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Res 30-07 RESOLUTION NO. 30-07 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 62-06 ADOPTED SEPTEMBER 19, 2006, WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE FISCAL YEAR 2006/2007, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2006/2007; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolution No. 62-06 adopted by the City Commission of the City of Delray Beach, Florida, on September 19, 2006, is hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "A", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 15` day of October, 2006, and ending the 30`h day of September, 2007, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 15L day of October, 2006, and ending the 30~' day of September, 2007. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30~' day of September, 2006, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 15L day of October, 2006. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 15C day of October, 2006. ~. Section 4. That no department, bureau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Delray Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Officer and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. Section 9. That public hearings were held on the tax levy and the budget on September 5, 2006, and September 19, 2006. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this 1st day of Mav, 2007. .~ ~ w Cam.. MAYOR ATTEST: City Clerk RES. N0.30-07 MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: David T. Harden THROUGH: CITY MANAGER DATE: Apri127, 2007 SUBJECT: AGENDA ITEM # -REGULAR MEETING OF MAY 1, 2007 MID-YEAR BUDGET AMENDMENT ITEM BEFORE COMMISSION Mid-year budget amendment. BACKGROUND The attached memo from the Budget Officer describes in some detail the proposed mid-year budget amendment. I have also included the actual mid-year requests received from the Fire and Police Departments. Staff will be available to answer additional questions the Commission may have. The proposal as presented includes $174,875 in overtime for the Fire Department to increase the staffing in station #2 on the barrier island from four to five. It does not include $62,690 for two additional police officers requested for the Clean and Safe Program in the downtown area, nor the $22,790 requested for renting space for the Vice, Intelligence and Narcotics (VIN) unit from the City of Boca Raton. FUNDING SOURCE Additional revenues as outlined in the attached memo from the Budget Office. RECOMMENDATION I recommend that the mid-year budget resolution be approved with the deletion of the additional overtime for the Fire Department. I do not think it is prudent to increase staffing for station #2 at a time when the Legislature may well take action which will force us to reduce staffing in some of our other stations. This request could be reconsidered at third quarter or when we know what our revenue limitations are for next year. The annual cost would be in excess of $300,000. For similar reasons I have not included the funds for renting space from Boca. There may be other options we have not yet considered, and we maybe placed in the position of choosing between renting space or loosing a police officer. The CRA director is receptive to providing additional funding for two more Clean and Safe officers, and I would recommend adding these officers when the funding agreement is in place. q. G MEMORANDUM FdECE9VED TO: David T. Harden City Manager ApR 1 9 2007 ~ FROM: Lisa M. Herrmann ~, (;~~( MANAGER Budget Officer Through: Joseph Saffordc~, Finance Director SUBJECT: Mid-Year Budget Amendment for FY 2006/2007 DATE: April 18, 2007 Attached please find Resolution 30-07 which amends the budget for Fiscal Year 2006-2007. Also attached are supporting schedules for your review. Please let me know if you have any questions cc: Becky O'Connor, Treasurer Attachments 1.3 ., RESOLUTION NO. 30-07 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING RESOLUTION NO. 62-06 ADOPTED SEPTEMBER 19, 2006, WHICH MADE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELR.AY BEACH, FLORIDA, FOR THE FISCAL YEAR 2006/2007, BY SETTING FORTH THE ANTICIPATED REVENUES AND EXPENDITURES FOR THE OPERATING FUNDS OF THE CITY FOR THE FISCAL YEAR 2006/2007; REPEALING ALL RESOLUTIONS INCONSISTENT HEREWITH. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That Section 1 of Resolution No. 62-06 adopted by the City Commission of the City of Dekay Beach, Florida, on September 19, 2006, is hereby repealed, and a new Section 1 is enacted and amended to read as follows: That the following sums of money, attached hereto and marked Exhibit "A", are hereby appropriated upon the terms and conditions herein set forth. Section 2. That, subject to the qualifications contained in this resolution, all appropriations made out of the General Fund are declared to be maximum, conditional and proportionate appropriations, the purpose being to make the appropriations payable in full in the amounts herein named if necessary and then only in the event the aggregate revenues collected and other resources available during the period commencing the 1St day of October, 2006, and ending the 30t'' day of September, 2007, for which the appropriations are made, are sufficient to pay all the appropriations in full. Otherwise, said appropriations shall be deemed to be payable in such proportion as the total sum of realized revenue of the General Fund is to the total amount of revenues estimated by the City Commission to be available in the period commencing the 1St day of October, 2006, and ending the 30t'' day of September, 2007. Section 3. That all balances of the appropriations payable out of the General Fund of the City Treasury unencumbered at the close of business on the 30~' day of September, 2006, except as otherwise provided for, are hereby declared to be lapsed into the City Treasury and may be used for the payment of the appropriations which may be made in any appropriation for the fiscal year commencing the 1St day of October, 2006. However, nothing in this section shall be construed to be applicable to unencumbered balances remaining to the credit of the Water and Sewer Fund, Sanitation Fund or any Fund created by the setting up of special revenue, but such balances shall be used in financing the proposed expenditures of these Funds for the fiscal year commencing the 1St day of October, 2006. Section 4. That no department, bureau, agency or individual receiving appropriations under the provisions of this resolution shall exceed the amount of its appropriation, except with the consent and approval of the City Commission first obtained. If such department, bureau, agency or individual shall exceed the amount of its appropriation without such consent and approval of the City Commission, the administrative officer or individual, in the discretion of the City Commission, may be deemed guilty of neglect of official duty and may be subject to removal therefor. Section 5. That nothing in this resolution shall be construed as authorizing any reduction to be made in the amounts appropriated in this resolution for the payment of interest on, or retirement of, the debt of the City of Dekay Beach, Florida. Section 6. That none of the monies enumerated in this resolution in connection with the General Fund, Water and Sewer Fund, Sanitation Fund or any. other Fund of the City shall be expended for any purposes other than those for which they are appropriated, and it shall be the duty of the Budget Officer and/or Finance Director to report known violations of this section to the City Manager. Section 7. That all monies collected by any department, bureau, agency or individual of the City government shall be paid promptly into the City Treasury. Section 8. That the foregoing budget is hereby adopted as the official budget of the City of Delray Beach, Florida, for the aforesaid period. However, the restrictions with respect to the expenditures/expenses of the funds appropriated shall apply only to the lump sum amounts for classes of expenditures/expenses which have been included in this resolution. Section 9. That public hearings were held on the tax levy and the budget on September 5, 2006, and September 19, 2006. Section 10. That this resolution shall become effective immediately upon passage. PASSED AND ADOPTED in regular session on this the 1st day of May, 2007. MAYOR ATTEST: City Clerk RES. N0.30-07 EXHIBIT A (As Amended) BUDGET SUMMARY CITY OF DELRAY BEACH, FLORIDA FISCAL YEAR 2006-2007 CASH BALANCES BROUGHT FORWARD ESTIMATED REVENUES: TAXES Millages AD VALOREM TAXES 6.86 AD VALOREM TAXES 0.44 AD VALOREM-DELINQUENT AD VALOREM - DDA Sales & Use Taxes Franchise Taxes Utility Taxes Other Taxes Licenses & Permits Intergovernmental Charges for Services Fines & Forfeitures Miscellaneous Revenues Other Financing Sources TOTAL REVENUES AND OTHER FINANCING SOURCES TOTAL ESTIMATED REVENUES AND BALANCES EXPENDITURES/EXPEL: General Government Services Public Safety Physical Environment Transportation Economic Environment Human Services Culture & Recreation Debt Service Other Financing Uses TOTAL EXPENDITURES/EXPENSES Reserves TOTAL EXPENDITURES AND RESERVES General Fund DOWNTOWN SPECIAL AMENDED DEVELOPMENT ENTERPRISE REVENUE FY 06/07 FUND FUNDS FUNDS TOTAL 354,269 55,586,670 