors; and (b) the goods or services involved are adequately described and specified. (2) Competitive Negotiation. Except as provided in subsection (4) below, professional services costing less than $11,000 may be procured by competitive negotiation procedures whereby proposals are requested from three or more competitors whose qualifications are evaluated and ranked, and the most qualified competitor is selected, subject to fair.and reasonable competition, provided that: (a) the request for proposals is publicized by notices in newspaper or trade journals of local circulation, in addition to individual solicitations; and (b) the request for proposals identifies all significant evaluation factors and their relative importance. (3) Competitive Sealed Bids. Except as provided in subsection (4) below, contracts for the procurement of goods and services costing, in aggregate, $11,000 or more shall be let on the basis of sealed bids solicited through formal advertisement in newspaper of local or area circulation. Advertisement for bids shall include: (a) notice of the time and place of public bid opening; (b) instructions for obtaining detailed bid documents or procurement specifications;and (c) a statement that public funds are involved. (4) Exceptions. Circumstances which provide exceptions to the above procurement procedures include: (a) commodities or services available only from a single source may be. • excepted from the above bid requirements, with prior written approval of the Department. • (b) commodities and services may be procured by competitive proposals when competitive sealed bidding is not practical or is not advantageous to the State, but only with prior written approval of the Department. • (c) professional architectural, engineering, landscape architectural, or _ surveying and mapping services must be selected through competitive negotiation procedures as stipulated in the "Consultants' Competitive Negotiation Act", Section 287.055, Florida Statutes. b. Qualification of Contractors. It is essential that the project be supervised and carried out by personnel possessing training and experience appropriate to the nature of the project. Grantees shall require, as a part of the bid or proposal package submitted by prospective contractors, documentation of the professional qualifications of the key personnel to be employed. Such documentation shall include, but not be limited to: (1) resumes of academic training and employment in the applicable field; (2) evidence of possession of required licenses or business permits; and (3) evidence of any previous experience in projects of a similar nature. c. Contract Provisions. In addition to provisions defining a sound and complete procurement contract, any grantee shall ensure that the following contract provisions or conditions are included in all procurement contracts and subcontracts relating to the project: (1) Contracts other than small purchases shall contain provisions or conditions which will allow for administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as may be appropriate. (2) All contracts shall contain suitable provisions for termination by the grantee, including the manner by which it will be effected and the basis for settlement. In addition, such contracts shall describe conditions under which the contract may be terminated for default as well as conditions where the contract may be terminated because of circumstances beyond the control of the contractor. (3) All contracts and subcontracts awarded by the grantee and its primary contractors shall assure equal employment opportunity. (4) All contracts (except those awarded by small purchases procedures) awarded by grantees shall include a provision to the effect that the grantee, the Department, or any of their duly authorized representatives shall have access to any books, documents, papers, and records of the contractor which are directly pertinent to that specific contract, for the purpose of making audit, examination, excerpts, and transcription. Grantees shall require contractors to maintain all required records for three years after grantees make final payments and all other pending matters are closed. (5) All contracts involving construction work shall include provision for compliance . with the Copeland "Anti-Kickback" Act, 18 USC 874, as supplemented in Department of Labor regulations, 29 CFR Part 3, prohibiting employers from inducing any person employed to give up any part of the compensation to which he or she is otherwise entitled. 10 • (6) All contracts involving the research, preparation, and publication of data shall include notice of the conditions relating to copyrights contained in paragraph I.A.22. on page 6 of this document. d. Contract Pricing (1) Procurement by small purchase procedures or competitive negotiation methods may be priced on either a fixed-fee or cost reimbursable basis. (2) Procurement by the competitive sealed bid method shall be priced on a firm- fixed-fee basis. (3) Procurement based on cost-plus-percentage-of-cost or percentage-of- construction-cost contracts shall not be included in determining allowable project costs. e. Documentation to be Submitted to the Department. The grantee shall submit the following items to the Department as evidence or compliance with procurement procedures prior to the execution or any contract for project work: (1) copies of the solicitation for proposals or invitation to bid and all applicable bid documents, including construction plans and specifications if required - to be submitted upon distribution or publication; (2) a summary of proposals or bids received and the basis for contractor selection -to be submitted upon completion of the selection process; and (3) a copy of the final contract - to be submitted for review and approval by the Department prior to final execution by the grantee. 3. Documentation of Project Costs. The grantee shall submit a Project Progress and Expenditure Report for every reporting period of the grant. a. Determination of Allowable Project Costs. The total project cost submitted by the grantee might contain expenditures that are not allowable in determining the eligible costs in accordance with the grant award agreement. The Department will review each Expenditure Report, and make its determination of the eligible costs on the basis of the following criteria: (1) Allowable project costs shall include: (a) costs incurred by contract for procurement of goods and services approved by the Department; (b) costs incurred by properly documented small purchase procedures; (c) costs incurred by the grantee for the following items applied directly to authorized project work i. accounting: the cost of establishing, maintaining, and auditing financial accounts; ii. communications: specific charges for telephone, telegraph, or other communications services; 11 iii. employee salaries and benefits; • iv. materials and supplies; v. procurement services: the cost of advertising, solicitation, processing, and administration of procurement contracts; vi. reproduction: the cost of limited reproduction of reports, forms, and project documents; vii. travel: the costs of travel, lodging and subsistence at rates not exceeding commercial coach fares or current mileage and per diem rates allowed by the State, only after obtaining written approval from the Department. (d) the properly documented value of donated services and materials. (2) Costs not allowable shall include: (a) project costs incurred outside the project period; (b) costs of goods and services not procured in accordance with required procurement procedures; (c) costs or value of donations not properly documented as described below; (d) costs incurred by the grantee other than those specified in the authorized project work, or not directly related to the project; (e) private entertainment,food, beverages, plaques, awards, or scholarships; and (f) indirect costs incurred for-common or joint activities of the grantee. b. State Funded Projects-Documentation of Grantee Cash Expenditures. Grantees shall provide a detailed listing of each expenditure in the Expenditure Report, which is to be submitted at the end of each reporting period within the grant period and contains the following information: (1) the purpose of each expenditure; stated clearly and in sufficient detail for the Department to determine if the expenditure is allowable; (2) check date or date of cash expenditure; expenditures overlapping the grant period must be prorated; and (3) if a cash expenditure (as opposed to check payment), a copy of the receipt must be submitted. Unless requested by the Department, detailed backup documentation does not need to accompany the Expenditure Report. c. State Funded Projects-Documentation of Donated Values. The value of donated materials and volunteer services is not eligible for grant funds, but is allowable in determining the grantee matching share. Documentation of donations shall include lists of individuals donating services or materials, indicating the total hours of 12 volunteer services donated in the accomplishment of authorized project work and the type and fair value of the donated materials. d. Federally Funded Projects-Documentation of Grantee Cash Expenditures. In addition to providing a detailed listing of each expenditure in the Expenditure Report,_ grantees receiving Federal grant assistance must also submit the following documentation as applicable: (1) copies of contractors'invoices itemizing the materials delivered, services rendered, and work items completed; (2) an original signed and dated receipt from the contractor/supplier showing the date payment was received and the amount received along with a copy of the check or copies of the front and back of the canceled checks; (3) copies of in-kind (salary) services forms indicating the dates and hours devoted to authorized project work signed by both the employee and the supervisor; and (4) copies of payroll registers for all pay periods claimed for each employee or the front and back of canceled checks for all pay periods claimed for each employee. e. Federally Funded Projects-Documentation of Donated Values. As with State funded grant projects, the value of donated materials and volunteer services is not eligible for grant funds, but is allowable in determining the grantee matching share. In addition to providing a listing of donated materials and services in the Expenditure Report, grantees receiving Federal grant assistance must also submit the following documentation as applicable: (1) copies of donated materials forms indicating the materials donated and their value signed by both the donor and the project supervisor; and (2) copies of donated services forms indicating the dates and hours devoted to authorized project work signed by both the volunteer and the project supervisor. 4. Transfer of Grant Funds. Grant funds shall be transferred to the grantee in four quarterly payments. Payment for the first quarter shall be transferred upon receipt by the Department of the grantee's Request for Advanced Payment form. Grant funds for the second quarter will be sent to the grantee on a fiscal year basis as decided by the Department. The third quarter payment shall be transferred after receipt of the Progress and Expenditure Report. The final quarterly payment will be transferred to the grantee upon completion of the grant project and submission and review of a properly documented Final Project Progress and Expenditure Report, and a determination by the Department that the grantee has complied with all terms of the grant award agreement. The fourth quarterly payment cannot be transferred to the grantee prior to the fourth quarter. For state agencies and state institutions of higher education, grant funds may be transferred on a reimbursement rather than advanced payment basis. Journal Transfers will be processed upon receipt by the Department of an invoice for the amount requested for reimbursement (50% of the allowable project costs incurred during this billing period), and a completed Request for Journal Transfer form. a. Incremental Payments: The total of grant funds transferred to the grantee in response to requests for incremental payments prior to final completion of the project 13 work shall not exceed seventy-five percent of the amount reserved for the project as stated in the grant award agreement. b. Final Payment: The total of grant funds transferred to the grantee following final project completion, including all funds previously transferred in incremental payments,_ shall not exceed the amount of the grantee's actual cash expenditures in payment of allowable project costs. B. Project Progress and Completion Reports. A Project Progress Report is required for all grant assisted projects, regardless of the type of work involved: 1. Project Progress.Report. To be submitted at the end of each reporting period within the grant period. It should be submitted in conjunction with the Expenditure Report. This report shall include: a. include a schedule of the anticipated completion of major project work elements and final completion of the project; b. a brief description of work accomplished; c. a description of any unusual problems or conditions encountered or any .unusual methods, materials, or techniques employed; d. copies of required documents (contracts, press releases, etc.) as applicable; and e. photographic documentation of construction work in-progress or completed work may be included. 2. Final Project Progress Report. To be submitted within 30 days of completion of all project work in conjunction with the Final Expenditure Report. In addition to the above information, this report shall also include: a. a description and explanation of any variations between the planned project work and that actually accomplished; b. a description and explanation of any significant differences between the planned project budget and the actual project costs; c. photographic documentation of completed construction work; and d. required audit documents. C. Reports Required for Survey Projects. In addition to the reports described in B. above, the following reports are required for historic and archaeological survey projects: 1. Final Survey Report. To be submitted in a draft form no later than forty-five (45) days prior to the end of the grant period and as the final product at the conclusion of the project period. Archaeological Survey Reports shall comply with the 'Archaeological Report Standards and Guidelines,' Rule 1A-46, Florida Administrative Code. This report shall include in the following order: a. a title page indicating the name of the project,the name of the author, and the date of the report; 14 b. an acknowledgments page citing the sources of funding and other significant assistance; disclaimer, and civil rights statement (civil rights statement applies to Federally.funded projects only); c. an introduction describing the origin and objectives of the project; d. a description of the survey area or theme, accompanied by a Florida Department of Transportation county highway map or USGS topographic map outlining or highlighting the survey area with identified sites plotted on a legible map of appropriate scale; e. a summary of all past field surveys in the survey area of the current project and their major findings relevant to the current survey; f. a description of the field survey, including the specific methodology employed to identify sites,to locate their boundaries, and to evaluate them; g• a summary and chronological narrative of the significant historical events or developments related to the project area or theme; h. identification of individuals and organizations that played significant parts in those events and/or developments; i. a final list of all previously identified sites located within the survey area, including the Florida Site File Number and Survey Record Number; j. a final list of all newly identified sites within the survey area, including the Florida Site File Number and Survey Record Number; k. conclusions and recommendations as to the significance of resources identified according to National Register of Historic Places criteria, local designation criteria (where applicable); and future survey, planning, and preservation action; and 1. a list of bibliographic sources and other appropriate supplemental material. 2. Survey Log Sheet. To be submitted with the Final Survey Report. The Survey Log Sheet form shall be provided to the grantee by the Department, and shall be completed as specified in Attachment B. • 3. Florida Site File forms. To be submitted with the Final Survey Report for all sites recorded during the survey. These forms shall be completed as specified in Attachment B. D. Reports Required for Community Education Projects and Preservation Planning Projects. In addition to the reports described in B. above, a draft of the final product will be submitted to the Department no later than forty-five days (45) prior to the end of the grant period; supplemental reports or drafts of the final product may be required to be submitted for community education and preservation planning projects depending on the nature and scope of the individual project. • 15 £ITY OF DELIIAY 8EA[H DELRAY BEACH , o o 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 AlI-America City II I 'November 19, 1997 ® Bill Wood 1993 President Delray Beach Chamber of Commerce 64 S.E. 5th Avenue Delray Beach, FL 33483 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Bill, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate the Chamber's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, ..:ge- GGt Patricia Cayce �� ;3�'r' Historic Preservation Planner ycs Attachment: Sample letter Printed on Recycled Paper THE EFFORT ALWAYS MATTERS �w+li , • Jl' 11oricia House o Re p]I°eseII71 a Ives r!