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Agenda Special 05-13-03 CITY COMMISSION CITY OF DELRAY BEACH. FLORIDA SPECIAL/WORKSHOP - TUESDAY. MAY 13. 2003 6:00 P.M. FIRST FLOOR CONFERENCE ROOM DELRAY BEACH 1993 2001 The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commission Chambers. SPECIAL MEETING AGENDA Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Jeff Perlman has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. RESOLUTION NO. 33-03: Consider approval of Resolution No. 33-03 establishing the Old School Square Master Plan Task Team. DISTRIBUTION OF FY 2004 DRUG CONTROL & SYSTEM IMPROVEMENT FUNDS; Approve the distribution of FY 2004 Drag Control & System Improvement (DCSI) funds (aka Byrne funds) in the amount of $743,599 as recommended by the Criminal Justice Commission; and authorize the Mayor to send a letter agredmg to the allocation of these funds. WO. RK~HOP AGENDA 1. Atlantic High School Boundaries 2. Review of Education Board 3. Discussion of In-Lieu Parking Program 4. Commission Comments Please be advised that if a person decides to appeal any decision made by the City Commission with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. CITY COMMISSION CITY OF DEI.R AY BEACH, I~LORIDA ~PECIAL/WORKSHOP - TUESDAY, MAY 13, 2003 fi.'00 P.M. FIRST FLOOR CONFERENCE ROOM DELR, AY BEACH 993 The City will furrdsh appropriate auxiliary aids and services where necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of a service, program, or activity conducted by the City. Contact Doug Randolph at 243-7127, 24 hours prior to the program or activity in order for the City to reasonably accommodate your request. Adaptive listening devices are available for meetings in the Commassion Chambers. SPECLAL MF. ~. TING A GEND. ~1 Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor David W. Schrnidt has instructed me to announce a Special Meeting of the City Commission to be held for the following purposes: 1. RESOLUTION NO. 33-03; Consider approval of Resolution No. 33-03 establishing the Old School Square Master Plan Task Team. DI TRIBUTI N F FY 20 4 DR CONTROL & Y TEM IMPROVEMENT ~ Approve the disthbution of FY 2004 Drag Control & System Improvement (DCSI) funds (aka Byme funds) in the amount of $743,599 as recommended by the Criminal Justice Commission; and authorize the Mayor to send a letter agreeing to the allocation of these funds. .WORKSHOP AGENDA 1. Atlantic High School Boundaries 2. Review of Education Board 3. Discussion of In-Lieu Parking Program 4. Commission Comments Please be advised that if a person decides to appeal any decision made by the City CommSssion with respect to any matter considered at this meeting, such person will need to ensure that a verbatim record includes the testimony and evidence upon which the appeal is based. The City neither provides nor prepares such record. RESOLUTION NO. 33-03 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, ESTABLISHING OLD SCHOOL SQUARE MASTER PLAN TASK TEAM AS AN ADVISORY BODY TO THE CITY COMMISSION; PROVIDING FOR OBJECTIVES FOR SAID TASK TEAM; PROVIDING FOR COMPOSITION OF SAID TASK TEAM AND APPOINTMENT THERETO; PROVIDING AN EFFECTIVE DATE AND SE~ITING A SUNSET DATE. WHEREAS, the Board of Directors of Old School Square has developed a Master Plan with recommendations and options for the future development and expansion of Old School Square Cultural Facility; and WHEREAS, Phase II as proposed includes the purchase and exchange of land as well as construction of a parking garage and green space; and WHEREAS, Phase III as proposed includes the purchase of property and the construction of a new museum building; and WHEREAs, on April 8, 2003 the City Commission of the City of Delray Beach, by consensus, agreed that an Old School Square Task Team should be established to provide recommendations concerning plan elements, implementation and financing of said plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS: Section 1. That there hereby is established the Old School Square Master Plan Task Team which shall review the proposed Old School Square Master Plan Phases II and III including options and make recommendations for an implementation and financing plan for each phase. Section 2. That the Old School Square Master Plan Task Team shall have five (5) members appointed by the Mayor and City Commissioners. The composition of the Task Team shall include (1) representative of Old School Square, (1) representative from