Payment on City Construction Projects (BF-18, Rev.1)CITY OF DELRAY BEACH
ADMIN ISTRATIVE POLICIES AND PRO CEDURES
DEPARTMENT:
SUBJECT:
REVISION:
APPROVED BY:
PURPOSE
Fin ance
Payme nt on City
Con struction Projects
POLICY NUMBER: BF-18
SUPERSEDES: BF-18, Rev. 0
Terre nce R. Moore, ICMA-CM
The purpose of this directive is to establish a procedure for reviewing and accepting requests for payment
on City construction projects.
POLICY
The following guidelines are to be adhered to when processing requests for payment on City
construction projects.
A.All requests for payment on City construction contracts must be submitted on an American Institute
of Architects (AIA) "Application and Cert ificate for Payment" request form or a generic request fOITTl
generated by the Public Works Department (see Attachment A).
1.Only original "Application and Cert ificate for Payment" request forms are accepted.
2.The "Application and Certificate for Payment" request form must have the City's project number
referenced on the pay request.
B.The "Application and Certificate for Payment" request form must have an attached schedule of values
that identifies and details the work completed and the materials stored to date.
C.The "Application and Certificate for Payment" request form must be approved and signed by the
contractor or the company's representative and the consultant as authorized in the contract bid
documents crthe contract whichever is applicable.
Exceptjon· If the project does not require a co nsultant, the contractor or the company's representative's
signature is acceptable
A.The "Application and Certificate for Payment" request form must be reviewed and signed by the
City's Project Manager and the Department Head or his or her designee prior to submission to
Accounts Payable.
B.The City of Delray Beach has 30 days from the date of an invoice to make payment to a vendor
05.30.23
Payment on City Construction Projects
BF-18
Page2of4
unless otherwise stated in the bid documents or the contract;therefore,the above processing
steps should be made on a timely basis.
C.The "Final Application and Certificate for Payment"shall serve as notification to the Finance
Department of completion of a construction project.
Payment on City Construction Projects
BF-18
Page 3 of 4
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Payment on City Construction Projects
BF-18
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