City Recognition and Gifts (GA-20, Rev. 2)CITY OF DELRAY BEACH
ADMINISTRATIVE POLICIES AND PROCEDURES
DEPARTMENT:
SUBJECT:
Human Resources
City Recognition and Gifts
POLICY NUMBER:GA-20
SUPERSEDES:Rev.1
REVISION:
APPROVED BY:
PURPOSE
TIVE DATE:
Terrence R.Moore,ICMA-C ,City Manager
The purpose of the policy is to set forth the guidelines for presentation by the City Commission of:Keys to
the City,proclamations,resolutions,certificates and other gifts to organizations,citizens,visitors,or
employees for outstanding service to the City of Delray Beach.
POLICY
The City Manager's Office provides Keys to the City,proclamations,special recognition awards,and other
gifts to Commissioners for presentation to citizens,organizations,visitors or employees to give public
recognition of the honor they bring to themselves and the community.
Key to the City Awarding the Key to the City is the highest honor the Mayor and City Commission can
bestow upon an individual and /or an organization.Keys are typically presented to honor outstanding
service by citizens,dignitaries or elected officials visiting the City of Delray Beach as a token of friendship,
esteem and recognition for their distinguished service.Recommendations of individuals and I or
organizations to be honored with a Key to the City shall be placed on the Consent Agenda.When a Key to
the City is bestowed to an individual outside of a Commission Meeting,the City Commission will be advised
by the City Manager's Office.
Proclamations and Resolutions are used to recognize long standing employees and individuals,
businesses,and organizations that provide exceptional service to the community,and noteworthy events
that occur on specific dates,weeks or months.Proclamations and resolutions requested by City
Commissioners are to be signed by the Mayor.
Special Recognition Awards recognize outstanding individual achievements and are to be signed by the
Mayor.Recommendations for Special Recognition Awards shall be placed on the Consent Agenda.This
award is presented to individuals under any of the following circumstances:
A.Citizens whose actions exemplify excellence in performance of civic responsibilities,showing unselfish
devotion to their fellow humans and community and bringing honor to themselves and recognition to
the City through their actions.
B.Employees whose actions or community involvement bring positive recognition to their Department or
the City
City Recognition and Gifts
GA-20 Rev.2
Page 2 of 2
O ther C ity G ifts While attending local or out -of -town conference or meetings,City Commission
members,acting as a City representative,may distribute gifts,pins,and other City recognition items.The
City Manager,Assistant City Managers,or other designee may also distribute these City recognition items
if so directed.
PROCEDURES
Staff in the City Manager's Office is responsible for administering this policy and designating the appropriate
recognition.
1.Department heads who wish to have a proclamation,resolution,or certificate presented at a City
Commission meeting must submit their request(s)in writing to the City Manager.
2.The request must include a detailed explanation as to why the individual should receive such award,
the desired presentation date,properly spelled name(s)of receiver(s),and the exact wording for
the Key to the City,proclamation,resolution or certificate.
3.If the Key to the City,proclamation,or certificate is to be presented at a City Commission meeting,
the City Manager's Office is responsible for placing the presentation on the agenda through the
City's online agenda process and ensuring that the individual(s)will be present for recognition.
4.The City will maintain a variety of gifts for visitors and dignitaries as selected and directed by the
City Commission.Staff in the City Manager's Office will purchase and maintain the inventory of gifts
for visitors and dignitaries.