�� Suzanne�p Jacobs ,( 990 S. Congress Avenue, Suite 5 R epresentative, District 88 212 The Ca1)iiol Delray Beach, FL 33445 Tallahassee, FL 32599_1300 561-274-4690; 4l53_3666 850-4 8-1662 December 11, 1997 Mr. George W. Percy, Director Division of Historical Resources R.A. Gray Building Tallahassee,FL 32399 Dear Mr. Percy: I am writing to indicate my full support for the historic preservation grant application submitted by the City of Delray Beach,whose purpose is to conduct a comprehensive historic structures survey. If this grant is approved, Delray Beach will be able to conduct a comprehensive survey of its historically significant buildings. Based on a 1987 survey,Delray Beach established 5 historic districts. It is estimated, however,that an additional 400 structures remain undocumented. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are now requesting historic district designation. In order to respond to these neighborhoods in a timely manner, a comprehensive survey of historic structures is essential. As you may know, historic designation confers protection through the Historic Preservation Ordinance. This makes structures eligible to participate in the tax abatement program which is available in Delray Beach and in Palm Beach County/ Please give this application every consideration, knowing that it has community-wide support. Sinc-rely, S . Jacobs State - •resentative Distri i .8 SJ:BB:BB COMMI Fl EES-Elder Affairs and Long Term Care,Vice-Chair • Finance and Taxation • 'Government Services Council • E.,CLAY SHAW ;LIL1MIn1F 22::DISTRICT.FLORIDA * • - WAYS AND MEANS fiSVfiC(IMMITF LS: iiA Y6LIRN HOUSE OFFICE BUILDING I/ � a CHAIRMAN WASHINGTON.DC 20515 li HUMAN RESOURCES ,2021 225-3026 ✓.' • TRADE ;4 ,.S,HiC:U.i ICLS: BROWARD COUNTY 1512 EAST 6 RDBOULEVARD SUITE 101 c ongre5S at die (1niteb tate5 SUITE FORT LAUDERDALE,FL 33301 195=1522-1E100 IIou5c of it cprr5rntatibr5 PALM BEACH COUNTY ** tt ���(' (�+�1 i-� (� 222LA1:EVIELI'ACH.FL F162 Vaa5bington, DC 205L5—022 WEST PALM BEACH.FL 33101 14071 S32-3007 DADE F.PALM BEACH COUNTIES December 4, 1997 TOLL FREE 930-7429 Mr. George W. Percy Director Division of Historical Resources R.A. Gray Building • 500 South Bronough Tallahassee, Florida 32399-0250 Dear Mr. Percy: I am writing to express my strong support of the grant application submitted by the City of Delray Beach. Based on a 1987 survey of historically significant properties, Delray Beach has established five historic districts. The estimate is that there are an additional 400 structures remaining to be documented. Funding of this grant will support efforts to compile a comprehensive survey and complete Florida Mater Site File survey forms for all of the city's historic structures. In 1993, Delray Beach was awarded the designation of`All-American City' as a result of projects designed by city officials and residents, to revitalize and preserve the city. Historic preservation has played and continues to play an important role in the city's redevelopment. The goal of this survey is to ensure the ability of the city to respond, in a timely manner, to older neighborhoods seeking historic designation. Historic designation confers protection through the Historic Preservation ordinance, and makes the structures eligible to participate in the tax abatement program which is available from the City and County. I trust that this application will be given every consideration in the grant review process. Sincerely, y Sh Memb o Congress !,`•c c• ,,FC ECS: pk • THIS STATIONERY PRINTED ON PAPER MADE OF RECYCLED FIBERS }' DELRAY BEACH brad _ All-America City 1 ' January 13, 1998 1993 Mr. George W. Percy Bureau of Historic Preservation R.A. Gray Building 500 South Bronough Street Tallahassee, FL 32399-0250 Re: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy, In the cover letter accompanying our Grants-in-Aid Application for the Delray Beach Comprehensive Historic Structures Survey we stated that we expected to receive letters of support in addition to those included in Attachment "C" of the application. The following letters of support have been received and we would appreciate it if you could have them included our application packets. • Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Letters of support and 13 copies of each. THE FLORIDA SENATE Tallahassee,Florida 32399-1100 COMMITTEES: Regulated Industries, Chairman Banking and Insurance Commerce and Economic Opportunities SENATOR JAMES A. SCOTT Governmental Reform and Oversight 31st District Rules and Calendar Ways and Means, Sub.A(General Government) December 10, 1997 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 S. Bronough Tallahassee, FL 32399-0250 Dear Mr. Percy: I would like to express my support for the application by the City of Delray Beach for funding for their comprehensive survey of historically significant buildings. This documentation of various types of historic properties in the city will enable the city and its historic districts to confer this same designation on buildings in their districts and also create new districts. Many of the structures will become protected and also eligible for the tax abatement program. I will appreciate your consideration of this worthwhile grant application by the City of Delray Beach. Sit cerely, t, • /Jim Scott �' ` -- JAS:cwj REPLY TO: O 2000 E.Oakland Park Boulevard,Ft.Lauderdale,Florida 33306-1195(954)566-8600; Boca Raton(561)392-3710;N.Palm Beach County(561)833-9231 O 308 Senate Office Building,Tallahassee,Florida 32399-1100(904)487-5100 TONI JENNINGS ROBERTO CASAS President President Pro Tempore SAMPLE LETTER Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, FL 32399-0250 • SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy, I am writing to express my full support of the grant application submitted by the City of Delray Beach. Funding of this grant will enable the City of Delray Beach to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey, Delray Beach has established 5 historic districts, however it is estimated that an additional 400 structures remain to be documented. Historic preservation has played an important role in.the City's redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond to the neighborhoods, in a timely manner, a comprehensive survey of historic structures is essential. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. I trust that this application will be given every consideration in the grant review process. Sincerely, O, A7`. ice; s r :„ I. ‘.c„:::4,,, I/ .. Flo lc_& House of Representatives Suzanne Jacobs 990 S.Congress Avenue, Suite 5 Representative,District 88 212 The Capitol Delray :l each,FL 33445 Tallahassee, FL 32399-1300 561-274-4690;433.3666 850_488_1662 561-433-3668(Facsimile) FACSIMILE COVER SHEET FROM: State Representative Suzanne Jacobs, District 88 DATE: Dec. 12, 1997 TO: Mr. George Percy, Director, Division of Historical Resources FAX NUMBER: (850) 922-0496 # OF PAGES: 2 NOTES (if any): On the chance that the grant program that Delray Beach is applying for this grant under, has a deadline of 12/12/97, I am faxing a copy of the following support letter, in advance of mailing the original in order to meet that 12/12 deadline. However, the original will follow through normal channels. I trust this will meet any deadline requirements. Regards, Bill Broughton, Legislative Assistant to Rep. Jacobs RESPONSE REQUESTED: Yes No comet rrbES-Elder Affairs and Long Term Care,Vice-Chair • Finance and Taxation • Government Services Council .''OPREsi.... ALI= '' '''F;-.,::3 1.r Florida House of Representatives William F. Andrews Representative,87th District Reply to: Committees ❑ 777 E.Atlantic Avenue,Suite 226 Education K-12,Chairman Delray Beach,FL 33483 Community Affairs (561)279-1616 Regulated Services ❑ 1301 The Capitol December 11, 1997 Rules,Resolutions&Ethics Tallahassee,FL 32399-1300 (850)488-2234 Mr. George W. Percy Division of Historical Resources R.A. Gray Building 500 South Bronough Tallahassee, FL 32399-0250 RE: Delray Beach Comprehensive Historic Structures Survey Dear Mr. Percy: I am writing to express my support of the grant application submitted by the City of Delray Beach. Funding of this grant will enable the City of Delray Beach to compile a comprehensive survey of historically significant buildings. Based on a 1987 survey,Delray Beach has established five historic districts,however, it is estimated that an additional 400 structures remain to be documented. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond to the neighborhoods in a timely manner, a comprehensive survey of historic structures is essential. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from Delray Beach and Palm Beach County. I trust that this application will be given every consideration in the grant review process. Sincerely, '^ William F. Andrews PITY OF DELRNy BEACH DELRAY BEACH bitetri l O 1 O A 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City IllirNovember 19, 1997 1993 Vera Farrington President, EPOCH, Inc. 310 N.W. 2nd Avenue Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Vera, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate EPOCH's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, qd"*667 Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS ®Printed on Recycled Paper 1 T� OF DELANY BEACH DELRAY BEACH 1121111 a 100 N.W. 1st AVENUE_• DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-America City 'November 19, 1997 Chris Brown 1993 Executive Director Community Redevelopment Agency 24 N. Swinton Avenue Delray Beach, FL 33444 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Chris, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate the CRA's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, ..,a4"ay‘e Patricia Cayce Historic Preservation Planner Attachment: Sample letter THE EFFORT ALWAYS MATTERS ®Printed on Recycled Paper LIT F ELRA� REACH DELRAY BEACH 100 N.W. 1st AVENUE • DELRAY BEACH, FLORIDA 33444 • 407/243-7000 All-AmericaCity 'November 19, 1997 Joan Baccari 1993 President Beach Property Owners Association 1018 Bucida Road Delray Beach, FL 33483 SUBJECT: Delray Beach Comprehensive Historic Structures Survey Dear Joan, The City of Delray Beach is preparing an application to the Division of Historical Resources, Florida Department of State, for funding through their established Historical Resources grant-in-aid program. This funding will support efforts to compile a comprehensive survey, and complete Florida Master Site File survey forms, for all of the City's historic structures. A 1987 survey identified 270 historic structures forming the nucleus for the City's first historic districts. Since that time we have identified 198 structures which are over 50 years of age and we estimate that an additional 200 will qualify as historic. Our goal in producing the survey is to be responsive, in a timely manner, to neighborhood associations who have expressed a desire to become historic districts, and to individual home owners who wish to list their properties in our Local Register of Historic Places. Historic designation confers protection through the Historic Preservation ordinance, and makes structures eligible to participate in the tax abatement program which is available from the City and County. I would appreciate the BPOA's support for our efforts by writing a letter to George W. Percy, Bureau of Historic Resources, R. A. Gray Building, 500 S. Bronough Street, Tallahassee, FL, 32399-0250, on our behalf. Should you have questions or require additional information, phone me at 561-243-7284. Please return the letter to me by December 5, 1997 so that we may include it with our grant application. Sincerely, Patricia Cayce Historic Preservation Planner Attachment: Sample letter ��� Pnntedon Recycled Paper THE EFFORT ALWAYS MATTERS Townsite-Block 28 North, edited by John S. Cable, Susan L. Henry, and David E. Doyle. Soil Systems Publications in Archaeology Number 2. 1980-1992 Miscellaneous survey and phase I reports to various state agencies PROFESSIONAL PAPERS AND LECTURES 1998 "Native American Coordination Issues". Paper to be presented at the 1998Florida Department of Transportation Central Environmental Management Office Annual Meeting,West Palm Beach,Florida. 1997 Symposium Organizer.Innovative Approaches to Historic Districts.Annual Meeting for the Florida Department of Transportation Central Environmental Management Office, Orlando,.Florida. 1996-1997 "Archaeology and Preservation". Presentation given at the University of South Florida School of Architecture,Tampa,Florida,June 5, 1996. 1995 "Sixteenth-Century Cermaics Associated with Spanish Military Expeditions in La Florida. Central Gulf Coast Archaeological Society,St.Petersburg,November 17, 1995. • 1995 "Archaeological Research at the Convento de San Francisco"Paper presented at a Program Celebrating National Preservation Week, sponsored by the Historic St. Augustine Preservation Board and the National Guard, St.Augustine,Florida,May 14, 1995. 1995 "Archaeology as a Career". Piesentation given to the Girls + Math +Science = Success conference. Sponsored by the American Association of University Women and the Coalition for Science Literacy at the University of South Florida, Clearwater, Florida, March 25, 1995. 1995 "The Development of a Spanish Colonial Identity in Florida During the Seventeenth Century.Paper presented at the University of South Florida Bayboro Campus Lyceum Series,Archaeology Week,St.Petersburg,Florida,February 9, 1995. 1994 Symposium Organizer Between Encounters and Crystallization:Choices,Concessions, and Change in Native American, African, and Hispanic Communities during the Seventeenth Century in the Americas. Annual Meeting for Historical Archaeology, Vancouver, British Columbia, January 6-9. Paper title: " The Middle Period of Cultural Development in La Florida". 1994 "Spaniards, Franciscans, and Native Americans in 17th Century St. Augustine". Paper presented in Symposium:The Missions of Spanish Florida.Annual Meeting of the Society for American Archaeology,Anaheim,California,April 20-24. 1993 Archaeological Seminar Leader for Smithsonian Institution Voyage to Hispaniola.Lectures included"La Isabela A Medieval City in the Americas","Native Americans,Spaniards,and Africans in Hispaniola","An Archaeological Expedition to La Isabela". 1993 "Historical Archaeology at La Isabela". Lecture given to Phi Beta Kappa, StPetersburg Junior College,St.Petersburg,Florida. 1992 Symposium Organizer. New Perspectives on the Spanish Colonial Experience in the Circum-Caribbean. Annual Meetings for Historical Archaeology, Kingston, Jamaica, January 9-13.Paper title:"Colonial Identity in Spanish St.Augustine". 1992 "Colonial Development in Spanish St. Augustine". Paper presented at the Florida Anthropological Society Annual Meeting,St.Augustine,Florida,March 28. 1988 "Archaeological Excavations at the Convento de San Francisco".Paper presented to the St. Augustine Archaeological Society and the St. Augustine Historical Society, St Augustine, t- Florida. 