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June 9, 2020 City Commission Workshop Meeting Minutes Final w-signature pageTuesday, June 9, 2020 3:30 PM City of Delray Beach 100 NW 1st Avenue - Delray Beach, Florida 33444 Phone: (561) 243-7000 - Fax: (561) 243-3774 www.mydelraybeach.com Virtual Meeting City Commission Mayor Shelly Petrolia Vice Mayor Ryan Boylston Deputy Vice Mayor Shirley Ervin Johnson Commissioner Adam Frankel Commissioner Juli Casale Minutes - Final Workshop Meeting at 3:30 PM June 9, 2020City Commission Minutes - Final Pursuant to Section 3.12 of the Charter of the City of Delray Beach the Mayor has instructed me to announce a Workshop Meeting of the City Commission to be held for the following purposes: Mayor Petrolia called the Workshop Meeting to order at 3:37 p.m. Mayor Shelly Petrolia, Deputy Vice Mayor Shirley Ervin Johnson, Commissioner Adam Frankel, Vice-Mayor Ryan Boylston, and Commissioner Juli Casale Present:5 - WS.1. PUBLIC COMMENT Arlene Ustin, 1327 High Point Way SE, Delray Beach, stated that she had been sworn in. Ms. Ustin thanked the Commission for establishing early voting sites. The City Clerk stated that there were no more public comments. WS.2.20-390 VALET PRESENTATION FROM STAFF Recommendation:Discussion item regarding valet. Sponsors:Public Works Department Agenda Cover Report Roccos Tacos.agreement.2014 RoccosTacos.amendment.2020 Taverna Opa.agreement.2014 Taverna Opa.amendment.2020 The Grove.agreement.2019 The Grove.amendment.2020 Tramonti Agreement.amendment.2020 TRAMONTI'S VALET AGREEMENT.2014 Attachments: Missie Barletto, Director of Public Works, gave a presentation on the valet program with Ameristar. She detailed the following: ·There are eight valet license agreements with individual restaurants in the downtown area. ·The valet queues are established through an annual license agreement. ·Requirements (rules) for the valet service. ·Each license agreement charges $168 per parking space per month. ·The City controls rates charged to the public. ·Presented to the Commission the current valet queues as requested by Ameristar. Page 1City of Delray Beach Printed on 7/26/2020 June 9, 2020City Commission Minutes - Final ·Tramonti’s restaurant is requesting to be released from their licensee agreement on the next commission agenda. ·Ameristar’s proposal regarding their current valet stands, as well as their request to charge a flat fee of $10 per car. Ameristar is requesting to try this for a period of 90 days, as well as reduce or eliminate the fees through October 2020. ·Provided the total parking spaces the new valet queues would provide. ·Reported the findings/proposal performed by the outside consultant firm hired by the City to evaluate the parking program. ·Discussed the financial impact that the City would incur if the valet queue fees were forgiven over the next three and a half months from Ameristar, as well as all of the valet queues. ·Reported the results of the Mobility Impact to the City. In conclusion, Missie Barletto, Director of Public Works, shared that there were several staff members from the City online to answer any questions that the Commission may have. Mayor Petrolia thanked Director Barletto for her presentation and inquired as to what the current revenue stream is to the restaurants for the valet stands. Mr. Todd Herbst, restaurateur stated that the restaurants collect zero dollars, whereas the benefit to the restaurants is to have the valet service available for the customers who wish to utilize it. Mayor Petrolia expressed concern that adding another valet stand along Atlantic Avenue could exacerbate the existing problem of not having sufficient valet staff and not moving cars from the ramp that has existed in the past. She also expressed her concern as to why the City doesn’t run the valets themselves since the businesses aren’t making money and in addition, the City already owns the parking space. Missie Barletto, Director of Public Works, stated that staff wasn’t directed to look into the City running the valet stands but explained that some municipalities do run their own valets. Mayor Petrolia specified that there is no reason to jump forward with any changes at this time since we are in the middle of a pandemic and the pilot program for the valet is in place until September 2020. Vice Mayor Boylston shared that the City has tried to run the valet service in the past and it was not successful. Page 2City of Delray Beach Printed on 7/26/2020 June 9, 2020City Commission Minutes - Final Mayor Petrolia suggested that if the City ran the valet services, it could potentially be a source of revenue that could help recoup some of the monies used during the pandemic. Vice Mayor Boylston declared that he is in favor of Mayor Petrolia’s suggestion, as that is exactly what the pilot program consists of. Commissioner Frankel stated that the valet service is not only in place for the restaurants but is also available for all of the downtown businesses to utilize. Mayor Petrolia suggested that the discussion regarding the $10 flat fee be continued since the City makes that determination and not the valets or restaurants. Deputy Vice Mayor Johnson declared that this is her second term on the Commission, since 2017 and does not understand why the Commission is still discussing this same parking subject. She also stated that valet parking allows people to park in illegal spaces until the valet can move the car and suggested that those valets get a fine if the car is not moved within 5-minutes. Commissioner Casale reminded the Commission that the valets are currently getting relief through the force majeure contractual provisions, on a month-to-month basis for those who ask for it. She also expressed that the restaurants are up and running and she did not see the need to change anything, except to revisit it again in three months. Todd Herbst, restaurateur confirmed that when the valet is open, the restaurants, retailers and valets perform better. Vice Mayor Boylston stated that the DDA, restaurants and retailers, as well as himself, are all in favor of reducing the number of valets from five to three, having all right turns, and having enough space to wave people to the next spot, would be beneficial to all of the downtown businesses. He went on to say that discussing valet contracts, and taking over the valets, etc. could be a discussion for the future but for now this is the best system and the purpose of