Adopt a Street Program (GA-52, Rev. 0)C ITY O F D E LRA Y BEA C H
A D M INIS TRA TIV E PO LI C IE S AN D PRO C E D U RES
DEPARTMENT:Neighborhood and Community POLICY NUMBER:
Services Department
GA-52
SUBJECT:Adopt-A-Street Program SUPERSEDES:N/A
REVISION:
APPROVED BY:
PURPOSE
N/A
Terrence R.Moore,ICMA-CM,City Manager:
The purpose of this policy is to update the volunteer-based Adopt-A-Street Program,outlining the
parameters for participation.This program was established by the Neighborhood and Community Services
Department to foster civic engagement and contribute to the beautification of the City of Delray Beach.
The Adopt-A-Street Program encourages community and civic organizations,private businesses,
corporations,churches,and volunteer groups to collaborate in maintaining the cleanliness and visual
appearance of Delray Beach streets.
Each participating group commits to adopting a section of a street in the city,where they undertake litter
removal on a consistent basis.Regular litter removal and maintenance activities contribute to a more
attractive and welcoming environment in the City of Delray Beach.
The program complements the efforts of City employees by providing additional manpower and support for
street and sidewalk maintenance.By involving community members and organizations,the program
strengthens local bonds and encourages active participation in municipal upkeep.
PROGRAM DESCRIPTION
Developed by the Neighborhood and Community Services Department,the primary focus of the
Adopt-A-Street Program is to enhance the cleanliness and aesthetic appeal of the city.Volunteers play a
crucial role in this effort,dedicating their time to collect trash and debris from city roadways and surrounding
areas.
The mission of the Program is to improve the quality of our streets and neighborhoods through litter
prevention,education,promoting volunteerism,community pride,and enhancing Delray Beach streets and
Neighborhoods.Participants have an opportunity to:
•Improve attractiveness of the city
•Reduce roadway and visual pollution in the public rights-of-way
•Increase public awareness of litter and environmental issues
•Engage in a viable community service model
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POLICY
A.Eligibility And Requirements
1.Volunteer groups eligible to participate in the program may be individuals,families,community and
civic organizations,churches,and volunteers from corporations and private businesses.
2.Eligible participants must be 18 years of age or older.Minor participants must sign a minor consent
form provided by the Department.
3.Eligible groups must be willing to sign the Adopt-A Street Application provided by the Department.
4.All groups must appoint a Group Leader that will notify the Department one week prior to schedule
a cleanup.This will allow the Department to coordinate litter disposal.
5.Prior to commencing any clean up,the Group Leader will hold a safety briefing with all participants.
6.A volunteer group is not eligible to participate in the program if its name endorses or proposes a
particular candidate for public office.
7.A volunteer group is not eligible to participate in the program if its name advocates a position or a
specific political issue,initiative,referendum,piece of legislature,or includes a reference to a
political party.
8.There is no cost to participate in the program.
PROCEDURE
A.Application
1.The Program requires a two-year commitment.Each volunteer group will sign the commitment and
be made aware of the nature of the work to be performed.
2.The application will outline the terms and conditions of participation and confirm the assignment of
specific road or street section.
3.On the application,the group representative shall indicate the section of street the group wishes to
adopt and the name of the group that will appear on the Adopt-A-Street Sign (both subject to
approval or denial by the Department Director or designee ).
4.The volunteer group agrees to follow the program's rules,policies,safety guidelines and instructions
and to hold the City of Delray Beach harmless for any injuries that they,their employees,or their
agents may sustain,or for any damage that they may cause or experience,as a result of their
participation in the program.
5.The commitment requires each group to pick up trash,litter,and debris quarterly (at least once
every three -(3)months January to March,April to June,July to September,and October to
December)for a period of two years along its adopted section of roadway.
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6.The groups agree to notify the Neighborhood and Community Services Neighborhood Planner,
whose contact information is referenced in the application,both prior to and upon completion of
each quarterly collection.
7.The commitment is valid for a minimum of two (2)years.The group may cancel its participation by
providing a written notice to the City of Delray Beach Neighborhood and Community Services
Department,Attention:Neighborhood Planner.
8.The City of Delray Beach Neighborhood and Community Services Department may cancel the
involvement if a participating group fails to meet its collection obligations for its adopted section of
street.The City shall notify the group in writing before canceling and removing any associated sign.