1984 Chairperson for session at the Annual Meetings for Historical Archaeology, Williamsburg, Virginia,January 5-8.Paper Title:"Architectural Styles of Early Phoenix". L_ EMPLOYMENT HISTORY 1994-Present Project Manager/Principal Investigator,Janus Research,2935 1st Avenue North,St. Petersburg,Florida 33713 1994-Present Adjunct Assistant Professor, Comparative Cultures, Eckerd College, 4200 S.W. 54th Avenue,St.Petersburg,Florida 33711 1988-1994 Graduate Research Assistant,Department of Anthropology,Florida Museum of Natural History,University of Florida,Gainesville,Florida 32611 1992 Field Archaeologist, Environmental Services, Inc., 8711 Perimeter.Park Boulevard, Suite 11,Jacksonville,Florida 32216 1986 Archaeologist,Historic St.Augustine Preservation Board,St.Augustine,Florida 32084 1986 Field Archaeologist,Piper Archaeology,P.O.Box 919,St.Petersburg,Florida 33731 1984-1985 Archaeologist/Associate Project Director, Archaeological Research Services, Inc., 2124 South Mill Avenue,Tempe,Arizona 85282 1982-1984 Archaeologist/Field Director, Soil Systems, Inc., 5002 South 40th Street, Suite F, Phoenix, Arizona 85040 1981 Archaeology Intern, Arizona Department of Transportation, 206 South Seventeenth Avenue,Phoenix,Arizona 85007 1980 Archaeologist,Contract Archaeology Program,Northern Arizona University,Flagstaf Arizona 86011 • 1980 Archaeologist, Cultural Resource Management Program, New Mexico State University, Farmington,New Mexico 87401 1980 Graduate Assistant, Department of Anthropology, Eastern New Mexico University, Portales,New Mexico 88130 1978-1980 Archaeology Field and Laboratory Assistant,John Milner Associates, 309 North Matlack Street West Chester,Pennsylvania 19380 PROFESSIONAL AFFILIATIONS Society for Historical Archaeology Florida Archaeological Council,(Secretary 1996-Present) Florida Anthropological Society,(Secretary 1990-1991) St.Augustine Archaeological Association,(Newsletter Editor 1986) St.Augustine Historical Society Central Gulf Coast Archaeological Society,(Board of Directors 1997-Present) Society for Georgia Archaeology • 't. • AMY MELISSA GROOVER EDUCATION M.H.P. 1998 University of Georgia(Master of Historic Preservation) B.A. 1993 Florida State University(English Literature with a minor in Business) TECHNICAL SPECIALTIES Responsibilities include identification and evaluation of historic structures, historic research, field surveying, completion of Florida Site Files,site sketches,photo documentation,and production of final reports. • Historic Resource Assessments • Preservation Planning • Photo-documentation • Historic Research • National Register of Historic Places Nominations • Federal and Local Financial Incentives for Historic Property owners REPRESENTATIVE EXPERIENCE Ms. Groover, a Senior Architectural Historian at Janus Research, is responsible for all aspects of preservation planning including historic structures surveys, documentary research, strategies for preservation, local site nominations,historic preservation ordinance interpretation,the preparation of National Register(NR)nominations, and NR Determinations of Eligibility (DOE) packages. She possesses a thorough understanding of historic structures reports, preservation plans, historical documentation of bridges, and assessment of local significance under historic preservation ordinances. She is familiar with a variety of research tools including historic Sanborn maps, deed records, and informant interviews. Her recent work consists of supervising historic structures surveys for several large-scale projects involving significant concentrations of historic structures and districts. Ms. Groover has completed several courses in historic preservation law including the Florida Historic Preservation Law Conference sponsored by the National Trust for Historic Preservation and the Florida Division of Historic Resources. She has also attended several seminars and workshops related to model historic preservation ordinances, precedent setting case law,National Register documentation,and grantsmanship. SURVEY/PRESERVATION PLANNING EXPERIENCE Lake Park Historic Preservation Services West Palm Beach Stub Canal Project Town of Abbeville, South Carolina LYNX-Orlando Light Rail The Town of Siloam,Georgia Lockett Estate Survey and Preservation Plan St.Johns,Virgin Islands Route 105 Improvements CRAS of Interstate 4,Segment 2 CRAS of Dade County North Corridor CRAS of 57th Avenue CRAS of Gulf Boulevard i CRAS of SR 19 : - CRAS of Brandon Feeder Roads CRAS of Biscayne Boulevard North 7- CRAS of Key West CRAS of Miracle Mile CRAS of Sunset Islands Bridges Level II Documentation - CRAS of SR 15 • CRAS of SR 44 Ponds CRAS of SR 100 CRAS of US 27 DETERNIINATIONS OF ELIGIBILITY AND NATIONAL REGISTER AND LOCAL NOMNATIONS The Hill Historic Neighborhood Opa Locka Housing Development Master Field Naval Air Station Miami NW 12th Avenue Bridge Merrill-Stevens Complex United Methodist Church McTureous Homestead Umatilla American Legion Hall Dr.Phillips Performing Arts Center Atlantic Coast Line Station Multiple Property Submission for the Historic and Architectural Resources of Indian Rocks Beach and Indian Shores: Worthington House Smith Residence Garcia House Hendrick-Zubrod House Pink House Hunt-Corrall House Bie Boathouse Multiple Property Submission for the Historic and Architectural Resources of Bunnell: City of Bunnell Water Tower Flagler County Courthouse Dr.W.H.Deen House Ray Hendricks House George Moody House L.A.Jett House Johnson House NATIONAL AND LOCAL REGISTER NOIVIINATIONS Flamingo Park Historic District-National Register Multiple Property Submission for the Historic and Architectural Resources of Kelsey City- National Register 203 Foresteria Drive Park Building 227 Foresteria Drive 600 Federal Highway Mango Promenade Historic District-National Register Grandview Heights Historic District-National Register Central Park Historic District-National Register College Park Historic District-National Register Eastside Historic District-National Register The Professional Arts Building-National and Local Register The American National Bank Building-National and Local Register Clematis Street Historic Commercial District-National and Local Register The Wax House-Local Register The Van Valkenburg House-Local Register REPORTS/PROFESSIONAL PAPERS The Rock Gym,Elberton,Georgia Mason Gin Warehouse,Madison, Georgia Transportation Projects and World War II Resources EMPLOYMENT HISTORY 1997 HISTORIC PRESERVATION CONSULTANT Established consulting firm to meet local demand for preservation services. This included working with neighborhood associations, private property owners, and local businesses to establish historic districts, to provide financial incentives for historic property owners and to develop community awareness in order to enhance and protect historic and cultural resources. Consulting services also encompassed surveying historic resources and preparing reports for historic preservation consulting firms and various governmental agencies throughout Florida. 1995-1997 HISTORIC PRESERVATION PLANNER The Downtown Group,Incorporated:West Palm Beach,Florida Provided preservation planning expertise for this private corporation. Planning activities centered on the revitalization and redevelopment of historic resources within the downtown district. Responsibilities included the preparation of National and Local Register of Historic Places nominations, execution of Historic Structures Reports, Local Tax Exemption and Federal Tax Credit applications, on-site supervision of projects, and preservation assistance to public and private agencies. Under Ms. Groover's auspices, The Professional Arts Building received a Meritorious Achievement in Non-Residential Restoration from the Florida Trust for Historic - V Preservation and an award from the Florida Redevelopment Association as an Outstanding Arts and Entertainment Project. 1995 HISTORIC RESOURCE SURVEYOR AND PLANNING CONSULTANT Chamber of Commerce,Abbeville,South Carolina Developed preservation strategies for Abbeville,which included a survey of the town's historic resources, a developmental history,historic resource analysis and recommendations. 1994 ASSISTANT TO THE PRESERVATION PLANNER Northeast Georgia Regional Development Center: Athens,Georgia Created historic resources portion of the Oglethorpe County Comprehensive Plan,surveyed historic resources throughout NE Georgia,prepared National Register nominations,and produced a database of historic resources for a small town in Georgia. 1993 HISTORIC RESOURCE SURVEYOR AppleSouth Incorporated:Madison,Georgia Prepared an in-depth report on historic resources in Madison involving the documentation of previous property owners,a chronological listing of existing structures,and recommendations for adaptive reuse. PROFESSIONAL AFFILIATIONS Member of Florida Historical Society, 1998-present Contributing Editor for Foundations,monthly newsletter, 1996-present Member of Historic West Palm Beach,Inc., 1995-present Member of Historical Society of Palm Beach County, 1995-present Member of National Trust for Historic Preservation, 1993-present JO-ANNE M.PECK EDUCATION M.FA 1995 Savannah College of Art and Design,Historic Preservation B.S. 1991 Rensselaer Polytechnic Institute,Building Science TECHNICAL SPECIALTIES Responsibilities include identification and evaluation of historic structures, historic research, field surveying, completion of State Site Files,site sketches,photo documentation,and production of final reports. • Historic Resource Assessments • Preservation Planning • Photo-documentation • Historic research • National Register Nominations • Mechanical drawing and drafting SURVEY/PRESERVATION PLANNING EXPERIENCE 1997-Present Rooney Residence (1926),Private residence,West Palm Beach,FL. Produced construction drawings for rehabilitation and represented owner at City meetings. 1997 Pahokee High School(1928), City of Pahokee,Pahokee,FL. Provided conditions report,rehabilitation plan,stabilization plan. 1997 Benjamin House (c1923), The Benjamin School, North Palm Beach, FL. Produced research,measured drawings, conditions report,rehabilitation plan. 1996-1997 Fort Pierce Elementary School (1914,1924,1926), School Board of Saint Lucie County, Fort Pierce, FL. Provided research, conditions assessment, preservation/rehabilitation plan. 1995 Historic Sandoway House (c1936), The Friends of Sandoway House Nature ' Center, Inc., Delray Beach, FL. Provided measured drawings, conditions survey,preservation consulting services. • .• . 1995 Saint Anne's Church(1894),In conjunction with William F.Wescott, P.E., West Palm Beach,FL. Provided measured drawings and initial conditions survey. 1994-1995 Defray Beach F.E.C. Railway Station (1896), Delray Beach Historical Society, Delray Beach Historical Society, Delray Beach, FL. Produced "Delray Beach F.E.C.Railway Station Assessment Report". 1992 Serkinger & Garwest Plumbing and Heating Building (c1928), Savannah College of Art and Design, Savannah, GA. Prepared preliminary feasibility study for adaptive use as leasable property. 1991-1992 Owens-Thomas Carriage House (c1816), Owens-Thomas House Museum, Savannah, GA. Researched and documented history, physical conditions of carriage house/slave quarters. NATIONAL REGISTER NOMINATIONS Central Park Historic District National Register Nomination,West Palm Beach,FL Grandview Heights Historic District National Register Nomination,West Palm Beach,FL Mango Promenade Historic District National Register Nomination,West Palm Beach,FL Sandoway House Local Register Nomination, Delray Beach, FL William Halsey House Local Register Nomination,West Palm Beach, FL City of WPB Water Treatment Plant Local Register Nomination,West Palm Beach,FL Thomas Square National Register Nomination Survey, Savannah, GA Tybee Island Planning Report/National Register Nomination Survey, Tybee Island, GA GRANTS/TAX ABATEMENTS Sandoway House Nature Center National and State HP Grant Requests Benjamin House State HP Grant Request F.E.C.Railway Station National and State Grant Requests Rooney Residence Tax Abatement Application William Halsey House Tax Abatement Application EMPLOYMENT HISTORY 1997-Present Instructor-Architectural Design and Drafting,New England Institute of Technology at Palm Beach,West Palm Beach,FL. Taught residential and commercial design and drafting for specialized Associates degree program. 1997-Present Historic Preservation Consultant,Jo-Anne M.Peck and Amy M.Groover, Partners,West Palm Beach,FL. Provided preservation consulting services including HSRs,NR and Local Nominations,etc. 1995-1997 Historic Preservation Specialist,Jones&Song Architects and Planners,Inc., West Palm Beach,FL. Responsible for preservation project planning and design. 1994-1995 Assistant to the Director,Florida Department of State,Division of Historical Resources,Historic West Palm Beach County Preservation Board,Delray Beach,FL. Provided preservation assistance to public and private agencies. 1993-1994 Construction Assistant,West Branch,Inc.,Mechanicsville, NY. Provided architectural drawings and construction management services and assisted in bid package preparation. 1993 Preservation/Construction Consultant,in conjunction with George T.Fore and Associates, Owens-Thomas House Museum, Savannah, GA. Investigated and recorded historic finishes and structure of carriage house/slave quarters and provided selective demolition services. 1992 Preservation Technician,Jekyll Island Authority Museum,Jekyll Island, GA. Worked on many hands-on phases of restoration within the museum complex and planned project schedule for Moss Cottage(1896)restoration. 1991 Teaching Assistant-Environmental Systems,Rensselaer Polytechnic Institute, Troy,NY. Assisted professor in all aspects of teaching HVAC, electrical, plumbing systems. 1990 Teaching Assistant-Introduction to Computer Applications in Architecture, Rensselaer Polytechnic Institute, Troy,NY. Assisted in hands-on computer lab teaching. 1990 Quality Control Supervisor,P&V Sadowski Contractors, Saratoga Springs,NY. Directed work crews on federally funded construction site. SUSAN R. HOCHBERG EDUCATION M.L.A. 1999 (in progress)University of South Florida,Master of Liberal Arts, concentration in Architectural History. B.A. 1994 University of South Florida,College of Arts and Sciences,Honors Program A.A. 1992 St.Petersburg Junior College, Social Sciences,with honors TECHINCAL SPECIALTIES Responsibilities include identification and evaluation of historic structures, historic research, field surveying,completion of State Site Files,photo documentation,and production of final reports. • Historic Resource Assessments • Historic Research • Large Format Photography • National Register nominations REPRESENTATIVE EXPERIENCE Ms. Hochberg, an Historic Technician at Janus Research, has over four years of Cultural Resource Management experience. She is responsible for historic structure surveys, historic research, preparation of National Register(NR)nominations, and NR Determinations of Eligibility(DOE)packages, and all types of photography including large format, 35mm and videography. She has intimate knowledge of historic research and is familiar with tax maps, Sanborn fire insurance maps, historic plat maps, aerial maps and USGS Quadrangle maps. Her recent work consists of in-depth research of historic properties, curation for archaeological and historic preservation projects,and the care of all Janus Research camera equipment.Ms. Hochberg has completed several seminars involving Architectural History and Cultural Resource Management. She has also completed independent studies on the preservation of cemeteries and bridges. SURVEY/PRESERVATION PLANNING EXPERIENCE CRAS of Key West CRAS of Brandon Feeder Roads CRAS of Alexander Street from US 92 to I-4 CRAS of Biscayne Point Bridges CRAS of Massachusetts Avenue CRAS of US 27(Segments 1-4) CRAS of Meridian Avenue Bridge CRAS of Watson Island CRAS of NW 12th Avenue Bridge CRAS of Big Pine Key CRAS of NW 57th Avenue CRAS of Miami Springs Bridges CRAS of Suncoast Parkway II:Pine 3 Alternative CRAS of NW 107th Avenue CRAS of Hialeah Expressway CRAS of US-1 Bus Lanes CRAS of I-4 Corridor, Segment 2 PD&E CRAS of I-95 Downtown Ramps CRAS of US-301 CRAS of I-395/SR 836/I-95 CRAS of SR-968/Flagler Street Roadway Transfer CRAS of SR-90/SW 8th Street/Calle Ocho CRAS of NW 21st Street/NW 32nd Avenue CRAS of SR 112-Airport Expressway CRAS of Miami Intermodal Center(MIC) CRAS of Miami Beach Bridges CRAS of LaGorce Canal Bridge CRAS of Sunset Island Bridges#876708 and 876710 CRAS of the MIC-Iron Triangle CRAS of Western Beltway CRAS of the East-West Expressway CRAS of the Crawfordville Highway CRAS of US 98 CRAS of the Jensen Beach Causeway,SR 735 CRAS of SR 574 CRAS of South Adams Street CRAS of SR 73 CRAS of SR 71 CRAS of I-4 Ponds CRAS of South Fort Meade Mine CRAS of Lake Alfred CRAS of Suncoast Parkway CRAS of Miracle Mile CRAS of U.S.27 CRAS of Gulf Boulevard CRAS of NW 107th Avenue CRAS of Brandon feeder roads CRAS of State Road 15 CRAS of US 1 Bridges CRAS of SR 112 off ramps CRAS of SR 19 CRAS of SR 44 ponds CRAS of SR 100 CRAS of Heritage Sound CRAS of St.John's Sound condominium project Knights Key Enhancement Project Four Corners Mine Survey Hyde Park United Methodist Church Tampa Housing Authority Video Da-Na-Ra Arcade Research Highlands County Survey Historical Documentation Survey for the Venetian Causeway DETERIVIINATION OF ELIGIBILITY AND NATIONAL REGISTER NOMINATIONS 1151-1153 NW 6th Street,Miami 626-628 NW 12th Avenue,Miami Spring Garden Historic District,Miami McTureous Homestead,Altoona Harry P.Leu, Inc.,Orlando Multiple Properties Listing for Bunnell,Flagler County City of Bunnell water tower Flagler County Courthouse Dr. W.H.Deen House Ray Hendricks House George Moody House L.A.Jett House Johnson House DETERMINATION OF ELIGIBILITY PHOTOGRAPHIC DOCUMENTATION Miami Springs Bridges Spring Garden Historic District McTureous Homestead United Methodist Church Woodlawn Cemetery Granada Entrance Strawberry Festival Buildings Multiple Properties Listing for Jensen Beach Multiple Properties Listing for Lake Alfred The Lake Pierce Club The Da-Na-Ra Arcade Harper House Langston-Carter House Multiple Properties Listing for Bunnell City of Bunnell water tower Flagler County Courthouse Dr. W.H. Deen House Ray Hendricks House George Moody House L.A.Jett House Johnson House Harry P.Leu,Inc. Dr.Phillips Performing Arts Center Atlantic Coastline Station Colonial Garage J.M.Cheney House Ponce de Leon Courts Altoona United Methodist Church Lake County Veterans Memorial Hall Worthington House Smith Residence Garcia House Hendrick-Zubrod House Hunt-Corrall House Bie Boathouse Pink House LARGE FORMAT PHOTOGRAPHY EXPERIENCE Historical Documentation Survey and Monitoring for the Hillsborough Avenue Bridge Sunset Islands Bridges Level II Documentation CURATION/ARCHIVAL EXPERIENCE Avon Park Curation Project Lake Park Historic Preservation Services Pinellas County Parks Department Curation Project EMPLOYMENT EXPERIENCE 1994-1998 Historic Technician,Janus Research,St.Petersburg,Florida 1994 Intern,St.Petersburg City Planning Department, St.Petersburg,Florida PROFESSIONAL AFFILIATIONS Society of Architectural Historians, 1998-present National Trust for Historic Preservation, 1998-present Pinellas County Historical Society, 1993-present DAWN H. VAN DE PUTTE EDUCATION 1995 St. Petersburg Jr. College, St. Petersburg, Florida, Completed AutoCad course B.M. 1990 Christopher Newport University, Virg.nia TECHNICAL SPECIALTIES Responsibilities include identification and evaluation of historic structures, historic research, field surveying, completion of Florida Site Files, site