3,515,990 62,000 - 8,438,801 750,589 9,543,659 1.00 - 548,110 - 1,500,000 - 5,558,250 - 4,475,000 - 3,800,000 - 4,152,060 - 8,413,621 383,750 6,999,080 6,102,760 39,857,530 - 953,900 - 67,000 5,643,505 1,500 718,110 489,219 2,997,435 12,581,225 1,548,290 55,586,670 3,515,990 62,000 548,110 1,500,000 5,558,250 4,475,000 3,800,000 4,152,060 15,796,451 45,960,290 1,020,900 6,852,334 17,126,950 102,761,191 549,610 53,540,615 9,103,589 165,955,005 103,115,460 549,610 61,979,416 9,854,178 175,498,664 11,160,103 - 11,160,103 51,800,194 - 105,032 51,905,226 585,090 44,640,641 - 45,225,731 2,267,519 - - 2,267,519 9,330,489 467,360 - 6,900,121 16,697,970 155,500 - 853,620 1,009,120 14,668,969 4,132,380 1,781,385 20,582,734 5,108,370 6,291,840 - 11,400,210 6,799,715 6,801,525 212,410 13,813,650 101,875,949 467,360 61,866,386 9,852,568 174,062,263 1,239,511 82,250 113,030 1,610 1,436,401 103,115,460 549,610 61,979,416 9,854,178 175,498,664 GENERAL FUND REVENUES MARCH 31, 2007 (PERIOD 6) FISCAL YEAR 2006-07 General Fund Summary The General Fund Budget as of the six month period ending March 31, 2006 totaled $101, 399, 029. Adjustments of $1, 716, 431 were made for an amended total of $103,11 S, 460. General Fund Revenue Introduction General Fund revenue collection for the six-month period ending March 31, 2007 totaled $73,497,386 or 72% of the total budget. This includes encumbrances brought forward totaling $364,530. The City can expect a surplus of $1,716,431 at fiscal year end. Variances are discussed in more detail below. Ad Valorem Taz Revenue A total of $51,865,570 or 89% of the budget was collected for this revenue category. The City can expect a surplus of $757,000. This is based on an expected surplus of $776,000 for current ad valorem taxes offset by an expected shortfall in delinquent taxes totaling ($19,000). The projection for current ad valorem taxes will be adjusted once the final assessment has been received. We should expect final assessment figures sometime this summer. Sales and Use Tazes Sales and Use Taxes totaled $724,527 or 47% of the budget. The City can anticipate a shortfall of $50,000 at fiscal year end due to optional gas tax revenues coming in less than expected. Franchise Tazes The City has collected $2,463,344 or 54% of the budget for this category. A surplus of $1,000,000 is expected at fiscal year end primarily due to an increase in the projection for franchise fees based on electric usage. Franchise fees based on electric are up 19% from last year for the same time period. Utility Tazes Utility Tax revenues totaled $2,267,114 or 51 % of the budget. No variances are expected at this time. Utility tax collections are comparable to the prior year. Franchise fees are up in comparison to last year's collection but not utility taxes due to the fact that the base for which franchise fees are calculated includes fuel charges. There was a 24% increase in fuel charges this past year. Other Tazes The communication service tax (CST) revenue collections totaled $1,843,691 or 41% of the budget. This revenue source is coming in less than anticipated resulting in an expected shortfall of $700,000 at fiscal year end. CST revenues aze down 21% from last year for the same time period. A representative for the State of Florida Department of Revenue explained that CST revenues for the whole state aze down proportionately. Licenses License revenues totaled $702,110 or 93% of the budget. The City can expect a surplus of $6,000 due to anticipated surplus balances in occupational license inspections ($4,000) and sidewalk permits ($2,000). Revenue collections for FY 07 are compazable to last yeaz's collections ($706,173). Permit Revenues Permit revenues totaled $1,639,900 or 49% of the budget. The City can anticipate a surplus of $37,000 at fiscal year end. This is due to anticipated surplus balances in shutter permits ($30,000), enclosure permits ($20,700), trailer permits ($1,800), no final inspection fees ($4,000) and miscellaneous permits ($52,000). This is offset by anticipated shortfalls in plumbing permits ($20,000), air conditioning permits ($20,000), paving permits ($24,500), and conditional certifications ($7,000). Intergovernmental Revenues Intergovernmental revenues are at $3,686,254 or 47% of the budget. The City can anticipate a surplus of $536,881 at fiscal yeaz end. This is due to projected surplus balances in the line items for the Urban and Community Forestry grant ($127,003), State Homeland Security grant ($2,114), FEMA Hazard Mitigation grant ($3,763), FEMA mutual aid grant ($448,000), EMS grant ($42,001), Florida Department of Transportation grant ($22,000), grant from local units ($12,500), Metlife Foundation grant ($1,500), and the Sports Authority grant ($35,000). These surplus balances aze offset by a projected shortfall in state sales tax revenue ($75,000) and the state gas tax refund ($2,000). Please note FEMA has changed the distribution formula for prior hurricane aid. The Federal government has increased their ald from 75% to 90% while the State and decreased their distribution rate from 12.5% to 5.0% resulting in a net increase of 7.5% or $448,000. Charges for Services Chazges for Services totaled $2,992,249 or 47% of the budget. The City can expect a shortfall of $224,360 at fiscal yeaz end. The shortfall is due to expected shortfalls in zoning fees ($8,920), plat approval fees ($11,290), site plan approval fees ($48,840), conditional use fees ($11,190), abandonment fees ($2,380), taxable items ($3,000), miscellaneous land use application fees ($26,040), beach overlays ($6,500), certifications/copies ($7,000), and transport fees ($350,000). This is offset by expected surplus balances in fire safety plan review fees ($55,000), cemetery fees ($5,000), beach parking fees ($35,000), after school program fees ($11,000), concessions ($22,800), special events -miscellaneous ($12,000), tennis memberships ($50,000), and tennis lesson sales ($70,000). Fines and Forfeitures Fines and Forfeitures totaled $425,284 or 42% of the budget. The City can expect a shortfall of $69,000 at fiscal year end primarily due to estimated shortfalls in general fines ($40,000), collection agency revenues ($7,500), school crossing guard fees ($34,000), false alarm fees ($5,000) and parking late fees ($13,000). This is offset by projected surplus balances in handicap ticket fees ($20,000), code enforcement fines ($4,000), civil violation fees ($4,000), and penalties on ad valorem fines ($2,500). Interfund Transfers Interfund Transfers are at $12,500 or 50% of the budget. The City can expect a surplus of $8,385 at fiscal year end due to an anticipated surplus in the transfer from the Special Projects Fund. This amount represents school crossing guard surcharges collected in FY06. Contribution from Other Funds Contributions from Other Funds are at $1,482,025 or 50% of the budget. The City can expect to be at budget at fiscal year end. Recovery of Administrative Costs Recovery of Administrative Costs is at $1,089,785 or 50% of the budget. The City can expect to be at budget at fiscal year end. Miscellaneous Revenue Miscellaneous revenues totaled $1,938,503 or 64% of the budget. The City can expect a surplus of $414,525 at fiscal year end due to anticipated surplus balances in interest earnings ($350,000), interest from the tax collector ($25,000), interest on accounts receivable ($5,000), land proceeds ($62,000), assessment revenues ($8,500), CRA shuttle service contribution ($39,995) and VISA rebate ($4,300). This surplus is offset by anticipated shortfalls in tennis stadium rentals ($5,000), CRA contribution/neighborhood planner ($32,770), CRA communications manager ($20,000), CRA contribution/in-house project management services ($1,500), and refund of prior year expenditures ($12,500). It should be noted that assessment revenue collected pays back the general fund for projects expensed in a prior year and, therefore, is not a budgeted item. Mid Year Budget Amendment Fiscal Year 2006-2007 General Fund Fznendltures The General Fund expenditures total $55,119,903 or 53% of the proposed amended budget of $103,115,460. The departmental adjustments overall total $1,716,431. A brief justification of departmental adjustments is as follows: General Government Services This category includes the legislative and administrative departments of the City and the miscellaneous division. The increase in General Government expenditures totals $295,259. The City Commission's budget is increasing $60,000 for two additional unbudgeted federal lobbying firms. The City Manager's budget is increasing $6,696 mainly as a result of additional salary, unbudgeted items for the Assistant City Manager, maintenance of the time management system and hosting the PBCCMA lunch meeting. The Human Resources' Department's increase of $27,590 is due to an increase in hours for the part time Office Assistant, increase in service award gifts for employees, additional training, maintenance of the time management system and tuition reimbursement for the accelerated master's degree program. The Public Information Department's decrease of $25,781 is due to the position of Communication Manager not being filled. Funds were kept in the salary account for the upgrade of the pazt time Public Information Assistant to full time status. T'he City Clerk's