Forms Control - Cash Receipts (BF-3, Rev.1)C ITY O F DELRA Y BEA C H
A D M IN ISTRA TI V E PO LI C IES A N D PRO C ED URES
DEPARTMENT:Finance POLICY NUMBER:BF-3
SUBJECT:Forms Control -Cash
Receipts
SUPERSEDES:BF-3,Rev.0
REVISION:
APPROVED BY:
PURPOSE
EFFECTIVE DATE:
Terrence R.Moore,ICMA-CM,Cit Manager
To establish minim um standards for form s used to receive paym ents in order to maintain proper accounting
and auditing controls.
POLICY
A All cash receipt forms must be multiple copy pre-num bered form s obtained through the Finance
Departm ent.Form s are to be issued in num erica l sequence.After receipt of funds,all copies will be
validated at the cashier's offi ce in Utilities Customer Serv ice to indicate paym ent.The original will go to the
Finance Department,with copies to the custom er and to the originating departm ent.Voided forms (all
copies attached}must be subm itted to the Finance Department.
B.City of Delray Beach Miscellaneous Cash Receipt {M G R)Form is the standard approved farm for receipt
of paym ents (Exam ple A},C.All fo rms currently used as cash receipt form s must meet the standards as
set forth in this policy statem ent.No changes to authorized fo rms may be made without City Manager's
approval.
Forms Control -Cash Receipts
BF-3
Page 2 of 2
MISCELLANEOUS CASH RECEIPT
CITY OF DELRAY BEACH
Date:
Received from:
Address:
Check #:
Explanation:
Account Code Am ount
TOTAL
Prepared by:Department:----------------
EXAMPLE A
110398
Whte -Finance
s:/M CR.xls/1/3/0t
Yellow -Orlglrator Pink -Cashler