sketches, photo documentation, production of final reports and technical drafting. • Historic Resource Assessments • Photo Documentation • Historic Research • Graphics Design REPRESENTATIVE EXPERIENCE Ms. Van De Putte is an Historical Technician and Graphics Specialist for Janus Research. She coordinates and manages the production of Florida Site File forms and maintains a current, computerized library of known historic properties throughout Florida. She designed an efficient sytem for tracking and recording large numbers of site files and historic resources as part of the Tampa Interstate Study, where over 800 resources were identified and recorded. She possesses extensive experience with dense concentrations of historic structures, having managed and produced site files for over 1000 resources in urban areas. She also oversees all graphic operations and is proficient in a variety of software programs, including AUTOCAD and ArcView. She has produced the full range of graphics for over 120 projects since 1993, including site sketches, location maps, measured drawings, illustrations, stratigraphic and topographic maps, and site location references. Ms.Van De Putte serves as the Quality Control/Assurance Officer for site file and graphics production. SURVEY/PRESERVATION PLANNING EXPERIENCE CRAS of SR 836/1-395/1-95 CRAS of North Corridor CRAS of Biscayne Boulevard North CRAS of SR 90/SW 8th St eet/Calle Ocho CRAS of East/West Multimodal Corridor CRAS of NW 21st Street/SW 32nd Avenue CRAS of LaGorce Canal Bridge CRAS of Sunset Island Bridges#876708 and 876710 CRAS of Yardage Unlimited CRAS of Western Beltway CRAS of East-West Expressway CRAS of US 98 CRAS of SR 574 CRAS of SR 73 CRAS of Pleasant Hill Road CRAS of SR 79 CRAS of SR 540/655 Pond Mitigation Sites CRAS of US 27 CRAS of US 19 from 110th Avenue to 126th Avenue . CRAS of SR 71 CRAS of District#1 Bridges#170059/130023 US 19 over US 41/Siesta Key Bridge over Grand Canal CRAS of SR 70 Bridges CRAS of Six Bridges in District#1 CRAS of SR 80 Ponds CRAS of Lake Alfred CRAS of CR 464A(Magnolia Avenue) Lake Park Preservation Services Interstate 4,Section II PD&E CRAS of Central Florida Lightrail Corridor CRAS of SR 780 SELECT GRAPHIC EXPERIENCE(MAJOR PROJECTS ONLY) Historical Documentation Survey for the Venetian Causeway CRAS Crawfordville Highway CRAS of SR 112 CRAS of Jensen Beach Causeway and SR 735 Historic Structures Assessment Survey for State Road 267 Between The Quincy City Limits and the Georgia State Line Phase III Mitigative Salvage Excavation at the Muck Pond East Site(8Hi515) Archaeological Investigations at the Summer Haven Site (8Sj46), and Orange Period and St. Johns Period Midden Site in Southeastern St.Johns County CRAS of South Adams Street CRAS of Tampa Bay Lightning Arena CRAS of Buckeye Florida's Proposed Effluent Pipeline Phase II of Fort Green Phase III Archaeological Excavation at the Yat Kitischee Site Phase III Archaeological Excavation at the Summer Haven Site Gopher,Frog and Alligator Trail PD&E CRAS of Bailey Rezone Project Site CRAS of South Ft.Mead Mine CRAS of Central Florida Lightrail Corridor CURATION PROJECT EXAMPLES Avon Park Curation Project _7. 7 l- • • ~ • • • APPENDIX • • NDED `19• f • • f I' . JAxus REsiicrz • ORGANIZATIONAL CHART for City of Delray Beach Kathleen Hoffman Project Manager Paula Anderson Amy Groover Financial Senior Architectural Administrator Historian Jo-Anne Peck Jordan Amerman Architectural Historian Computer Specialist Accounting and Administrative Staff Susan Hochberg Dawn Van De Putte Research Historian, Photographer Graphics Specialist Proposed Task Schedule For Historic Structures Survey for the City of Defray Beach, Florida November December January February March April May Phase I: Fieldwork& Research 'Initial Meeting • 'Fieldwork&Collection and Analysis of Data 6 Weeks •Progress Reports • • • • • Phase II: Writing •Prepare FMSFs 4 Weeks 'Write Historical Report 6 Weeks 'Submit Drafts for Review • 'Review Drafts by City Staff ME12221911222) 'Edit Drafts •Submit Final Report • Janus Research can begin the project within 10 days of notice to proceed.This proposed project schedule is based on a project start date of November 15, 1998; schedule will be adjusted to reflect the actual start date. 77... Staffing Chart for Historic Structures Survey for the City of Delray Beach, Florida Initial Meeting Fieldwork Progress Report FMSF Write Report Edit Report Kate Hoffman • • • Amy Groover • • • Jo-Anne Peck • • • Susan Hochberg • • Dawn Van De Putte • PRELIMINARY COST PROPOSAL TOTAL HOURS RATE PROPOSED Project Manager 45 $ 60.00 $ 2,700.00 Senior Architectural Historian 115 $53.00 $ 6,095.00 Architectural Historian 115 $ 53.00 $ 6,095.00 Historical Technician 110 $ 21.00 $ 2,310.00 Graphics Specialist 55 $ 20.00 $ 1,100.00 TOTAL DIRECT LABOR $ 18,300.00 TOTAL DIRECT OPERATING EXPENSES PROPOSED Reference Material,Maps $ 250.00 Printing/Photocopy @.02 per page $ 80.00 Misc.Project Supplies $ 125.00 Long Distance Telephone $ 45.00 Photography $ 600.00 Per Diem: Persons Days Rate 2 10 $25.00 per day $ 500.00 $ 500.00 TOTAL DIRECT OPERATING EXPENSES $ 1,600.00 TOTAL COST OF PROJECT $ 19,900.00 a Return Completed Report to: Grants and Education Section Bureau of Historic Preservation Division of Historical Resources 500 South Bronough Street Tallahassee,Florida 32399-0250 Your Grants Manager is:Vicki Cole (904) 487-2333 or Toll Free at 1-800-847-PAST FAX: (904) 922-0496 EMAIL: vcole@mail.dos.state.fl.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE •LEASE CIRCLE ONE) dip 2na FINAL PROJECT PERIOD Reports are due every six months of your grant period. Grant Number: F9807 Grantee Name: City of Delray Beach Project Title: Delray Beach Survey Project Type: Survey and Planning Grant Award Amount: $10,000.00 Grant Award Agreement Beginning Date July 1, 1998 Date of Initiation of Project Work RFP mailed 9/14/98 Addendum mailed 10/8/98 Scheduled Project Completion Date July 15, 1999 Project Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Pat Cayce Address: 100 North West 1st Avenue Delray Beach,FL 33444 Daytime Phone Number: (561) 243-7284 FAX Number: 5612437221 Project Progress & Expenditure Report Page Two _ Expenditure Report Documentation Procedures for Advanced Payments Please read all Documentation Procedures before preparing the each Progress & Expenditure Report. This information is required for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reporting Period Review A. Enter your total CASH expenditures for the reporting period. Cash expenditures MUST be detailed on the Cash Outlay Sheet. List all expenses/invoices. PLEASE SEE ITEM 6 BELOW B. Enter your total donated services and donated values. Donated services and values must be detailed on the Donated Values and Donated Services Sheets. PLEASE SEE ITEM 7 BELOW C. Enter the sum of Items A. and B. above to show your Total Expenditures for the reporting period. 2. Grant Summary A. Enter.the total cash you have expended to date. B. Enter the total Donates Services/Donated Values used and received to date. C. Enter the sums of Items A. and B. above to show your Total Expenditures during the Grant Award period. 3— Interest Unlike state grant funds, Federal grant funds are not required to be placed in an interest-bearing account. However, if the Federal funds are placed in an interest-bearing account,the interest must be remitted to the National Park Service. Make the interest check payable to the"Department of the Interior-NPS", and send it directly to: Collections Officer, Accounting Operations Division,National Park Service, Post Office Box 4800, Reston, VA, 22090. If you are collecting interest, you may remit the interest payments to the National Park Service on a quarterly basis or upon the conclusion of your project. You can document the earned interest quarterly, or in your Final Quarterly Progress and Expenditure Report. A. Document the amount of interest remitted to the National Park Service. Documentation of submission of interest to the National Park Service is one of the conditions of your organization receiving its final payment of grant funds. B. Enter the rate at which the advanced payment funds earned interest. 4. Attach a copy of the interest check sent to the National.Park Service. 5. Certification. To be signed and dated by authorized person. • Project Progress & Expenditure Report Page Three 6 Cash Outlay A. List the information in the proper columns. B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with an invoice AND proof of payment, either in the form of a cancelled check(front and,back) or proof of receipt of payment BY THE VENDOR, or a detailed accounting page showing debits and credits. C. The purpose of each expenditure must be stated clearly and in sufficient detail for the Division to determine if the expenditure is allowable. D. For in-kind services (salaries), time sheets and back-up payroll documentation are required. In listing paid employees, be aware that the amount claimed may be greater than the amount of check since you are allowed to claim the gross salary plus benefits. A sample In-Kind Services Time Sheet is attached. You may choose to use this or other forms. E. The maximum allowable hourly rate for Federally funded grant projects is $53.57. 7. Donated Values A. Donated Materials and Transportation 1. Donated materials must be documented on this form. 2. Make certain all materials were donated within the Grant Award Agreement period. 3. Mileage must be calculated at$.29/mile. Destination,purpose of travel, and number of miles driven must be listed. B. Donated Services 1. All Donated Services MUST be documented on an attached Donated Services Time Sheet. 2. Each attached Time Sheet must be signed and dated by the Volunteer and the Project Supervisor 3. List each of the donors and their donated services. 4. Be sure to include the total hours worked. Project Progress & Expenditure Report Page Four - Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: $ -0- B. Donated Services/Donated Values claimed this Period $ -0- $ -0- C. Total expenditures for this Period $ -0- 2. GRANT SUMMARY: A. Total Cash expended to Date $ -0- B. Total Donated Services/Donated Values expended to date $ -0- C. Total expenditures to date $ -0- 3. Interest Ijf grant funds are placed in an interest-bearing account) A. Interest earned on advanced payment funds $30.30 B. Interest Rate Averaged 5.50 cA 4. Please attach a copy of the interest check sent to the National Park Service. 5. Certification: I certify that to the best of my knowledge the information reported herein is correct,that all goods and services invoiced have been received, and that all outlays were made in accordance with grant conditions. • ,03/98.- Signature of Authorized erson Date (Please sign in ink. Original Signatures Only Please) Project Progress & Expenditure Report Page Five 6— Cash Outlay Vendor/Employee Invoice Purpose of Check Check Amount Amount Name Date expenditure No. Date of Check Claimed N/A EACH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. Attach additional pages for Cash Outlay as necessary • Project Progress & Expenditure Report Page Six 7_ Donated Values A. Donated Materials and Travel List all donated materials below. The mileage allowance is$.29/mile. Name of Donor Description of Material/ Date of Donation Fair Value Basis of Value Purpose of Travel • N/A • .i additional pages for Donated Materials and Transportation as necessary. • Project Progress & Expenditure Report Page Seven B. Donated Services List total donated hours provided by each individual. Hourly rates shall be Federal Minimum Wage,(54.25 per hour),unless the work performed is that in which the person performing the service is otherwise usually employed or possesses professional skills,and /or training and experience in that field of professional expertise,in which case the rate shall be that normally paid for such services. If the hourly rate listed is above Federal Minimum Wage,attach a signed statement from the individual listing his/her qualifications. Name of Dates Total hours Hourly rate Value Individual Worked Worked N/A ATTACH DONATED SERVICES TIME SHEETS Attach additional pages for Donated Services as necessary. 3roject Progress & Expenditure Report 'age Eight Progress Report • =or Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final •eport, please respond to all items. Project Work Schedule for this reporting period: Our projected schedule was as follows: •• • : Write, advertise and distribute the RFP. • Select a consulting firm and have that firm approved by the City Commission. • • • Have a signed contract with the selected firm. • Summary of Project Work Completed: The RFP notice was advertised and mailed. Eighteen RFP packets were requested and sent. Only 2 bid proposals were received; Janus Research and GAL Consulting. The Evaluation Committee met on November 10, 1998; the Janus Research's proposal was selected. The City Commission will consider the Janus Research proposal on Tuesday November 17, 1998. See attached sheet for additional information. Unusual or Significant Conditions or Problems Encountered: Due to a transition in personnel, the staff member who executed RFPs for the Planning &Zoning Department was no longer available; therefore, the RFP took longer than • anticipated to complete. Additionally, it was necessary to attach an addendum to the •• original packets and the bid opening was delayed from October 14th to October 22, 1998. Listing of Required Documents to be Submitted or Already Submitted Copy of selection process documentation(RFP, bid notices, results of bids, etc.) for professional services such as consultants, etc. Date Submitted Initial RFP and bid notice submitted 9/14/98, Addendum submitted 10/8/98 Draft copy of contract(s) for professional and services for review and approval. Date Submitted camp ac ahnvo Approved fully executed copy of contract(s) for professional services. Date Submitted N/A Copies of Draft Products (Plans,Reports,Brochures) for review and approval • Date Submitted N/A For product. • • News Releases Date Submitted Publicity will be released on award of contract Grantee Staff and/or Volunteers (attach list of names,positions, and pay scales). • Date Submitted Attached to this report • Project Progress & Expenditure Report Page Nine _.. • REPORT ONLY (items 5-8 are applicable only to the 4th/final report) 5. Briefly describe the project work actually accomplished and indicate any variations from that originally planned. 6. Describe differences between original cost estimates and actual costs of project work items. 7. Describe the economic benefit achieved from the project. Please complete the following information. Total number of paid person-hours worked Number of employees working on project (do not include volunteers) Total payroll Project Progress & Expenditure Report Page Ten - #AL REPORT ONLY 8. Audit Requirements Please file the required audit or attestation statement, depending on the amount of your grant award, with the Grants Manager, and with the Office of the Auditor General. This must be done in order to complete all the requirements of the Grant Award Agreement. Each grantee, other that a grantee which is a state agency, shall submit to an audit to be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45,Florida Statutes, or submit an attestation statement. Such audit or statement will be filed with the Depaitiiient of State and the Auditor General. If the amounts received exceed$100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes. If the amounts received exceed$25,000, but do not exceed $100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or a statement must be prepared by an independent certified public accountant which attests that the receiving entity or organization has complied with the provisions of the grant. If the amounts received do not exceed $25,000,the head of the entity or organization shall attest,under penalties of perjury,that the entity or organization has complied with the provisions of the grant. Attestation Statement for Grant Amount of$25.000 or Less: I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. Signature of Duly Authorized Representative Date Grant Award Agreement Number Grant Award Amount Please send a completed Attestation Statement to the both the Grants Manager AND: STATE OF FLORIDA OFFICE OF THE AUDITOR GENERAL P:O. BOX 1735 TALLAHASSEE, FLORIDA 32302-1735 ATTACHMENTS GRANT NUMBER F9807 CITY OF DELRAY BEACH SURVEY AND PLANNING PROJECT PROGRESS AND EXPENDITURE REPORT FIRST PROJECT PERIOD ENDING OCTOBER 15, 1998. 1. RFP: Janus Research, St. Petersburg, Florida. A notice of the RFP was published in the Palm Beach Post on September 16, 1998; and was mailed to 112 potential bidders. Eighteen bidders requested the RFP packet. Bids were opened on October 22, 1998 with only 2 respondents, GAI Consulting and Janus Research. On November 10, 1998 the 2 proposals were evaluated by a committee consisting of the following: • Debora Turner, Chairman, Historic Preservation Board • Dorothy Patterson, Archivist, Delray Beach Historical Society • Christopher Brown, Executive Director of the CRA • Pat Cayce, City Staff The proposals were rated on a 100 point system. Janus Research received 100 points from each of the evaluators; GAI received an average of 86 points. The cost of the project from Janus Research is $19,900; and from GAI $19,420. The preference for Janus research was based on the clarity and objectivity of the proposal; and on the qualifications of the personnel, including the knowledge and experience within the City and in Palm Beach County, of the two individuals with whom staff will be working. The Janus Research proposal will be submitted to the City Commission for approval at its meeting of November 17, 1998. 