9.After fulfilling the initial two-year commitment,groups may sign an updated commitment to continue
active participation.This arrangement will remain in effect until the group requests to end their
participation or fails to meet their responsibilities under the program.
10.The Neighborhood and Community Services Department Director or his/her designee must approve
all Adopt-A-Street Signs.The approval process ensures that Adopt-A-Street signs comply with
local registration requirements,including size,design,and content standards.Phrases such as
"In Memory of'or "In Honor of'will be allowed on the Adopt-A-Street signs.Approval of such
requests will be reviewed by the Department Director or his/her designee and will be granted
on a case-by case basis.
11.Signs bearing the group's name shall be installed at locations to be determined by the City of Delray
Beach.
12.Participants agree to pick up litter only during daylight hours.
B.Adopted Sections
1.Adopted sections shall be within the Delray Beach City limits.
2.Adopted sections of roads are approved on a first-come first-serve basis.If a section of road has
already been adopted by a group,it is not eligible for adoption by another group.
3.Groups will target or be assigned areas where significant neighborhood blight issues are an ongoing
problem.
4.Areas requested to be adopted will be reviewed by City staff and determined if the location is safe
and available.
5.Areas will not include bridges,overpasses,medians,and narrow shoulders,high traffic volume
areas,dense vegetation,or locations with restricted visibility.
6.Roadways that the Public Works Department deems to be unsafe for the general public or
unsuitable for cleanup will be excluded from the program.
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C.Safety
1.Group leaders are responsible for conducting safety briefings for all participants before the group
begins their cleanup event.The briefing is intended to ensure all participants are aware and follow
the program's safety requirements.
2.Participants are encouraged to stay clear of any construction areas.
3.Participants are encouraged to stop work in inclement weather.
4.Participants are encouraged to drink plenty of fluids,take breaks,and avoid overexertion.
5.Participants are encouraged to be alert for snakes,insects,and poisonous plants.
6.Participants must not:use or possess illegal drugs or alcohol during a cleanup,pick up litter on
medians,or handle any hazardous material.
7.In case of an emergency,participants must have an adequate first aid kit,discuss emergency
procedures,and have transportation immediately available.
8.Items considered acceptable for collection include small items made of paper,cardboard,plastic,
styrofoam,wood,rubber,small empty containers that do not have sharp edges.
9.Items not acceptable for collection include sharp,large,or heavy items that could cause physical
injury if moved;items containing hazardous substances;items that pose an immediate danger;and
items considered to be crime scene evidence.
10.If an item has a strong odor,leave the area immediately and contact the appropriate authorities.
11.The Department will provide latex gloves,trash bags,and litter pickers.
12.Organizations must provide adequate supervision for participants under the age of eighteen (18).
Litter pickers are to be returned within 48 hours of initial cleanup to the Neighborhood and
Community Services Department.
13.Cleanups must be conducted during daylight hours.
E.Minor Participants
1.Volunteers under the age of eighteen (18)can only participate in cleanups if an adult over the age
of twenty-one (21)is present before,during,and after a cleanup event.A minor consent form needs
to be signed prior to cleanup.
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F.In Case of Emergency
1.All groups must have a first aid kit on hand.
2.Ensure that transportation is immediately available.
3.Contact the Neighborhood and Community Service Department Neighborhood Planner at
adoptastreet@mydelraybeach_com or contact information is referenced in the application.
G.Litter/Trash Disposal and Pickup
1.Group the bags together under the Adopt-A-Street sign for collection.If another location is used,
please notify the Neighborhood Planner of the pickup location.
2.The Sanitation Division will be responsible for collecting items that have been gathered.
CIT Y O F DE LRA Y BEA CH
NEIGHBORHOOD AND COMMUNITY SERVICES
Adopt-A Street Program Application
f I'I j.
____________________recognize the need of litter-free and visually improved streets.
(Name of business,organization,or group)
The Adopt-A-Street program has been established for community and civic organizations,as well as private businesses,to
contribute toward the effort of maintaining cleaner and more scenic city streets.
