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05-08-07 Agenda Spec/WSDELRAY BEACH ~~ CITY COMMISSION ui'aner~cactyr CITY OF DELRAY BEACH, FLORIDA SPECIAL WORKSHOP - T ESDAY MAY 8 2007 I 0 6:00 P.M. FIRST FLOOR CONFERENCE ROOM 1993 2001 The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, ox activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Rita Ellis has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. NAMING REQUEST/NEW SOCCER FACILITY: Consider a request to name the new soccer facility the "Seacrest Soccer Complex." tl7ORSSHOPAGENDA 1. Discussion regarding Advisory Board Liaisons 2. Presentation of 2005/2006 Comprehensive Annual Financial Report - Caler, Donten, Levine, Druker, Porter & Veil, P.A. 3. Discussion regarding the current Capital Improvement Program 4. Capital Improvement Financing Alternatives/SAN Mirroring Solution 5. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. LIT4 6f OELRI~"° " "°`. DELRAY BEACH All-America City ~11~® 1993 2001 TO: FROM: THROUGH: DATE: MEMORANDUM Mayor and City Commissioners Joe Weldon,,':' ector of Parks and Recreation `,! David Hardee, City Manager%~ May 2, 2007 SUBJECT: AGENDA ITEM #5PI- i~IORRSHOP MEETING OF MAY 8, 2007 NAMING OF NEW SOCCER FACILITY ITEM BEFORE COMMISSION Attached is an a-mail from Brian Thompson, President of the Delray Beach Soccer Association, suggesting naming the new soccer facility the Seacrest Soccer Complex. BACKGROUND I requested recommendations from the Delray Beach Soccer Association for a name for the new soccer complex when completed. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of name. Ref:agendamemo Ynnted nn Hecycltni Ydpe~ Page 1 of 1 Weldon, Joseph From: Brian E. Thompson [bthompson@chapin-law.com] Sent: Monday, February 26, 2007 2:34 PM To: Weldon, Joseph; Kwiatek, Tom Cc: dfmcpa@bellsouth.net Subject: Name of facility IRS CIRCULAR 230 NOTICE: ANY ADVICE CONCERNING FEDERAL TAX ISSUES PROVIDED ABOVE IS NOT INTENDED OR WRITTEN TO BE USED, AND CANNOT BE USED BY ANY TAXPAYER, FOR THE PURPOSE OF AVOIDING PENALTIES THAT MAY BE IMPOSED ON THE TAXPAYER. Joe and Tom, In case this was not communicated to you, our Board approves and would like to have the new soccer facility named the "Seacrest Soccer Complex." Thanks, Brian Brian Thompson Brian E. Thompson, Esq. Chapin, Ballerano &Cheslack 1201 George Bush Blvd. Delray Beach, FL 33483 Telephone: 561-272-1225 x22 Facsimile: 561-272-4442 NOTICE: This electronic mail transmission may constitute anattorney-client communication that is privileged at law. It is not intended for transmission to, or receipt by, any unauthorized persons. If you have received this electronic mail transmission in error, please delete it and all attachments from your system without copying or disseminating it, and notify the sender by reply email or by telephone at 561- 272-1225, so that our address record can be corrected. Please note that if this a-mail message contains a forwarded message or is a reply to a prior message, some or all of the contents of this message or any attachments may not have been produced by Chapin, Ballerano &Cheslack, P.A. Thank you. 5/2/2007 Date: May 2, 2007 ~.. • '~%'` . AGENDA ITEM NUMBER.: "~' ~' l AGENDA REQUEST Request to be placed on: -Consent Agenda -Regular Agenda X Workshop Agenda -Special Agenda When: May 8, 2007 Description of Agenda Item (who, what, where, how much): Request approval to name the new soccer .facility the Seacrest Soccer Complex. Department He ~ d Signature: City Attorney R view/Recommendation (if applicable): . Budget Director Review (required on all items involving expenditure of funds): Funding Available: Yes / No Initials: Account Number Description Account Balance: Funding Alternatives: City Manager Review: Approved for Agenda: es No Initials: Hold Until: Agenda Coordinator Review: (if applicable) Received: MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: DAVID T. HARDEN, CITY MANAGER DATE: MAY 4, 2007 SUBJECT: AGENDA ITEM # \N CJ. 1 -WORKSHOP MEETING OF MAY 8.2007 DISCUSSION REGARDING ADVISORY BOARD LIAISONS ITEM BEFORE COMMISSION This item is before the Commission to discuss their assignments to the various Advisory Boards as liaisons. BACKGROUND The Commission has briefly discussed whether having Commission liaisons to various advisory boards was really beneficial. It has also been pointed out that not all boards have a liaison assigned. Attached are the Commission Assignments as designated at the March 29, 2007 Annual Organizational Meeting in addition to information regarding the purpose and meeting dates, etc. of the various advisory boards. RECOMMENDATION Recommend Commission direction regarding the assignment of liaisons to various Advisory Boards. S:~Ciry C1erk~AGENDA COVER MEMOSWGENDA COVER MEMOS~ommission Advisory Board Liaison Discussion 050807.doc MEMORANDUM TO: Mayor and City Commissioners THRU: David T. Harden, City Manager FROM: Chevelle D. Nubin, CMC, City Clerk SUBJECT: CITY COMMISSION LIAISON ASSIGNMENTS DATE: March 30, 2007 Below is the list of City Commission Liaison assignments as amended at the March 29, 2007 Annual Organizational Meeting. Community Redevelopment e~ 2"d & 4`~ Thursday at 5:30 p.m. Commission Chambers Commissioner Montague Primary Member Commissioner Eliopoulos Alternate Member City Commissioners adopt a Delray Beach Public School and sit on that School's Advisory Committee. The Schools are: Banyan Creek Elementary School Spady Elementary School Plumosa Elementary School Pine Grove Elementary School Orchard View Elementary School Village Academy Carver Middle School Atlantic High School Downtown Development Authority 2"d Monday at 12:00 Noon r Chamber of Commerce Education Board 1"` Monday at 5:30 p.m. First Floor Conference Room, City Hall Commissioner McDuffie Commissioner Eliopoulos Commissioner Eliopoulos Commissioner Montague Commissioner Montague Commissioner Fetzer Commissioner Fetzer Commissioner Fetzer Mayor Ellis Commissioner Fetzer Primary Member Commissioner McDuffie Alternate Member D~yg Task Force Mayor Ellis 3`~ Friday at 10:00 a.m. Chief s Conference Room, Police Department Page 2 General Employees Retirement Committee Meets as needed Tom Lynch to continue as Commission appointee Downtown Marketing Coo erative 2"d Thursday at 8:00 a.m. Commission Chambers Par Management Advisory Board 4s' Tuesday at 5:30 p.m. First Floor Conference Room, City Hall Police & Fire Board of Trustees 3'~ Wednesday from 2-4 p.m. in Training Room at Fire HQ or Police Chiefis Conference Room Public Art Advisory Board 4`s Monday at 6:00 p.m. First Floor Conference Room, City Hall lister Cities Committee 1°` Thursday at 4:00 p.m. First Floor Conference Room, City Hall Mayor Ellis Commissioner Eliopoulos Mayor Ellis (The Mayor is a sitting member Section 33.65 of the City Code) Commissioner Montague Commissioner Fetzer OUTSIDE AGENCY APPOINTMENTS palm Beach Count y~ League of Cities, Inc. Governmental Center 301 North Olive Avenue West Palm Beach 33402 Contact: James Titcomb, Exec. Director (561) 355-4484 David T. Harden, City Manager Board of Directors; Transportation/ Legislative Sub-Committee Chair Commissioner Montague Alternate Member The Palm Beach County League of Cities, Inc. was chartered in 1969 as a non-profit corporation. The purpose of the Palm Beach County League of Cities is to promote and advance the collective interest of the municipalities of Palm Beach County; to study municipal issues and seek desired results through cooperative efforts; to respect the principles of Home Rule; and to encourage and enhance the quality of life of citizens of Palm Beach County. The General Membership meets once per month (normally the 4`s Wednesday) at 10:30 a.m. at different host cities around the county. The Board of Directors meets once per month (normally the 2"d Wednesday) at 10:00 a.m., at various locations in Palm Beach County. Florida League of Cities, Inc. 301 S. Bronough Street, Suite 300 (32301) Post Office Box 1757 Tallahassee, Florida 32302-1757 Contact: Scott Dudley, Sr. Legislative Advocate (850) 222-9684 David T. Harden, City Manager Transportation & Urban Administration Policy Committee Member Mayor Ellis Florida League of Mayors Member Approved Liaison Assignments 3-29-07 Page 3 MetroFolitan Planning Organization Of Palm Beach County 160 Australian Avenue, Suite 201 P. O. Box 21229 West Palm Beach 33416 Contact: Randy M. Whitfield, P.E. Director (561) 684-4170 or Paul Dorling (City staff) (561) 243-7040 Commissioner McDuffie Primary Member Commissioner Montague Altemate Member 'The Metropolitan Planning Organization of Palm Beach County was created pursuant to Chapter 339.175 of the Florida Statutes. Their objectives are to encourage and promote the safe and efficient management, operation and development of surface transportation systems that will serve the mobility needs of people and freight within, and through, urbanized areas of Palm Beach County while minimizing transportation related fuel consumption and air pollution. The MPO is charged with the development of short-range (5 year) and long-range (20 year) transportation plans and programs. MPO Board (elected officials) meets on the 3`s Thursday of the month at 9:00 a.m., 12'~ floor Conference room at the Governmental Center. Technical Advisory Committee (TAC, staff subcommittee) meets on the 15` Wednesday of the month at 9:00 a.m. at 160 Australian Avenue in the 3~ floor Conference Room. Liaison to State Representatives Maria Sachs, District 86 Adam Hasner, District 87 Commissioner Montague Mayor Ellis Liaison to State Senators Jeffery Atwater, District 25 M. "Mandy" Dawson, District 29 Ted Deutch, District 30 Mayor Ellis Commissioner Montague Commissioner Fetzer Liaison to United States Reti_ resentatives Robert Wexler, District 19 Commissioner Eliopoulos Ron Klein, District 22 Mayor Ellis Alcee L. Hastings, District 23 Commissioner Montague Intergovernmental Coordination Issues Lantana Council Chambers 500 Greynolds Circle Lantana, 33405 Contact: Ana Yeskey 9835-16 Lake Worth Road, Suite 223 Lake Worth 33467 (561) 434-2575 Commissioner Montague Primary Member Commissioner McDuffie Alternate Member Paul Dorling City Staff Member Approved Liaison Assignments 3-29-07 Page 4 The Intergovernmental Coordination Issues Forum reviews and makes recommendations on issues of multi-jurisdictional significance, such as school concurrency, county wide fire rescue services, and countywide library services. The intent is to have municipalities work together on issues of countywide concern or impact and to assist in the resolution of any disputes which may arise between local governments. The Issues Forum meets on a quarterly basis. The meetings are scheduled for March 29, 2007; May 31, 2007, August 30, 2007; and November 29, 2007. The Executive Committee meets at 9:30 a.m., Issues Forum at 10:30 a.m. and IPARC at 1:30 p.m. in the Lantana Council Chambers. S/Agenda 2007/Approved lisiron Assignments Amended Approved Liaison Assignments 3-29-07 Boards and Committees BOARD OF ADJUSTMENT BOARD OF CONSTRUCTION APPEALS CIVIL SERVICE BOARD CODE ENFORCEMENT BOARD COMMUNITY REDEVELOPMENT AGENCY DELRAY BEACH HOUSING AUTHORITY DOWNTOWN DEVELOPMENT AUTHORITY EDUCATION BOARD GENERAL EMPLOYEES RETIREMENT FUND HISTORIC PRESERVATION BOARD KIDS AND COPS NEIGHBORHOOD ADVISORY COUNCIL NUISANCE ABATEMENT BOARD PARKING MANAGEMENT ADVISORY BOARD PLANNING AND ZONING BOARD POLICE & FIRE FIGHTERS RETIREMENT BOARD POLICE ADVISORY BOARD PUBLIC ART ADVISORY BOARD PUBLIC EMPLOYEES RELATIONS COMMISSION SISTER CITIES COMMITTEE SITE PLAN REVIEW AND APPEARANCE BOARD BOARD OF ADJUSTMENT Purpose: To hear appeals from the decisions of the Chief Building Officer, to heaz appeals for variances regarding zoning codes, noise codes, or to hear appeals regazding decisions of the Fire Marshal. Membership: Five regular; two alternates. Term: Two yeazs. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. Meetings: The first and third Thursday of each month at 5:30 p.m. in the City Commission Chambers, if there is business. Liaison: City Clerk's Office, 243-7056. BOARD OF CONSTRUCTION APPEALS Purpose: To heaz appeals concerning mechanical, building, electric and plumbing codes, and appeals for unsafe buildings. Membership: Nine. Term: Two years. Qualifications: All members must have actual previous experience in their respective trade or profession deemed sufficient by the Commission. Members are not required to be residents, property owners or business owners within the City of Delray Beach. The membership is com- posed of the following: Two general contractors; One master plumber; One architect; One master electrician; One air-conditioning contractor; One real estate broker or insurance agent; One sign contractor; One professional engineer. Meetings: Quarterly on the first Wednesday of the month at 5:00 p.m. in the City Commission Chambers, only if there is business. Liaison: City Clerk's Office, 243-7056. CIVIL SERVICE BOARD Purpose: To hear appeals from employees under Civil Service who have been discharged, de- moted, or suspended without pay for a period in excess of seven calendar days. Membership: Five regular; two alternates. Term: Two years for appointed members; one year for elected members. Qualifications: Three members are to be of different vocations or vocational backgrounds; not employed by the municipality in any other capacity, official or otherwise. Two members are to be city employees from different departments, who are elected by city employees. One alter- nate is to be appointed by the City Commission, with a different vocation or vocational back- ground from other appointed members. One alternate is to be a city employee from a different department than the two regular members, who was elected by city employees. Meetings: Called as needed. Liaison: City Clerk's Office, 243-7056. CODE ENFORCEMENT BOARD Purpose: To hear alleged municipal code violations and to render a decision. The Code En- forcement Board is a quasi judicial body, created in accordance with Florida State law. Membership: Seven regular; two alternates. Term: Three years. Qualifications: All members must be residents of Delray Beach. When possible, the member- ship should include the following: One architect; One businessperson; One engineer; One general contractor; One subcontractor; One real estate person. Meetings: The second and fourth Tuesday of each month at 1:30 p.m. in the City Commission Chambers. Liaison: Community Improvement Department, 243-7213. COMMUNITY REDEVELOPMENT AGENCY Purpose: To revitalize the physical environment and the economy of a defined geographic area known as the redevelopment area. The Community Redevelopment Agency is a public body created in accordance with State of Florida statutes. Membership: Seven commissioners. Term: Four years. Qualifications: Per Florida Statute, any person may be appointed as a CRA commissioner if he or she resides in or is engaged in business (which means owning a business, practicing a profession or performing a service for compensation, or serving as an officer or director of a corporation or other business entity) within the area of the agency which is coterminous with the municipality and is otherwise eligible for such appointment. Anyone who resides within the City limits is eligible for appointment. A CRA commissioner cannot hold any other public office. Meetings: The second and fourth Thursday of each month at 5:30 p.m. at 20 North Swinton Avenue. Liaison: Community Redevelopment Agency, 276-8640. DELRAY BEACH HOUSING AUTHORITY Purpose: To provide decent, safe, sanitary and affordable housing to persons of low-income. The Delray Beach Housing Authority is anon-profit corporation created in accordance with Florida State Law. Membership: Seven. Term: Four years. Qualifications: Residency is not a requirement to serve as a commissioner; however, one member must be a resident, current in rent, of the housing project or a person of low or very low income who resides within the housing authority's jurisdiction and is receiving rent subsidy through a program administered by the authority. City officials and city employees are not eli- gible for membership. Meetings: The second Friday of each month at 8:45 a.m. at 600 North Congress, Suite 310B, Delray Beach. (Meetings subject to change). Liaison: Delray Beach Housing Authority, 272-6766 DOWNTOWN DEVELOPMENT AUTHORITY Purpose: To make recommendations to the City Commission for improving the attractiveness and efficient use of the downtown area, and to facilitate activities that will benefit the busi- nesses. Membership: Seven. Term: Three years. Qualifications: All members must reside in or have a principal place of business in the city. At least four members shall own land in the downtown area, pay taxes on a leased property, or serve as a director, officer, or managing agent to an owner or lessee who is required to pay taxes. City officials and city employees are not eligible for membership. Meetings: The second Monday of each month at 12:00 noon at 64 S.E. 5th Avenue. Liaison: Downtown Development Authority, 279-1384 ext. 15. EDUCATION BOARD Purpose: To advise the City Commission on matters pertaining to education and school facili- ties. The Board monitors the activities of the Palm Beach County School Board; serves as liai- son between the school board and the City Commission; and maintains a continuous public relations effort to improve the public image of the Delray Beach schools. Membership: Eleven regular; two students. Term: Two years. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach, or have a child attending a Delray Beach public school. When possible, the Education Board shall in- clude members who have a background in business, real estate, or education. Meetings: The first Monday of each month at 5:30 p.m. in the First Floor Conference Room, City Hall. Liaison: Community Improvement, 243-7231. GENERAL EMPLOYEES RETIREMENT FUND COMMITTEE Purpose: To administer the pension plan for all general city employees. This entails approval of pension benefits, plan expenses and oversight in the investment of plan assets. Membership: Five. Term: Indefinite. Members serve until a successor is appointed by the City Commission. Qualifications: Members may, but need not, be an official or employee of the city. Meetings: Called as needed. Liaison: Finance Department, 243-7116. HISTORIC PRESERVATION BOARD Purpose: To foster and promote the recognition, protection, enhancement and use of historic resources in the city. The Board serves as a regulatory body with the authority to act on matters pertaining to historic preservation. Membership: Seven. Term: Two years. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. Members will have knowledge, experience, judgment, background, and a personal or professional interest in historic restoration and preservation. They will have the ability to make informed and equi- table decisions concerning the preservation, conservation, and protection of historic districts and structures. Meetings: The first and third Wednesday of each month at 6:00 p.m. in the City Commission Chambers, City Hall. Liaison: Planning and Zoning Department, 243-7040. KIDS AND COPS Purpose: To strengthen the relationship between local youth and the police department by sponsoring constructive and enjoyable activities which promote harmony and communication. Reviews issues and seeks solutions to problems facing youth and suggests to the City Commis- sion certain specific programs and guidelines to address these identifiable problems. Membership: Sixteen. Term: Two years. Qualifications: Members are selected by school principals, city staff, clergy and civic organi- zations subject to ratification by the City Commission. Members maybe selected again for one additional two-year term. The membership is composed of the following: one representative of the Parks and Recreation Department; one representative of the Police Department; one repre- sentative of the Police Benevolent Association; one clergy representative of the Ministerial As- sociation; one representative of each public elementary school; one representative of Carver Middle School; one representative of Atlantic High School; one youth representative of Atlantic High School; one representative of MAD DADS; one citizen-at-large; other representation. Meetings: The first Wednesday of each month at 6:00 p.m. at the Delray Beach Police Depart- ment, 300 W. Atlantic Avenue. Liaison: Police Department, 243-7841. NEIGHBORHOOD ADVISORY COUNCIL Purpose: To help maintain broad-based community involvement with the residents, create neighborhood outreach initiatives, enhance communication, improve the aesthetics of the neighborhoods and identify any potential threats to the stability of the neighborhoods. Membership: Fifteen members consisting of two members from each of six neighborhood zones, three at large representatives and two students. Term: Three years. Qualifications: A member shall be a resident of Delray Beach for at least two years. Meetings: The third Monday of each month at 5:30 p.m. in the First Floor Conference Room. Liaison: Community Improvement, 243-7231. NUISANCE ABATEMENT BOARD Purpose: To heaz evidence relating to the existence of certain public nuisances on premises located in the City. It provides additional assistance in the continued efforts to control prostitu- tion, illegal drug activity, and criminal street gang activity, and will provide citizens with an effective method of addressing such nuisances within the City limits. Membership: Five regulaz; two alternates, each appointed by an affirmative vote of at least four members of the City Commission. Term: Two yeazs. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. Meetings: The first and third Monday of each month (if there is business) at 3:30 p.m. in the City Commission Chambers. Liaison: City Clerk's Office, 243-7056. PARHING MANAGEMENT ADVISORY BOARD Purpose: To advise and make recommendations to the City Commission with respect to pazk- ing management policy and related issues including, but not limited to, the planning, financing, development, construction and operation of pazking facilities. Membership: Eleven. Term: Two years. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. The boazd is composed of the following: One representative from the Chamber of Commerce; Community Redevelopment Agency; Downtown Development Authority; Old School Square Historic Arts District; Planning and Zoning Board; and West Atlantic Redevelopment Coali- tion. It shall also include one business owner/operator representing the Atlantic Avenue corri- dor between Swinton Avenue and Interstate 95; the Atlantic Avenue corridor between Swinton Avenue and the Intracoastal Waterway; the Atlantic Avenue and State Road AlA corridors ly- ing east of the Intracoastal Waterway and two citizen-at-large representatives. Meetings: The fourth Tuesday of each month at 5:30 p.m. in the First Floor Conference Room in City Hall. Liaison: Planning & Zoning Department, 243-7040. PLANNING AND ZONING BOARD Purpose: To monitor and oversee the effectiveness of the Comprehensive Plan. To serve as an advisory body to the City Commission with respect to land use items such as annexations, zon- ing, conditional uses, site plans and plats. Membership: Seven. Term: Two years. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. Meetings: A public hearing (regular meeting) is held the third Monday of each month at 6:00 p.m. in the City Commission Chambers. Liaison: Planning and Zoning Department, 243-7040 POLICE AND FIRE FIGHTERS RETIREMENT SYSTEM BOARD OF TRUSTEES Purpose: The Police and Fire Fighters Retirement System Board of Trustees has a fiduciary responsibility to safeguard the assets of the retirement system. The Board is responsible for the hiring of consultants, a money manager, a fund custodian and actuarial firms charged with the on-going care and investment of these funds. Membership: Nine. Term: Two years. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. The Board of Trustees is composed of the following: The Mayor of Delray Beach; the Police Chief; the Fire Chief; two Police Department employees elected by their peers; two Fire De- partment employees elected by their peers; two citizens-at-large appointed by the City Commis- sion. Meetings: The third Wednesday of each month at 2:00 p.m. in the Police Chiefs Conference Room, 300 W. Atlantic Avenue. Liaison: Police Department, 243-7851 POLICE ADVISORY BOARD Purpose: Acts as an advisory body to the Chief of Police, City Manager and City Commission on police policy and resource issues; serves as a conduit for the community to address their is- sues and community problems through a cooperative effort; to review community needs and concerns, expectations and responses relative to police services and community policing. Ad- vises the Police Department on and provides support for communication and education between the community and the Police Department. Membership: Thirteen. Term: 2 years. Qualifications: The membership shall include a diverse cross section of the community; busi- ness owners, religious and faith based organizations, youth, school officials and local organiza- tions, where feasible. Meetings: The second Monday of each month at 5:30 p.m. in the First Floor Conference Room, City Hall. Liaison: City Clerk's Office, 243-7056 PUBLIC ART ADVISORY BOARD Purpose: To advise and make recommendations to the City Commission with respect to public art policy and related issues including, but not limited to, the selection, construction and place of public art in/on City right-of--way and City owned property. Membership: Seven. Term: Two years. Qualifications: Three seats must be filled with either an artist, architect, landscape architect or engineer. Lay persons of knowledge, experience and judgment who have an interest in public art shall make up the balance of the board. Meetings: The fourth Monday of each month at 6:00 p.m. in the First Floor Conference Room, City Hall. Liaison: City Clerk's Office, 243-7056. PUBLIC EMPLOYEES RELATIONS COMMISSION Purpose: To oversee the implementation of the collective bargaining rights guaranteed to mu- nicipal employees by Florida Statutes and the Florida Constitution. Considers petitions concern- ing representation of employees, oversees union elections, when appropriate, certifies collec- tive bargaining agents, resolves unfair practice changes, and performs related functions. Membership: Three regular; one alternate. Term: Four years. Qualifications: Specific background classification is required for each of its members to en- sure equal representation of both labor and management. The membership is composed of the following: One member representing employers; One member representing employees; One unclassified or neutral member; One unclassified or neu- tral alternate member. Meetings: When needed. Liaison: City Clerk's Office, 243-7056. SISTER CITIES COMMITTEE Purpose: To promote friendship and understanding between the citizens of Delray Beach, Florida and our Sister Cities in Miyazu, Japan and Moshi, Tanzania by encouraging cultural, youth, athletic and economic exchanges. The Committee is responsible for developing a work program and raising funds to support the Sister Cities projects. Current activities include a stu- dent exchange to Japan, providing books to the Moshi library, and participation in the Sister Cities International Young Artist Competition. Membership: Not less than 5 nor more than 21 Directors. Term: One year. Qualifications: Board members shall have demonstrated outstanding qualities of leadership and managerial ability, and a personal intention to promote the advancement of Sister Cities relationships through dedicated service to the Committee. Persons wishing to become members shall submit a membership application to the Board of Directors. Directors are recommended by the Nominating Committee or by nomination from the floor and are chosen by voice vote at the annual membership meeting. The Election of Directors is ratified by the Delray Beach City Commission. Meetings: The first Thursday of each month at 4:00 p.m. in the First Floor Conference Room, City Hall. Liaison: Assistant City Manager's Office, 243-7011 SITE PLAN REVIEW AND APPEARANCE BOARD Purpose: To review applications for new commercial and multi-family buildings, or exterior remodeling of such existing commercial buildings, signs and landscaping to ensure conformity with good taste and design according to established standards. Membership: Seven. Term: Two years. Qualifications: All members must be either a resident of, own property, own a business or be an officer, director or manager of a business located within the City of Delray Beach. The membership is composed of the following: One registered architect; One registered civil engineer or registered architect; One landscape architect or person with expertise in landscaping or horticulture; Four citizens-at-large. Meetings: The second and fourth Wednesday of each month at 6:00 p.m. in the City Commis- sion chambers. Work sessions as needed. Liaison: Planning and Zoning Department, 243-7040. MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS FROM: DAVID T. HARDEN, CITY MANAGER DATE: MAY 4, 2007 SUBJECT: AGENDA ITEM # W S~ SPECIAL/WORKSHOP MEETING OF MAY 8, 2007 PRESENTATION OF 2005/2006 COMPREHENSIVE ANNUAL FINANCIAL REPORT Please note that the backup for agenda item WS.2, Presentation of 2005/2006 Comprehensive Annual Financial Report - Caler, Donten, Levine, Druker, Proter & Veil, P.A., was sent to you previously. This is a reminder to bring your copy of the Comprehensive Annual Financial Report for the Year Ended September 20, 2006 to the May 8, 2007 Special/Workshop Meeting. Thank you. S:\City Clerk\AGENDA COVER MEMOS\City Manager 2005-2000 Comprehensive Annual Financial Report 05.04.07.doc MEMORANDUM TO: MAYOR AND CITY COMMISSIONERS ~ / FROM: RICHARD C. HASKO, P.E., ENVIRONMENTAL SERVICES DIRECTOR ~0 THROUGH: DAVID T. HARDEN, CITY MANAGER DATE: MAY 4, 2007 SUBJECT: AGENDA ITEM # -WORKSHOP MEETING OF MAY 8.2007 CAPITAL PROJECT REVIEW Attached please find a package of exhibits of Parks & Recreation Bond and General Fund Capital projects for review and discussion at the May 8, 2007 workshop meeting. WS. 3 C1 rn z O A d M ti '~U O N O O ~ ~ ~ ~ .n. ~ y C1'1 ~ n '~ a 7d ~o -; 0 0 ~ ~ ~ ~ w o0 ~ ~ ~ w ~ ~ o v. ~ o C D O. W 00 O N O O A 0 O b a PI ~~z~~~~ ~~ ~ o ~ ~~zo > -~ v ~~m ~~ ~~~~ m -~ ~=off ~~m ~~~ ~ ~?_ ~ ~ ~ ~~ ~ o~ o ~o o . ~ ~ a o ~ ~ 3~ ~ O 3~ 3 ~.~/ ~~ O ~ ~ ;, O `i ~N ~N ~~a ~ i o ,,. ~~~ ~ ~~;~ '~ \ O O ~ ~O ~O „O~ 0 .. O ~ ~ d ° ° -- . ~ O O~ ~ ~ o g'~ ~ ~~ ~~~ r i ~ t ~ ~ g \ ~- ~ ~ ~~ ~~ N EQ€~ ~ ~ i ~ ~\~ b E ;~ ~' ~J ~ ~~~__~~ /~ ~~ ~ ~' r I Z ~ ~ ~ ~ ~ ~ ~ ~ ~ - ~ ~ ~ s ~ ~~ e 0 ~ ~ ~ wveraoe G1 City of Delray Beach Bid Tabulation Bexley Community Park Trail Contractor Bid Tabulation Bid No. 2007-02 November 17, 2006 Bid Description Quantit Wellington Construction Unit Item Unit Price Total Unit Price Total GENERAL 1 General Conditions 1 LS $100,000.00 $100,000.00 $124,862.00 $124,862.00 2 General Allowance 1 $20,000.00 $20,000.00 $20,000.00 $20,000.00 3 Mobilization 1 LS $12,500.00 $12,500.00 $18,000.00 $18,000.0 4 Indemnification 1 $10.00 $10.00 $10.00 $10.0 5 Bonds and Insurance 1 LS $38,400.00 $38,400.00 $24,000.00 $24,000.0 6 Maintenance of Traffic 1 LS $12,000.00 $12,000.00 $2,500.00 $2,500.00 7 As-built Drawin s, Surve and La out 1 LS $12,000.00 $12,000.00 $5,500.00 $5,500.00 8 Video Allowance 1 $1,000.00 $1,000.00 $1,000.00 $1,000.00 SUBTOTAL $195,910.00 $195,872.00 SITE 9 Demolition -General 1 LS $3,600.00 $3,600.00 $5,000.00 $5,000.00 10 Demolition - Existin Structure 1 LS $1,200.00 $1,200.00 $1,500.00 $1,500.00 11 Clearing and Grubbing, Grading, Debris Removal and Gradin of Site 1 LS $21,600.00 $21,600.00 $9,000.00 $9,000.00 12 Fumish and Install 3/4 inch Water Meter Box Assembly Including Backflow Prevention Device 1 EA $1,080.00 $1,080.00 $1,200.00 $1,200.00 13 Fumish and install 2 inch water service connection 1 LS $2,280.00 $2,280.00 $2,000.00 $2,000.00 14 Fumish and install 3/4 inch water srvice line 1 LS $1,800.00 $1,800.00 $1,800.00 $1,800.00 15 Fumish and install 2 inch water service line 1 LS $3,870.00 $3,870.00 $4,400.00 $4,400.00 16 Furnish and install 4 inch sanitary sewer connection from new restroom to existin sewer 1 LS $6,984.00 $6,984.00 $6,500.00 $6,500.00 17 6 inch sewer stub at ROW and connect 1 LS $2,280.00 $2,280.00 $1,800.00 $1,800.00 18 Fumish and install 4 inch sanitary sewer cleanout 3 EA $240.00 $720.00 $500.00 $1,500.00 19 "C" T e Inlet 3 EA $3,600.00 $10,800.00 $3,675.00 $11,025.00 20 As halt arkin lot avin 7,740 SF $4.70 $36,378.00 $4.00 $30,960.00 21 Parkin lot stri in 1 LS $7,098.00 $7,098.00 $630.00 $630.00 22 Concrete'D'curb 375 LF $18.40 $6,900.00 $19.00 $7,125.00 23 Valle utter 60 LF $24.00 $1,440.00 $20.00 $1,200.00 24 Wheel sto s 16 EA $30.00 $480.00 $20.00 $320.00 25 As halt walkin trails 6 ft. wide 6,500 SF $4.80 $31,200.00 $3.80 $24,700.00 26 4 inch concrete sisdewalks and sidewalk ram s 1,570 SF $6.00 $9,420.00 $4.52 $7,096.40 27 6 inch depth by width of sidewalk concrete. Transition ramp from sidewalk 'vewa 200 SF $7.20 $1,440.00 $5.25 $1,050.00 28 ~ ~~ 3 EA $600.00 $1,800.00 $300.00 $900.00 29 ou a swan in ate at ark entrance 1 LS $10,000.00 $10,000.00 $6,000.00 $6,000.00 30 Electrical distributions stem 1 LS $19,500.00 $19,500.00 $11,083.00 $11,083.00 31 Parking lot light fixture assembly, 20 ft. 4 EA $8,000.00 $32,000.00 $4,790.00 $19,160.00 32 16 ft. hexagonal picnic pavilion with concrete foundation 3 EA $31,200.00 $93,600.00 $22,463.00 $67,389.00 33 12 ft. hexoganal gazebo with concrete foundation 1 EA $26,400.00 $26,400.00 $19,580.00 $19,580.00 34 Bike rack with concrete round mount 1 EA $840.00 $840.00 $500.00 $500.00 Page 66 of 8 City of Delray Beach Bid No. 2007-02 Bid Tabulation November 17, 2006 Bid Description Quanti Unit Wellington Construction Item Unit Price Total Unit Price Total 35 Park benches with concrete ad 3 EA $1,200.00 $3,600.00 $950.00 $2,850.00 36 Park bench for azebo 1 EA $1,000.00 $1,000.00 $800.00 $800.00 37 Picnic tables - ADA accessible 3 EA $1,000.00 $3,000.00 $1,050.00 $3,150.00 38 Trash receptacles including concrete round mount 5 EA $1,000.00 $5,000.00 $700.00 $3,500.00 39 Grills including concrete ground mount 3 EA $600.00 $1,800.00 $950.00 $2,850.00 40 Park entrance si n at drivewa 1 LS $6,000.00 $6,000.00 $7,907.00 $7,907.00 41 Park sign on existing development sign structure at Milita Trail 1 LS $3,000.00 $3,000.00 $3,000.00 $3,000.00 42 Restroom buildin 1 LS $126,000.00 $126,000.00 $152,123.00 $152,123.00 SUBTOTAL $484,110.00 $419,598.40 LANDSCAPING AND IRRIGATION 43 Live Oak tree 50 EA $720.00 $36,000.00 $400.00 $20,000.00 44 Sabal Palm tree 70 EA $180.00 $12,600.00 $220.00 $15,400.00 45 Slash Pine tree 17 EA $240.00 $4,080.00 $212.00 $3,604.00 46 Oran a Gei er tree 4 EA $270.00 $1,080.00 $240.00 $960.00 47 Parson'sJuni er 126 EA $12.00 $1,512.00 $10.75 $1,354.50 48 Firebush 237 EA $10.80 $2,559.60 $10.25 $2,429.25 49 Plumba o 225 EA $10.80 $2,430.00 $9.75 $2,193.7 50 Fakahatchee Grass 67 EA $10.80 $723.60 $10.50 $703.50 51 Coco lum 571 EA $12.00 $6,852.00 $10.25 $5,852.7 52 Indian Hawthorn 316 EA $12.00 $3,792.00 $10.75 $3,397.00 53 Exotic removal 1 LS $14,400.00 $14,400.00 $10,000.00 $10,000.00 54 St. Au ustine 125,000 SF $0.35 $43,750.00 $0.22 $27,500.00 55 Landsca a irri ation s stem 1 LS $29,800.00 $29,800.00 $20,705.00 $20,705.00 56 Mulch trails 1,900 LF $21.00 $39,900.00 $9.60 $18,240.00 57 Mulch trail border, Plastic 3,800 LF $15.00 $57,000.00 $6.50 $24,700.00 58 Mulch trail border, Wood Alternate 3,800 LF $7.50 $28,500.00 $4.00 $15,200.00 SUBTOTAL $284,979.20 $172,239.75 GRAND TOTAL $964,999.20 $787,710.15 $210.00 Page 67 of 8 Z .W. .W. .N. .•~ " f~('~C7`0 HC~C7C~~'CJ pb t~ ee ~ ~ t~ A ""' ~ ~ ~ ae ~1 ~° ~ 7 N N .-~ '"" O N N E w C w P W O~ C a; ~ ~ G7 ~ Q1 a ~ b0 Y CC Y b b 7 ~, a U1 ~L.aa C ~ y 'x ~. w `~ °: A A v. ~~p' Q. ° H ~ Q Fl ~ ~ ~ O ~ ~ C17 C")~z~ZZ~ tT9 f1~Z~zZ ~ 'C ~'O °w F y' o~ E~ E E y o ~o o m y O ~ as ~e a a' E w E coo E ti 'o ~ p1 F~ E v 'd ~ ~ o, N o 0 0 y 'n b~ 8 B ~ t'~ ~ ~~ o~ ~ ~ ~ 7 ~ ~C ~ oJO ono o °o ~ n 0o g ~ ~ d ~ ~ ~ ~ ~ S r ~k ~"~' ~ ti 7 8 ~ ~ ~ 7. ~ c ~ g ~, 7Fi' O~ ~°~ C7 w °o a' E, c N w ~ ~ o a+ ., o m, w, ~' H M ~ ~ ~ ~ n ~ N 8 ~ ,Cy N ~ a~ O .N+ ^~ O a~ 7 a ~ P. ~' ~ ? `w3 ry ~ ? .p -~ ~ „ V] „ ~~ it ~I s' ~ ~ ~ ~ ~ ~ ~ ~ ~ .. ~ w w o <o o cc ~ ~o~'o~ ~' ~ ~ ~~ m co a. a a°ro ~ e ~ x wr A ~ ~ ~ ~ A " ~ ~ ~ H A y ~ . . Q f~ .~ 69 69 69 b9 b9 ~ ~ f!i ^' ? m In N Q~ O ,,,' N D\ W ~O W 00 W O~ H A ~D Oo Oo A ~D Oo to O~ r7 ~ ~ Q~ ~ VNi O D\ ~ ~ n r tJi A O a\ J N O Q~ cn use •1 b b b C m ~^R~ zyn~ @~~ A ~ A 'd o~ N b ~ ~< ~. ~ a~ w h7 '~ ~_ ° C p a w 00 O N O O A 0 O a ~~ i ~ ~~ ~ ~a z ~ ~W ~ ~ ~~ ~ ~ a ~ ~~m 8 ~~~ ~R ~ ~ m~ s ~ ~ ~ ~~ ~ ~ ~~ ~ ~ ~~ g~~~ ~~~ ~o ~~~~ ~ ~ ~ ~ ~ ~ ~~ ~~ ~ s~ ~~ ~ ~~ ° ~ ~ ~ CH2MHILL ~ ~ ~~, u D ARCHRECNRAL CITY OF DELRAY BEACH A CONSTRUCTION POMPEYPARK gg PHASE-2 PLAN RENOVATIONS as nATx xfivlma+ n ^9 8 DELRAY BFJICN, FLORIDA DsGN pt OII AT'U A CABnL & TAVAREB ~~~ aai~u~Md~mEU~En~~mxvw¢wn~~Nmour~u~.