2. Statement of accrued interest. 3. Proof of publication, Palm Beach Post, 9/16/98. 4. List of vendors requesting RFP packet. 5. Proposal evaluation sheets. 6. Payroll register, Pat Cayce. Alamo CITY OF DELRAY BEACH a DATE: //f�Ul `( FROM: �,�,,� ,%� 7I✓). SUBJ: (I a l/I L ii/w/ of\- /mow tx/ � U �5, 1q18 . flIK p,v, J ( ki ./0 /114y )11 132 Y. fr2i u6 wtt u444;d&i,a),:i . ��L 1993 LT6IIIIII T HISTORIC PRESERVATION GRANT ACCRUED INTEREST AWARD DATE JULY 1, 1998 TO JUNE 30, 1999 GRANT#CF9807 GRANT 001-0-208-14.00 MONTH EXPENDITURES BALANCE #OF DAYS REPO INTEREST REC'D 07/28/98 $ 2,500.00 INT. RATE AMOUNT JULY 1998 $0.00 $ 2,500.00 3 5.55% $ 1.16 AUGUST 1998 $0.00 $ 2,500.00 31 5.61% $ 12.08 SEPTEMBER 1998 $0.00 $ 2,500.00 30 5.55% $ 11.56 OCTOBER 1998 $0.00 $ 2,500.00 15 5.28% $ 5.50 TOTAL ACCRUED INTEREST $ 30.30 Interest payment will be remitted on completion of project. • Prepared by Mary A. Young, Accountant II R► PALM BEACH NEWSPAPERS,INC. The Palm Beach Post 2751 S. Dixie Hwy., West Palm Beach,FL 33405 Phone: (561) 820-3106 Fax: (407) 820-4340 Legal Advertising Invoice Account# 241607 Legal Advertising Deadlines Ad# 486188 Publish Date Deadline Monday Friday 3PM Description Bid: #98-59 Tuesday Friday 3PM Wednesday Monday 3PM Size: 5 3/4" Thursday Monday 3PM Friday Wednesday 3PM Amount: $128.80 Saturday Thursday 3PM Sunday Thursday 3PM Published: September 16, 1998 City of Delray Beach 100 N.W. 1st Ave. Delray Beach, FL 33444 RECEIVED SEP 2 21998 PURCHASING,DEPT. • • '. . • i.•. THE PALM BEACH POST Published Daily and Sunday West Palm Beach,Palm Beach County,Florida PROOF OF PUBLICATION I REQUESTOFOR PROPOSAL RFP#98-59 DELRAY BEACH COMPREHENSIVE IC STRUCTURES HISTORIC STATE OF FLORIDA SURVEY The City of Delray Beach Is COUNTY OF PALM BEACH soilclUng Proposals for a Com- prehensive Historic Structures Before the undersigned authority personally appeared Linda M. Francis who on oath says that Survey within designated tar- get areas of the City. she is Classified Supervisor of The Palm Beach Post,a daily and Sunday newspaper published This survey project has been financed In part with historic at West Palm Beach in Palm Beach County,Florida;that the attached copy of advertising,being preservation grant assistance provided by the National Park a Bid in the matter of#98-59 in the----Court,was published in said newspaper in the issues of Services, U.S. Department of the Interior, administered September 16, 1998. through the Bureau of Historic Preservation, Division of His- Affiant further says that the said The Post is a newspaper published at West Palm Beach, in said torical Resources,Florida De- partment of State,assisted by Palm Beach County, Florida, and that the said newspaper has heretofore been continuously the Historic Preservation Advi- sory Council. published in said Palm Beach County,Florida,daily and Sunday and has been entered as second All Proposals must be re- ceived no later.than 3:00 P.M., class mail matter at the post office in West Palm Beach, in said Palm Beach County,Florida,for Wednesday, October 14, 1998,at City Hall-Purchasing a period of one year next preceding the first publication of the attached copy of advertisement; Department,and must be sub- mitted In a sealed envelope and affiant further says that she has neither paid nor promised any person, firm or corporation clearly marked on the outside as RFP #98-59, Request for any discount rebate, commission or refund for the purpose of securing this advertisement for Proposal, Delray Beach Corn-. prehensive Historic Structures i publication in the said newspaper. Survey.All proposals received I prior to or at this time will be f.,,i--",i./ . - S logged in the order received. — 1 �� PatInte Cayc parties is may rescoerve-tact; Pat Cayce, Historic Preserve-I tion Planner,100 N.W.1st Av- enue, City of Delray Beach, Sworn to and subscribed before me this 16 dayof Se tembe A.D 1998 Florida, 33444, for additional4 - information,phone(561)243- jjj///��� 7284. �' „/� ///( Copies of the specifications s // G may be obtained from the Pur- chasing Office,City Hall, 100 v N.W. First Avenue, Delray Beach, Florida,,33444, at no charge.- Call Purchasing at Personally known XX or Produced Identification 561-243-7163 to ensure suffi- cient supply.One contract will Type of Identification Produced be awarded for all work out- lined above and described in the Proposal. The City of Delray Beach,Flor- ida, reserves the right to ac- cept and/or reject any and all proposals, and to award a ` contract which,in Its sole dis- r ;y '-'' Kalen?vicLfn on >' cretion,best serves the Inter- ; ci: Florida �. eat of the City. .Cr ..- d."' iti,P_'�)':li'ik,State Of Frd , >l w,... s,},— 50. BY:Joseph Safford, �, y, ' c__;a as .ct:No.CC,,.i_37 ,}, Finance Dkector < , )t 1 /2O , PUBLISH:Palm Beach Post -,,--. .i'/ .,,.,.s:is S:np.•_..J.-Jt/� )• .i Wednesday,September 16, l _ fie. _ c.vice R Bxdius Co.. 1998 , ,0_,eid 0_,_,Akivo 6(._..dto 6 -F-P,eatfroy • BIDDERS LIST - 98-59 DESCRIPTICH Delray Beach Comprehensive Historic Structures Survey ENGINEER PRE-BID BID OPENING 3:00 P•11• 0 C-'� —MATE $ N/A MEETING DATE/TIME N/A DATE%TIME Wedneshay, Oct-.-1'i, 1}9$ ÜI4 DATEQ_23 CONTT PON! .GL� DATE CONTT PON �" NAmiDxo5G S o r I LAI VZ NAME �- �VG. G1 ��(��� PSG")/ _ ADDRESS I S Q S. r'fl {i(P�l-)� .Rue, ,31e.350 AGDRF�S ((� 7� ,/1 A p o /`CI CITY)oncls J 1z2-C-4-C-n CITY lid/(- 6)' 'v STATE 4( ZIP s,.l JyC)ci STATE ZIP 3« 9// y 4 sy �/!m C/.� PHONE 5 ) 1 a- / )03 FAX ) P- IQ PHCHE ( /v/) C�/J FAX FAX ( 969) 6Y6 - 6"a51 DATE Vc)-- Cali PERSCN 1 b 3 �,+" �" 4�y DATE / CONTACT PERSON NAME lam'^- (J / �"�'��` L� Z NAME ` "-`� - V "� `, rt` ADCRFSS /c2 / /V - o e'.Q-,3 S r ACORESS /a c so . AO C.4.,(1r(.1.1.i--u-) J V-Q , cITY S--ttit ` 76 !J jdol cITY J-L i 3 �/l 1 0 Q I1/` CJ�v STATE 1 f_c ZIP 3 3 C/v V STATE C-c ZIP 3.(L() I ( -6 ) 6� oY/O FAX (` O/) & //- Sy`/l PHCHE (S' )ea? 1 113 FAX ( Sa) O v �O _� 6 = DATE CONTACT PERSCH DATE CONTACT PERSCH NAME NAME PDDRFCS PCORFcS CITY CITY STATE ZIP STATE ZIP PHONE ( ) FAX ( ) PHONE ( ) FAX ( ) DATE CONTACT PERSON DATE CONTACT PERSON NAME NAME ADDRESS ADDRESS CITY CITY STATE ZIP STATE ZIP !E ( ) FAX ( ) PHONE (_) FAX ( ) RFP 9859 BIDDERS LIST - — DESCRIPTION Delray Beach Comprehensive Historic Structures Survey ENGINEER PRE-BID BID OPENING 3:00 P.14. C)Ci -os& ( MATE $ NSA MEETING DATE/TIME N/A DATE/TIME W suaS , Oct. }lr, 1998 DATE k)` CONTACT PERSON fflft IA c-(C d(fl DATE 9/�_��CcNTACT PERSON � 4--Arch y � _ 1 - NAME I4t 3'b(1CGQ 1 411Ch f5LC1Cfl 9f?) es,,AME 0 � `-v pc_ ADDRESS 37N - I nce_S J'SG ADDRF'S'S p-o I eo g.,,,z..., V-t CITY /L.k ct_`� cm, 1=1--or a ) 6 710433Adz STATE FL- ZIP I STATE fL ' ZIP 3 ?o PHONE ( ) FAX ( ) PHONE ( tv7) / 3 1cF3 q FAX ( /3 7) W3 /0 7 0 DATE_ CONTACT PERSON lil,1, CCXCieJ1 DATE 7CC CONTACT PERSON 752-e Ida- 2 _, NAME `4) 3 ` \ CS t--T , NAME gia--(YlSO ACCRF' S :-13-5 '� fk1e �!- ' t ACDRF S (0<( 0 0 0-5 `-Q CITY S ` i e_Je_-Y/5 to,a I CITY UQ ( &S O C) j 6 (titer-"-0, STATE f I ZIP 3 1 i L� STATE r L t619V. ZIP 3 3 / f E ( ) FAX ( ) PHONE ( /) !9Y &5°6 FAX OS COT) 99 7-CD 6- 1 DATE s 7 ` CONTACT PERSON J !i_ a 0 DATE 7/03 CONTACT PERSON 8/14-4,Atilk,„ itif 1 w D�rAs 1�� + 1 %,--1 L-+'C NAME `-�►t/w-� 6 '� . v .&L1), ADORE O • (; JT�c J lY 1&�s ADDRESS c g. A a (( / CITY U V a3 I V I I I e- CITY STATE { 1 V ZIP 3- @ j STATE ZIP 3 3 Yq PHONE ( ) FAX ( ) PHONE ( ) FAX ( ) 6hDATES --� CONTACT PERSON Cr0 (z 0I N b1 DATE -1-Z-3 CONTACT PERSON thha5oN NAME l i li f"lil 6LIU ; 'd n CIDniickc("C]c t4AME AA UWv I of V P ccxrc.e Mr\194 .c, AWF C I5 II__ `-tc�m . flUenoe. ao g 6 Po ces .�--r( / �l S CITY Vt b 0 cnv a:H C1114,9 STATE 4 l-- ZIP ,3fY g2 C.5 STATE a ZIP 3C =E ( IV) - O FAX ( 07) g`7 I- Poo-)S) PHONE CS1Sbl1 P lb- bk c /FAX Cam) 432^t^ "9( RFP 9859 BIDDh LIST - - DESCRIPTION Delray Beach Comprehensive Historic Structures 5uY_ VEER PRE-BID BID OPENING 3:00 P.M. Q A MATE $ N/A MEETING DATE/TIME N/A • DATE/TIME Ucclm_.d'Sy, Oct. 4-4-, 1998 DATE CONTACT PERSON L/ Me-G—, CDATE C1/4-7 CCt TACT PERSCH 4- -fT Ir1lailik-i -ALNAME 't,-/L' C e Q Vi.,. "" NAMEQ-61--0-LA fl, C!-".r"`- ADDRESS P- A FI'iD , 3 ( . so s o t' , CITY I CITY / 1 W C c-+ STATE� � �1�ZIP �`' ��- uas-0 STATE �-C., ! ZIP -3 a ! o / 1 ^ � PHONE ( )-- FAX ( ) PHONE (✓6I)(0Sc-` `J`7S j�FAX 6/)"'5--6/6 O DATEGi4 (z)/` TAET PERSCb!---a DATE 9 --1.6--taCCNTACT PERSON Qle CA- I NAME mil �� I �� NAME Ca cam/ +1i`{-h Coe 2 Mt.Nc) {CCf?ESS o G) `-Q ADDRESS " J `1 IOJJ N O ' C !l e CITz -0 r 1 y J CITY A) C.1`'i STATE Vi ZIP STATE P L_ ZIP`JAI7B E ( )2'2 P ( )/L114'-- ` "'1z t" PHONE (3b5 )v9('1-O I . FAX F5 )c.J7`t- O75 DATE CONTACT PERSON S�o t ` Etl41/1 s,,1 DATE q , CONTACT PERSON _ rY:4"U .fl r0**Q 9r NAME Z-c-(1,3 614-3G.1(13e ti GJIlk/V/Linei4,-1 tV(CJJ NAME JAW MA)1.1 C s OSJ(JNcirf7 lir. ADDRr-,ti 3'0 C / wee r1 ILL tie Sack.C ( ADDRESS CI Q 01 a CITY R,\J,'et'-L U tl'`,-ck FL. ? y CITY 1/3S\ t' An" L:CS.LUM 4. STATE F ZIP STATE f V ZIP (59) I D PHCFiE (S-OI ) DS l 13J77 FAX (C�Dt ) SZU(-7-CZ( PHONE (5 1 ) FAX ( ) DATEQ-10-Ce. CONTACT PERSON (DU r 1Jai DATE `a f c.,,TACT PERSON&t ,(.Li NAME' IT Ina ep 1 `dqI C�C11 t I 'kcV-c'9 / NAMEAe fc_v) Q4-10.1 1�1 I C r ,�1 (j V l ADDRESS lV 3(15 I1 i d91 ) 1 (0 ADDRESS �C7`8 GrCt I1 CCC:lCJ� , CITY 8C.tx-�c--Jpr?5.1 CITYecc, IC,Ci O1 D 14-I -E -ct ZIP LI 4D3`1 STATE -FL ZIP 5✓'7 3a 1 l E ("1-I ) FAX (CM 1� ) 'D S-q�(Orl PHONE ( ) FAX ( ) l JANUS RESEARCH Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 c/ 0 B. Qualifications of the specific individuals who will provide the service. 25 �C C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close.' 15 / Total possible points 100 /Q 0 /7 io 7 • • GAI CONSULTING Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 -40 B. Qualifications of the specific individuals who will provide the service. 25 / 0 C. Knowledge of state and federal requirements for historic sites surveys. 20 / 5 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close. 15 1 ,S Total possible points 100 0 IL JANUS RESEARCH Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 40 B. Qualifications of the specific individuals who will provide the service. 25 2� C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close. 15 Total possible points • 100 ( v 6 • i� // /? g j GAI CONSULTING Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 Zj 5 B. Qualifications of the specific individuals who will provide / the service. 25 `� C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close.' 15 Total possible points 100 g ��Y, • • JANUS RESEARCH Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references �f a of current and former clients. 40 B. Qualifications of the specific individuals who will provide the service. 25 Z 1 C. Knowledge of state and federal requirements for historic sites surveys. 20 D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria l� are close. 15 Total possible points 100 /1 / /9K GAI CONSULTING Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 ZJr B. Qualifications of the specific individuals who will provide the service. 25 C. Knowledge of state and federal requirements for historic sites surveys. 20 "if D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close.' 15 ( S� Total possible points 100 ya ) / ((a AI R JANUS RESEARCH Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 B. Qualifications of the specific individuals who will provide the service. 25 L 5 C. Knowledge of state and federal requirements for historic sites surveys. 20 Z, D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close.' 15 L b� Total possible points 100 Lde, —19a1--a?..rCf" GAI CONSULTING Evaluation Criteria Points A. Technical ability of the firm to provide the type and quality of services based on relevant experience and references of current and former clients. 40 34 B. Qualifications of the specific individuals who will provide the service. 25 /S C. Knowledge of state and federal requirements for historic sites surveys. 20 ZO D. Fee structure: Although not the dominant factor, the fee structure will be important when all other evaluations criteria are close.• 15 /5> Total possible points 100 /D ! " 7. • • r l'lk"�f �• `t. Y!! PR508I03 CITY OF DELRAY BEACH FLORIDA 11/12/98 Employee Status Information 11 :27 : 14 Employee • 568-16-0132 CAYCE, PATRICIA Pa grade/stepii—{ E05 1 16 .4400 24 . 6600 rly or salaried • - H H=Hourly, S=Salaried mpt from overtime N Y=Yes, N=No Start of overtime hours . . . 40 . 000 Overtime hours code OT OVERTIME Hours work per year • 2080 . 000 . Hourly rate • 16 .4400 Pay period rate • 1, 315 .20 Monthly rate • 2, 849 . 60 Annual rate • 34, 195 .20 Additional hourly rate . 0000 Overtime rate override • . 0000 Premium rate override • . 0000 Second shift additional . . . : . 0000 Third shift additional • . 0000 Fourth shift additional . . . : . 0000 Press Enter to continue. F3=Exit F12=Cancel Z (mil Return Completed Report to: Grants and Education Section left Bureau of Historic Preservation Division of Historical Resources 500 South Bronough Street Tallahassee,Florida 32399-0250 Your Grants Manager is: Vicki Cole (904) 487-2333 or Toll Free at 1-800-847-PAST FAX: (904) 922-0496 EMAIL: vcole@mail.dos.state.fl.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE (PLEAS CLE ONE) 1st 2nd FINAL PROJECT PERIOD Reports are due every six months of your grant period. Grant Number: F9807 Grantee Name: City of Delray Beach Project Title: Delray Beach Survey Project Type: Survey and Planning Grant Award Amount: S10.000.00 Grant Award Agreement Beginning Date July 1 , 19 9 8 Date of Initiation of Project Work January 18 , 1999 Scheduled Project Completion Date July 15 , 1999 Project Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Pat Cayce Address: 100 North West 1st Avenue Delray Beach, FL 33444 Daytime Phone Number: (561) 243-7284 FAX Number: 5612437221 Project Progress & Expenditure Report Page Two - _- Expenditure Report Documentation Procedures for Advanced Payments - PIease read all Documentation Procedures before preparing the each Progress & Expenditure Report. This information is required for each report. Detailed backup documentation MUST accompany expenditure reports. I. Reporting Period Review A. Enter your total CASH expenditures for the reporting period. Cash expenditures MUST be detailed on the Cash Outlay Sheet. List all expenses/invoices. PLEASE SEE ITEM 6 BELOW B. Enter your total donated service's and donated values. Donated services and values must be detailed on the Donated Values and Donated Services Sheets. PLEASE SEE ITEM 7 BELOW C. Enter the sum of Items A. and B. above to show your Total Expenditures for the reporting period. 2. Grant Summary A. Enter .the total cash you have expended to date. B. Enter the total Donates Services/Donated Values used and received to date. C. Enter the sums of Items A. and B. above to show your Total Expenditures during the Grant Award period. 3. Interest Unlike state grant funds, Federal grant funds are not required to be placed in an interest-bearing account. However, if the Federal funds are placed in an interest-bearing account, the interest must be remitted to the National Park Service. Make the interest check payable to the"Department of the Interior-INS", and send it directly to: Collections Officer,Accounting Operations Division,National Park Service, Post Office Box 4800, Reston, VA, 22090. If you are collecting interest,you may remit the interest payments to the National Park Service on a quarterly basis or upon the conclusion of your project. You can document the earned interest quarterly, or in your Final Quarterly Progress and Expenditure Report. A. Document the amount of interest remitted to the National Park Service. Documentation of submission of interest to the National Park Service is one of the conditions of your organization receiving its final payment of grant funds. B. Enter the rate at which the advanced payment funds earned interest. 4. Attach a copy of the interest check sent to the National Park Service. 5. Certification. To be signed and dated by authorized person. Project Progress & Expenditure Report Page Three - 6. Cash Outlay A. List the information in the proper columns. - B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with an invoice AND proof of payment, either in the form of a cancelled check (front and back) or proof of receipt of payment BY THE VENDOR, or a detailed accounting page showing debits and credits. C. The purpose of each expenditure must be stated clearly and in sufficient detail for the Division to determine if the expenditure is allowable. D. For in-kind services (salaries), time sheets and back-up payroll documentation are required. In listing paid employees,be aware that the amount claimed may be greater than the amount of check since you are allowed to claim the gross salary plus benefits. A sample In-Kind Services Time Sheet is attached. You may choose to use this or other forms. E. The maximum allowable hourly rate for Federally funded grant projects is $53.57. 7. Donated Values A. Donated Materials and Transportation 1. Donated materials must be documented on this form. 2. Make certain all materials were donated within the Grant Award Agreement period. 