Res. No. 136-24RESOLUTION NO.136-24
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH,FLORIDA,RA TIFYING THE PURCHASE ORDER
ISSUED TO COMMERCIAL ENERGY SPECIALISTS,INC.,FOR THE
PURCHASE AND INSTALLATION OF NEW SAND FILTERS FOR THE
POOL AT POMPEY PARK AS AN EMERGENCY PURCHASE;
PROVIDING AN EFFECTIVE DATE AND FOR OTHER PURPOSES
WHEREAS,the City of Delray Beach (the "City")is authorized to enter into agreements to provide
services,programming,and products in accordance with its Charter;and
WHEREAS,the City operates and maintains a pool at Pompey Park that is utilized for swim lessons,
diver certification courses,by local swim teams,and for general admission by the public;and
WHEREAS,the pool utilizes a sand filtration system;and
WHEREAS,the filtration system failed,resulting in the closure of the pool and the cancellation of
all pool-related programming and activities;and
WHEREAS,the filtration system must be replaced for the pool to be operational;and
WHEREAS,pursuant to Section 39 of the City's Purchasing Policies and Procedures Manual,the
City Manager approved,and the City issued a purchase order in the amount of $136,661.60 to Commercial
Energy Specialists,[ne.,for the purchase and installation of sand filters and related equipment as an
emergency purchase;and
WHEREAS,where the expenditure under an emergency purchase exceeds $65,000,the City Manager
must present the circumstance to the City Commission for ratification;and
WHEREAS,the expenditure was presented to the City Commission at its June 18,2024,regular
meeting;and
WHEREAS,the City Commission deems approval of this Resolution to be in the best interests of the
health,safety,and welfare of the residents and citizens of the City of Delray Beach and the public at large.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH,FLORIDA,AS FOLLOWS:
Section 1.That the foregoing recitals are hereby affirmed and ratified.
Section 2.T he City C om m ission of the City of Delray Beach ratifies the purchase order issued
in the am ount of $136,66 1.60 to C om m ercial Energy Specialists,Inc.,for the purchase and installation of
sand fil ters and related equipm ent as an em ergency purchase,pursuant to Section 39 of the City's Purchasing
Policies and Pro cedures M anual.
Section 3.T his R esolution shall becom e effective im m ediately upon its adoption.
PA SS E D A N D A D O PT E D in regular session on the ft-<-day of ~12,
A TT E ST :.~%.-.±2
,2024.
T hom as F.C am ey,Jr .,M ayor
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RES.NO.136-24
CITY OF DELRAY BEACH
CITY ATTORNEY'S OFFICE
200 NW 1 ST A venue,Delray Beach,FL 33444
561-243-7090
LEGAL RE VIEW FORM
This form is to be used solely for the legal review of documents not including procurement agreements.
Procurement Agreements are reviewed under a separate cover.This form shall only be completed bya member of
the City Attorney's Office.
Date of Review:06/05/2024
Document Name:Resolution 136-24
Document Type:Resolution to be utilized if City Commission approves the issuance of a purchase order to
Commercial Energy Specialists,LLC,for the acquisition and installation of new sand filters for the pool at
Pompey Park as an emergency purchase.
Submitted by:
■This document is approved as to form and legal sufficiency.
D This document is approved as to form and legal sufficiency;however,the undersigned made the
following change(s):
D This document is not approved as to form and legal sufficiency for the following reason(s):
Notes:
s/William M.Bennett,Esq.
Assistant City Attorney
Copy to:
City Attorney's Office (with a copy of the approved document)_x_Other:Joel Burzynski,Lynda Wieland,and Amy Hanson.