~3i~av~~ ~ Oboiiu Pompey Park CommunityCenter Improvements Re-Bid, October 31, 2006 Project No. 2004052 Bid Tabulation Randol h & Dewdne Consttvction Inc. INTEOM DESCRIP170N UN[T E~ UNIT PRICE EXTENDED TOTAL PRICE BASE BID 1 Area 1-A of Construction Phase-1 LS 1 $574,230.00 $574,230.00 2 Area i-B of Conswction Phase-I LS I $114,094.00 $114,094.00 3 Area 2-A of Construction Phase-[I LS 1 $15Q,354.00 $150,354.00 4 Area 2-B of Constnrction Phase-II LS 1 $99,055.00 $99,055.00 5 Site concreteflatwork LS 1 $11,112.00 $11,112.00 (including sidewalks, both phases) 6 Allowance -Room signage LS 1 $1,000.00 $1,000.00 7 Allowance -Stage Curtain LS 1 $7,000.00 $7,000.00 8 Allowance -Irrigation and Landscaping LS 1 $2,000.00 $2,000.00 (including sod) 9 Allowance- Contingency LS 1 560,000.00 $60,000.00 ]0 AsbuiltDrawings LS 1 $700.00 $700.00 11 Indemnification LS ] $10.00 $10.00 Total Evaluated BASE BID $1,019,555.00 BID ITEMS 1 through L I ADD ALTERNATE BID ITEMS A-1 Alternate No.l: Install 9 ft-0 in. high acoustical panels with washable vinyl finish on entire perimeter of existing multi-purpose room #120 (10 STC minimun). A-2 Alternate No.2: Remove existing movable partition; provide and install (2) new movable partitions (50 STC minimun) including all appurtenances and structures as per Drawings, in existing multi-purpose room # 120. A-3 Altemate No.3: Install gypsum plaster "knock- down" finish and paint on existing wall portion above bead board wainscot on entire corridor #i 16 through and inclding corridor #129. A-4 Altemate No.4: Existing asbestos floor tile. Remove and dispose of existing asbestos containing floor tle per all applicable local, state and federal regulators addressing asbestos containing material. A-5 Alternate No.S: Existing Men's and Women's Restrooms, #104 and #109. Modify existing restrooms Rooms 104 & 109 using all materials, finishes and specifications as Rooms 105 and 106. LS 1 $17,000.00 LS 1 $35.900.00 535.900.00 LS 1 $5,900.00 $5,900.00 LS 1 $8,400.00 $8,400.00 LS 1 $20,837.60 $20,837.60 A-6 Alternate No.6: Existing Multipurpose Room, LS I #120. Modify existing Multipurpose Room 120 using all materials, finishes and specificatons as Raom 100. Total Evaluated ALTERNATE BIDS BID ITEMS A-1 through A-6 Total Proposed CONTRACT AWARD BID ITEMS 1 thgrough 11 plus A-1 through A-6. Pompey Park Community Cerrter YnprovemeMs CNy of Delray Beach No. 21104-052 Bkf No. 200543 Ra-Bkl, October 31,2006 66 of 8 $59,292.00 $59,292.00 $147,329.60 $1,166,884.60 rn cn z A W N ~ d ~ ...i ~ Q ti ~ N ~ ~ ~• C7 ~. n b 7" . ~. ~ ~ ~ N G ~ ~ .~ ~ CAD vi a ~ F o O ~ ~ ~; ^ ~ ~. ~ o o ~ ~ ~ a G O. b0 O 7 O n .n+ b 7 o. b9 69 69 V 1 A yg O O tr O~ Oo to .P A vi O O N W N ~O w W V1 Cl~ ~P O O ~l ~] '17 C a w 00 0 N O O A 0 tC 0 L7 ~~' ;~` ~ ~~ ~ 4~~ ~ ~~ ~ ~~i @ ~! ~ ~~s 4 kd Q ~~ ~ ~~ ~ Xa ~ ~~ ~ ~~ ~ ~~ ~ ~'~',~ ~' ~~ ~~ ' 1 ~~ ., ~~~ ~~~ ~~ ®® 8 S ~~ ~~ ~~ ~~ ~o F ~ ~ ~ Q ~ • ~~ 9 ~ r g Y C a ~ ~> 9 ~~ Za ~Y p ffi ~ 6 s 0 ~~~ N~~~ C ~ / C B ~ A ~~~ y ~~~~ a a ~ ~~~ ~ ~ ~ a a a ~~8 ~ r ~~~ ~ ~~ ... gg 5~~ ~ $ gg~ F~ x ~ ~ ~ ~ ~~"a" s #Q t ~ ~ ~ ~ ~ ~E ~ ~ as~~~zas=fix ~~~~~eu5 ~~ ~ ~ ~ ~ ~ ,~ gg b b :~ ~ ~ x8 N= ~d~~~~~~~~~ 88888888 SS~oo~'+' o ~ ~ ~ ~ ~ v~ __NN~N__NH ~oww~ .~_:~ ~ ~ ~k ~ ~~ i - i - i ~ i i~ d j 5 b ~ a r ~ d ~ ~ ~~ ~+-¢ ~~A~~ ~^ i i i f~ ~: ~ k ~ ~ C ~, ~~ i QQ hI @ ~ 86 F F ~ 4 ,Lx O ~ ~ ~ ~ ~ ° e~~' u d ~ ~ ~ ~ GTT ~ DELRAY BEAgI Walters Zaclaia Associates O ~ ~ g _ m ~ n~ • r~AHraa • o®on N => WESTERN COMMUNITY CENTER mE...~.~.Eti..a _ ,,b g ~ ~ !70 N CON6RFS6 AYBNN; OBJIA7 NEJIC14 ROMA 4s0 ~e+s r aeoaw • ...-... ~.... ® ~s-L• m .__. Y Y ! M ~ i - ~ ~ ~ ~ .Tw 1 I ~ ' r .'...=: ..,I .~ MT x1gIEE - G.1. M PQ ti7. PdGtV ~ TM.~L ~ R/N X111 VMES) ',v - - -___ t L _~ _~ I i~. ~~ ~~ d > i ~~ • I T-- 1 iI ~~ i 4.L ~E I, Ad`:f20A 1 ~~ ~; ~ 1 ~ ~ p Y M ~ __ _ _ _ _ =--- ---__ _ ______ z _ _ ___ o t ^ I ~ s ~ "- =v _ y~~S. i~ ~~ ~ ~ ~~y , x i1 i I ~ ow ~ ~ ~ - ~ _- is i = 1- '; i I ~ s ~ - b 4 ~ 1 1 i .I , I I ~~~- ~c i~ ~'.'. - YI ~~' I I I I L I I '.I ' ~ ~ . II Ii l~ I x~ I~ Cbi o- G ~ li'~, , I I C7 SI -o I - I ~ i° Li I'r ~~, i I 5 I 9 Z I ~ O ° 1 I a ui ~ i. , , ~-> ~cn ~~ ' ~ ~.. i I I e O ~,•I I i , ; o; !I ,:I t ~ 3?f `Y, I i I a I l 4 I l ~ Y ` ~ dE i ~~ . e l 7~1 ® III ' i dI : ~ 1' m Z ~ C -%~ I 11 ~ - Y~I Q I, I I;' : I I ;~- 'il ~ .vi f rl vo ~ I I - I - V i ~, - ~i```~~~ I .I 7 © ' i ° V~ t•~ I I i t I ~~ ~ - I xm ~ ~, I ~6 1~M'y k S1Hi ~A.11 Naq J I •l'f I 1 . C •; ; ~ I I ~ rL ~ ~ .oo~sl - .~ .~i oCww ~ ~+~ ~ I I l ~ 'I I _ d 'JNIOl1f18 A~15 l~i 2 ~ ~ a ~ I ~ - ~ I _ _ d. ~~ c - ~~ ~~. - OS9 ~: 'Ip a ,~ - -,~ 1 ~; ~: ~i ~ ~ u r~ s~~~~~ ~ ' FS~Qy $sm m ~g~~~~~ S~~~ 5 70 y~m\yS[Sc Oo p~~$$~ ~ ~ m y fry o ^~'~u~u~~ ~~ A~~i c m ~ ~ 5 ~ ~Z .° I I ~ o ~ o ~ IR IA ~ ~ - ~ a ° L ~ o © ]I w~a m ~ u ~ uuNupYye. S°.~'s~aNaS N ~o ~S ~~n C) p ~ NNNNNN ? NN NN . y ~or~ N j rr R'.'IA ~ MMi111 i1Kl1 l1 i1 Mlx Nl1 N 1 y mgr nro p ~= ~~ ~ F ~iN R~ ~ s w~~~iL i~d LBL ~~ g D e ~8 i '' =~i ~ rL 2F2F ~~'^~tn j g ~ ~ I-,- 7pQ N u = i =; 45 o ~°.o g4 .. 4 .VJi ~ s" .i / NN S d 4 / ~~ ~ y ~ N t Neu _eo<. /// (~~ ~ - ~ a. ~: ~~' ~ ` ° Ik ~.~ a~ ' I I : b 4 I I b ; I ', I '.i ~ ~~~~~ ~ ~ g~~ ~~i~ ~E ~~ r e x~ -YI ~ 1 ..- 1 I p ~a p ~3 E g ~ I I b 1 I P, ~I~ ~/ ~~ ~ \y Y ~p~. J :x I r I' ~ > /aj 55 a y+4 o~~~~S': xi F"c- ,~~~Y x \\ _ _ ~~_r_~_~~' ~I~ ~I' ~ ~ ~~ ~„ N~q ~~ 4~ ~~ ~~ ~nI ` ~' ~m '' `r~7~ o®o®ao 00000000 ~ -' '~~~•~ ~ /t'~'~ ~ \ '.~~`„ ~ b? f ;~ ~~ ~ ~ ~ 9 ~ f ~ ~ ~ is ~~ e ~~z s ~p ,~I sb ''/~Py~y+»~y~s~ +~e il~~e al ~'' \ 8 ~ " ~~ A 9 ~ ~ ~ ~ ~' ®®®,o®~9s r'y ~ > qTl~ OF DELAAI' BEAgI ~ l C ~ ~ ~ ~ Walters • Zaclaia Associates ~ n _ m < Anct~,cn>I>E • rtAtaan • oeaal _ ~ wo:wrwwxerrt.' ~•~••• •ti va ~' ~ ~ p ~ = 4 WESTERN COYYUNITY CENTER m,,.,,~., .,,.. ~ ~ ~ $ ~ f t70 M CONtrEtt AiIE1AE OBAAY 6FACX, FLOImA ~°"~ r~oen wao .~.v. _~..o.. I ~~.~ ITEM Lobby Reception Director's office Staff office Open office area Health and Wepness Chic /Resource Rm Conference room Fee/ copy! storage Employee lounge Patron Lounge Assemby Hail Assemby HaU Storage Ca#ering ititchen Kitchen office K~chen storage Maintenance Office !Storage Gymnasium Gym Storage / Ettu~ment storage Fitness room ' Fifriess Office /Reception Fitness storage Mini-purpose room Multipurpose storage ChAdren's Daycare Children's Daycare Storage Game room Game room storage Computer Lab Computer Lab Officef Storage TOTA L NET S. F. •FACTORIAL TOTAL GROSS 13cterior Covered Area 'NOTE A FACTORIAL ALLOWANCE PROVIDES FOR T1iE FOLLOWYVG:. RESTft00MS 396 LOCKERS/ SHOWERS ~ 396 MECHA NSA L 8 ELECTRICft L SPA CES ~ 1 % CF2CULATiOtV SPACE ~ 7.0% WALL THICKNESSES ~ 6.0% PROGRAM ACTUAL ~~ AREA 1,200 S.F. 400 S. F. 160 S. F. 120 S. F. 520 S.F. 500 S.F. 300 S.F. 180 S.F. 180 S.F. 225 S.F. 4,000 S.F. 192 S.F. 1,000 S.F. 120 S.F. 80 S.F. 375 S.F. 10,000 S.F. 375 S.F. 3,000 S.F. 144 S.F. 144 S.F. 1,650 S.F. 160 S:F. 900 S.F. 120 S.F. 500 S.F. 96 S.F. 500 S_F, 144 S.F. 1,243- S.F. 254 S.F. 160 S.F. 926 S.F, 527 S.F. 500 5. F. 301 S..F. 172 S. F. 928 S.F. 221.. S. F. 3990 S.F. 192 S.F. 887 S.F. 130 S.F. 100 S.F. 335 S. F. 9775 S.F. 370 S.F. 2800 S.F. 240 S.F. 116 S.F. 1647 S.F. 180 S.F. 885 S.F. 120 S.F. 500 S.F. 88 S. F. 527 S.F. 144 S.F. 27,285 S.F. 26,.638 S.F. 20% 32,742 S.F. 32,732 S.F. 0 S.F. 5,611 S.F. EXHIBIT V FACILITIES PROGRAMMING 1 su~~o ~N 000 COMPANY_ De Westem/Senior Community Center 95'/6 D GMP CDB Ik2004047; WZA #0501; TWC #F000138 February B, 2007 Schedule "A" Estimate Summary Rev# 1 (3/13/07) Gross Area (GSF): 38,487 ~r n ~, LFns: * Bld~~~ Ticket ~ ~ Trade Descrl on ~i .. ur ~ x ~95'kCD (2118107) Y ~ ~ S0X Ca ;(10J31/06) .,;. ,Variance . Comments 1 01A Construction Management $ 769,559 $ 680,911 $ 88,648 13 Months; 56 Weeks; 400 Calendar Days 2 01 B Testing/0C/Misc $ 45,525 $ 35,525 $ 10,000 Concrete & Soils Only 3 01C General Conditions $ 59,413 $ 65,748 $ (6,335) 4 03A Concrete Shell Package $ 992,685 $ 976,482 $ 16,203 Concrete Entry Canopy 5 03C Architectural Precast Concrete $ 2,720 $ 2,781 $ (71) B 04A Masonry $ 482,866 $ 604,915 $ (122,049) 7 05A Structural Steel $ 874,550 $ 543,043 $ 337,507 B O56 Metal Trusses 8 Framing $ 50,970 $ 71,028 $ (20,058) 9 OSC Misc Metals $ 101,232 $ 225,807 $ (124,575) 10 08A Rough Carpentry $ 112,037 $ 122,391 $ (10,354) 11 08F Manufactured Cabinets $ 95,359 $ 80,558 $ 14,801 Additional work in Assembly Hall, Multipurpose Room, Children's Daycare and Hand b Chair Rails. 12 O7A Insulation $ 5,685 $ 5,684 $ 1 13 OTB Firestopping $ 19,705 $ 6,090 $ 13,615 14 070 Membrane Roofing $ 447,827 $ 186,190 $ 261,637 Owner Speafied Garland Rooting (L.Bid) 15 07E Metal Roofing $ 308,217 $ 235,531 $ 72,686 Owner Specified Garland Roofmg (L.Bid) 07G Roof Specialties $ - $ 2,030 $ (2,030) Roof Hatch in #05C 16 07G Skylight $ 15,570 $ 9,744 $ 5,826 Added Skylights Q Main Canopy 17 07H Caulking 8 Waterprocfing $ 50,750 $ 50,750 $ 18 08A Doors, Frames & Hardware $ 91,752 $ 73,232 $ 18,520 19 08F Overhead $ Coiling Doors $ 10,897 $ 5,550 $ 5,347 Charge to Stainless Steal, Motor operators w/ accessories, Key locks 20 08H Storefronts ~ Glazing $ 211,648 $ 246,562 $ (34,914} 21 09A Stucco & Plaster $ 222,838 $ 324,293 $ (101,455) 22 09C Drywall $ 359,230 $ 350,997 $ 8,233 23 090 Tilework & Stone $ 179,561 $ 180,212 $ (651) 24 09E Acoustical Treatment $ 86,217 $ 47,872 $ 38,345 Wall Panels 25 09F Wood Flooring $ 143,775 $ 127,732 $ 16,043 26 D9G Carpet & Resilient Flooring $ 134,835 $ 79,222 $ 55,613 F itness Room Flooring Previously in #12E 27 D9H Special Flooring $ 0 $ 2,208 $ (2,208) C hildren's Play Area in #32C 28 09K Painting $ 100,272 $ 115,292 $ (15,020) 29 10A General SpeciaRies $ 7,720 $ 1,310 $ 6,410 F E; FEC; Comer Guards 30 10C Louvers $ 0 $ 24,867 $ (24,867) N o Architectural / HVAC Louvers in #23A 31 100 Signage $ 46,020 $ 55,372 $ (9,352) 32 10E Lockers $ 12,891 $ 8,323 $ 4,568 33 10F Protective Covers $ 35,969 $ 298,226 $ (262,259) C anopy in #03A 34 101 Operable Partitions $ 96,425 $ 86,275 $ 10,150 35 10K Bahama Shutters $ 20,855 $ 46,690 $ (25,835) 2007_02_73_BdMsV DWSC Rnal_Rev#1 page 1 of 2 3/13/20075:27 PM Schedule "A" su~~o ~N [3000 COMPANY_ Delray WesternlSenior Community Center 9574 CD GMP CDB #2004047; WZA #0501; TWC #F000138 February 6, 2007 Estimate Summary Rev# 1 (3113107) Gross Area (GSF): 36,467 rro# # : ~ a, Bldl ~ - Ticfcet , , - Trade Descrlptlon ` ~ ., ~ - 95Y. CD!',r (2116107)` 50%CQ ` ~~ (10731106) ~' Variance -. Comments 36 10L Toilet Accessories & Partitions $ 28,247 $ 33,191 $ (4,944 ) 37 11A General Equipment $ 1,330 $ - $ 1,330 Projection Screen Ony 38 11 H Food Service Equipment $ 61,174 $ 50,750 $ 10,424 Allowance (See Bid TM for Equip List) 39 11J AthletiGRecreation Equipment $ 78,500 $ - $ 78,500 Previously in #12E 40 12C Window Treatment $ 4,393 $ 7,675 $ (3,282) 41 12E Seating 8 Bleachers $ 55,724 $ 129,727 $ (74,004) See #9G 42 21A Fire Protection $ 213,150 $ 216,195 $ (3,045) 43 22A Plumbing $ 251,610 $ 246,915 $ 4,695 44 23A HVAC $ 772,083 $ 800,869 $ (28,786) Independent T8B Indudad 45 26A Electrical $ 723,062 $ 672,182 $ 50,880 46 31A Earthwork $ 194,424 $ 185,251 $ 9,173 Added Berms South 3 East 47 31E Soil Poisoning $ 1,971 $ 4,122 $ (2,151) Market Price vs. Budget 48 32A Paving, Curbing & Sgnage $ 420,020 $ 392,104 $ 27,916 49 32B Pavers & Walks $ 56,819 $ 41,818 $ 15,001 50 32C Site Improvements / Furnishings $ 81,638 $ 42,427 $ 39,211 51 320 Irrigation $ 91,553 $ 98,963 $ (7,410) Market Price vs. Budget 52 32E Landscape $ 263,315 $ 261,740 $ 1,575 53 32F Fencing $ 51,021 $ - $ 51,021 Permanent Ornamental & Temp Chainlink 54 33A Site Utilities $ 214,899 $ 214,899 $ - Phase #t GMP r",~ ~;~ r~ SUBTOTAL ~: ~- ~ ~ 9 760,508 ~ 9,376,283 $, ~ 382,225 Permits By Owner Pre-Construction Services $ 87,740 $ 87,740 $ General Liability Insurance 1.025% $ 110,337 $ 114,067 $ (3,730) Warranty Services 0.25% $ 26,912 $ 25,924 $ 988 Builders Risk Insurance Quote S 55,648 $ 69,995 $ (14,347) Performance & Payment Bond 1.00°~ $ 107,646 $ 103,697 $ 3,949 Tax Savings -1.00% $ (107,646) $ (103,697) $ (3,949) Escalation 0.00°~ $ _ $ _ $ Contractor Contingency 3.00°.6 $ 298,602 $ 287,648 $ 10,954 Construction Fee 5.00°h $ 512,600 $ 493,796 $ 18,804 ' a, _ ~ ~` TOTAL PROJECT' ..,p ? t L .a. $ 10,852.347 k. - $ 4: 10457x453 ~ - , $ -. 