3. Mileage must be calculated at$.29/mile. Destination,purpose of travel, and number of miles driven must be listed. B. Donated Services 1. All Donated Services MUST be documented on an attached Donated Services Time Sheet. 2. Each attached Time Sheet must be signed and dated by the Volunteer and the Project Supervisor 3. List each of the donors and their donated services. 4. Be sure to include the total hours worked. Is Project Progress & Expenditure Report Page Four - Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: S -0- B. Donated Services/Donated Values claimed this Period S -0- $ -0- C. Total expenditures for this Period S -0- 3. GRANT SUMMARY: A. Total Cash expended to Date S -0- B. Total Donated Services/Donated Values expended to date S -0- C. Total expenditures to date S -0- 3. Interest (If grant funds are placed in an interest-bearing account) I I A. Interest earned on advanced payment funds S 93 . 20 B. Interest Rate 5 . 14 4. Please attach a copy of the interest check sent to the National Park Service. 5. Certification: I certify that to the best of my knowledge the information reported herein is correct, that all goods and services invoiced have been received, and that all outlays were made in accordance with grant conditions. /".1/ ° 42/9V Signature of Autho Verson Date (Please sign in ink. Original Signatures Only Please) Project Progress & Expenditure Report Page Five 6_ Cash Outlay Vendor/Employee Invoice Purpose of Check Check Amount Amount Name Date expenditure No. Date of Check Claimed N/A • CH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. Attach additional pages for Cash Outlay as necessary Project Progress & Expenditure Report Pa,- Six 7. Donated Values A. Donated Materials and Travel List all donated materials below. The mileage allowance is S 29imile. Name of Donor Description of Material/ Date of Donation Fair Value Basis of Value Purpose of Travel N/A • A additional pages for Donated Materials and Transportation as necessary. • Project Progress & Expenditure Report Page Seven - - B. Donated Services List total donated hours provided by each individual. Hourly rates shall be Federal Minimum Wage,(S4.25 per hour), unless the work performed is that in which the person performing the service is otherwise usually employed or possesses professional skills,and /or training and experience in that field of professional expertise, in which case the rate shall be that normally paid for such services. If the hourly rate listed is above Federal Minimum Wage,attach a signed statement from the individual listing his/her qualifications. .Name of Dates Total hours Hourly rate Value Individual Worked Worked N/A ATTACH DONATED SERVICES TIME SHEETS Attach additional pages for Donated Services as necessary. • Project Progress cS Expenditure Report Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to all items. 1. Project Work Schedule for this reporting period: Based on results of the RFP, select a consulting firm. Obtain City Commission approval of the consulting firm. Obtain signed and executed contract with the consulting firm. Begin work on the historic sites survey. '. Summary of Project Work Completed: The proposal from Janus Research was approved by the City Commission on November 17, 1998. The contract was executed on December 23, 1998. Work on the survey commenced on January 18, 1999. To date 75 buildings have been documented in the Dell Park neighborhood; 158 in Osceola Park; and 48 in the beach area. information is being entered into the Janus Research database in order to create the Florida Master Site File forms. Unusual or Significant Conditions or Problems Encountered: None in this reporting period . ':. Listing of Required Documents to be Submitted or Already Submitted Copy of selection process documentation (RFP, bid notices, results of bids, etc.) for professional services such as consultants, etc. Date Submitted 9/14/9 8 and 10/8/9 8 • Draft copy of contract(s)for professional and services for review and approval. Date Submitted Same as above Approved fully executed copy of contract(s) for professional services. Date Submitted 12/2 8/9 8 Copies of Draft Products (Plans, Reports, Brochures) for review and approval Date Submitted N/A For product. News Releases .3/12/9 9 Date Submitted Grantee Staff and/or Volunteers (attach list of names,positions, and pay scales). Date Submitted 11/13/9 8 • Project Progress & Expenditure Report Page Nine - �L REPORT ONLY (items 5-8 are applicable only to the 4th/final report) 5. Briefly describe the project work actually accomplished and indicate any variations from that originally planned. 6. Describe differences between original cost estimates and actual costs of project work items. 7 7. Describe the economic benefit achieved from the project. Please complete the following information. Total number of paid person-hours worked Number of employees working on project (do not include volunteers) Total payroll Project Progress Se Expenditure Report Page Ten - - F L REPORT ONLY S. Audit Requirements Please file the required audit or attestation statement, depending on the amount of your grant award, with the Grants Manager, and with the Office of the Auditor General. This must be done in order to complete all the requirements of the Grant Award Agreement. Each grantee, other that a grantee which is a state agency, shall submit to an audit to be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or submit an attestation statement. Such audit or statement will be filed with the Department of State and the Auditor General. If the amounts received exceed $106,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45,Florida Statutes. If the amounts received exceed $25,000, but do not exceed $100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or a statement must be prepared by an independent certified public accountant which attests that the receiving entity or organization has complied with the provisions of the grant. ff If the amounts received do not exceed S25,000, the head of the entity or organization shall attest, under penalties of perjury,that the entity or organization has complied with the provisions of the grant. Attestation Statement for Grant Amount of$25.000 or Less: I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. Signature of Duly Authorized Representative Date Grant Award Agreement Number Grant Award Amount Please send a completed Attestation Statement to the both the Grants Manager AND: STATE OF FLORIDA OFFICE OF THE AUDITOR GENERAL P. O. BOX 1735 TALLAHASSEE,FLORIDA 32302-1735 INi6I ILST HISTORIC PRESERVATION GRANT ACCRUED INTEREST AWARD DATE JULY 1, 1998 TO JUNE 30, 1999 GRANT#CF9807 I I 001-2511-515-34.90 001-0-334-43.00 001-0-208-14.00 MONTH EXPENDITURES DATE REVENUE GRANT #OF DAYS REPO INTEREST BALANCE INT. RATE AMOUNT REC'D 07/28/98 $2,500.00 $2,500.00 7/31/98 $0.00 $2,500.00 3 5.55% $1.16 8/31/98 $0.00 $2,500.00 31 5.61% $12.08 9/30/98 $0.00 $2,500.00 30 5.55% ,%. $11.56 10/15/98 $0.00 $2,500.00 15 5.28% $5.50 10/16/98-10/31/98 $0.00 $2,500.00 16 5.28% 2 $5.87 11/30/98 $0.00 $2,500.00 30 5.05% $10.52 12/14/98 $0.00 $2,500.00 14 4.82% $4.69 12/15/98-12/31/98 $0.00 RECDD 12/15/98 $ 2,500.00 $5,000.00 17 4.82% 1 $11.38 1/31/99 $0.00 $5,000.00 31 4.81% $20.71 2/15/99 $0.00 $5,000.00 15 4.67% $9.73 TOTAL ACCRUED INTEREST $93.20 Prepared by Mary A. Young, Accountant II 3/10/99 FOR IMMEDIATE RELEASE DELRAY BEACH, FLORIDA, JANUARY 27, 1999 CONTACT PERSON: PAT CAYCE, 561-243-7284 HISTORIC STRUCTURES SURVEY IS UNDERWAY The City of Delray Beach is conducting a survey of buildings that are 50 years old or older within a target area of the City. The purpose of the survey is to identify historic structures, which have not been previously catalogued, to determine their eligibility for designation in our Local Register of Historic Places. Historic status designation confers protection thorough the Historic Preservation Ordinance and makes owners of these structures eligible to participate in the tax abatement program which is available, for renovation and rehabilitation, from Delray Beach and Palm Beach County. Historic preservation has played an important role in the City's redevelopment strategy and older neighborhoods are requesting historic district designation. In order to respond in a timely manner to the neighborhoods, and to property owners who seek individual designation, it is essential that we know what our historic resources are. This survey will tell us. Delray Beach was founded in 1895 and many long-time residents, and newcomers alike, take pride in the fact that we have retained much of the original "village by the sea" atmosphere. One of the ways that we can maintain this unique presence is to recognize and afford historic status to our old buildings. The target area includes most of the City's historic structures. These will be photographed and documented and placed on the Florida Master Site File, which is administered by the Florida Department of State, Division of Historical Resources. Copies of the Master Site File Forms will be available in the _ Planning and Zoning Department at City Hall and will be available to the public. This information will allow the staff to quickly determine a building's potential eligibility for listing in the Local Register of Historic Places and to assess areas for historic district designation. If you see a researcher, with camera and notebook, in your neighborhood in the coming weeks, please wave and say hello, and if you have any information regarding the history of your building please pass it along. The survey is being conduced by Janus Research, Inc. and was funded in part with historic preservation grant assistance provided by the National Park Service, U.S. Department of the Interior, administered through the Bureau of Historic Preservation, Division of Historical Resources, Florida Department of State, assisted by the Historic Preservation Advisory Council. However, the contents and opinions do not necessarily reflect the views and opinions of the Department of the Interior or the Florida Department of State, nor does the mention of trade names or commercial products constitute endorsement or recommendation by the Department of the Interior or the Florida Department of State. This survey receives Federal financial assistance for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Age Discrimination Act of 1975, as amended, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, national origin, disability, or age in its federally assisted programs. If you believe you have been discriminated against in any program, activity, or facility as described above, or if you desire further information, please write to: Office for Equal Opportunity, National Park Service, Post Office Box 37127, Washington, D.C. 20013-7127. FILE U WW GRANT-PR SOR11 FeEX USA Airbill Tr ambeg 809698524337 Form 0210 Sender's Copy 0 From(please print and press hard) m Express Package Service Packages under 150lbs. oe be laterm some a trees 1219-$�$'�^1 ❑FedEx Priority Overnight )1 FedEx Standard Overnight Date 7_/29/99_ Sender's FedEx Account Number (Next business morning) (Next business afternoon) ❑ FedEx First Overnight (Earliest next business morning delivery to select locations)IRighor isles apply) SenNamdql{`` at Cayce (561) 243-7040 ❑FedEx2Day ❑FedEx Express Saver Name' y- _ -- _ — Phone (Second business day) (Third business day) 1—FedEx Loner Rate not available.Minimum charge:One pound rate. CITY OF DELRAY BEACH/PLANNING 4b Express Freight Service Packages over 150 lbs.Company opeleee' rmamearees ❑ FedEx Overnight Freight ❑FedEx 2Dey Freight ❑FedEx Express Saver Freight (New business day) (Second business day) (Up to 3 business days) 100 NW 1ST AVE Address (Call for delivery schedule.See beck for detailed descriptions of freight services.) 23 Dept./Floor/Suite/Room DELRAY BEACH FL 33444 ©Packaging FedEx FedEx FedEx FedEx Other D City State ZIP �®Letter ❑Pak, ❑Box ❑Tube ❑Pkg. z Declared value limit0500. ri Your Internal BillingReference Information = iiiill . lone box must be checked)� (Optional))First 24 characters will appear on invoice) — __ -- _ _ _._. - —_ Special Handling wee amu.a (seweri l y Does this shipment contain dangerous goods?"®No Dies shipper's ❑Yes no'en eon Cu P 9 D soaaer's na emOor G ©To(please print and press hard) ❑ x k Dry Ice El Cargo Aircraft Only -a orylce,9,UN _ Recipient's •Dangemus000ds cannotbe shipped In FedEx packaging. T Name Vicki Cole, Grants & Education Phone�904 487-23331 a B Pa mast 70 Bureau of Historic Preservation v < Bill RSender Recipient❑ ❑Third Party ❑Credit Card ❑Cash/ C Company Division of Historical Resources to: (Account No.m Check o0 Check here actionI will bebilled/ I (EnterFedEsAccauntNo.orCreditCardNo.below)� ❑if residence cs n Address Exuechargaessos FedEx 121989891 0 500 S. Bror�Qugh Street or FedEx Express Saved Accaun[No. s (To'HOLD•et FedEx location, IWO Cannot Deliver to P.O.Boxes or PO.ZIP Codes) Dept/Floor/Suite/Room Credit Exp. y print FedEx address hero) Card No. sate City Tallahassee_ State FL ZIP 32399-0250 Total Packages Total Weight Total Declared Value Total Charges • -r HOLD at FedEx Location check here For WEEKEND Delivery check here.sellsb lotoell osatioral $ .00 $ 1 Hold Weekday ❑Hold Saturday (Not available at ell locations) ❑Saturday Delivery 11W Sunday Delivery •When declaring a value higher than s1m per shipment,you pay an additional charge.See SERVICE J for I (Not available afiatov with ts FedEx'Priority Overnight (Available for FedEe (Available for FedEx CONDmoNu.DECLARED VALUE.AND UMW OF UAtIUTY section for further information. Overnight) and Feb Way only) Priority Overnight end Priority Overnight only) FedEx Way only) Service Conditions,Declared Value,and Limit of Liability-By using this Airbill, actual loss in a timely manner.Your right to recover from us for any loss includes intrinsic El Release Signature Sign to authorize delivery without obtaining signature. you agree to the service conditions in our current Service Guide or U.S. value of the package,loss of sales,interest,profit,attorneys fees,costs,and other forms Government Service Guide. Both are available on request. SEE BACK OF of damage,whether direct,incidental,consequential,or special,and is limited to the SENDER'S COPY OFTHISAIRBILL FOR INFORMATION AND ADDITIONALTERMS. greater of$100 or the declared value but cannot exceed actual documented loss.The Your signature authorizes Federal Express to deliver this ship- We will not be responsible for any claim in excess of$100 per package whether maximum declared value for any FedEx Letter and FedEx Pak is SSW.Federal Express meet without obtaining a signature end agrees to indemnify the result of loss,damage,or delay,non-delivery,misdelivery,or misinformation, may,upon your request,and with some limitations,refund all transportation charges paid. end hold harmless Federal Express from any resulting claims. ��� unless you declare a higher value,pay an additional charge,and document your See the FedEx Service Guide for further details. WCSt lose Rev.Date 7/9e Questions?300• The World o n Time ®'n' FB EM Call 7 $00•Go•FedEJ(® (800)463-3339 PRINTE5 IN u.S.A. spo 0083784228 Tb nnas And Conditiomms 1:cfinit.iorrr On this Airbill,"we,""our"and"us"refer to Federal — if you or the recipient violate any of the terms of our If the recipient accepts your package without noting any Express Corporation,its employees,and agents."You"and'Your" Agreement damage on the delivery record,we will assume the package was refer to the sender,its employees,and agents. delivered in good condition.For us to process your claim,you for loss or damage to shipments of prohibited items must make the original shipping cartons and packing e for l.rrrc camcnt.Tc l-cr.er. By giving us your package to deliver, —for loss,damage,or delay caused by events we cannot inspection. I I you agree to all the terms in our current Service Guide,which is control,including but not limited to acts of God,perils of the IUIIUI II IJ available on request. You also agree to those terms on behalf of Right To Inspect We may,at our option,open pest air,vaeather conditions,acts of public enemies,war,strikes, any third party with an interest in the package. If there is a civil commotions,or acts of public authorities with actual or your packages before or after you give them to us to deliver. conflict between the Service Guide and this Airbill,the Service apparent authority. Right Of Rejection We reserve the right to reject a Guide will control. No one is authorized to change the terms of �^ shipment when such shipment would be likely to cause delay or our Agreement. Dacl.