AUTHORIZATION FORM
I Originator:
Name Joel Burzynski Department Finance Ext 7153 Date 5-29-24
Description ofRequest:Uéahoo'
Department Leave Form O Check Request Form O Acquisition Approval O
Budget Transfer O Grant Item□Memorandum Service Authorization Approval O
O Other (Please Specify)For Review and approval by City Manager
Emergency Purchase of Equipment and installation of Sand and Sand Filters
On April 24,2024,the pressure of the sand filters was extremely high,which under
normal circumstances indicates it is time to backwash the pump.CES is lowest vendor
j Purchasing Manager
Department Head Signature:
Finance Signature:(if request impacts budget)-----+
Review Completed by Staff-Comments:
0 RETURN TO ORIGINATOR FOR ADDITIONAL COMMENTS
[]APPROVE FOR ___.Purchasing Manager
TRACKING:
Returned to ---------Department for additional information on:
Forwarded to Department for action on:-----------
TO:
THROUGH:
SUBJECT:
DATE:
o
MEMORANDUM
EMERGENCY ACQUISITION APPROVAL
Hugh Dunkley.Chef Financial Officer
S.imuel Metott,Director of Parks &Recrea~~
Emergency Purchase of Equipment and installation of Sand and Sand Filters
May 21,2024
Background:
On April 24.2024 the pressure of the sand tilters as extremely high wht under normal crcum5stance
indicates it is tme to backwash the pump Backwashun s the process ot sending water tte oost
firecton ·hough the filters and out to waste It is set on a timer going n sequence l2 ?However t did not
n sequence ad 'ad to be manually stopped severa times to shut off th outtlow ot water
Justification:
The pool operations and all programming are closed This closure has a tremendous eftect on our community
we have cancelled Swim Lessons,Swim team,Scuba Divers,Free-Divers and admission to the public.If this
closure continues,we will have to cancel future programming wmuch includes hundreds of swimming lessons
for our Summer Camp June is the start of our peak season in Aquatics,and we are hoping to have this issue
resolved as soon as possible.
The filters and sand need replacement and repair to assist in the water purification for the health and safety of
ail participants
Research:
Parks and Recreation had previously reached out to eight (8)commercial pool compames to provide filter
replacement and installation CES is the lowest priced vendor and offers the preferred glass filtration versus
sand filtration Parks and Recreation was in the process of submitting quotes to present to the Commission for
approval before the filters failed
In order to re-open the pool and resume operations and programming,we are seeking this emergency
purchase for parts,repairs,and installation of sand filters Time is of the essence
[Approved (This Emergency Acquisition approval is valid for ths purchase only)
_Not Approved
Comments
Z]seores
[]Need Additional information
Comments
]Not Approved
Chue'mnan a t er
0epatment retor
EA 2024005 co
05/29/24
05/29/24
Date
Ct/Manager,MA-W'
/A
05/30/24
ate
0 CEs an Aquatinity
company
MECHANICAL EQUIPMENT PACKAGE
Package #42669-1-R1
Delray Beach,City Of
Pompey Park Pool Filter System Upgrade -Budget
Consultant:
WQA:
Fax:
Date:
Adrianna Cooper
Mark Robinson
05/31/24
ATTN:SITE:
City of Delray Beach
Ciera Heigel
AttnL Accounts Payable Dept
100 N.W .Ist Avenue
Delray Beach,FL 33444
Order Description
Pom pey Park Pool
Ciera Heigel
1101N W 2nd St
Delray Beach,FL 33444
Phone:(561)243-7358 Fax:(561)243-7342
Budget Pro posal -Com plete EPD Filtration System to Interface with Existing Becs Control System
Existing Filters:(3)EPD 16.5 Sqft Tanks;8"Influent and Effl uent M anifolds.4"W aste Line
Order Items
Description
EPD 308F-M,Semi-Auto Three-17 Ft2 Fiberglass Tank System
51 Sq.Ft.Total Filter Area=15.8 GPM I Sq.Ft.
EPD System -EPD 206F-M
Three-17 Ft2 Fiberglass Tanks for 34 Sq.Total
Includes (3)17 sq ft.Com posite Filters
Filam ent wound 50 PSI tanks with clear m anway
Cast Bro nze Backwash Valves 4",Pre-M anufactured 8"M anifo lds
Pre-m anufactured waste line.Pressure Am p System ,BW sight glass,Controller Bracket,Tank Coupling Pack -Steel-DW .Dial Control with
Gauge Panel
22 CuFt of M edia Required per Tank
Code Quantity
EA 2-0031-603
Activated Glass M ulti-M edia Package fo r EPD Com posite 17 Sq Ft.Tank EM E-G lass M edia EPD 17 FRP 3
Custom CES Perm anent Activated AFM Glass Filter M edia package with bio-resistant underbase support m edia,and high polish glass filter
m edia.Filters finer and uses up to 50%less water than standard m edia.
Cover Laterals by 1-2"with DW GM 2.1,and load filter to pro per levels with DW GM .4 5 and DW GM 1.1
AFM ®NG Drinking W ater Grade #1 Glass M edia,45 m m .551b bag EM DW GM 10005 57
Activated .4 5 m m ,AFM ®NG Grade #1 perm anent glass filter m edia -used fo r fine filtration.High purity and bio resistant with electrostatic
charge for better filtration using up to 50%less water.