Department increase of $170 is for maintenance of the time management system. The Finance Administration Department's increase of $27,441 is due to the addition of a buyer position on June 1 ($16,520), the reclassification and transfer of an Executive/Technical Assistant position from IT ($27,992), the elimination of the Staff Assistant position (-$22,451), anticipated additional needs in the office supplies accounts ($5,000) and for maintenance of the time management system ($380). The City Attorney's budget increase of $200,130 is needed to offset anticipated budget shortfall in the legal account ($200,000) due to pension consultation expenses, general employment matters, Palm Beach County dispatch case, property matters and maintenance of the time management system. Administrative Services Divisions' request of $8,695 covers projected increase in irrigation, maintenance of the time management system and additional equipment needed for the postage meter machine. The Clean & Safe division will increase $60 for maintenance to the time management system The decrease to the IT budget of $27,742 is for maintenance of the time management system ($250) and reallocation and transfer of Help Desk Administrator to Finance Administration (-$27,992). The increase in the Engineering budget of $170 is for maintenance of the time management system. The increase in the Public Works Building Maintenance division of $17,830 is due mainly to maintenance for new bus shelter inventory. Cultural and Recreation This category includes the Pazks and Recreation Department, the Old School Square Grant and Library and miscellaneous cultural and recreational grants. The increase in this category is $556,743. The Parks and Recreation Department's increase of $151,143 is due mainly to bringing forth the remainder of the Urban and Forestry Grant ($127,003), budgeting FDOT funds for landscaping along I-95 ($22,000) and maintenance of the time management system ($2,140). These expenses were offset by revenues in the amount of $149,003. Mid Year Budget Amendment Fiscal Year 2006-2007 The Tennis Operations Department's net increase is $405,600 due mainly to expenses related to the Fed Cup and Matchpoint tournaments and anticipated increases in accounts such as electricity, irrigation and insurance in the Tennis Centers accounts. Public Safety This category includes the Police and Fire Departments and Community Improvement. The Department budgets in this category represent 50% of the general fund budget total. The increase in the Public Safety budget category equals $725,483. The Police Department's budget is 50% expended at 50% budget period lapsed. The bulk of the anticipated shortfalls are in police overtime ($248,196) and tuition reimbursement ($37,500). Also included is funding for two additional police officers in the amount of $62,690 for salaries, benefits, uniforms and training academy. These officers will be used as a School Resource Officer and officer on the Violent Crime Task Force. The Fire Department's budget increase of $379,191 includes $174,875 to cover anticipated additional overtime needed for the remainder of the year, $67,980 for mold remediation for Fire Stations 1, 2, 3 and 5, $45,000 for additional vehicle maintenance, $42,001 to budget a Palm Beach County EMS Grant and $37,500 for uniforms for newly hired employees. The Community Improvement budget shows an increase of $930 to cover all divisions' share of maintenance of the time management system. Physical Environment This category consists of Public Works Administration and the Cemetery, reflects an increase of $1,030. Each division is covering costs for maintenance to the time management system and also an increase in waste collection fees. Transportation This category includes the Public Works Department. The department has four divisions, Streets, Traffic Operations, Parking, and Street Lighting. There is net departmental increase of $57,260. A $5,000 increase is requested in overtime for special events, $51,900 for increase in cost of concrete repairs and $360 for maintenance of the time management system. Economic Environment There is no requested change to this function. Debt Service There is a decrease to this function in the amount of $255,000 in the 2005 Line of Credit ($230,000) and 2007 Line of Credit accounts. Other Financing Uses This category accounts for inter-fund transfers. The increase in the budget of $536,195 is a transfer to the Parks and Recreation Bond Fund to reallocate the funding source for the purchase of the Auburn Trace land. Reserves City Manager's Contingency, after all adjustments to balance revenues to expenditures were