the workshop today. Commissioner Frankel shared that having a flat rate would benefit everyone and feels the City should start charging for parking especially in the downtown and beach area. Commissioner Casale declared that she would be in favor of a sixty-day trial period. In addition, she believes the City should reduce the fees by a Page 3City of Delray Beach Printed on 7/26/2020 June 9, 2020City Commission Minutes - Final percentage and start charging for parking on Atlantic Avenue. Vice Mayor Boylston recognized Laura Simon from the Downtown Development Agency (DDA) who was present (virtually). Ms. Simon gave her thoughts on the parking program and stated that the program is in need of enhancement and since this has been a slower time it would be a good time to test the proposed pilot program out. Commissioner Casale was in favor of trying the program for thirty days. Laura Simon said that thirty days would not be long enough to properly evaluate the program and suggested, at minimum, sixty days. Commissioner Frankel suggested turning on the meters that have been covered and to start charging for parking. City Manager Gretsas asked Mayor Petrolia for clarification on when the effective date was for turning on the parking meters. Mayor Petrolia stated that it would make the most sense to turn on the meters during the City’s Phase Two of reopening. There was a consensus by the Commission to turn the meters on as soon as Phase Two of reopening begins. There was also a consensus to try the Curbside Management Plan (Pilot Program) for sixty days and to monitor any violations. Mayor Petrolia asked for the City’s support in looking at the potential in the future for the City to work directly with the vendors versus indirectly concerning the parking program. Commissioner Casale stated that she was in favor of this as well. WS.3.20-355 DISCUSSION ABOUT ELECTIONS Recommendation:Discussion only. Sponsors:City Clerk Department Agenda Cover Report QUALIFICATIONS_FOR_CANDIDACY (2) Section_5.05.___RETURNS_OF_ELECTIONS wksp backup Memo to CC re early voting sites Attachments: City Attorney Gelin reported that this item was to obtain direction regarding the qualifications of candidates for future elections. She stated that the memorandum she had previously given to the Commission addressed some of the concerns the Supervisor of Elections had. The Supervisor of Page 4City of Delray Beach Printed on 7/26/2020 June 9, 2020City Commission Minutes - Final Elections will not be requiring face to face signatures due to COVID-19, but will allow for a digital signature provided it is a signature match with the voter’s registration card instead. City Clerk Johnson was seeking clarification on how the signatures would be accepted and that an original ink signature would not be needed for proof was enough clarification for her. Deputy Vice Mayor Johnson suggested the Commission look at a different methodology for the candidates to get their required 250 signatures rather than going door to door. City Attorney Gelin stated that the City could amend the means of how candidates get their signatures and they will not be in violation then. Mayor Petrolia spoke of the importance of getting signatures and what it has meant to her, however given the circumstances she realizes that there may be a need for an alternative method during this time. She also expressed concern regarding the criteria for a candidate running for office and suggested that a candidate must be a resident of the City of Delray Beach for at least one year. Commissioner Frankel stated that he would like to see a higher filing fee instituted for the candidates. Mayor Petrolia responded that some people may want to run for office but could not afford a higher filing fee. She suggested looking into getting more signatures versus a higher filing fee for the candidates. Deputy Vice Mayor Johnson declared that she would be in favor of requiring a candidate to have lived in the City of Delray Beach for at least two to three years. Vice Mayor Boylston suggested that a hybrid of the requirements be explored so that a candidate would not be able to buy their way into running in an election. Commissioner Casale was in favor of the requirement of two hundred and fifty signatures. Commissioner Frankel was also in favor of a hybrid system, however he would like to see what other neighboring municipalities are doing. City Clerk Johnson stated that she would prepare a list of the requirements neighboring cities have for running for office. Page 5City of Delray Beach Printed on 7/26/2020 June 9, 2020City Commission Minutes - Final Commissioner Frankel stated that an early voting site, as well as voting by mail, should be readily available to the City’s residents for elections. City Attorney Gelin stated that the City’s ordinances must conform to statute when receiving the election results as well as with the Supervisor of Elections. Deputy Vice Mayor Johnson reported that early voting had been problematic previously due to not having the proper locations. City Clerk Johnson declared that the Palm Beach County Supervisor of Elections suggested the Delray Beach Public Library and the Community Center as possible early voting locations for the City to utilize. She asked the Commission to clarify which location they wanted to use. Sam Metott, Parks and Recreation Director, spoke regarding utilizing the Delray Beach Community Center and the ability to move the group of kids that would be at the Community Center to an alternate location for the duration of the two-week early voting period. Commission Comments: Commissioner Frankel made the following comments: ·Asked City Manager Gretsas that the information on the Beach Parking Permits and Senior Parking Permits be shared at the meeting next week. Mayor Petrolia made the following comments: ·Asked City Manager Gretsas what method is being used to communicate to the City’s employees to know when to return to work. There being no further business to discuss, Mayor Petrolia adjourned the meeting at 5:21 p.m. Page 6City of Delray Beach Printed on 7/26/2020 ATTEST: The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the Minutes of the June 9, 2020 Workshop Meeting held on June 9, 2020, which Minutes were formally approved and adopted by the City Commission on July 21, 2020. NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval which may involve some amendments, additions or deletions as set forth above.