the Community Redevelopment Agency, (1) representative from the Downtown Development Authority; (1) representative from Pineapple Grove Main Street; and (1) representative from City staff. Section 3. That the Task Team shall have technical and logistical support provided as designated by the City Manager and Chairman of the Board of Old School Square. Section 4. That the Old School Square Master Plan Task Team shall immediately pursue it's assigned tasks with a target date of accomplishing said task by December 31, 2003. In addition, the Task Team should assist in developing any concepts or information needed for grant applications. Section 5. That the Old School Square Master Plan Task Team shall disband upon completion of it's assigned task or by December 31, 2003, unless othenvise extended by action of the City Commission PASSED AND ADOPTED in Special Session the 13m day of May, 2003. ATFEST: MAYOR City Clerk 2 RES. NO. 33-03 MEMORANDUM TO: FROM: SUBJECT: MAYOR AND CITY COMMISSIONERS CITY MANAGER ~~) O AGENDA ITEM # ._v~. ~,a -SPECIAL MEETING OF MAY 13.2003 DISTRIBUTION OF FY 2004 DRUG CONTROL & SYSTEM IMPROVEMENT FUNDS DATE: MAY 9, 2003 This is before the Commission to consider approval of the distribution of FY 2004 Drag Control & System Improvement (DCSI) funds as recommended by the Criminal Justice Commission (cJc). The total FY 2004 allocation to Palm Beach County is $743,599. The proposed use of the federal funds is outlined in the attached letter from the CJC. The Florida Department of Community Affairs requires that 51% of the local units of government representing 51% of the county's population agree on the allocation of the DCSI funds. Chief Schroeder has reviewed the funding allocations and recommends that the City Commission support the distxibufion of funds. Recommend approval of the distribution of FY 2004 Drag Control & System Improvement funds, and authorize sending the attached letter agreeing to the allocation of these funds. S:\City Clerk\chevelle folder\agenda memos\Allocafon of DCSI Funds FY 2004.05.13.03 May 13, 2003 Mr. Clayton W~flder Florida Deparmaent of Law Enforcement Office of Cximinal Justice Grants 2331 Phillips Road T~ll~hassee, Florida 32308 Dear Mr. W'ddet: In compliance with the State of Florida Rule Chapter 9G-16.003(4)(d), the City of Delray Beach approves of the allocation of $743,599 for FY 2004 Drag Contx'ol and System Improvement (DCS1) funds aka as the Byme funds for the following projects in Palm Beach County:. Palm Beach County/State Forensic Accountant $47,625 Attorney's Office Palm Beach County/Sheriffs Multi-Agency Narcotics Unit $188,480 : Office (MAN) Palm Beach County/Court In-Custody Batterer Intervention $29,854 Administration Program Palm Beach County/School Reducing Ex-Offender Barriers $25,000 District Utilizing Individual, Local, and District Services (REBUII D) Palm Beach County/CJC Community Court/Community $43,152 Service Restoration Project Palm Beach County/CJC Community Court/Treatment $43,959 Program Palm Beach County/CJC Countywide Weed & Seed $58,373 Coordinafiun Program Palm Beach County/CJC Visual Planning Technologies $150,000 City of Riviera Beach/Police Victim Advocate Program $33,594 Department Town of Mangonia Park/Police New Hope $35,897 Department Palm Beach County/CJC Program Administration $47,671 Palm Beach County/cJc Crime Analysis $39,994 TOTAL $743,599 I understand that each of these programs will be required to provide their own twenty-five percent (25%) cash match. Sincerely, JEFF PERLMAN MAYOR Joseph L. Schroeder Chief of Police Delray Beach Police Department 300 West Atlantic Avenue, Delray Beach, Florida 33444-3695 (561) 243-7888 Fax (561) 243-7816 MEMORANDUM Ail-America City 1993 2001 TO: FROM: DATE: SUBJECT: David T. Harden, City Manager ce ~ .~'~ Joseph L. Schroeder, Chief of Poli May 1, 2003 I have reviewed these requests, and I concur with them. The Delray Beach Police Department made a request for grant funding for secudty measures for our facility. Although we were turned down, I concur with the recommendation of the Criminal Justice Commission. JLS/ppt Attachment Serving with P.R.LD.E. Professionalism, Respect, Integrity, Diversity and Excellence RPR-30-2003 WED 12:46 PPi CITY. IIGR, DELRRY, BCH 5612437199 P, 02 April 28, 2003 To All. Palm Beach County lVl~yors: The Criminal du$1:ice Commission lC.ICI servin~ as the Substance Abus~ Advisory Board [S~ABI se,,ks your approval in thc allocation of F¥2004 