PW-4 Rev. 0 Leasing of City VehiclesCITY OF DELRAY BEACH
ADMINISTRATIVE POLICIES AND PROCEDURES
DEPARTMENT:
SUBJECT:
REVISION:
APPROVED BY:
PURPOSE
Public Works
Leasing of City Vehicles
POLICY NUMBER:PW-4
SUPERSEDES:GA-4a,Rev.2
EFFECTIVE DATE:1/26/2022
Terrence R.Moore,ICMA-CM,City Manager
The purpose of this document is to establish procedures for leasing vehicles from the City Garage and to
establish policy on vehicle care.
POLICY
The City Garage maintains pool cars and pickup trucks for department use when a vehicle is brought in for
repairs or service.In addition,vehicles turned in for auction can be used when available.
Vehicle Care:
Vehicles are valuable city assets and,as such,should be maintained and cared for to ensure the maximum
retention of their value.Employees assigned to vehicles shall be responsible for performing daily walk
around inspections and weekly inspection reports,and shall be held responsible for the condition,
appearance and cleanliness (interior and exterior)of the vehicle.Additionally,no smoking shall be
permitted in any city vehicles.
Any deficiencies or damage to vehicles shall be immediately reported to the employee's supervisor,and
the vehicle brought to the City Garage for corrective action.Under no circumstances will a vehicle with a
serious safety issue be permitted to operate until properly repaired.
Any employee who is assigned a City vehicle shall ensure that the vehicle is turned in to the City Garage
on schedule for all required preventive maintenance and repair work,so as to maintain optimum running
condition and maximum fuel economy.
Within the structure of City policies and procedures for the administration of discipline,department heads
shall initiate such disciplinary or corrective action as are appropriate where employees are determined to
repeatedly damage or abuse City vehicles through negligence or fail to report damage incurred to vehicles.
Leasing of City Vehicles
PW-4
Page 2 of 2
PROCEDURE
Pool vehicles will be assigned for department use when the department cannot meet operational needs
with existing vehicles.Pool vehicles,however,may not always be available.
Rental Charges
Car Truck
Daily $30 I day $40 I day
Weekly $25 I day $35 I day
Monthly $25 I day $35 /day
Leasing is charged to the department as "Pool Car Leasing",which is element object 33.43.