PW-5 Rev.1 Damage to City VehiclesCITY OF DELRAY BEACH
ADMINISTRATIVE POLICIES AND PROCEDURES
DEPARTMENT:
SUBJECT:
REVISION:
APPROVED BY:
PURPOSE
Public Works
Damage to City Vehicles;
Advertising on City Vehicles;
and New Vehicle Acceptance
an Re istration
POLICY NUMBER:PW-5
SUPERSEDES:PW-5 Rev.0
EFFECTIVE DATE:1/26/2022
ence R.Moore,ICMA-CM,City Manager
To establish a standard procedure for reporting damage and obtaining repair estimates for all City-owned
vehicles,advertising on City-owned vehicles for accepting/receiving new vehicles into the City fleet,and
for obtaining registration for new vehicles in the City fleet.
POLICY
Vehicle Damage:
Any vehicular damage,whether it be cosmetic or mechanical in nature,with the exception of Fire
Department Emergency Apparatus,is to be reported to the Central Garage within 24 hours of the
occurrence.
Advertising on City Vehicles:
The only advertising on City-owned vehicles is that which is specifically sanctioned by the City.No other
forms of advertising may be placed anywhere on a City-owned vehicle.Examples of advertising not
allowed are bumper stickers,license plates on the front of vehicles,dealership logos,decals on windows,
specialty vehicle license plates,and promotional items for a particular business,etc.
New Vehicle Acceptance and Registration:
All vehicles,with the exception of Fire Department Emergency Apparatus,are to be delivered directly to
the Central Garage for pre-delivery inspection and acceptance.All appropriate paperwork associated with
the acceptance of new vehicles is to be processed directly through the Central Garage.
Damage to City Vehicles;Advertising on City Vehicles;and New Vehicle Acceptance and Registration
PW-5 Rev.1
Page 2 of 2
PROCEDURE
Vehicle Damage:
The Central Garage will be responsible for obtaining all estimates for repair.The Central Garage will
forward copies of the repair estimates to the department involved,to Risk Management and to the Budget
Office.In addition,damage estimated at more than $5,000 shall be reported to the City Manager.The
Central Garage will oversee the repair operations and notify the department upon completion.
New Vehicle Acceptance and Registration:
The Central Garage will,in conjunction with Fleet Maintenance,process any and all paperwork necessary
to properly register the new vehicles.The Central Garage will provide Risk Management with the
appropriate paperwork for inclusion of the new vehicle into the City's insurance program and for deletion
of any vehicles as appropriate from said coverage.