PW-2 Rev. 1 Fuel Delivery and PricesCITY OF DELRAY BEACH
ADMINISTRATIVE POLICIES AND PROCEDURES
DEPARTMENT:Public Works POLICY NUMBER:PW-2
SUBJECT:Fuel Delivery and Prices SUPERSEDES:0
REVISION:
APPROVED BY:
FFECTIVE DATE:1/26/2022
Terrence R.Moore,ICMA-CM,City Manager
PURPOSE
To provide a procedure for the verification of fuel delivery and to determine the price to be charged to the
users.
POLICY
The following procedure shall be followed for all fuel deliveries.
PROCEDURE
A.Fuel Delivery Procedure
1.At the time of a fuel delivery:
a.Physically stick each tank and record measurement.
b.Run a Veeder-Root printout.
c.Compare the two for accuracy.
2.After the fuel has been deposited into the tank:
a.Physically stick each tank and record measurement.
b.Run a Veeder-Root printout.
c.Compare gallons of fuel delivered with delivery ticket,noting any differences.
3.Record all information on Fuel Log.
B.Determination of Price per Gallon
1.The vendor's fuel invoice is received by the Garage from Accounts Payable.
2.A printout of the contract price for fuel for the delivery date is obtained.
3.The allowable fuel vendor markup established by contract is added to the published contract
price per gallon to confirm that the invoice base price per gallon is correct.
4.The invoice total dollar amount,including taxes,is divided by the net gallons of fuel delivered
to determine the total actual cost per gallon.
5.The fuel delivery is entered into the fuel management system and the product price is
updated to match the invoice total actual cost per gallon.