PW-3 Rev. 0 City Vehicle UseCITY OF DELRAY BEACH
ADMINISTRATIVE POLICIES AND PROCEDURES
DEPARTMENT:
SUBJECT:
REVISION:
APPROVED BY:
PURPOSE
Public Works
City Vehicle Use
POLICY NUMBER:PW-3
SUPERSEDES:GA-4
EFFECTIVE DATE:
City vehicles ae furnished to certain employees of the City for the purpose of assisting and ensuring the
efficient and reliable accomplishment of municipal business.Unless otherwise indicated by n explicit
agreement between the employee and the City,vehicles are assigned for official government use only and
are not to be used for personal purposes or regarded as compensation.
POLICY
PW-3.1 General Use:
Because of the high costs of vehicle purchase,operation and maintenance,City vehicles should be used
and operated as safely and economically as possible.Trips should be minimized,to the extent consistent
with accomplishment of official business,and drivers should utilize methods of good maintenance and
economical operation.
PW-3.2 Home Storage and Off-Duty Use:
Certain employees may be assigned a vehicle to be quartered at their homes overnight.These employees
may include managerial,professional or technical personnel,or other employees who:
•may be on call for emergencies,
•must be accessible to radio calls,
•may often conduct work or attend meetings in their official role after regular work hours,
•may begin their vehicle-based work near his/her home,
•may be required to keep a City vehicle with them while not engaged in City business in order to
maintain communications contact and fulfill stand-by work responsibilities,or
•are utilizing a City vehicle for out-of-town travel.
PROCEDURE
Authorization for take-home vehicle use requires a recommendation by a department head and the
approval of the City Manager.Approvals of take-home use will be based on such factors as the frequency
and probability of outside-hours official use,the need for radio communications access,the availability of
reliable personal transportation,and the alternative cost of compensation for personal vehicle use.
City Vehicle Use
PW-3
Page 2 of 2
On-call employees who are assigned a City vehicle to be quartered at their home overnight are to utilize
the vehicle only for the performance of on-call duties.Personal use of the vehicle or transportation of non-
City employees is not permitted without Superintendent approval.