NSF 61.NSF 50 certified,551b bags
AFM ®NG Drinking W ater Grade #2 Glass M edia,1.1 m m ,551b bag EM DW GM 10006 27
Activated 1.1 m m ,AFM ®NG Grade #2 perm anent glass filter m edia -used fo r fine filtration.High purity and biovresistant with electrostatic
charge for better filtration using up to 50%less water.
NSF 61,NSF 50 certified,551b bag
AFM ®Drinking W ater Grade #3 Glass M edia Underbed,2.1 m m ,551b
bag
EM DW GM 10003 30
Activated 2.1 m m ,AFM ®Grade #3 perm anent glass filter m edia -used as coarse underbed.High purity and bio resistant with electro static
charge fo r better filtration using up to 50%less water.
NSF 61.NSF 50 certified,551b bags
Commercial Energy Specialists,LLC 'Since 1972 (800)940-1557 'www.aquafinity.com
Aquafinity Jupiter FL "Anderson SC Addison TX phoenix AZ
0 CEs an Aquatinity
company
Consultant:
WQA:
Fax:
Date:
Adrianna Cooper
Mark Robinson
05131/24
MECHANICAL EQUIPMENT PACKAGE
Package #42669-1-R1
Delray Beach,City Of
Pompey Park Pool Filter System Upgrade -Budget
8"Electrically Actuated Wafer Style Butterfly Valve Pvc Body,Pp Disc,FK-357-00005
Epdm Seat &Seals,Electric Actuator 115 Vac
Electric Priority Valve for Backwash
Pressure Amplification System EG Pressure Am p System -Assy
Pressure Am plification System
Includes 1/2HP.115-230 VAC,1PH.60Hz ODP M otor.9.814.9 Am ps
Incl udes pre-charged 2.1 gallon water tank,pressure switch,Range 5-65psi,Assem bled.
Installation Services SUB-LABO R
Disconnect,rem ove and discard existing three sand filters and m anifold piping in need of replacem ent.
Supply labor and m aterial to place three new filters in the sam e location.
Assem ble m anifold piping and connect to existing inlet and outlet connections.
Reconnect backwash line.
Load filters with coarse and fine m edia.
Start up and balance system .
Factory Site Services,Training,and Warranty Administration CB FSU
Factory Site Serv ice and Operator Training,includes support service s during construction,warranty registration,training per CES Operator
Training Checklist,technical support,and on-site warranty adm inistration.
Factory start up updates m ost factory warranty start dates fro m date of m anufacture or shipm ent,as typical,to date of start up.
Installation,Electric,Perm its,and Perm it Fees (if applicable)by others.
Shipping Charges SHIP
Shipping costs have been revised to reflect a dedicated truck,2-drivers with
2-0ay transit tim e.
Commercial Energy Specialists,LLC Since 1972 (800)940-1557 'www.auafinity.com
Aquafinity Jupiter FL 'Anderson SC Addison TX phoenix AZ.
8 Cs an Aquatinity
company
MECHANICAL EQUIPMENT PACKAGE
Package #42669-1-R1
Delray Beach,City Of
Pompey Park Pool Filter System Upgrade -Budget
Consultant:
WQA:
Fax:
Date:
Adrianna Cooper
Mark Robinson
05/31/24
Additional Information
Shipping is estimated,permits.and drawings are not included.
Pleas igitally accept prospoal
Subtotal 130,067.40
Adjustment 0.00
CC Surcharge 0.00
Total 130,067.40
Estimated Shipping 6,594.20
Tax 0.00
Grand Total 136.661.60
We are pleased to submit the above package for your consideration
t Please complete and retum the delivery schedule it attached to this package,it is designed to help coordinate delivery dates that best coincide with your construction and draw schedules2Itsyourresponsibilitytoprovidetherequiredpermits.bonds and acceptable electncal connections Proof of these requirements must be presented to CES on demand
3 You may incur restocking fees if you choose to retum any items included in this package to CES Restocking fees vary per manufacturer
4 Any changes to thus order must be made in wnting to CES5Freightchargesareestimatesonlyandtheactualfreightcosts may be different at time of shipping6Ifcapitaldollarsarenotreadilyavailableyoumayacquirethispackagethroughaleaseorrenttoown arrangement pending lending source approvals
7 Payment terms are subject to the credit agreement you have on file with CES
8 Orders over $5,000 paid by credit card will incur a 3%processing fee
Thus estimate is valid for 30 days from the above date after which the estimate may be subject to change
Your signature above is considered your acceptance of this proposal and is subject to all terms and conditions of your credit arrangement with CES
THANK YOU'
Commercial Energy Specialists,LLC Since 1972 (800)940-1557 'www.aquafinity.com
Aquafnity Jupiter FL "Anderson SC "Addison TX Phoenix AZ
Burzynski_Joel
From:
Sent:
To:
Cc:
Subject:
Attachments:
Wieland,Lynda
Thursday May 23,2024 10:34 AM
Burzynski,Joel
Hegel,Ciera,Hanson,Am,
Pool Quotes_No quotes
Bluefmn Quote png Pugh Pools Quote
HI Joel,
These are companies and responses Ciera received:
The original CES quote was from Palm Beach Pool guys
Swordfish turned the project over to Lightly Salted pools because it was too big of a job and then I never
received a quote
Summerland turned down the project.