Drll~[ Control & System Improvemenz (DC$1) t'm:~is ~a Byrne funds, The total i~2004 all~ca~ion b~ Palm 'k~ach CounW is $743,599. The CdC submitted a request ~or proposals (RFPI to all local units of government to fund projects that respond to drug and drug-tel&ted violent.crime problea~. - - A total of lix~ccn (1,5) prolxmals were received this year pht~ the CJC'* program administration and =nme analysis positions. On April 28, 2003, the CJC/SAA8 votcd unarlimoutU'y co recommend that thridtllg be allocated as follows: P~lm ~ch Coun~/~C ~e Wn~ ~ ~ed' $S8,373 C0o~ ~o~am Pa~ ~ch C~// Fore~k Accoun~t ~7,625 ~ ~h ~,/~C Visu~ PI~K Tec~tol~es S150,000 p~ Be~h'~,,/~C''' commumw Co~/~m~W" Sc~ ~sto~ation p~ Bc~h ~.,/~C c~umw Co~/Trea~ent ~3,959 ~alm B~ Fzd~lc~ ~-O~d~ B~rs $25,000 Coun~/Sch~l Dis~t g~!!~ng I~i~du~, ~ ~d pi~t Se~e~ C~ of ~vi~a ~ch/ Vic~ Ad--ate Pro~ Po~e D~t To~ of Man~nia ~k/ New Ho~ S35,897 P~e D~mt Sh~ ~ U~t Palm ~a~ Co~U'/ ln-Custo~ Ba~ ~29,854 Cou~ Ad~gon ~en~on ~ , P~ ~a~ Co~D,/~C ~o~ ~i~a~c,n ~7,671 P~!m Beach Co~.[~C Ca/me ~$is .... /139,994 ~PR-30-2003 ~4ED ~2:47 PR CITY, t~GR, DELR~Y, BCH ~B~2437199 P, 03 The Florida ~ent ~f Lnw Enforcement (FDLI~) requirea ~at ~-one pe~t {51%] of ~ c~n~s ~p~n ~ee on t~ ~l~n of ~e~ ~nd~. E~h pro~ is x~ w provide it~ o~ twen~-fivc p~nt 125%} c~ retch. For your conveniea~ce, wc have prepaY'ad & ~p~ letter for yo~ KoOks at GKO}~EL~O.PALM-B~ACH.~.US. Due ~ ~c apph~on de~d~, ~s ~er mus~ bc recdved at ~c C~ Jus~c ~m~is~i~ Palm B~,-b Co~lnt~ Crimin~l Justice Commission Attn: Came-Ann Fmpelakis 301 ]~Iorth Olive Avenue, Suit~ I001 West Pnlm ~sch, FL 3~401 If you ~hould require ~dditional i~ermation or have ~ ques~ionu, please contsct C~rrie-Ann ,Kopelakis a! {S61) 355-4939, Your immedi~.re att~ntio~l ~o rl~i$ m~ttsr is sr~atly &ppreci~ted. ~in~rel~, L. Diana Cunnin~ham ~cutive Director Jud~ Pct~ I~!.,,¢! Bi. ne Oeant C~,-.~,tee Chsirmtn Mr. Jor~e l~i~is, CJC Chairman All Palm B~'b Cau~ty P~lica Chiefs TO: THRU: FROM: SUBJECT: DAVID T. HARDEN, CITY MANAGER LULA BUTLER, DIRECTOR COMMUNITY IMPROVEMENT /~) JANET MEEKS, EDUCATION COORDINATOR MEETING OF MAY 13, 2003 EDUCATION ISSUES INCLUDING: PROPOSED BOUNDARIES FOR ATLANTIC HIGH SCHOOL~ FUTURE MIDDLE SCHOOL DIRECTION~ AND GENERAL BOARD DIRECTION Discussion Regarding Boundaries: The Advisory Boundary Committee (ABC) for Palm Beach County School District is currently discussing new boundaries for two new high schools to be opened in 2004 and the relocation of Atlantic High School to be opened in 2005. The two new high schools - "LLL" is located in the southwest section of Boca Raton, and "EEE" is located in western Boynton Beach. The ABC has been discussing 5 different boundary scenarios. At its meeting of April 24, 2003, the ABC voted on scenario LE-5 Part A&B for community input (map and data attached). LE-5 loads Atlantic High School in 2005 at 97% capacity with an increase to 103% in 2006. The positive aspects of plan LE-5 is that the 14 SAC's (Study Code Area) which are located east of 1-95 south of Atlantic Avenue that are being bused to Olympic Heights, Spanish River and Boca Raton High Schools will be brought back to Atlantic High School. It is however noted that not all students that reside within our municipal boundaries will be brought home. The neighborhoods located along the southern boundary of Delray Beach (i.e. Bass Creek, Tropic Palms, Delray Estates, Andover, Oakmont, Rabbit Hollow, DeI-Aire, etc.) will continue to be bused to Boca Raton and Spanish River High Schools. The negative aspect of this study is that the capacity is not evenly distributed between the schools located in South County. In 2006, Spanish River High School will be at 77% capacity, which will result in the decrease of teachers and resources. In addition, two of the schools located in Boynton Beach will exceed 110% capacity as allowed by Concurrency. District staff has requested that the ABC reconsider this boundary scenario to load Atlantic High School to no more than 90% to allow for future program expansion. This discussion will occur at the ABC meeting of May 8th, and any changes will be provided to the Commission at the Workshop meeting. At its meeting of May 5, 2003, the Education Board discussed the proposed boundaries. While the Board agreed that the best plan was one that would bring all the "pockets" of students home, they understood this may not be feasible due to capacity issues that creates another set of problems. They