^.sect l•.lue Limits damage to other shipments,equipment,or personnel or if its Cicspcai€sility Fcr Vcct:r sign k-r-,d Completing °The highest declared value allowed for FedEx Letter and FedEr, shipment is prohibited by law;or if the shipment would violate Lir,ri€l You are responsible for adequately packaging your Pak shipments is$500. any terms of our Agreement or our current Service Guide. goods and properly filling out this Airbill.If you omit the number of e For other shipments,the highest declared value allowed is C.Q.D.Services C.O.D.SERVICE IS NOT AVAILABLE WITH packages and/or weight per package,our billing will be based on $50,000 unless your package contains items of"extraordinary THIS AIRBILL.If C.O.D.Service is required,please use a Federal our best estimate of the number of packages we received and/or value,"in which case the highest declared value allowed is Express C.O.D.Airbill an estimated"default"weight per package as determined by us. $500, Air Transportation Tar.Included A federal excise Cicr:pnnrii=itity For FLI Tnsnt Even if you give us different •Items of"extraordinary value"include shipments containing tax when required by the Internal Revenue Code on the air payment instructions,you will alviays be primarily responsible for such items as artwork,jewelry,furs,precious metals,sego- transportation portion of this service,if any,is paid by us. all delivery costs,as well as any cost we incur in either returning tiable instruments,and other items listed in our Service Guide. your package to you or warehousing it pending disposition. Money-Ec.cl:Guarantee In the event of untimely delivery, *You may send more than one package on this Airbill and fill in Federal Express will et your request and with some limitations, Limits Lions Crrr�Cr¢r I.i,.Irility the total declared value for all packages,not to exceed the$1O0, refund or credit all transportation charges.See current Service l.r:d.Liras-titics Pet f.rser:ed $500 orS50,000 per package limit described above.(Example: 5 Guide for more information. si Our liability for loss or damage to your package is limited to your packages can have a total declared value of up to$250,000.1 In actual damage or$100,unless you declare a higher value,pay that case,our liability is limited to the actual value of the pack- en additional charge,and document your actual loss in a timely ages)lost or damaged,but may not exceed the maximum manner. You may pay en additional charge for each additional allowable declared value(s)or the total declared value,which- Freight Services, There are several freight service options, S100 of declared value. The declared value does not constitute, ever is less.You are responsible for proving the actual Toss or depending on your transit time needs. nor do we provide cargo liability insurance. damage. Fi{ina f�Claim YOU MUST MAYS ALL CLAIMS IN WRITING `FedEx Overnight Freight:Next business-day service In any event,vie will not be liable for any damage,whether to all points in the 48 states;rates are based upon thi direct,incidental,special,or consequential in excess of the and notify us of your claim within strict time limits set out in the distance shipped. declared value of a shipment,whether or not Federal Express current Service Guide. e FedEx 2Dny Freight:Second business-day service had knowledge that such damages might be incurred including We'll consider your claim filed if you notify our Customer to all points in the 48 states;rates are based upon the but not limited to loss of income or profits. Service Department at 1.800.Go•FedEx'(800)463-3339 and make distance shipped. •We won't be liable: your claim in writing as soon as possible. Within 90 days afteryou notifyus ofyour claim,you must send `Feeli Express Sneer Freight:Up to 3 business-day service — for your acts or omissions including but not limited toY to ell points in the 48 states;rates are based upon the improper or insufficient packing,securing,marking,or us all the information you have about it.We aren't obligated to distance shipped. addressing or those of the recipient or anyone else with an act on any claim until you have paid all transportation charges, and younotdeducttheamountofyourlaimfromthosechar es. r nsaoaaas.r.3sza•ac.rse interest in the package Y may9 -i 11 Return Completed Report to: Grants and Education Section Bureau of Historic Preservation Division of Historical Resources 500 South Bronough Street Tallahassee,Florida 32399-0250 Your Grants Manager is:Vicki Cole (904) 487-2333 or Toll Free at 1-800-847-PAST FAX: (904) 922-0496 EMAIL: vcole@mail.dos.state.fl.us PROJECT PROGRESS & EXPENDITURE REPORT REPORT FOR THE (PLEASE CIRCLE ONE) 1st Ind FINAL) PROJECT PERIOD Reports are due every six months of your grant period. Grant Number: F9807 Grantee Name: City of Delray Beach Project Title: Delray Beach Survey Project Type: Survey and Planning Grant Award Amount: S10.000.00 Grant Award Agreement Beginning Date July 1, 1998 Date of Initiation of Project Work January 18, 1999 Scheduled Project Completion Date July 15, 1999 Project Contact Information is shown below. Please correct or update as needed. Project Contact: Ms. Pat Cayce Address: 100 North West 1st Avenue Delray Beach, FL 33444 Daytime Phone Number: (561) 243-7284 FAX Number: 5612437221 _ s Project Perogress & Expenditure Report Page Two. Expenditure Report Documentation Procedures for Advanced Payments Please read all Documentation Procedures before preparing the each Progress & Expenditure Report. This information is required for each report. Detailed backup documentation MUST accompany expenditure reports. 1. Reporting Period Review A. Enter your total CASH expenditures for the reporting period. Cash expenditures MUST be detailed on the Cash Outlay Sheet. List all expenses/invoices. PLEASE SEE ITEM 6 BELOW B. Enter your total donated services and donated values. Donated services and values must be detailed on the Donated Values and Donated Services Sheets. PLEASE SEE ITEM 7 BELOW C. Enter the sum of Items A. and B. above to show your Total Expenditures for the reporting period. 2. Grant Summary A. Enter .the total cash you have expended to date. B. Enter the total Donates Services/Donated Values used and received to date. C. Enter the sums of Items A. and B. above to show your Total Expenditures during the Grant Award period. 3. Interest Unlike state grant funds, Federal grant funds are not required to be placed in an interest-bearing account. However, if the Federal funds are placed in an interest-bearing account, the interest must be remitted to the National Park Service. Make the interest check payable to the "Department of the Interior-NPS", and send it directly to: Collections Officer, Accounting Operations Division,National Park Service, Post Office Box 4800, Reston, VA, 22090. If you are collecting interest, you may remit the interest payments to the National Park Service on a quarterly basis or upon the conclusion of your project. You can document the earned interest quarterly, or in your Final Quarterly Progress and Expenditure Report. A. Document the amount of interest remitted to the National Park Service. Documentation of submission of interest to the National Park Service is one of the conditions of your organization receiving its final payment of grant funds. B. Enter the rate at which the advanced payment funds earned interest. 4. Attach a copy of the interest check sent to the National Park Service. 5. Certification. To be signed and dated by authorized person. PrQject Prrogress & Expenditure Report Page Three 6. Cash Outlay A. List the information in the proper columns. B. Back-up Documentation is required. Each cash/check or voucher expenditure must be documented with an invoice AND proof of payment, either in the form of a cancelled check (front and back) or proof of receipt of payment BY THE VENDOR, or a detailed accounting page showing debits and credits. C. The purpose of each expenditure must be stated clearly and in sufficient detail for the Division to determine if the expenditure is allowable. D. For in-kind services (salaries), time sheets and back-up payroll documentation are required. In listing paid employees, be aware that the amount claimed may be greater than the amount of check since you are allowed to claim the gross salary plus benefits. A sample In-Kind Services Time Sheet is attached. You may choose to use this or other forms. E. The maximum allowable hourly rate for Federally funded Grant projects is S53.57. 7. Donated Values A. Donated Materials and Transportation 1. Donated materials must be documented on this foini. 2. Make certain all materials were donated within the Grant Award Agreement period. 3. Mileage must be calculated at S.29 /mile. Destination, purpose of travel, and number of miles driven must be listed. B. Donated Services 1. All Donated Services IVIUST be documented on an attached Donated Services Time Sheet. 2. Each attached Time Sheet must be signed and dated by the Volunteer and the Project Supervisor 3. List each of the donors and their donated services. 4. Be sure to include the total hours worked. Project Progress & Expenditure Report Page Four Expenditure Report 1. REPORTING PERIOD REVIEW: A. Cash expended this Period: S19,900.00 B. Donated Services/Donated Values claimed this Period S -0- S C. Total expenditures for this Period 519,900.00 2. GRANT SUMMARY: A. Total Cash expended to Date S1 9,900.00 B. Total Donated Services/Donated Values expended to date S -0- C. Total expenditures to date S19,900.00 3. Interest (If grant funds are placed in an interest-bearing account) A. Interest earned on advanced payment funds S122.00 B. Interest Rate See attached sheet 4. Please attach a copy of the interest check sent to the National Park Service. 5. Certification: I certify that to the best of my knowledge the information reported herein is correct, that all goods and services invoiced have been received, and that all outlays were made in accordance with grant conditions. 7 28/7? Signature of Authorize P rson Dat (Please sign in ink. Original Signatures Only Please) Prpject Progress & Expenditure Report Page Five Cash Outlay Vendor/Employee Invoice Purpose of Check Check Amount Amount Name Date expenditure No. Date of Check Claimed Janus Research see attached invoices. Al UCH ALL INVOICES, PROOFS OF PAYMENT, TIME SHEETS AND PAYROLL REGISTERS. Attach additional pages for Cash Outlay as necessary i K 1 - I Project Progress & Expenditure Report P,1rfia 7. Donated Values A. Donated Materials and Travel List all donated materials below. The mileage allowance is S.29/mile. Name of Donor Description of Material/ Date of Donation Fair Value Basis of Value Purpose of Travel N/A A� additional pages for Donated Materials and Transportation as necessary. • • Project Progress & Expenditure Report Page Seven B. Donated Services List total donated hours provided by each individual. Hourly rates shall be Federal Minimum Wage, (S4.25 per hour),unless the work performed is that in which the person performing the service is otherwise usually employed or possesses professional skills, and /or training and experience in that field of professional expertise, in which case the rate shall be that normally paid for such services. If the hourly rate listed is above Federal Minimum Wage, attach a signed statement from the individual listing his/her qualifications. Name of Dates Total hours Hourly rate Value Individual Worked Worked N/A ATTACH DONATED SERVICES TIME SHEETS additional pages for Donated Services as necessary. PrQjeci Progress & Expenditure Report Page Eight Progress Report For Project Progress Reports submitted for all reporting periods other than the final, please answer or provide information for all of the following items except those marked FINAL REPORT ONLY. For the final report, please respond to all items. 1. Project Work Schedule for this reporting period: Completion of the historic sites survey by Janus Research, St. Petersburg, FL 2. Summary of Project Work Completed: The survey has been completed and the final report was sent to the Division of Historical Resources on July 14, 1999. 3. Unusual or Significant Conditions or Problems Encountered: None 4. Listing of Required Documents to be Submitted or Already Submitted Copy of selection process documentation (RFP, bid notices, results of bids, etc.) for professional services such as consultants, etc. Date Submitted 9/14/98 and 10/8/98 Draft copy of contract(s) for professional and services for review and approval. Date Submitted same as ahnve Approved fully executed copy of contract(s) for professional services. Date Submitted 3/24/99 Copies of Draft Products (Plans, Reports, Brochures) for review and approval Date Submitted 7/14/99 For Final product. News Releases Date Submitted 3/12/99 Grantee Staff and/or Volunteers (attach list of names, positions, and pay scales). Date Submitted 11/13/98 • ilroiect—Prbgress & Expenditure Report 'ale _Nine REPORT ONLY (items 5-8 are applicable only to the 4th/final report) Briefly describe the project work actually accomplished and indicate any variations from that originally planned. An Historic Resources Report has been produced which narrates the developmental history of the City and describes the historic resources of our built environment. The representative architectural styles found in the City are identified, with photographs of each style included. Area maps, with historic structures located by diagram and address are clearly reproduced. Sixteen structures have been identified as potentially eligible for individual listing in the National Register based on their historical and/or architectural significance. Three hundred and ninety three Florida Master Site File forms have been completed and submitted to the Division of Historical Resources. The entire Survey Report as well as the Master Site File forms and log have been entered on a CD-ROM. _ I Describe differences between original cost estimates and actual costs of project work items. When the grant application was prepared we estimated that there were approximately 400 undocumented historic structures in the target area. We budgeted for the survey • report and for 400 original master site file forms to be completed. When the RFPs were sent out we stated that 400 site forms would need to be addressed. Therefore, the original cost estimate and the actual cost are the same. However, we now know that we have more undocumented historic structures than we estimated. In order to have a totally comprehensive survey of the City it will be necessary to apply for an additional grant to achieve our goal. _ Describe the economic benefit achieved from the project. Please complete the following information. See attached preliminary cost proposal submitted by Janus Research. • Total number of paid person_hours worked Number of employees working on project (do not include volunteers) Total Payroll Project.Pragress & Expenditure Report Page Ten 144-kt REPORT ONLY 8. Audit Requirements Please file the required audit or attestation statement, depending, on the amount of your grant award, with the Grants Manager, and with the Office of the Auditor General. This must be done in order to complete all the requirements of the Grant Award Agreement. Each grantee, other that a grantee which is a state agency, shall submit to an audit to be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or submit an attestation statement. Such audit or statement will be filed with the Department of State and the Auditor General. If the amounts received exceed S 100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes. If the amounts received exceed S25,000, but do not exceed $100,000, an audit must be performed in accordance with the rules of the Auditor General promulgated pursuant to Section 11.45, Florida Statutes, or a statement must be prepared by an independent certified public accountant which attests that the receiving entity or organization has complied with the provisions of the Grant. If the amounts received do not exceed S25,000, the head of the entity or organization shall attest, under penalties of perjury, that the entity or organization has complied with the provisions of the grant. Attestation Statement for Grant Amount of S25.000 or Less: I attest, under penalties of perjury, that this organization has complied with the provisions of the grant and that all information reported to the Florida Department of State, Division of Historical Resources is correct. 97 Signature of Duly A Representative D e Grant Award Agreement Number F9807 Grant Award Amount $10,000 Please send a completed Attestation Statement to the both the Grants Manager AND: STATE OF FLORID..A. OFFICE OF THE AUDITOR GENERAL P. O. BOX 1735 TALLAHASSEE, FLORIDA 32302-1735 Y :i.. P--, ) ^ _ l .... . ::::- it ._ .: :. ._._, . .: :.. : . :. .. ..:„. :: ,:: :.,..:...: .: ,. .. .---.. ...... _.:..i :.,--:: ._ ::.:. :... :_. : : :.:-- ,::,....: -. ........ . .. . . - - ,March 29, 1999 Pat Caycee °. ,::City of Delray Beach 100 Northwest 1st Avenue ARCHAEOLOGY _..i.`.:Delray Beach, Florida 33444 RE: Delray Beach Comprehensive Historic Structure Survey Dear Ms. Caycee: Enclosed please find our invoice for the above referenced project. >HISTaRY:', i r 'I:-: I If you have any questions or if we can provide further information, ':_please do not esitate to call. `Sincere), ,. /. :; AR CH ITECTURAL.: :' u FitSTORY " is Paula Andersof Executive Administrator Enclosures /vmd PUBilc: '`.`...: - 'INTERPRETATION.. : RECVED MAR 3EI 1 1999 PL NNING & ZONING JANUS SOUTH 2935 1ST AVENUE NORTH 900 WEST AVENUE,#1413 B MAIL janusreswix.netcom.com ST. PETERSBURG, FL 33713 MIAMI BEACH, FL 33139 JANUS RESEARCH POST OFFICE BOX 919 TEL(727)821-7600 TEL(305)538-3856 FORMERLY PIPER ARCHAEOLOGY ST. PETERSBURG, FL 33731 FAX (727) 822-2368 FAX (305)538-3856 March 29, 1999 :'. _. . Invoice=2465 IN ACCOUNT WITH: City of Delray Beach 100 Nv17 1st Avenue Delray Beach, FL 334^9 . Attn: Pat Caycee Project #9874 JANUS RESEARCH FORMERLY PIPER ARCHAEOLOGY Re: Delray Beach Comprehensive Historic Structures Survey Professional services rendered in connection with the above referenced project Project 45% Complete $8955. 00 Less Previous Invoices 0. 00 TOTAL AMOUNT DUE $8955. 