Hixon and Bluefin never gave me a quote.See response attached from Bluefin
Also attached is quote from Pugh and I sent you CES w/the Emergency memo.
Let me know it you need anything additional
Thank you,
'vda We and ea
bus ness 0per9t on,Ad r n 5tr4t -
PUGH POOLS
Proposal
04.30.24
City of Delray Beach
Pompey Park
Aun.Ms.Ciera Heigel
Aquatics Operation Supervtsor
He1gel@ mydelraybeach.com
Specifications of work to be completed:
A.Pool Filters,Include:
•3 Pentair RS3-72S-08 Stark RS series filter systems.
Pentair "priority valve and hardware.
3.Pentair PBS0I booster system.
4 CS40DP Pressure differential switch for automated backwash.
5.2 Pentair class 2 transform ers.
6.I62-50 bags of silica sand.
7.All pipe and fittings required for installation.
B.Pool draining includes:
l.Die into pool and remove the two main drain grates.
Remove underdrain plugs or chip open a 2opening in the bottom of each main drain.
3.De-chlorinate the pool water prior to draining.
4.Testing of water to ensure tt is non-chlorinated.
5.Drain the pool,to the diving well.through the drain lines located mn in the equipment room
6.Drain the dive well with a sump pump to the grassy area located approximately I0Oft from the pool with
a flexible hose.
C.Replacing 6"return line valve includes:
l.Labor only valve.gaskets and bolts are on site.
Total cost $172.000.00
Docs not include:
I.Repairing of the bottom of the main drains
2.Pool fill and balance
#######kt ###k ###¥#¥k¥¥¥¥#¥#¥#¥##¥¥¥¥¥¥#¥#¥#¥##¥#¥#####¥¥#####¥##¥#k k ¥¥¥#¥k k ##¥
Terms:50"upon acceptance of proposal,25"%upon equipment installation,25"%upon completion
AI MAIRIAI IS GI ARANHED IO BI AS SPICIHLD.AI WORK IO BL COMPILIED IN A WORK MAN-LIKI
AMER ACCORDING IO INDSIRY STANDARDS.ANY ALIERAHION OR DEVIATION FRO ABO
SPECIFICATIONS IOI VIG EXTRA COSTS WIII BE EXE ID OY I PON WRIII ORDERS,AD WI
BECOME A I IRA CHARGE OVER AND ABOVE THE ESTIMATE.A !I AGRHEE NISONIIGF NI PON STRIKES.
ACCIDENTS OR DEI AYS ARE BI YOD OUR CONTROL THIS PROPOSA SI BJCT ITO ACCEDAMCE WIHI.90
DYS MD IS OID THERE AFTER IT THE OPTION OF THE UDERSIG ED.ACCH PI A MCI OE PROPOS AL.IHI
ABO PRICH S.SPECIFICAOS.A MD ONIONS ARI
HEREBY ACCEPTED YO ARE AUTHORIZED TO DO THI WORK AS SPEIHHD PAIT WIII BI
MADE ASO III!D
DAI-:SIGN AIRE
Pugh's Pools II
322 \3street,Boynton Beach
56 1 644.8702 561.540.6083f±
I ics CPC056970
PIease be cautious
Th,s ema!originated from outside f The Cit of Dela Beach Dc ntzlick inks or open attachments unless you recognize the sender and know the content rs safe
t_r i
EA 2024-005 Pool
Final Audit Report 2024-05-30
Created
By
Status
Transaction ID
2024-05-29
Joel Burzynski (burzynskiy@mydelraybeach.com)
Signed
CBJCHBCAABAA5Da3RhmFMO9BO52h_55DD0KmbmOpOQNC
"EA 2024-005 Pool"History
Document created by Joel Burzynski (burzynskiy@mydelraybeach.com)
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