As indicated by their signatures on this application,the in group participants of the named entity are aware of the nature of the work
which is to be performed and have agreed to follow the department's rules,policies,safety guidelines and instructions.If the
above-named entity enters into a commitment with a business,organization or group to clean the entity's adopted section of road ("a
contracted service"),the contracted service agrees that it is aware of the nature of the work which is to be performed and has
agreed to follow the department's rules,policies,safety guidelines and instructions.The group participants agree to not hold the
City of Delray Beach responsible for any injuries they,their employees,or their agents may suffer or damages that they,their
employees,or their agents may cause or suffer as a result of participation in the program.The participants also agree that signs
bearing the group's name shall be installed at locations to be determined by the City of Delray Beach Neighborhood and
Community Services Director or his/her designee.
The above-named entity agrees to pick up litter quarterly for two years along its adopted section of roadway.The participant also
agrees to notify the Neighborhood Planner prior to and upon completion of its quarterly collections.This application shall be valid
for a minimum of two years,beginning (month)(year)and ending no sooner than two years from
that date.The entity may cancel this commitment with written notice to the Neighborhood Planner,City of Delray Beach
Neighborhood Services Division.
For all correspondence,please contact the Neighborhood Planner at 561-917-8648 or adoptastreet@mydelraybeach_com.We
welcome your questions,feedback,and participation.
The City of Delray Beach Neighborhood and Community Services Department may cancel this commitment if the
above-named participant fails to meet its collection obligations for its adopted section of street.They shall notify the
participant in writing prior to canceling this and,if applicable,removing signs.
Section Below to be completed by Adopting Group (choose a secondary in case primary street requested is not available)
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Section Below to be completed by Adopting Group
Primary Contact Information
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Secondary Contact Information
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Safety Rules and Guidelines for Participants
All Participants agree to:
It is recommended to wear a safety vest.
Park all vehicles clear of the roadway and on the same side of the road where volunteers are working.
Volunteers under the age of eighteen (18)can only participate in cleanups if an adult over the age of twenty-one (21)is
present before,during,and after a cleanup event.
A minor consent form needs to be signed by a p aren't or guardian prior to cleanup.
Furnish adequate supervision by one or more adults 21 years of age or older for groups that have participants 10-17 years
of age.
Pick up litter only during daylight hours.
Do not pick up trash on the road surface.
Conduct a safety meeting for all participants prior to each cleanup to review Safety Rules and Guidelines.
For Your Safety:
Wear light-colored clothing that covers arms and legs.
Wear leather shoes or boots,gloves,hat,and safety glasses.
Wear clothing that will not divert the attention of motorists during cleanup activities and ensure that your skin is covered.
Wear clothing that will not impair vision or movement during cleanup activities.
Work in small groups.
Stay well clear of any construction.
Stop work in inclement weather
During warm weather months,drink plenty of fluids -take breaks -avoid overexertion.
During cold weather months,dress warmly with layered clothing.
Be alert for snakes,stinging insects,and poisonous plants.
Do not remove hazardous substances or dead animals (notify the Neighborhood Planner and tell him/her the location of the
item).
Avoid contact with noxious weeds and areas where herbicides were applied.
Carpool to the site to reduce number of vehicles.
Use proper lifting and bending techniques.
Volunteers must not:
Use or possess illegal drugs or alcohol during a cleanup.
Pick up trash on bridges,on overpasses or in tunnels.
Pick up trash on a median.
Pick up what appears to be hazardous material (notify the Neighborhood Planner if you encounter hazardous objects or
holes,guy wires and other hidden obstacles in the ground).
Attempt to squeeze bags to make room for more trash (injuries from broken or jagged objects can result from this practice)
In Case of Emergency:
Have an adequate first-aid kit immediately available.Select an emergency room/hospital and know the route from the work
area to the designated place of treatment facility
Have transportation immediately available
For the Safety of Sanitation Officers:
Group the garbage bags together and place them under the Adopt-A-Street sign to make the job of collecting bags easier and safer
for our employees.If there are bulk items,please place together so that the truck can pick up in one load.The Sanitation Division
will be responsible for collecting items that have been gathered.
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Adopt-A-Street Signs
The boxes below represent the maximum number of characters allowed on your Adopt-A-Street sign.You have the option of two
lines with the possibility of 16 characters per line.Please print one letter per box (punctuation marks count as one letter).If the name
of your organization can fit on one line,the sign maker will use a larger character for better visibility.
Please include only the name of your group or organization.Phrases such as "In Memory of'or "In Honor of'will be allowed on the
Adopt-A-Street signs.Approval of such requests will be reviewed by the Department Director or his/her designee and will be
granted on a case-by-case basis.
Please complete as instructed above.
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