made, reflected a net decrease of $200,539. Transfers to the departments totaled $1,716,523 which were partially offset by department surpluses of $80,748. Mid Year Budget Amendment Fiscal Year 2006-2007 Other Funds Law Enforcement Trust Fund There will be an overall fund increase of $38,032 to fund additional training, meeting expenses, crime prevention programs, and anoff--site VIN location. Tennis Stadium Fund No changes or adjustments to this fund. Special Proiects Fund This fund will increase $8,385 for funds received from the School Crossing Guard ordinance that will be transferred to the general fund. Community Development Fund Fiscal Yeaz 2005/06 balances for Neighborhood Housing, SHIP, Hope III programs and remaining Housing Rehabilitation Block Grant balances were brought forward. Total brought forwazd is $2,852,562. Also included is $285,000 for the donation of property from the CRA and $49,138 in additional contributions from the CRA. Beautification Trust Fund This fund will result in an overall increase of $219,349. An increase in beautification maintenance of $169,300 is for I-95 interchange annual maintenance ($119,300) and Royal Palm tree project ($50,000). $45,000 is being requested for Congress Avenue medians and $12,570 for exotic plant removal at Leon Weekes Park. Beach Restoration Fund No changes or adjustment to this fund. General Construction Fund This fund will result in an overall increase of $65,589 due to mainly to a transfer to the CRA of $64,560 for funds due to the CRA for the bus shelter project. An additional $1,029 is budgeted for the Firefighters Assistance grant. 2004 GO Bond This fund will have a decrease of $700,910 to remove a $2,200,910 Florida Communities Trust Florida Forever Grant that the City was not eligible for and the add transfers from the General and Stormwater funds in the amount of $1,500,000 to reallocate funding source for the Auburn Trace land. City Marina Fund No changes or adjustment to this fund. Sanitation Fund No changes or adjustment to this fund. Mid Year Budget Amendment Fiscal Year 2006-2007 Water and Sewer Fund This fund will include an increase in revenue and expenditure of $9,566,250 each due mainly to the addition of $9,000,000 in debt proceeds for the Reclaim and Deepwell project. Also included is a new $300,000 fee for sludge disposal and $330,000 needed for additional chemicals for the remainder of the fiscal yeaz. These expenditures were partially offset by surpluses in salary items of approximately $72,000 for vacant positions. Water and Sewer Renewal and Replacement Fund No changes or adjustment to this fund. Municipal Golf Course The overall fund will increase $279,620 to record Golf Carts leased from Club Car Inc and the trade in for golf carts. Lakeview Golf Course No changes or adjustment to this fund. Stormwater Utility Fund This fund will increase by $963,805 for a transfer to the Pazks and Recreation Bond to reallocate the funding source for the Auburn Trace land. Garage Fund No changes or adjustment to this fund. Insurance Fund No changes or adjustment to this fund. DECEIVED ELRA~ RERCH ~~~ ~-zoo? CITE OF D FIRE RESCUE DEPARTMENT ~I~Y ~~~IVa~ER SERVING DELRAI' BEACH GULF STREAM HIGHLAND BEACH DELRAY BEACH ~I-A111B~IC8 City 1 I 1993 MEMORANDUM Zool TO: David T. Harden, City Manager FROM: Kerry B. Koen, Fire Chief SUBJECT: -Mid-Year Budget Adjustment - 2007 DATE: March 2, 2007 As you will recall, there was considerable discussion at the City Commission Workshop session on August 8, 2006 regarding our budget request to add a Fire Fighter/Paramedic to the daily staffing on Engine 2 at 35 Andrews Avenue. At the time, we were seventeen positions down from our authorized complement, and primarily because of this the City Commission did not want to authorize additional staffing until the number of vacancies was substantially reduced. However, there was interest in bringing this matter back to the Commission at the time of the forthcoming mid-year budget review/amendment. To that end, I am able to report that we will be at 100% of current authorized staffing in the Operations Division effective March 19, 2007. This is a direct result, in my opinion, of the adjustment in our compensation package that was addressed in this year's budget. Both the improved overall quality of the typical candidate and the numbers of candidates available for consideration enabled us to make three good rounds of personnel selection since October l St, leading to this outcome. Now we are at a point that I feel we can make the staffing adjustment on Engine 2. I recommend this be done initially by increasing the minimum daily staffing by one Fire Fighter/Paramedic