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January 12, 2021 Workshop Meeting Minutes - FINAL with signature pageTuesday, January 12, 2021 3:30 PM City of Delray Beach 100 NW 1st Avenue - Delray Beach, Florida 33444 Phone: (561) 243-7000 - Fax: (561) 243-3774 www.mydelraybeach.com Virtual Meeting City Commission Mayor Shelly Petrolia Vice Mayor Ryan Boylston Deputy Vice Mayor Shirley Ervin Johnson Commissioner Adam Frankel Commissioner Juli Casale Minutes - Final Workshop Meeting at 3:30 PM January 12, 2021City Commission Minutes - Final Pursuant to the Home Rule powers of the City (s. 2(b), Art. VIII of the Florida Constitution and Chapter 166, Florida Statutes), Chapter 252, Florida Statutes (Emergency Management), any and all other applicable statutes, the City Charter and Chapter 95 of the City's Code of Ordinances, the City Commission of the City of Delray Beach shall conduct business at and through virtual meetings utilizing Communications Media Technology (CMT) in accordance with the rules of procedures promulgated by the City, during the COVID-19 public health emergency declared pursuant to Resolution 70-20, as extended. Members of the public wishing to view City Commission meetings should log into the City’s website, https://www.delraybeachfl.gov/i- want-to/watch/city-meetings, where the meeting will be live-streamed for the public. Pursuant to Section 3.12 of the Charter of the City of Delray Beach the Mayor has instructed me to announce a Workshop Meeting of the City Commission to be held for the following purposes: WS.1.LEGISLATIVE PACKAGE REVIEW Sponsors:City Manager Department Delray Beach 2021 Legislative Packet revised 1-8-21Attachments: The City Commission Meeting was called to order at 3:30 p.m. The roll call was taken by City Clerk Katerri Johnson, and the following were present: Present: 5 - Mayor Shelly Petrolia, Deputy Vice Mayor Shirley Ervin Johnson, Commissioner Adam Frankel, Vice-Mayor Ryan Boylston, and Commissioner Juli Casale Others present were: Jennifer Alvarez, Interim City Manager Lynn Gelin, City Attorney Katerri Johnson, City Clerk Jennifer Alvarez, Interim City Manager, explained the Workshop was intended to create a unified message to the State Capitol regarding the City's requests and to clarify the Commission’s top three or four legislative priorities. Ms. Alvarez then introduced Attorney Matt Forest with Ballard Partners. He reported if the City is requested to appropriate funding for projects, they should do so by submitting plans during the State of Florida’s fiscal year from July 1, 2021 to June 30, 2022. Mr. Forest recommended the City to request funding for various projects instead of concentrating on one specific project. The Commissioners and Mr. Forest engaged in a discussion about the Page 1City of Delray Beach Printed on 2/3/2021 January 12, 2021City Commission Minutes - Final following potential items for appropriation requests: - Pompey Park Playground - Water Storage Tank - Summer Reading and Learning Program - Police Program for Mental Health and Community Outreach The Commissioners thanked Mr. Forrest for his guidance. WS.2.RECEIVE A PRESENTATION ON REHABILITATION AND ADAPTIVE REUSE OF THE SEABOARD AIR LINE RAILWAY STATION AND PROVIDE DIRECTION ON DESIGN. Body:Recommended Action: Recommendation:Receive a presentation on the rehabilitation and adaptive reuse of the Seaboard Air Line Railway Station and provide direction to staff on future use and floor plan for the reconstructed building. Sponsors:Public Works Department and Human Resources Department Agenda Cover Report Seaboard Air Line Railway Station Rehabilitation 1-12-21 Attachments: Jennifer Alvarez, Interim City Manager, informed the Commission they would receive options for the renovated Railway Station. After the Commission commits to a renovation design Ms. Alvarez will present to Florida Municipal Insurance Trust (FMIT) who will handle the design of the railway station moving forward. Missie Barletto, Public Works Director, gave a presentation on the historic significance of the railway station. She outlined drawings of FMIT insurance company’s ideas for the future design and explained the Commission’s options: Option 1: Office Space Option 2: Health Center and Human Resources Option 3: Clinic and Warehouse The Commissioners voted as follows: Commissioner Frankel: Option No. 2 Vice Mayor Boylston: Option No. 2 Commissioner Casale: Vacillated between Option No. 2 and No. 3 Deputy Vice Mayor Johnson: Vacillated between Option No. 1 and No. 2 Mayor Petrolia: Option No. 2 Ms. Alvarez thanked the Commission for their assistance. She informed the Commissioners that staff would proceed with Option No. 2, Health Center and Human Resources, to reconstruct the Railway Station. Page 2City of Delray Beach Printed on 2/3/2021 January 12, 2021City Commission Minutes - Final WS.3.EARLY VOTING DISCUSSION Sponsors:City Clerk Department Katerri Johnson, City Clerk, explained that the City of Delray Beach would be responsible for incurring all costs involved in holding early voting for a standalone Municipal Election. She presented a slide highlighting three pricing options. Option 1: Cost for two weeks of early voting: $175,000 - $195,000 approximately Feb. 21 - March 8th (16 days total) 7:00 a.m. - 7:00 p.m. 7 days a week Option 2: Cost for one week of early voting: $125,000 approximately Feb. 28th - March 8th (9 days total) 7:00 a.m. - 7:00 p.m. 7 days a week Option 3: Reserve early voting for elections that coincide with Palm Beach County Elections (i.e., General Elections & Presidential Preference Primary Elections) which would be no cost to the City. The Commissioners voted for Option No.3 with publicizing mail in voting available on the Palm Beach County Supervisor of Elections website. Mayor Petrolia reported she was requested to ask the County Commission to procure a mobile unit for vaccines in one of the City’s disadvantaged neighborhoods. There was consensus to send a letter from the City to the State Representatives requesting a mobile unit to disseminate more vaccines. Jennifer Alvarez, Interim City Manager, reported the City is ready to request the mobile vaccination unit and would begin to identify areas in need Page 3City of Delray Beach Printed on 2/3/2021 January 12, 2021City Commission Minutes - Final throughout the County. She remarked that the City is in discussions with the Palm Beach County Commissioners to be a closed pod for vaccinations. Ms. Alvarez thanked the Commissioners for their input. There being no further business to discuss, Mayor Petrolia adjourned the Workshop Meeting at 4:57 p.m. Page 4City of Delray Beach Printed on 2/3/2021 ATTEST: The undersigned is the City Clerk of the City of Delray Beach, Florida, and the herein the Minutesinformation provided is of the January 12, 2021 City Commission Workshop Meeting held on January 12, 2021, which Minutes were formally approved and adopted by the City Commission on February 2, 2021. NOTE TO READER: If the Minutes you have received are not completed as indicated above, this means they are not the official Minutes of the City Commission. They will become the official Minutes only after review and approval which may involve some amendments, additions or deletions as set forth above.