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Internships (GA-3, Rev.2)CITY OF DELRAY BEACH ADMINISTRATIVE POLICIES AND PROCEDURES DEPARTMENT: SUBJECT: REVISION: APPROVED BY: Human Resources Internships POLICY NUMBER:GA-3 SUPERSEDES:Rev.1 TIVE DATE: Terrence R.Moore,ICMA-CI ,City Manager PURPOSE The purpose of an internship is to meet the organizational needs of the City of Delray Beach while providing for the needs of the student intern.Interns make a short-term commitment to work at the City of Delray Beach in order to achieve learning goals and gain experience and exposure to their field of interest.The City of Delray Beach commits to providing the intern with a learning experience,specific work assignments, and training. POLICY Student internships with the City of Delray Beach may be paid or unpaid.A college or university may require an internship be unpaid in order for the student to earn college credit.If the college or university has no such requirement,the student intern will be paid a stipend as determined by the pay plan currently in effect. Paid interns may not work more than 29 hours per week and will be classified as part-time,temporary employees. PROCEDURE A Departments interested in participating in the internship program will offer a career-focused experience that enhances academic learning.Work such as data entry,filing,answering phones, etc.is appropriate for internship experiences only when balanced with meaningful professional responsibilities and hands-on experience. B.The department,with assistance from Human Resources,will compose a job description that clearly defines the learning goals and job duties for the internship.Components of the job description should include position title,skills and qualifications required,preferred college majors,duties and responsibilities,hours per week and the start and end dates of the internship. C.Human Resources will post the internship on NeoGov and other appropriate college and university job boards.City of Delray Beach social media accounts may also be used to advertise internships. D.The department head or designee will interview the applicants and select the candidate best qualified for the position.Verification of employment eligibility,pre-employment drug testing and background checks,if applicable,will be conducted by Human Resources. Internships GA-3 Rev.2 Page 2 of 2 E.Once the applicant has been approved by Human Resources,the Employee Appointment Form will be completed by the department and submitted to Human Resources. F.The department head will appoint someone to act as a mentor/supervisor during the internship.The mentor must have the time and ability to oversee the intern's performance and offer constructive feedback.The intern will attend a general orientation session with Human Resources;the mentor will provide a departmental orientation. G.The mentor will complete a learning agreement provided by the intern's school.If one is not provided,the mentor will use the Internship Agreement available from Human Resources.The signed job description and learning agreement will be submitted to Human Resources for processing. H.Interns must abide by Palm Beach County Code of Ethics and all applicable City of Delray Beach policies and safety requirements.Violations of the policies could result in termination. I.The mentor should provide the intern with ongoing feedback and conduct periodic performance evaluations as required by the student's school.If the school does not provide a form,the mentor will use the Employer Evaluation available from Human Resources.The department will forward all evaluations to Human Resources. Benefits: Interns are not eligible to participate in any City of Delray Beach benefit programs. Workers Compensation: Interns are covered by the City's workers'compensation policy.All on-the-job injuries must be reported to the supervisor according to the City of Delray Beach Administrative Policy RM-10.