beginning April 1St. This would be accomplished by using additional requested overtime in the amount of $162,448, plus F.I.C.A., rather than hiring more personnel, at least during the remainder of this fiscal year. The decision to continue this practice, or convert this cost to full time personnel could be further considered as part~`~~j -~ FIRE-RESCUE DEPARTMENT HEADQUARTERS • 501 WEST ATLANTIC AVENUE •DELRAY BEACH, FLORIDA 33444-2555 (561) 243-7400 • FAX (561) 243-7461 ~~ ~ 1 ) l Printed on Recycled Paper ,~-y~' X2.31 ~ / ~~l V /~z, ~~~' ~ (N lZ, ~ Z '" avl "Z3~ S -SZ~ ~ Z ~ i ~~ 7 of the upcoming budget discussions. The advantages of the overtime approach are: • It produces an instant service improvement. • It avoids capital outlay costs for personal protective equipment and communications apparatus. • It avoids recruitment expense including staff time to select new personnel. • It avoids orientation and training costs associated with new personnel. If this strategy is approved, we will provide a standard, uniform level of service throughout the community both in the static deployment mode as well as the operational coverage plan used for training and move-ups throughout the day. We will also be able to have 100% of our primary response units certified and functioning at ,the Advanced Life Support level. Both of these improvements would be significant "firsts" for the Department and the City of Delray Beach. While the attachments speak to the overall activity levels and operational standards for Engine 2 in general terms, I would point out that there have been a number of serious fires and incidents of greater potential in recent months in areas served by this unit. Each of these incidents has again illustrated to our operational commanders the real and substantial need for increased staffing on this unit. Operational effectiveness for the benefit of the public and the safety of our personnel continue to be overriding concerns. These considerations also apply to our responsibilities in Gulf Steam and Highland Beach where Engine.2 is either first or second due on most responses. Your positive consideration of this long standing request would certainly be appreciated by me and the entire Fire-Rescue Department. Kerry B `Koen Fire Chief, CFO Attachments: 3 Joseph L. Schroeder Chief of Police TO: THRU: FROM: DATE: SUBJECT Delray Beach Police Department 300 West Atlantic A~renue Delray Beach, Flo; ida 33444-3695 (561) 243-7888 Fax (561) 243-7816 MEMORANDUM Lisa Herrmann Budget Officer Joe Safford Finance Director Joseph L. SchroederG~~, p~~~ Chief of Police March 30, 200~~ MID-YEAR BUDGET ADJUSTMENT 'wt ~~ 11~ RECEIVED ~AryPy~R 4 - 2001 Cl ! i ~~l i~i~i~~~ DELRAY BEACH All-America City 1 I 1993 2001 The Police Department has identified its budget shortfalls, in the amount of $442,134, for Fiscal Year 2006107. The Department has identified internal surpluses and will submit a Budget Transfer Form to cover $41,850 of that amount. We are requesting a mid-year budget adjustment of $400,284 to cover the remainder of the projected deficit which is due to non budgeted expenditures that have occurred during the first half of the Fiscal Year or will occur in the last half of the Fiscal Year. There are several line items throughout the budget that are at less than 50%. The excess funds in these accounts will be used to support the budget transfer of $41,850. Currently three of the six salary accounts are under the 50% threshold. The salary surplus in those accounts should cover most of the shortages in overtime for the first half of the fiscal year. However, additional funding will be necessary to cover a portion of that overtime and to cover overtime needs for the second half of the year. The following is a breakdown of the requested $400,284: • Increased Staffing of four (4) Police Officers, $109,435, as detailed in our request dated 2/9/07. A summary of that request is provided below: SCHOOL RESOURCE OFFICER l1) -With one additional officer the Police Department could dedicate an officer/investigator full-time to Carver. Middle School. With the recent surge in violent crime and gang activity, this added position would be responsible for assisting the Palm Beach County School District Officer assigned there as well as to investigate criminal cases that occur both inside and outside the school when it involves school students_ Additionally, this position could be responsible for teaching DARE and GREAT at the school. Serving with P.R.I.D.E. Professionalism, Respect, Integrity, Diversity and Excellence SUBJECT: MID YEAR BUDGET ADJUSTMENT DATE: March 30, 2007 PAGE: 2 VIOLENT CRIME TASK FORCE (1) - An additional