394,894 J 9.., .. .. ° x - ~~Coat Per GSF ~ -.,, $. ~ 297.59 r ~. $ " ~ -` 286.76 ,a i ~ 10.83 2007_02_73_BdMstr DWSC_Final_Rev#1 page 2 of 2 3113/20075:27 PM z A 0 H 0 p n H y C y a 0 0 N O O J O C M ti d OQ b "7 ~{~,, k3 ~! rr A ego Q H A fD K H :. a boo 0 ~~ ~~~ y ~ N~~ ~ ~'- ~ ~~ b ~ ~_ ~ ~ co ~ co ~~ ~Yc~ ~' ~p ~ Q ~ 0 ~ ~ '~ V1 M O ~ "n ~ p °p ~ p U-9 N n a~ ~a No _':; Ws ~~' 0 o ~ O o ~. 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A.+~ R u ~~7 a 1RAY BEA01, FLOPoOA ~ p C~ rn N_ d ~, .~ °~ e~-r O b ~+ 69 w O O O O O C~ C~ d ''ty C'~ ~' td Gd ~ •.. ,b `~ n 0 0 ~ ~ ~~ C O ~' '-r A~ A '.~ ~-. ~ O `C Q' ~~ a ~ ~ ~ ~ ~ ~ ~ ~ ~~ N ¢, y .-r ~ b O ~ ~ ~ ~ ~ ~ `~ O O ~ ~ ~ ~ O '~ w w a ~ ~. ~' A ~ ~ .' ~ C D * N. ~ ' ~ N ~ ~ O O O ~ ~d Q O ~ ~ ~ ~ ~ ~ ~ ~ C (~ ~ `C ~~ ~ ~ r C" 0 A A'+ w O C~ A ~~ ~• ~ ~ ~ ~' m b ~ O ~ ~ O ~ ~ ~ ~ a' ~ Ro o ~ ~ O ~, ~• ~ o ~ ~ ~ ~+ D a w 00 0 N O O O a «W-~ z A N 0 o K c 0 0 ~ ~ o• Y a ~ ~ ~ _ _~ ~ y Q.. a 0 0 0 b 0 0 ~ o ~: d ~ ~ W N ~~.., ~ A .~ ~~ °, ~ ~ o ~~~ A N N ~ ~. o w ~ o ~ w o o ^+ n K i ~ A ~ ~ r. ~• o ~~. ~ ~ ~ ~ n ~a ° n ~ ~ ~ C ~ C ~ N C ~ ~. K ~ 'ti N o x ~ ~• ~ ~ s ~~ ~~. ~ ~~ ~ d . . . A ~~~ ~ ~~ ~ z~~ ~ ~m . ~ '~9 O <D `Y ~ ~ [n W ^ a c p' : ~ ~ G O y bQ "Y ~ _ "~.r O W ~ ~ o 0 <D w o mo ~ " d R. ' r9 ~ ~ o ~ ~ o ~ ... ~xs.. ~ g ~ o' ~ .~ ~ .. R ` ~ . A M ~~1- r ~ M .G.. M ?~` p ~' ' 5 .et,.... oa 1~+ a W W A A C eo ^t n O ~s y ~"S b --- -- -, ~7 ~~~ ~ _ __ W ~ ~ ~.. ~ ~ A ti ~~ ~ t ~ r-- ~ m ~- - i ~ ~ I ~ ~ lax ~ ___ J i ,i i ~' J i i, ~ ~! ~ ~~ ii I' ~., _~ 3 ~ ~ ~ ~ ~ ~Q ~ °I ll €~a ~ _, a ~ ~ ~ 1 i • •,• ~ ~ ~ RI I I ti ~a A; s Z ~ _ ~ SR ~ I ~ Z ~ ~~~ I_. p i c f ~ lii ° a ~ I I ~ ~ agys C I ! I i! ~ a '~ N ~ I• ~ ® ~~ a I .. ~~ i I I ~, .. ,, .I ~I __ ,~ _ - _ - _ _ _ _ _N.11_2nd_Sfi~l' _ _ _ _ _ i 6 ~<y C ~a DAVID MD.,I.ER ~ ASSOCIATES, P.A. "~il1a~ ~~~~I~~ ~ , INFORMATION THCFINOI.OGY FACII.ITY ' ~ °' ~wrm ~ a381 '11~• IOO NfV trn.e.-Nmm w'md 1660 Southern Bivd Suite Q a~l,;. ,~~~°,~ ~~~~ x y ~ West Palm Beach, F133406 Edl~~~~~! ~'y~ '~f1Q' ~ ° i g ' (561) 697-4700 Fax (561)697-0105 ~~ a~~~~i ~a~ ?-1:Y7 / of ~ ~ ~ ~ g I I t r ~ 3 DAVID A'IILLER & ASSOCIATES, F.A. ~ 1660 Southern Blvd. Suite ~ Q o ez a ~ ~ ~ West Palm Beach, Fl 33406 _ ~ "~i~;~"~~ il~9F INFORMATION TECHNOLOGY FACII.fCY i ~"i• ~ i.E ~.~,«. ~ ~ 3d~ ~~~1~~~~~ ~„~ ~ ~ ~~ ' Ph. (561) 697.4700 Fax (561) 697105 ~~i~~~~~ii~~t,0 E7CTERIOR ELEVATIONS n 0 A ~" C~C1 ddb o o d~~ ~ ~~ 0 0 ~ ~" ~ h ~ ~ w O _ ?~, QQ ~ c i ' ~ bQ ~Q' i ~ W eo ~ ,`~ G n `~• ''3 ~ ~ ~ ~ W ~ N O ~ b es .+ a p o cu a o ~'~ ~ ~o ~~ o . , . mo ~ ~ a ~ ~ ~ c~ a. ~ o' cu a ~ a ~ o (~ 'b bbbd y ~ O .~"'. 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FiOV39 A~lti1~O 1SOO 3'18~/9Oad ~O NOINidO JINtlNIWI'13?!d S1.~311Ha21V tl'lIf1JH Stl!l~IMOS 31a2ifl~ ~~ NON-DESTRUCTIVE SURVEY AND POST HURRICANE ANALY515 CITY OF DELRAY BEACH FIRE STATION 4 4321 LAKE IDA ROAD for C1TY OF DELRAY BEACH ENVIRONMENTAL 5ERY1CE5 DEPARTMENT 434 50UTH SWINtON AVENUE DELRAY BEACH, FLORIDA February 1, 2006 Prepared by: CURRIE 50WARD5 AGUILA ARCHITECTS 134 NE First Avenue Delray Beach, Florida 33444 561-276-4951 OVERVIEW On January 5, 2006, at the request of the City of Delray Beach, Currie Sowards Aguila Architects (CSA) made an on-site non-destructive survey of the existing Fire Station 4 facility located at 4321 Lake Ida Road. The purpose of the survey was primarily to review any negative impacts to the facility as a consequence of recent hurricane activity, particularly Hurricane Wilma on October 24, 2005, as well as documenting any other general deficiencies that may exist in order to determine the best option for repair or replacement. Representing the City of Delray Beach was Assistant Fire Chief John W. Tomaszewski. Representing the architect was .Jose Aguila, and representing the engineers were Dan Thompson for MEP disciplines and Bob Selinsky for structural review. Fire Station 4 was originally constructed in 1980, was approximately 4,680 square feet and consisted of a three-bay station with dormitory space for eight personnel, general use toilet facilities, and an open kitchen with an adjacent day room (see figures 1-3). In 1995 the City expanded the facility by another 1,000 square feet which provided general upgrades to the dormitory area and restrooms and an addition of a medical exam room, office space, physical conditioning, and protective clothing spaces. In addition, a second floor storage area of approximately 570 square feet was added above the apparatus bay. The most obvious observation upon arrival is the damage to the mansard roofing shingles which have exposed the underlayment (see figure 4) and sheathing material allowing water intrusion which is exacerbating the air quality concerns noted later in this report. In addition, the overhead doors were damaged to such an extent that the City was forced to do emergency replacement of all four overhead coiling doors. Lastly, large portions of the flat roof (see figures 5-7) sustained wind damage which has compromised the integrity of the roof and is the primary cause of the note roof-leak stains observed throughout the facility. Following is a more detailed report of our observations by discipline. ARCHITECTURAL/STRUCTURAL OBSERVATIONS STRUCTURAL The exterior walls of the facility are constructed of concrete masonry units with double- tee concrete slab roof (see figure 8) over the apparatus bays and a wood trussed roof (see figure 9) for the remainder of the building. The exterior perimeter roof edges consist of mansard tnasses with a plywood veneer. Our non-destructive observations noted several "soft" areas of the low roof which is more than likely due to decay of the plywood below as a consequence of previous and on-going roof leaks. It is noted that besides the obvious water intrusion concerns, the plywood diaphragm is weakened and should be replaced as soon as possible. The addition was completed in accordance with the Standard Building Code in effect at the time with design wind speeds of 110 miles per hour vs the current 140 mph required by the Florida Building Code. The following additional observations or deficiencies were noted which are not entirely related to the hurricanes, but when compared to current codes may be in need of attention: • Separation between the apparatus bays and the residential portions of the building should be separated by an approved two-hour construction system per Table 302.3.2 of the FBC. The infill and miscellaneous patching that was completed during the previous renovation appears to have gaps in some areas (see figure 10) and may need further review and repair. • Section 1014 of the FBC requires installation of one egress door from the apparatus bay and also one from the living area to the exterior of the building as well. This egress door must be located so as to not to go through another space to get to the exterior of the building. • There are at least six doors in the facility that do not comply with the required ADA clearances. In several instances, correction will result in substantial internal modification which may not be practical. In addition, all doors should be verified to insure that the required 32 inch clearance at 90 degree opening is met. • The doors from the living quarters to the apparatus bay will require a 4' by 5' landing and a 4' long ramp per ADA requirements. Implementing this requirement will result in interference with vehicle parking. • None of the toilet/shower facilities meet the requirements of chapter 11 for accessibility (see figures 11-13). Correction of these deficiencies will result in major reconstruction of the facility. • The stair to the storage area appears to meet the requirements of the FBC for riser height and tread length; however, the handrails do not. The horizontal projection at the bottom of the stairs needs to be 23". The south handrail can be replaced, but the north handrail will require the relocation of a door. SYSTEMS The electrical system power is provided by an underground service from pole mounted FPL transformers located on Barwick Road. The service is a 200 ampere 120/240 volt three phase open delta. There are three panels located in the apparatus bay that provide distribution to various loads. A 15 KW 120/240 volt three phase emergency generator is LP gas fueled, spark ignited, four-cylinder engine which provides power to selected lighting and power loads under loss of power conditions. Lighting is provided by recessed 2x4 fluorescent fixtures in most of the public areas, surface mounted open fluorescent strip fixtures in the apparatus bay, recessed incandescent down lights in the dormitory area, and other miscellaneous type incandescent and fluorescent fixtures in other ancillary areas. The potable water system is provided through Delray Beach Utilities from a metered supply with the service off Barwick Road. There is atwo-compartment sink in the kitchen, laundry tub and domestic clothes washer off the apparatus area, commercial type ice machine located in the laundry/storage area. The toilet rooms have floor mounted flush valve water closets and wall hung urinals, stall type showers and vanities with lavatories. Hot water is provided by a LP gas-fueled water heater, located in a closet off of the day room. The sanitary system is connected to an on-site lift station that is located on the southwest corner of the building (see figure 14). The occupied areas of the building (command office, day room/kitchen, dormitory, toilet room and exercise area) are cooled and heated with two air-conditioning units. The medical exam area is air conditioned by a thru-the-wall unit. One system is a five-ton air cooled, direct expansion split system with the air handler located in a closet off of the day room/kitchen (see figure 15), and the air cooled condensing unit located at grade on the northwest corner of the building (see figure 16). The heating is provided by electric resistance heater located in the air handler. This system provides air conditioning to the command office, day room/ kitchen and toilet room and dormitory area. A supplemental thru-the-wall unit has been added to help cool the day room/kitchen. The second system is a roof top package air cooled, direct expansion, cooling unit with electric resistance heating (see figure 17). The unit is located on the roof above the exercise room and provides cooling for the protective clothing area and the exercise room. This unit is a 2-1/2 ton system. Toilet room ventilation is provided by ceiling mounted exhaust fans. The apparatus bay is ventilated by a single roof mounted centrifugal exhaust fan in a spun aluminum housing (see figure 18}. The kitchen hood is a vented residential type servicing a gas fueled commercial type range (see figure 19). OBSERVED SYSTEM DEFICIENCIES ELECTRICAL Two of the original electrical power panels are manufactured by FPE, and replacement circuit breakers for these panels are not manufactured and not readily available; replacement breakers may not be UL listed. The standby generator system is not large enough to operate the entire existing facility, only selected loads. The generator does not have adequate working clearances around the generator for proper maintenance, the electrical disconnect from the generator does not have code required clearances, the engine is not properly ventilated and the engine exhaust is located too close to a ventilated opening (see figure 20). We would recommend a whole building generator be installed in an exterior storm-proof enclosure. Drop cords used to provide power to the apparatus refrigerators and other electrical loads are not properly supported from the ceiling with strain relief devices as required by code. The existing electrical fluorescent lighting fixtures are outdated and use inefficient lamps and ballasts; the prismatic lenses for the recessed fixtures in some cases are yellow and need replacement. The apparatus bay uses strip fluorescent fixtures for lighting, and the lighting levels are inadequate. The closet that is used for the five-ton air handler, security system and phone system as well as the pantry lockers is too small and provides inadequate service to all of the above items (see figures 21-22). Generally exterior site lighting is poor. We have not measured the lighting levels at night, but from observation and experience' it