Employee Gift and Departmental Fund (GA-5, Rev. 1)CITY OF DELRAY BEACH
ADMINISTRATIVE POLICIES AND PROCEDURES
DEPARTMENT:
SUBJECT:
REVISION:
APPROVED BY:
Human Resources
Employee Gift and
Departmental Fund
POLICY NUMBER:GA-5
SUPERSEDES:Rev.0
EFFECTIVE DATE:
Terrence R.Moore,ICMA-CM,City Manager
PURPOSE
The integrity and reputation of the City must be kept above reproach at all times.Public employees must
always be cognizant that their actions and/or performance reflect not only on themselves but also on the
City.The mere hint of impropriety can be harmful to the ongoing operations of a city.Very often the question
of gifts and acceptance thereof can do much damage.Public employees must subscribe to and follow a
uniform ethical code regarding this matter.Therefore,the purpose of this directive is to establish a basic
policy regarding acceptance of gifts and favors by City employees and the maintenance of employee funds.
POLICY
Florida Statute 112.313,the Palm Beach County Code of Ethics and the Human Resources Policy Manual
clearly set forth standards of conduct with regard to the solicitation or acceptance of gifts by City employees.
This policy statement incorporates by reference both standards and shall read as follows:
A.Acceptance or Solicitation of Gifts
No employee of the City of Delray Beach shall solicit or accept anything of value,including a gift,loan,
reward,money,promise of favor,or service based on the understanding that his/her actions or judgment
would be influenced,thereby,wrongfully or unethically affecting the discharge of his/her duties,or his/her
granting any improper favor,service or thing of value not customarily accorded the general public.
B.Department Employee Funds
No City Department,Division,Agency,or other subgroup,(this shall not include incorporated private
organizations such as the PBA,IAFF,etc.),or individual shall solicit,accept,maintain,or administer any
funds or special accounts which are composed in whole or in part from contributions from citizen groups.
Any funds or gifts received by a Department,Division,etc.,shall be immediately transmitted to the City's
Finance Department for crediting to an appropriate account.
C.Gifts to the City
Gifts to the City are authorized and encouraged provided that such gifts shall not confer a private benefit
to an individual employee or to a group of employees.Every gift donated to the City shall be recorded and
maintained by the Finance Department even if the gift is specifically made to benefit one particular City
Department.All gifts of money shall be maintained in a Special Projects Fund separate account.The
records shall indicate the name,address and principal business activity of the donor,the value of the gift,
the date received,and the particular purpose,if any,for which the gift is to be used.In addition,the records
Employee Gift and Departmental Fund
GA-5 Rev.1
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shall indicate all disbursements made from the Special Fund Accounts,including the amount and date of
disbursement and the recipient and purpose of the disbursement.
D .V io latio n of Po licy
In addition to any penalties under Florida Statute,a violation of this policy may subject the violator to
disciplinary action up to and including termination.