police officer would allow us to contribute one ofi•icer ful( time to the' Palm Beach County Violent Crime Task Force. Other municipalities of like size all contribute one officer full time although currently our officer is committed only on a part-time basis. There are several benefits to this commitment. To begin with, the Delray Beach Police Department will have an invaluable link to information and intelligence on violent crime throughout the county. This full-time position would be responsible for disseminating real time intelligence to officers and investigators in our department. With the recent rise in violent crime in our city, in the county and around the nation, making a full time commitment to the Violent Crime Task Force is no longer an option and should be a priority for our department. CLEAN AND SAFE OFFICERS (2) -With this increase, the Police Department could commit two additional officers full-time to Clean and Safe. With the growing number of people that live, work and play in the downtown, a constant, visible law enforcement presence is paramount to ensuring that the "safe" component of Clean and Safe is met. With that said, two officers would be added to Clean and Safe to increase the presence of law enforcement in and around our downtown. These two positions would be dedicated to foot, bike and Segway patrols and would not be subject to calls for service or any other demand that would take them out of the downtown area so that a continuous presence would be ensured. The cost of these positions would equal $109,435, as follows: 1. 2115-12.10 Salary (Calculated based on 4 positions at $42,750) 2. 2115-21.10 FICA (and other benefits at 20%) 3. Uniforms and Assoc. equip. ($2,000 x 4) 4. Academy ($2,915 x 4) and would be added to the account ~ to"' 'lc~ ,~Cj $85,500 ~~ ~ ~~ ,Q~ $4,275 $8, 000 $11,660 • Overtime expenses of $230,559 are being requested. Due to increases in crime and gang violence seen both nationally and locally, increased proactive enforcement is necessary and has been demanded by the community at large. While the increase in positions requested above will help in this area to some extent, realistically, any new hires beginning their positions at this point in the year would be in training throughout the remainder of this fiscal year. Over-time in the amount of $90,160 is being requested to fund these efforts. This figure was based on part-time hours for 3 positions (25 hrs wk x 26 wks x 3 staff) at the average officer overtime salary of $42.95 per hour, plus FICA. Additional funding in the amount of $140,399 is needed to offset overtime deficits incurred during the first half of the year which were not covered by the salary surplus (after termination pay was factored in). • 2111-54.35 Tuition Reimbursement X37,500: We have four (4) employees requesting to be added to the Tuition Reimbursement Program at mid-year and twenty-two who were previously approved and already enrolled in programs. _--- --- -A~idfionally_the f~olice flepartrnent-and-the--Cityofi Delray-Beach-tras Embarked upon an innovative program, bringing graduate level classes to a city-wide cohort /~ ~~~~ SUBJECT: MID YEAR BUDGET ADJUSTMENT DATE: March 30, 2007 PAGE: 3 group. This exciting new program is designed to build leadership and improve our ability to conduct successful succession planning. However, in order for it to be successful, it will have to be fully funded. Our original tuition reimbursement request was only funded at 61 %. We are requesting dollars to fully fund the original request and add the individuals who were previously unbudgeted (including those already approved for participation in the In-House FAU Master's Program). • Off-site V.I.N. Loca#ion: $22,790, as detailed in our request 1/26/07. A summary and the associated costs are provided below. The V.I.N. unit, a team of 8, is currently housed within the Police Department. This compromises their ability to successfully conduct undercover operations. The challenge of retaining their covert status is increasing due to the addition on the South County Courthouse. Fortunately, our team has developed a strong partnership with the Boca Raton Police Department, and they have offered to provide space for us. Estimated costs are nominal and include: Name Coat Units! Mon. Total Cost Lease 3,500 6 21,000.00 Furniture 2,200 2 4,400.00 Phones 180 8 1,440.00 Fax 100 1 100.00 Grease Boards 107 2 214.00 Trash cans 5 8 40.00 TV Mounts 60 2 120.00 Less Stora a Unit Lease 754.00 6.00 4524.00 Subtotal for Offsite 22,790.00 Should you require additional information to support our request of additional funding, please contact Ms. L'Herrou at extension 7852.