is obvious that the lighting is inadequate for proper security and night vision. Some of the fixtures are improperly tamped. MECHANICAL The existing five-ton air-conditioning system is near the end of its useful life expectancy and should be replaced. The condensing unit has a tree or bush growing up through the grill (see figure 16) that protects the condenser. There is minimal outside air provided as required by code. By the addition of the thru-the-wall unit to supplement the cooling requirements in the day room/kitchen, it is obvious that at some point the unit was needed to provide for comfort conditions. Observable mold growth is on several portions of the supply air duct (see figures 23- 24). The mold should be removed, and the duct should be replaced. All of the rest of the duct should be inspected and removed and replaced if contaminated. The apparatus bay ventilation does not meet the modern standards for engine exhaust removal. The latest innovations have dedicated exhaust systems that attach to the vehicle exhaust and automatically detach when the vehicle leaves the building. There is some discussion about this form of exhaust in that the system is not flexible enough for different types of vehicles. That is, if a new vehicle exhaust is in a different location from the vehicle for which the exhaust system is originally designed, then the system must be reworked to accommodate the difference. This is a valid observation, but it can be overcome with some relatively minor adjustments. The exhaust from the bay is at the ceiling level of the room, and to ventilate the exhaust fumes properly, they should be at the floor level. In addition, as vehicles leave the facility, vehicle emissions are allowed to enter the building through the attic venting system and therefore should be closed. There is no ventilation provided in the janitors' closet even though a variety of cleaning products are being stored in this room (see figure 25). The flue for the gas water heater is not connected to the water heater (see figure 26); this allows the flue gas to be vented directly into the closet that the heater is housed. It is our opinion that because the flue is still connected to the roof vent, most of the flue gas is still allowed to escape to the atmosphere. I pointed this obvious safety hazard out to the station personnel to get repaired immediately. The kitchen hood is not a commercial hood (see figure 27). As the station is a commercial building, the hood and the entire kitchen installation should comply with commercial standards. The hood must be replaced by a standard Type 1 grease hood with a liquid tight welded exhaust duct in compliance with NFPA 96. There is no fire extinguishing system for the hood. An "Ansul" type system must be installed. The hood must extend past the range by 6" on each side. The rear wall behind the range should be surfaced with a washable non combustible surface (such as stainless steel). PLUMBING The gas water heater is not properly vented; see the Mechanical section above. There should be athree-compartment sink and a hand wash sink in the kitchen. The showers are not handicapped accessible. None of the toilet rooms comply with current accessibility requirements. The ice machine should not be located in the janitors' closet (see figure 28). There is too great a possibility of contamination of the ice from cleaning supplies. If the ice is used for consumption and is to remain in the janitors' closet ,then it should be in a dispensing machine so that the ice bin is not readily accessible and provides more protection. The water supply to the station should be through an approved RPZ type back flow preventer. GENERAL The attic appears to be vented with the roof insulation above the ceiling. Much of the ceiling is a lay-in acoustical tile. This condition is contrary to current good design practice and the Florida Building Code/Florida Energy Code. The air barrier and the thermal barrier should be in the same location and lay-in acoustical the is not considered an air barrier. Some of the observable mold conditions can be attributed to the vented attic space above the lay-in tile. However, some of the mold is from leaks in the roof. Evidence of mildew or mold growth is forming on the north exterior wall of the building (see figure 29). This growth is from a lack of insulation in the wall causing the surface temperature of the wall to be at the dew point for extended periods. This contributes to the poor air quality conditions that exist in this facility and is in need or correction as it poses a potential health hazard. CONCLUSION As stated above, the impetus for visiting the site was to determine what negative impact the recent hurricanes had on the facility and at the same time note any other deficiencies for correction. As to the hurricane damage, the most obvious concern is the roofing material that has been displaced as a result of heavy winds and is allowing intrusion of water into the facility which is compounding the indoor air quality of the facility. The building structure has not been compromised, and there is no structural danger to the users. However as noted above, there has been some systemic and collateral damage to the truss connectors that may have compromised the truss connections and should be further evaluated and, if needed, replaced. Since the damaged overhead doors have been replaced, no additional comment will be noted on this item. All the code related observations noted illustrate how this facility has exhausted its useful life. Many of the current practices in fire station design are not provided for in this facility, including a proper decontamination room, hazardous material storage, separate storage spaces for medical equipment, cleaning supplies, washer/extractor and gear drying equipment, etc. In general the interior spaces are small, poorly lit, and poorly ventilated. An important note should be made regarding how the various apparatus vehicles access the site. In order to get the vehicles in the apparatus bays and ready for a call, the trucks need to be backed into the bays which is extremely dangerous to personnel and vehicles and has resulted in at least one recent accident at this location. Other than station replacement/relocation, there is no obvious solution to this issue. Figure 1 Figure 2 Figure 3 Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 ~. ~, Figure 10 Figure 11 FYgure 12 Figure 13 Figure 14 Figure 15 Figure 16 Figure 17 Figure 18 Figure 19 Figure 20 Figure 22 Figure 21 ~~.: j ~_ M~ 1 1: Figure 23 Figure 24 Figure 25 j r;,: i~. ;. ~., FYgure 26 Figure 27 Figure 28 ~_: i' ~, Figure 29 O V O y C~ O U ~7 M M "C b W N a N N F. ~ ~ FN ~ •--~ G ~ O ~ .~ .~ ~ ~ ~b O W W O pO~ ~ ~.+ 0~ 6~ b ~ ~ ~ ~~Nz ~~~d ^~ ~~ ^° Aaaa ~,~~' I ~ '~.,F a r 't. • . .:..~ ~•.4 >' ti. x' ;y ~~ X.. ~LS^ ^I .. ~..bi~'~. . -v td1~7}:~ ~`:` 0 ~ ~ ~ ~ ~ ~ a o a ~ ¢ ~~ b ~ a~ .~ ~ o x ~ ~ U W b ~ ~ w ~ ~ O O O ~ O O O O [~ M O ^--~ 00 O l N O O , ~ F ~'r" W ~ O U O ~ ~ O N V7 b ~ .~ ~ 69 N 69 N ~h l 69 N N ~ 0 O b9 69 ~ ~ ~~ ~ ~ . ~`~~° ~~ a a ~ ~~ b ~ °a..~ a U ~n.o ° U ., U o ~.d G O ~ ~~~ CS p ti O ''' I . ~ IN '~ W N U U ~ o ~ ~ ~ r a~ v ~Y ~ ao •~ ~ Y a~ w ~~-`aa ~~U~1UE~-~ ~zzz O 0 0 N ~ a 'd¢.° ~ ~ ~ a+ U U Li U ~ O 0 O O O O r N 69 U a~ f." O ~U+ a O U U 0 o a~ U (y."i F~ ~ ~ ~ a .~~' ¢' ~ ~ ~ ~ O 'b ~g ~~ ~b a~ C v? Cq .--i ~ 0. ++ U Y 'o ~ ~ ~ ~ ~ o is a o ~ .O .~ U Q " ^' ~ c~ .~ N a w O z a U CITY OF DELRAY BEACH REQUEST FOR QUALIFICATIONS PACKAGE OLD SCHOOL SQUARE CULTURAL ARTS CENTER EXPANSION PROJECT # 2006-053 RFQ # 2006-58 EXHIBIT C OLD SCHOOL SQUARE CULTURAL ARTS CENTER SITE LOCATION :jam' Existing Old School Square Cultural Arts Center site -~ ~. ~~ '~~11' ~ tz, ~~ t~ ~; r ~~ #"'~`i~ -,~' ~ E ""' ~ "* ~.. ~i« ~~ ~. Proposed Parking Garage ~ = ~ '.*. 's ~ s~ ~ +~ y ,~„ {~ ~ is ~~ w ~. ~, ~~. +~ ~~ :iii..' a ~ ~ { ~ ~'~ :~ ~ .. ~;,, , ~% :, ".,-x r,,,,.- ~.r _ ~ ~ ~ t ~. ~ ~~~ ~ ~~ t RFQ-7 CITY OF DELRAY BEACH REQUEST FOR QUALIFICATIONS PACKAGE OLD SCHOOL SQUARE CULTURAL ARTS CENTER EXPANSION PROJECT # 2006-053 RFQ # 2006-58 EXHIBIT D OLD SCHOOL SQUARE CULTURAL ARTS CENTER PROJECT BOUNDARIES r° _*w ;~ ~, r ... ~~ 1 . _~,Y Y _ ~ :.~: ~~ _.. ~.... .. „_ ,. -- ~ ( • t 1 5 . ~ ° _._ + "` L ' .~. K ~,: ~, .. ~ ~ , . a~ . .~. ~ p, .. .. ~ ; ~ ^ . r f - .x . ~ i F h s _ ' 'k~+. p 4 ~ , ~ ' S il }' , . . ~. y . ~ r ~ j . w y ~~ x ...._ ~_ w ltl' Q'O CITY OF DELRAY BEACH REQUEST FOR QUALIFICATIONS PACKAGE OLD SCHOOL SQUARE CULTURAL ARTS CENTER EXPANSION PROJECT # 2006-053 RFQ # 2006-58 EXHIBIT E PRELIMINARY WORKSHOP RESULTS AND RECOMMENDATIONS A stakeholder workshop was conducted on July 10, 2006 at T'he Old School Square Cultural Arts Center to better understand stakeholder interests. As part of the workshop, participants walked the facility grounds and the new park site to delineate boundaries and adjacent property issues. In addition, other factors to take into consideration during later discussion were also identified. The group then addressed the strengths, weaknesses, opportunities and challenges of the site. These are summarized as follows: Stren the Weaknesses O ortuniHes Threats/Challen es Integration with OSS Use impacts/ foot traffic Water Feature Not a park for the (interactive)/ Seatin residents Existing cultural center Standing water Public Art Display Too "event-heavy" (that for Delray they can't use it) Shape - "good rectangle" O & M considerations/ City-wide public Must meet the for events maintenance gathering place requirements for FCT Grant Starting with blank page Not visible from Atlantic Include entire OSS Limitations on future/ Ave =merchant property as design potential uses in attraction opportunit amphitheatre "Privacy from Atlantic" Small overall site Expand cultural function Park is dark/ lighting allows uiet s ace Pineapple Grove Way - Building "back" & need Naming opportunities Security /clean and safe increase pedestrian for aesthetics traffic, ex ose ark Parking availability May attract pets/animals "Invite" pedestrians into nearb = "dog oop" ark Proximity to police Architectural integration service/in ara e Central location to new Create economic engine residential development - for merchants walkin o ortuni Improvements to front of OSS Following the assessment of the existing conditions, workshop participants were asked to suggest improvements, design ideas, needs, etc. for the site. All of the ideas were posted, grouped with other similar ideas, and prioritized. The following groups were identified and prioritized (number of "votes" shown in parentheses) as follows: • Landscape design (10) • Shade (4) • Seating needs (3) • Entry-ways, linkage Event needs (10) Public art (4) Water feature (1) RFQ-9 Clean and safe (8) Site plan and pathways (3) Other special features (1) ' ~ CITY OF DELRAY BEACH REQUEST FOR QUALIFICATIONS PACKAGE OLD SCHOOL SQUARE CULTURAL ARTS CENTER EXPANSION PROJECT # 2000053 RFQ # 2006-58 Based on a review and formalization of the workshop results, the following recommendations for design guidelines were established. Recommendations Site Planning • Develop design for entire site, including C+SS and the new 1.34 acre park site, resulting in a "unified and integrated" site • Provide interest and entry-ways to invite pedestrians from Atlantic Ave., Pineapple Way and other access points. • Develop pathway system to encourage smooth pedestrian movement within and around park, to link park and C+SS elements, to connect to the Delray Cultural Trail, to provide "entry into park", provide opportunities for multi-purpose use (suggest 7-8 feet in width). Additionally, it was suggested that there be "markers' delineating distance walked. • Define entire site with some "perimeter fencing" or other method • Consider portable of multi-purpose methods to isolate or bound portions of the site for paid, or size limited activities to avoid the need for temporary chain link fencing for any "pay for entry" event, without restricting access to the park • Integrate architectural features of OSS, Museum, parking garage and any new structures associated with the park • Provide play area for kids such as a skate park Event Needs • Provide loading/unloading access for events, including consideration of paved areas to minimize impact on grass areas • Provide electrical access • Maintain open space, flat