00 P.O. NUMBER: 575385 (A G� RECEIVED: ' ' ( 1 BY: I L �fl�M kZ DIANE DOMINGUEZ J DIRECTOR OF PLANNING & NING JANUS NORTH 2935 1ST AVENUE NORTH 1282 TIMBERLANE ROAD - ST. PETERSBURG.FL 33713 TALLAHASSEE. FL 32312 POST OFFICE BOX 919 TEL (813) 821-7600 TEL(904) 668-6616 ST. PETERSBURG, FL 33731 FAX (813) 822-2368 FAX (904) 668-9993 �lTi in May 25, 1999 ; . :Pat Caycee "-:City of Delray Beach ARCHA O:t o:p_ .:.... -100 NW 1st Avenue • Delray Beach, Florida 33444 RE: Delray Beach Comprehensive Historic Structures Survey Dear Ms. Caycee: HISTaRY Enclosed please find our invoice for the above referenced project. If you have any questions or if we can provide further information, please do not hesitate to call. Sincere „' z. ARCHITECTURAL LZL4z r� HISTORY-- : • , au n : : Executive Administrator : :`Enclosures <:`:/vmd PUBLIC. INTERPRETATION• -:r'EFvED tMMAY 2 7 1999 ''LfiNN! tila & TUNING II JANUS RESEARCH TEL.(727)821-7600 2 935 1ST AVENUE NORTH E MAIL janus©Janus-research.com FORMERLY PIPER ARCHAEOLOGY FAX(727) 822-2368 ST.PETERSBURG. FL 33713 WEBSITE www.janus-research.com • ti `:;'`` _- May 25 , 1999 Invoice#2493 IN ACCOUNT WITH' City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 Attn: Pat Caycee Project #9874 JANUS RESEARCH FORMERLY PIPER ARCHAEOLOGY Re: Delray Beach Comprehensive Historic Structures Survey Professional services rendered in connection with the above referenced project Project 85% Complete $16915.00 Less Previous Invoices 8955. 00 TOTAL AMOUNT DUE $7960 . 00 ^.� v 4/4 / LI GMSS- JANUS NORTH 2935 1ST AVENUE NORTH 1282 TIMBERLANE ROAD ST. PETERSBURG.FL 33713 TALLAHASSEE, FL 32312 POST OFFICE Box 919 TEL(813) 821-7600 TEL(904) 668-6616 ST. PETERSBURG, FL 33731 FAX (813) 822-2368 Fax (904) 668-9993 C/ I v • • IN ACCOUNT WITH: June 25, 1999 Invoicerr'2508 City of Delray Beach 100 NW 1st Avenue Delray Beach, FL 33444 JANUSRESEARCH Attn: Pat Caycee Project #9874 FORMERLY PIPER ARCHAEOLOGY Re: Delray Beach Comprehensive Historic Structures Survey Professional services rendered in connection with the above referenced project Project 100% Complete $19900. 00 Less Previous Invoices 16915 . 00 TOTAL AMOUNT DUE $2985. 00 • JANUS NORTH 2935 1ST AVENUE NORTH 1282 TIMBERLANE ROAD ST. PETERSBURG.FL 33713 TALLAHASSEE, FL 32312 POST OFFICE BOX 919 TEL(813) 821-7600 TEL (904) 668-6616 ST. PETERSBURG, FL 33731 FAX (813) 822-2368 FAX (904) 668-9993 PURCHASE ORDER CITY OF DELRAY BEACH PURCHASING DIVISION 111P P.O.NUMBER I PAGE 100 NW FIRST AVENUE DATE DELRAY BEACH, FLORIDA 33444 561/243-7115 THIS NUMBER MUST APPEAR ON ALL INVOICES, PACKING LISTS, LABELS. BILLS OF LADING AND SHIP TO: CORRESPONDENCE. !:II-_1L r<L.` L Af-'1 • L.1 I T h I- i'_,-2 Qom. i'r-T AVENUENORTH CITY HALL Pi: Efl :'i..Ri._ ,1,r7.1. £iNi\11`NC. C. 7'iN1r\I_. DI—LAY PL:.r,Ci-. I'L_ ..a4't-, • K . NENDORNO., DATE NEEDED , -I-) �l r, , ri r-:-I"li I:, t ,REQUISITIONED BY REQ NO Jr;CI;IL- k3 `10 's'tivC A=.90 NET tN0* OUANTITY: UOM x _ y DESCRIPTION UNIT PRICE " TOTAL PRICE_,;! rr,� ti .�r:00 0 ,,i Li—MP �i r-! TS '— t_TRUCTi — 7 fir+ tiJG.L:t� i L'i i_�, i! i:._ ....tJ r"I r" L.f: I-t�_ �{"iiC. L .. : .,_ _. ..Ji':=:: I. L'. -SU VrY AS APPROVED BY CI IY CO'M"i iSSION :IN NOV- 17, 19 _ ., PER f E0 1EST FOP -i i_;!.0.J i-i I r%Lam: .-.._... _5_.`_ .:4.3 • • BILL TO: APPROVED CITY OF DELRAY BEACH ACCOUNTS PAYABLE 100 N.W.1st AVENUE • DELRAY BEACH,FLORIDA 33444 ! • FLORIDA STATE SALES TAX EXEMPTION .1 % i r �• :`�' ., CERTIFICATE NO.60-08-1167.41-5.3C AUTHORIZED SIGNATURE ORDER SUBJECT TO TERMS AND CONDITIONS AS ON REVERSE OR ATTACHED • REQUISITIONING DEPT. INTEREST r HISTORIC PRESERVATION GRANT ACCRUED INTEREST AWARD DATE JULY 1, 1998 TO JUNE 30, 1999 GRANT#CF9807 I 001-2511-515-34.90 001-0-334-43.00 001-0-208-14.00 (EXPENDITURES) REVENUE GRANT INTEREST MONTH VENDOR CITY/ STATE DATE BALANCE #OF DAYS REPO AMOUNT CRA SHARE _ INT. RATE REC'D 07/28/98 _ $2,500.00 $2,500.00 7/31/98 $0.00 $2,500.00 3 5.55% $1'116 8/31/98 $0.00 $2,500.00 31 5.61% $12.08 9/30/98 $0.00 $2,500.00 30 5.55% $11.56 10/15/98 $0.00 $2,500.00 15 5.28% $5.50 10/16/98-10/31/98 $0.00 $2,500.00 16 5.28% $5.87 11/30/98 $0.00 _ $2,500.00 30 5.05% $10.52 12/14/98 $0.00 $2,500.00 14 4.82% $4.69 12/15/98-12/31/98 $0.00 RECD 12/15/98 $ 2,500.00 $5,000.00 17 4.82% $11.38 1/31/99 $0.00 $5,000.00 31 4.81% $20.71 2/15/99 $0.00 $5,000.00 15 4.67% $9.73 02/16/99-02/28/99 $0.00 $5,000.00 13 4.67% $8.43 3/31/99 $0.00 $5,000.00 31 4.73% $20.37. 4/6/99 $0.00 REC'D 04/06/99 $ 2,500.00 $7,500.00 4/16/99 Janus $1,455.00 $7,500.00 $0.00 30 4.76% $0.00 5/31/99 Janus $7,960.00 $0.00 -- 6/18/99 Janus $2,985.00 $0.00 - ' $12,400.00 $7,500.00 - -- TOTAL ACCRUED INTEREST $122.00 Prepared by Mary A. Young, Accountant II 7/28/99 PRELIMINARY COST PROPOSAL • TOTAL HOURS RATE PROPOSED Project Manager 45 S 60.00 S 2,700.00 Senior Architectural Historian 115 S53.00 S 6,095.00 Architectural Historian 115 S 53.00 S 6,095.00 Historical Technician 110 S 21.00 S 2,310.00 Graphics Specialist 55 S 20.00 S 1,100.00 TOTAL DIRECT LABOR S 18,300.00 TOTAL DIRECT OPERATING EXPENSES PROPOSED Reference Material, Maps S 250.00 Printing/Photocopy @.02 per page S 80.00 Mlisc.Project Supplies S 125.00 Long Distance Telephone S 45.00 Photography S 600.00 Per Diem: Persons Days Rate 2 10 $25.00 per day S 500.00 S 500.00 TOTAL DIRECT OPERATING EXPENSES S 1,600.00 TOTAL COST OF PROJECT S 19,900.00 ty-ro: FLOKIDA OtrAKIlltNf Ur. , IAct 'ant OF DELRAY BEACH NU. 2 (-55:35 DATE pO ACCOUNT ° INVOICE PROJ I AMOUNT 7/12/1999 001-0000-208_14-00 7699 122.00 $********122.00 CITY OF DE RAY BEACH = 27 s3s Nations8anlc N-A 63 275535 ., 63o N O Jacksonville Florioa 100 NM.'IstAvenue- - -- - Delray Beach, Florida-33444 = , - _ (561)243-7115 - - -- r:<.5 .DATE AMOUNT :-, - - fl7J16/1999 $********122 00 Pay ONE--.HUNDRED .-TW.ENT.Y TWO:=M D:;00/100 L(3 -LARS ve—mo. Void After 90 Days 11.272 -. - - , Pay to the FLORIDA -DEPARTMENT=OF=•STATE = _ Order of DIVISION '.OE' lISTORICAL= ESOURCES f��� J ' ��'\�% 300.:SOUTif BRONOU6HSTREET /- -7���..._1rn ��.�i` -TALLAHA-SSEE EL 32399 .0250 _. �, aJ ;� 1i' 2 ? 5 5 3 5li' I:06 300004 ?I: 14 S000 10 1811' -- • Vicki, The interest check was made payable to the Florida Department of State instead of the National Park Service. A check will be sent to NPS on Friday, August 6, 1999. I will send you a copy as soon as I receive it. r Vicki, I am preparing a press release to announce the completion of the survey. I'm holding off its release until we have set up a staff tracking system on the computer for all of the site files, as I'm sure we'll be inundated with phone calls once the public knows what we've got, especially in the Osceola Park and Dell-Park neighborhoods. y •. .. JNDAY, APRIL 11, 199-9 The Palm Beath Post . . - _ = 1 • N7S . . ... , A ...., , _______:_____.__ Owner : „.: ......,:..„, . .. .wa rY_� . . bf?possihle-,,., „ .- ,... rrestrictions -r. HISTORIC • From:ZB - _! you sear h scanned the city's tax roll to come up with a preliminary list and:will now double-check the - •age>ofthe homes by looking at • city�biulding cards, Cayce said. Delra crafts list *4_The consultants record archi- Y tectura`1 details of the home and.. takea:picture, Cayce said. .. _ ��-i" -. Susan Bogle, who lives in a of. historic homes 1925 Stucco Spanish-style home I j '.on Naitheast Ninth Street in,the •,Delld'arkneighborhood,said she The city is trying t0 Catalog all housed_` thin�sshe'sinfavorofthesurvey:. 50 years and older A historic distrlct� ` �y :-"i'mforhistoricbuildingsand. might be in the offing _ iteep1 _ tings.the'`same," •said:: i :Bogle,-who found-ed:Ciao restau By Mary Lou Picke! ---. i =, `. rantnParthe beach in1978 Pam `P �' ' But she's not-in favor of gov r.::DELRAY BEACH _ The hard ood_floors,.the _ernment"telling me what to•do,"; archwayand-the firenla 'are�tlie things tliat=Keith and so she s unsure of whether she'd Jody Thompson loved about a 1930 Mediterranean Re_ ;like-tot be included in---a historic vival house they renovated 15 years ago,;;, `' :district- in which homeowners. • -:-The couple were happy to learn their former.house- j would have to ask permission of a i is one of 400 homes surveyed in a city effort to-.catalog city-board before they could alter: i : all homes 50 years or older between Interstate 95 and their homes. •the beach;andfrom Southwest 10th Avenue north to =4. Still,it's the historic charm Of f the city limits. : : _ 'her neighborhood that has sent i . `"I.absolutely think it's terrific,"-Keith Thompson ealate prices skyrocketing in said from his latest new home, a 1941 Bermuda he's _the '�aGt year, Bogle said. Herr renovating on North Swinton Avenue.- '• :' - -.i. - hom�ias appraised at$94,923 in ▪ The' cataloging 1998_tip from the$58,000 it sold grog project, which-cost $20,000 will for in` �81: make it easier for the-city to create a historic district_if "I've had people call me from neighbors come forward and request it, city presery2- p p tion director.Pat Cayce said getting-my, name off the public Consultants'froin`St Petersburg-based Janus Re; record,to see if Pm interested in selling my house, she said. • ` ��y Please see HISTORIC/9B She's not e •0 a ... •• • . : -, . ..• • __. .,-... . : • . ,.. . ".•,-.. • . •. . •'. . .-. •- ,, -.! :••... - ..• .. . - . .. . . .... .. . 5 ‘...., . • . . . .. ....• ... . :. ,.•:- .%1 • . • - . . •• ; • . ... , . •. , !' •-•: • ..,:r,: :,,,t 1..., ,•• - • - - . . . . ...,..._.,,.,::. .4... ;- ,.., :-.i,:i:_ , :..' '.':: . . • -. • ....: .. ... r• F-1.: ... - . . . -. • . . - :• - . .... •"."-:-- .• ..'.. • 7 : --,:: 7'-.1.--1:1.-:_::: .-:::!::::":1-*:'..."':.,:-.:7*---1::". ..- -.' -,f;*-....'f:"_... '..:-: . * : ".':-.'--:'-'.•-..-....- • ;:-:;* T ''''1'---.:":::-'::. --, . "-7-:••••':-'''-•-. .--•'.:::. ---:•:--....F. -- MARCH 25-9 1999 : -- :.-- - - • . _ . --- -- • ' ' - " illiiiii1131iPil ilil 4,....;7Flviiiiinf::: .:., -:-. ---. .. •-;.-- :-_----.;''-".7...:-. :I..- . BRIEFS • • : _ . - Historic structure i Preservation,: .Planner::." Pat-. with camera and notebook,_ in. _ - Cayce. "This survey will tell_ your neighborhood in the cora- survey is underway. : ,, inac'WeekS,pleaSe Wave and say The City of Delray Beach - ' Delray Beach was found-- --'hello'," said Cayce. - ',6,-.nd: if , is conducting a survey of build:: ed in 1895 and many long-time you. have any information' ings that are .50 years old or residents, and newcomers -.regarding the history of your older within a target area of the alike, take pride in the fact that building,please pass it along."- City --; - - we have retained much of the The survey is being con- I The purpose of the survey original "village by the sea" duced by Janus Research, Inc. '... is to identify historic structures, . atmosphere. One of the ways s and was funded in part with which have not been previous- that we can• maintain this • historic preservation grant . ly cataloged,to determine their• unique presence is to recognize assistance provided by- the eligibility for designation in•:-: and afford historic status to our --National Piark::Service, U. S. : our„Local Register of Historic -old:buildings".-The target area--"•-DepartMentf of the Interior,-7:-‘- Places:Historic status designa: includes most of the:City's•thhis--'1?sadministe1 ed.:!-:;through-.::::the-.2::'- til5iiLt.-611fel:S: 1510 tOadbr1:-" Or;.-f.S.,..foric;:-..*friktiiie These S. ::Will:,beT---3BilieLigi Of5,-.41-','Z-,.-•,Historid.;i-,t, .-i•-,!..ought the,HistericzPre.servatioly`,..liphotographediridj dcliCurrienti- PrizirvastionPiVisioniii::-1_ Ordinance and.-makes owners,`--7 ed--..'and'..pli6ed',43i-C.the--;:Flcirida' HisOricat Resources, Florida of-these---StnictureS_:elic0;ible.;.tO- Master i.Site-€'File,--fwhiCli'i'iSfl-Depir—irliere;'-cif'-iState,Laisisied:..f.';:. - . . participate in the tax abatement administered,by the-:-Florida!,:byfthe,Historic Preservation program which is-available;for- Department of State; Division":-:--Advisory COUncil.Y.:741:-'•f:Ts ,•-7-.';', .- :::. - renovation and rehabilitation:;:77 of Historical Resources.:Coipies;'----:. This survey-receiveS-FederalTz.. - -; - -Historic preservation has of the Master Site File Forms financial assistandef&identifi-r played an important role in the '.will . be available in the cation and:protection?of'his-- City's redevelopment strategy Planning -:.:.arid.,-:. ?::Zoniritg-_,;:.toxic'properties:4 Under Title VI: • and---older'neighborhoods- are r-Department at City Hall and--.7of the Civil Riohislf you believe requesting historic district des- will be'av-ailable to the iiublic.?,: yoir-have been discriminated ._ ig,nation: --- - - '--.... This_inforrnation will allow the against in any program, activi- - - "In order to respond in a : staff to quickly determine -a ty,--- or- facility 'as described:. • timely manner to the neighbor- building's.potential eligibility .above;or-if you desire further::-- - : hoods, and to property owners for listing in the Local Register - information',_please write to who seek individual desio-0na of Historic Places and to assess Office for Equal Opportunity, - tion; it is -essential that we - areas for historic district desig-- National Park Service,' Post. know-s--v%rhat _::51..1r historic - nation. :--.7:-... Office Box 37127; Washington- -- resources are, aid Historicc. -- :---``If you see a: researcher;- D.C.200137127. --I.:--.-: ---,- -:"-::::: - . - '""7: :'.f.::.:f, " • 7:7."."7: ::; . - ,,.. . I Ti''' ,� E- i.. r rii e c t s: C i G s C, L I EE. _. . ,_s=L,.;,L L L. L.__ L.=. YL L L �;: DELRAY BEACH Itatri 100 NAY. 1st AVENUE DELRAY BEACH. FL0R1DA 33444 • 561/243-7000 All.AfileriCal 1993 August 10, 1999 Vicki Cole Grants and Education Bureau of Historic Preservation Division of Historical Resources 500 S. Bronough Street Tallahassee, FL 32399-0250 RE: Grant Number F9807 le Dear Vicki, As the Planning and Zoning Department's liaison with the consulting firm of Janus Research, I have worked no less than 38 hours on our Historic Research Survey. My hourly rate is $16.44; the payroll register is attached. Additionally, I am enclosing a copy of our check for interest reimbursement payable to the National Park Service which was mailed to NPS on August 6, 1999. Thank you for your expert guidance and all of the help you have given me. It has been a pleasure working with you. Sincerely, a14° Patricia Cayce Historic Preservation Planner r , . .._ _FFOST A_\'%' S '.`E'`:_`.TTE.?S -1✓:l.n&:.C.'ns;yCis'PF',e- 'AY TO: DEPARTMENT OF THE INTERIOR NPS 18I44k)F DELRAY BEACH NO. 2 7 A R 31) DATE PO ACCOUNT INVOICE PROJ AMOUNT 37/29/1999 001-0000-208,.14-00 7699 122.00 GCf. F°18d'1 S*,*******122.00 CITY OF DEL.RAY BEACH NationsBank,N.A._ 63-4 �7 $3>3. Jacksonville Florida sao NO. 276830 100.N.W.1st Avenue-'-- Delray Beach, Florida 33444 (561)243-7115 DATE AMOUNT 08/06/1999 $*****#**122.00 ONE HUNDRED:TWENTY-TWO .AND'>.00/100:DOLLARS Vendor No. Void After 90 Days 11338 Pay to the DEPARTMENT .DF::.THE-INTERIOR NPS Order of COLLECTIONS OFFICER - - ``\� ACCOUNTING OPERATIONS..DIVISION • NATIONAL; PARK-=SERVICE PO BOX 4800 _ • A '- RESTON NA ll' 2 768 300 1:06 300004 7I: L 4 S000 LO L811' PR50,8.IQ3 CITY OF DELR Y BEACH FLORIDA 11/12/98 Employee Status Information 11 :27 : 14 Employee • 568-16-0132 : CAYCE, PATRICIA grade/step E05 1 16 . 4--00 24 . 6600 ly or salaried • • H H=Hourly, S=Salaried Exempt from overtime • N Y=Yes, N=No Start of overtime hours . . . : 40 . 000 Overtime hours code OT OVERTIME Hours work per year • 2080 . 000 Hourly rate • 16 . 4400 Pay period rate • 1, 315 . 20 Monthly rate • 2 , 849 . 60 Annual rate - 34 , 195 . 20 Additional hourly rate . 0000 Overtime rate override • . 0000 Premium rate override • . 0000 Second shift additional . 0000 Third shift additional . 0000 Fourth shift additional . . . : . 0000 Press Enter to continue . F3=Exit F12=Cancel MISCELLANEOUS CASH RECEIPT CITY OF DELRAY BEACH Date: deceived of: Address: For: I I I I I I I I I I I I I I I I I I I I I I I I I I -.rlu June 1999 Code Amount Operator: SALVIO Date: 9/20/99 01 Receipt; 0074355 Total Payment $2500,00 By: we 181 WHITE:ACCOUNTING • YELLOW:CUSTOMER • PINK:CASHIER r DEPARTMENT OF STATE DIVISION OF HISTORICAL RESOURCES Request For Advanced Grant Payment F9807 D (---- PAYMENT TO: ,f4ACH7 C- City of Delray Beach \_,/ , \ 100 North West 1st Avenue -( g (r' Delray Beach FL 33444 Total Contract Amount $10,000.00 Prior Payment $7,500.00 Balance to Date $2,500.00 THIS PAYMENT $2,500.00 - , - Balance Due $0.00 _ _ )^ ca 0 --- � l? ""r�� �'"� 1 �//-�]f f�. �J�/jam 1 - •�. Authorized Signature n-. .. .- Robert A. Barcinski, Assistant City Manager Typed Name and Title of Authorized Official 1--3�j FOURTH AND FINAL QUARTERLY PAYMENT 1 Fund ID 5JC%(,%(,%� Category 101547 / 4001:14 Enc.# Pay.# CCrqs0r I Fq go Vendor ID F596000308&D Inv.#4F-F9807 ORG EO OBJ.CODE CFI AMOUNT 45204050000 710000 $2,500.00 Description 4th Final F9807 BF Org BFEO BFObj. Inv. Rc'd Qp�/2 l Goods Insp. N/A m �' Goods Rc'd N/A Start Date CC1"CC'Z 1 S E P - 2 1999 DOS FORM HR2E560397 STATE OF FLORIDA 4- 3 0 096 889 OFFICE OF COMPTROLLER REMITTANCE ADVICE THIS IS NOT A PAYMENT DEVIC SAMAS ACCOUNT CODE OLO SITE DOCUMENT NUMBER OBJECT DATE PAYMENT NI 45-202510002-45200000-00-10154700 450000 00 D0000141696 7100 09/07/99 0471617 PAYMENT AMOUNT $ 2,500.00 DO NOT CASH I11IIii.IIIII,.IiIi�I�Iui��I�I�II ���������.II�� ��� AGENCY DOCUMENT NO DELRAY BEACH CITY OF V001123 100 NW 1ST AVE DELRAY BEACH FL 33444 PLEASE DIRECT QUESTIONS TO: (850) 488-0100, DEPARTMENT OF STATE INVOICE NUMBER AMOUNT 4F-F9807 $ 2,500.00 • DETACH CAREFULLY AND RETAIN FOR YOUR RECORDS BEFORE CASHING OR DEPOSITING THE WARRANT ORG EO OBJ.CODE CFI AMOUNT 1-;&45204050000 710000 C' $2,500.00 Description 4th Final F9807 BF Org �j BFEO BFObj. Inv. Rc'd QD 2'7 / '1 Goods Insp. N/A'��,(,(,^m Goods Rc'd N/A Start Dated � t 411, S E P - 2 999 DOS FORM HR2E560397