areas for set up • Programming opportunities • Create "interactive" opportunities to make this more than just a "passive park". Examples include arts, maze etc.) • Create design and programming plan that balances large, intense events with more sustained smaller events and ongoing daily use. Examples include weekday "music and lunch in the park" • Include educational and cultural components to involve school groups and the museum • Use south side of parking garage for AV presentations and/or mural Safety • Ensure that the park is clean and safe • Provide adequate lighting for safety RFQ-10 . CITY OF DELRAY BEACH REQUEST FOR QUALIFICATIONS PACKAGE OLD SCHOOL SQUARE CULTURAL ARTS CENTER EXPANSION PROJECT # 2006-053 RFQ # 2006-58 • Consider on-site police presence Landscape Design • Provide considerable shade, tree canopy • Create a "traditional park" design, with open space, etc. • Provide unique, intimate areas for "musing" and contemplation • Use landscape as "artistic feature', memorable moniker for the City • Consider smaller, individual "park areas within the park" for individual seating (e.g. Kalamazoo, MI) • Incorporate lots of color aesthetics • Consider Xeriscape or other native materials to reduce maintenance needs/costs • Consider changes in ground elevation to create interest, seating, and viewing • Provide considerable buffer from alley and buildings on south side of park Seating • Provide significant seating options and configurations (individual, small group, tables, etc.) • Have removable furniture • Create unique seating opportunities Water Element • Create unique, central water feature Public Art • Use south side of garage wall for mural or significant art feature • Incorporate sculpture garden • Integrate artistic component into design, not just "plop art" • Use lighting for artistic and aesthetic reasons, as well as safety Other Considerations • Consider solar lighting and other "sustainable' solutions into the design • Make the park ADA friendly, not just compliant • Develop economic develop plan to ensure maximum economic benefit from increased pedestrian traffic, events and other means of integrating the park into the entire community • Provide design standards for buildings facing the park so that designs are consistent with themes developed for the park RFQ-11 b v y b Q U 0~0 i, A M c-~ W O a: . ~c ra y V ~ U . 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W Q M z rn V \~M~ w~~ kM~M OIIpYIl r 0. ~ YE . 1f M.~M~ L ~1 I ~ ~~~ ~ ' ~ ~~~ ; ~~~q a eR ~ ~~ ~ i ~~~~ o p , i~ ~s~ ~ ..._._. _._.. -._._..- . o ~ _... ~~ ~ i ~ r ;;;;., i ~ - ~ ~ l Q v~~~ i ~~~~ ~a i o- ~ o ~ i 1 i ~ ' ' ~~ ~~~~ ~~-~ ~ y~~ ~~~~ ~ ~ I o ~ ~ ~' __ _ - .- .-- I ~ li ~~ 'b ~~ ~ ~s~ I ~ i~s ~ I i~~ ~ j ~ r ~ ~ i ~' g I ~ ~~~~ '' ~ ~~ ,; -'-'-•-•-'1.-•---~---•-•~~-'J gg8 Rb~ I M~ \ ~~ ~ ~ i i ~ '~ ~ \ i i ~ ~+ i i I I i i g~ MLLER PARK °"~° ... ~~ FOfi 1°'m ~*oa wtx aer idlISk ~ ~ ~A CrtY OF DELRAY BEACH OVERALL SITE PLAN ~~ w~a ~ e 6 vao,~crrm aooeos mn•r c,~w, rtaew - -- ~-- i i i i I I I I I -- --~ r l ~~ t ~ ~~ ~~ ~ ~ Z4~ ~ ,~ N O p O u O .3 ow Y N et! I.L y W Q a „a ~~ m m zg m ~. ~o a° w, c ~< W _rw JUU Q J ~ _ w x C U L ~ ~~~ --~ I /J1~ 1 ;~ m~ Y O bN Y ~ w Q a ra U m Q ~, J /~/ o a ~+ O H W ~,~~ J~a J w x c- U L ~ ~f=" I i o 'I ,, i 1,i ~I .i ~ ° so ,~, e ' ;~ o~ ,~ 1 ~ , ; o ~~ !; ' ~~ ~~ ~ ~~9 c~ I ~ '~~m ?~, ~ ~ ~ ~ ' .~ .-W l ~ '.". ,~_ / 'r I ~O Y / . O: V1 Z ~ - _ a Y .. " ~ ~ N ~ x ._ _ ~~ '~ I~ ~ ~ :~ LI , ~ ~`' , L a ~. J 1 ~~ ~ - ) ~~ ~a }}II yyrrt}J((rr Z<n --- OF~ 1~1 LLL!!! J ~ m~~ s - ~ _ - v W . ,_. - - ~ Z - -- -- - - ~o-;. ~ - G3a _y i µt Q { ! ~ 4: .. _` ` ',. ~ <~~ \ 7 \\ \~ ~ \ . ~~,~ \ , ~ i .. ~ O C \ I ~ ~ `~ 1 MEMORANDUM To: David T. Harden, City Manager From: Joseph M. Saffor , mance Director Date: May 4, 2007 Subject: Capital Improvement Financing Alternatives RECEIVED MAY 4 - 2001 CITY MANAGER We would recommend the use of some of our in-house reserves to finance some of the upcoming bond issue projects along with our storage area network (SAN) that was explained in correspondence dated April 25, 2007 (attached). This would reduce the overall bond issue and would not conflict with any of our required reserves or additional reasonable reserves set aside for contingencies and storm activity. We would recommend the following projects be funded with a transfer of reserves from the Insurance Fund: 1 Hurricane-Hardened IT Buildin $974,400 2 SAN Data Stor a Pac a $448,086 3 Cit Hall Renovations $672,000 Total Costs $2,094,486 The Insurance Fund expenses for liability claims are required to be budgeted based upon a third party actuarial report. Over the past several years our liability claims activity has been well below the actuarial estimates and has thus created some substantial reserves. Since most of these reserves were paid for by the General Fund, we felt that the projects mentioned above are General Fund projects and could therefore be paid by these reserves. The use of these reserves would still leave over $4.0 million in reserves in the Insurance Fund for contingencies and storm damage claims where we would have to up-front some of the damage claims costs prior to FEMA and insurance carrier payments. This should be more than enough to cover these situations. Please consider this recommendation for our meeting on May 8a'. Enclosure: SAN Mirroring Solution correspondence dated April 25, 2007 WS. ~f MEMORANDUM To: David T. Harden, City Manager From: Joseph M. Safford, Finance Director Date: Apri125, 2007 Subject: Capital Improvement Requests- SAN Mirroring Solution This memorandum is issued to request approval of the City Commission for the purchase of a storage area network (SAN) mirroring solution consisting of two (2) SAN units, eight (8) virtual server units, related hardware and software components along with installation and three years maintenance. It is recommended that this system be purchased and installed to coincide with the construction of our new, hurricane-hardened IT building. This recommendation is coming from our technical IT engineering consultant, Mr. Tim Sinopoli. The cost of this request is $448,086. We would request funding this cost from the transfer of funds from the Insurance Fund to the Capital Improvement Fund. The Insurance Fund has $6 million in Unrestricted Fund Balance that has accumulated over the past several years from lower than anticipated claims activity primarily from property and casualty claims. We feel that this system presents acost-effective, cost-savings solution to our goals for system capacity, redundancy, daily backup and business interruption business recovery plans for the distant future. This system has been recommended for several years in both the Enterprise Technology Plan and the Capital Improvement Plan. Background- Present Svstem Our present IT system consists of two (2) IBM iSeries mid-range server units that are mirrored (1 in City Hall and 1 in the Police Headquarters building} allowing us partial system redundancy. If one iSeries system was to fail, the other system would automatically take over. The City currently operates in a "single server" environment consisting of 46 individual servers that contain individual network applications and data storage. This server configuration is recognized as a single point of failure configuration since, if any individual server fails, the applications and stored data would not be available to users until that particular server is repaired or replaced and brought back on line. We do not have redundant servers in the Police Department. This is not the optimal solution for fault tolerance or redundancy. Fault tolerance and system redundancy are two of our primary operating goals and objectives. In addition, with the amount of data we currently store and backup, we are taking almost all night to prepare daily backup files with the exception of our Exchange server. The Exchange server (mailbox data) is so large that it can only be backed up on weekends. The hardware components mentioned above are connected to our various City facilities with fiber optic lines and switches with fiber ports. The fiber optic lines offer us transmission speeds that are almost unlimited and are only limited by the speed of the equipment connected to each end of the fiber line. All of our critical fiber optic lines are underground. With the Adelphia I-Net contract, we have finished connecting our remote sites with above-ground fiber optic lines. We recently completed a fiber optic loop to Police headquarters and Fire headquarters. We are currently in the process of completing a second fiber optic loop to ESD. Therefore, our essential services sites will be connected with fiber optic loops which allow us to have continued redundant backup operations to our critical sites if any part of a fiber line is severed. The hardware components mentioned above are connected internally from the ports on the switches to our internal PC and printer user environment with internal cabling. We are currently upgrading all internal cabling from CAT 1 and CAT 2 cabling to CAT b cabling or fiber optic lines to increase internal transmission speeds. We have completed the purchase and installation of a second large switch which means we have redundant switches both in the Police Department and City Hall. Observations and Recommendations As you can see, the City really only has one primary area of weakness in our system. This weakness had been identified several years ago and has been addressed in our Enterprise Technology Plan. That weakness is in our single server environment. All our servers are in City Hall. We do not have redundant servers in our secondary site, the Police Department. This single server environment means that if any individual server fails or needs to be taken down for maintenance or upgrades, the applications and data will not be available for the period needed to recover that server. Our recommendation is to have servers designed to operate in a cluster environment with larder "virtual" Enterprise servers and SAN units. Virtual Enterprise servers are large servers that can contain a capacity from 10-30 individual servers (dependent upon function) in which, if any individual internal server goes down for any reason, the server cluster software automatically switches that activity to another internal server. By locating duplicate virtual servers in City Hall and the Police Department, we would have full server redundancy with mirrored units. We can replace our current 46 servers with 8 virtual servers. We would place 4 virtual servers in the Police Department and 4 in City Hall. These virtual servers would be mirrored. A SAN unit is a storage area network system that centrally stores all data files from current individual data servers. By locating one SAN unit in City Hall and one SAN unit in Police Headquarters, we would have full redundancy of data with mirrored units. These storage systems also allow us to do "snapshot" backups that are done on-line during the day so that systems do not have to come down for backups and backups are done more efficiently and much faster than current systems. Advantages of the Recommended SAN Mirroring Solution • Cost-effective Consolidating the present total number of servers from 46 to a server cluster of 8 virtual servers will save space, air-conditioning load, maintenance, licensing costs and replacement costs. Presently, an individual server costs approximately $5,000 each so the cost of the present 46 individual servers is $230,000. The cost of an Enterprise server is approximately $17,500 (bulk purchase price) but is able to replace from 10-30 individual servers. Therefore, the cost of eight (8) virtual Enterprise servers (equal to 80-240 individual servers) is $140,000. The City essentially has reduced its number of server units from 46 to 8, has reduced the overall replacement cost by $90,000 and has allowed fora 100%-300% future growth capacity in data storage for no additional cost which is a savings of $230,000-$690,000. Over time, these capacity and replacement cost savings would pay for the entire SAN mirroring solution including the 8 virtual servers. Additional cost and efficiency savings will be realized but are more difficult to quantify. These savings would result from reduced space needs, reduced power loads, reduced loads on universal power supply battery backup systems, lower maintenance costs, increased productivity (less downtime due to redundancy), and improved system efficiency. Individual servers can be added within an Enterprise server unit in a matter of minutes whereas a new individual server could take weeks to order, receive, format, and bring on-line. • Improved System Backup Ouerations By placing all our data files on redundant SAN data storage units instead of individual servers, we can prepare backups using a software technology called "Snapshot Backup". This software takes a picture of the SAN data and allows you to backup your data, without bringing down your systems, during business hours or after hours at your discretion. This solution would give us a 100% assurance of a complete daily backup of our entire system data files which would include our Exchange mailbox server unit which is now only backed up on weekends due to its size. • Improved Business Interruption/Disaster Recovery Plan It is important to recognize that our current single server environment is considered a single point of failure. Any individual server or multiple servers can go down and whatever is on those servers will be unavailable until replacement servers can be purchased, received, installed, reformatted, and loaded which can take hours, days or longer dependent upon availability. For example, with our current single server environment, when we move to the new IT building, we would have to bring down all our servers located in City Hall. This would mean all data and operations stored on these servers would be lost until the move was completed, systems reinstalled, tested, and operational. This could take several hours or several days unless there was some unforeseen problem. This could impact all user operations to include Police mobile units. The SAN solution with the mirrored SAN units and mirrored virtual server units, if installed prior to the move to the new IT building, would prevent this problem since the entire City could continue to run on the Police Department system while the City Hall system was being moved to the new building. Purchasing Information We would recommend Dell SAN Solution to include two (2) SAN units, eight (8) virtual (VMwaze) servers, two (2) Exchange servers, one (1) Proxy server, installation, training and other related expenses totaling $448,086. A budget transfer from the Insurance Fund to the Capital Improvement Fund of this amount will be prepared with the funds set up in account number 334-6111-521-64.11. This Dell equipment is on State Contract Number 250-000-03-1. We would consider this project critical with a high priority being assigned for the reasons outlined. This equipment needs to precede the completion of the new hurricane-hazdened IT building to ensure the continuation of critical operations during the move to the new building. Thank you for your consideration. Cc: Guy Buzzelli, Chief Information Officer Ed Del Portillo, Project Manager/LAN m 0 n O a N C O O N C O ~_. m N .~ 3 7 f0 3 L .~ c ~L C~ G Z t v ca v m 0 4- O U 7 N 00 N ~ ~ N ~ M ~ ~ N U (~ +.. ... N ~ N ~ O N N d V ~ ~ ~ U x ._ x o X X N c o _ o ~ c_ c O N N N (0 N N ~j C c O N o N ~-. U U O X O ~ j 7 ~ N " Q U ,_ - - N ~ IO ~, X X X ""' C f0 U X to O N ~ m ~ Z ~ O ~ X X V ~ N ~ t C o/C -~ CITY COMMISSION CITY OF DELRAY BEACH, FLORIDA SPECIAL/WORKSHOP MEETING -TUESDAY, MAY 8, 2007 6:00 P.M. - FHtST FLOOR CONFERENCE ROOM AGENDA ADDENDUM THE AGENDA IS AMENDED BY ADDING THE FOLLOWING SPECIAL MEETING ITEM: SPECIAL MEETING AGENDA 2. FUNDING FOR PALM BEACH COUNTY CHARTER AMENDMENT: Authorize payment of $31,000.00 to the Let Us Vote Political Committee in support of the proposed amendment to the Palm Beach County Charter. *************************************************************************************** Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. Memo Ta City Commission From: City Manager CC: Data: May 7, 2007 Re: Funding for Palm Beach County Charter Amendment In our goal setting session last month, the Commission identified county interference as one of the greatest external threats facing the City. This same opinion was shared by the previous Commission. On March 20, 2007 they adopted the attached resolution authorizing support for an amendment to the County Charter requiring a dual referendum in order for any function, service power or authority of a municipality to be limited by or transferred to the County. In other words, such a limiting or transfer could not take effect unless it was approved by the voters in the City and separately by the voters in the unincorporated area. The Let Us Vote Political Committee has been organized to obtain the necessary signatures to put this issue on the ballot, should the County Commission not agree to put it on at the request of the cities. Let Us Vote needs funding commitments in order to move forward with the petition drive. The funding formula which has been developed calls for each city to pay twice their annual Palm Beach County League of Cities dues. In our case that would be 2 X $15,500 or $31,000. The League of Cities dues structure takes into account each city's population and tax base, so it is considered an equitable allocation method. This is first of all a home rule issue, but it is also a financial issue. Many of the things the county has done increase our cost of providing services, such as imposing additional administrative requirements for annexations, setting standards for Fire-Rescue services and their effort to take over all Fire dispatching. The amendment is needed to preserve our rights to provide services in the manner deemed best by our citizens. In addition we should not have the County as well as the state imposing unfunded mandates on us. Recommendation: We recommend that the Commission authorize payment of $31,000 to the Let Us Vote Political Committee in support of the attached proposed amendment to the Palm Beach County Charter. We recommend funding this expenditure from the $1,239,511 Reserve shown on the mid-year budget amendment. 5P, a, `. ~\ RESOLUTION N0.2407 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA (THE "CITY'S FINDING THAT THE EXPENDITURE OF MONEY IN SUPPORT OF THE PROPOSED AMENDMENT TO THE PALM BEACH COUNTY CHARTER SERVES A PUBLIC PURPOSE; PROVIDING THAT THE DISSEMINATION OF INFORMATION CONCERNING THE IMPACTS OF THIS AMENDMENT ON THE CITIZENS OF THE COUNTY AND THE CITY IS ESSENTIAL TO THE HEALTH, SAFTEY, PROTECTION AND WELFARE OF THE CITY AND ITS CITIZENS; PROVIDING AN EFFECTIVE DATE; AND FOR OTHER PURPOSES. WHEREAS, the Board of County Commissioners has proposed certain amendments to the Palm Beach County Charter (the "Charter") over the years; and WHEREAS, pursuant to the Charter, the citizens may also propose changes to the Charter; which proposed changes must be placed on the ballot for referendum if all criteria set forth in the Charter have been met; and WHEREAS, such an amendment is being proposed by the citizens by means of a petition drive and will be subject to approval by the voters if sufficient signatures are gathered and if it meets all criteria set forth in the Charter and applicable State Law; and WHEREAS, the City of Delray Beach desires that its citizens be fully informed as to the impact of this proposed amendment; and WHEREAS, the City Commission believes that it is a duty of local democratic government to assist its citizens in understanding issues of great importance to them by providing information in order that they may make an informed choice; and WHEREAS, the City Commission believes that such municipal leaders have a duty and a right to offer their opinion as to which course of action they think would be best for the City and its citizens, and that such use of their offices is clearly for a public purpose. 1 \. / \i NOW THEREFORE, BE IT RESOLVED by the City Commission of the City of Delray Beach, Florida that: Section 1: The City Commission finds that it is necessary and in the public interest of the citizens of the City of Delray Beach and the City, and essential to the health, safety, protection and welfare of the citizens of the City of Delray Beach and the City, for the City to expend public funds and resources, to utilize the time of its employees, and to utilize its various methods of communication (including but not limited to television, print, and intereet communications) in order to educate the public concerning the proposed referendum question which is attached hereto as Exhibit A and the impact it will have on the City and its citizens. Section 2: This resolution shall become effective immediately upon its adoption. PASSED AND ADOPTED this ~~da of March 2007. Y ATTEST: • \V CITY CLERK Z OR RES. NO.24-07 ' PALM BEACH COUNTY CHARTER AMENDMENT PETITION FORM Under Florida law, it is a first degree misdemeanor to knowingly sign more than once a petition or petitions for a candidate, a minor ' political party, or an issue. Such offense is punishable as provided in s. 775.082 ors. 775.083. [Section 104.185, Florida Statutes] Name Please Print Name as it Appears on Voter Information Card Residential Street Address Date of Birth City Zip I am a registered voter of Palm Beach County and hereby petition the Supervisor of Elections to place the following ballot title, summary and charter amendment on the ballot in the next election available for such purpose pursuant to Section 6.3 of the Palm Beach County Charter after final verification of the full number of signatures necessary by the Supervisor of Elections. BALLOT TITLE: Requires Both County and Municipal Voter Approval for Charter Amendments Affecting Municipal Powers or Functions BALLOT SUMMARY: Shall Article 6, Section 3 of the Palm Beach County Home Rule Charter be amended to require that a majority of Voters of Palm Beach County and a majority of Voters in each municipality voting in a referendum must approve any amendment to the Charter which transfers or limits a function, service, power or authority of any municipality in the county? FULL TEXT OF THE PROPOSED AMENDMENT: Section 6.3 Home Rule Charter Amendments Amendments to this Home Rule Charter may be proposed by the Board of County Commissioners by an affirmative vote of at least four (4) members, subject to approval by the voters of Palm Beach County in a referendum. The .Home Rule Charter amendment may also be initiated by seven (7) percent of the number of voters qualified to vote in the last general election, and the initiated amendment shall be presented and verified in the manner and time set forth in Article V, Section 5.1. The Home Rule Charter amendment so initiated shall be placed on the ballot on the first Tuesday after the first Monday in November of any year or in connection with a presidential preference primary occurring at least thirty (30) days after verification. If approved by a majority of those who voted, the Home Rule Charter amendment shall become effective on the date specified in the amendment, or, if not so specified, on January 1 following the election. Each amendment to this Home Rule Charter shall be limited to a single and independent subject. .(2) Notwithstandinc subsection (1), absent the approval of a majority of the voters of Palm Beach County votinst in a referendum, and the approval of a majority of the voters of each municipali votin in a referendum, this Charter may not be amended to transfer or limit a function service power or authority of any municipality within the County, [Note: Language underlined is new language that is proposed to add to the charter.] X DATE OF SIGNATURE SIGNATURE OF REGISTERED VOTER Pd. Pol. Adv. paid for by the Let Us Vote Political Committee, PO Box 3286, Palm Beach, FL 33480. It is about giving municipal voters a greater say in setting local community standards and regulations. Both city voters and county voters would have to agree to charter changes affecting city government function, service, power or authority. County regulations affect many city issues such as planning, land use and zoning. City residents would have more influence over local rules. We're asking you to sign this petition to allow this question on a future ballot. We want everyone to have the chance to vote on this important issue. Pd. Pol. Adv. paid for by the Let Us Vote Political Committee, PO Box 3286, Palm Beach, FL 33480.