would therefore support a plan that equalizes capacity "regionally" in order to evenly divide the educational resources among all the schools located in South County. Middle School Discussion: The Education Board has had several discussions regarding their role in keeping the middle school on track at the existing Atlantic High School site. In addition to what type of middle school would be the most appropriate and desirable for Delray Beach. It has been suggested that the site be constructed with a "A School within A School" concept, which would provide capacity to reduce busing and a school of the arts or some sort of "choice school". The Board agrees that a "grassroots" movement supporting the middle school would probably be the most effective with the School Board. In the Schools District's draft of their 5 Year Capital Improvement Plan, it allocates planning dollars in 2008 for a middle school in South County, however the site has not been Identified as of yet. It would therefore be appropriate for the Commission at this time to provide policy direction to the Board and Staff on what type of middle school they should be advocating for and how they wish this information to be disseminated within the Community. General Board Direction: Attached is a copy of the Board's Goals and Objectives and Work Program for the past year. It is noted that the Goals and Objectives are formulated from the Duties and Responsibilities outlined from the enacting Ordinance that established the Board in 1989. The Board reviews these documents in the fall each year and makes adjustments as necessary. It would be appropriate at this time for the Commission to give staff and the Board direction on issues and/or projects that they should be focusing on for the upcoming school year. Discuss and provide direction. Attachments: · Boundary Map LE-5 and Data Sheet · Goals and Objectives · Work Program 02/03 · Ordinance 24-90 · Education Board Pamphlet N ~dy I.,~,6 Par~A & B Attendance Boundaries ~ John I Leonard I~ High School ~ 98-JJJ Central WPB Area ~ Lake Worth ~ Atlantic ~ Olympic Heights I~ New School ~ Boca Raton ~ Santaluces ~ SAC's ~ Boynton Beach ~.? Spanish River ~ Interstate 95 ~ Forest Hill ~'--~ Wellington ~" Florida"s Turnpike FEE Boundary TO Santaluces To Spanish River To Atlantic Spanish River to Olympic Heights LLL boundary Palm Beach County School District Planning Department - GIS GOAL DELRAY BEACH EDUCATION BOARD S AND OBJECTIVES VISION STATEMENT: "THAT THE SCHOOLS OF DELRAY BEACH EARN THE REPUTATION FOR PROVIDING STUDENTS WITH ACADEMIC EXCELLENCE, CULTURAL AWARENESS, AND MORAL FORTITUDE': MISSION STATEMENT: "TO PROMOTE AWARENESS OF THE SCHOOLS OF DELRA Y BEACH BY SUPPORTING EFFORTS TO FOSTER QUALITY EDUCATION WITHIN NURTURING AND SAFE SETTINGS, IMPROVE PHYSICAL FACILITIES, UTILIZE RELEVANT TECHNOLOGY, ATTRACT DEDICATED AND QUALIFIED PERSONNEL, DECREASE STUDENT-TEACHER RATIO, AND CELEBRATE THE DIVERSITY OF ALL STUDENTS AND THEIR FAMILIES': GOAL AREA "A" Promote a positive image of local area schools. Objective A.1 Produce a school marketing brochure through the Education Times newspaper every other year by November. Objective A.2 Inform the news media of special events occurring at Delray Beach Schools, and invite the media to attend the School Showdown of the Arts. Objective A.3 Recognize teachers, students and community members for their outstanding achievements or activities involving a school. This will be accomplished through a recognition program to be held each year in conjunction with the School Showdown of the Arts program. Objective A.4 Inform the local community, businesses, and homeowner associations of the Education Board's mission, goals and objectives, programs, and activities through various communication media and community contacts. Objective A.5 Investigate the possibility of the City Commission initiating a special "School Pride" week encouraging the administration, parents, and students to organize "clean-up, paint-up, fix-up" activities. Objective A.6 Develop and maintain a City of Delray Beach Education Board web page to inform the community of individual school profiles, current events and issues. Objective A.7 Investigate a program in which the travelling trophy can be awarded to a school for an achievement they wish to showcase. The trophy would travel twice a year. Edbcation Board Goals and Objectives 2001 Page2 Objective A.8 Establish a partnership with the Chamber of Commerce to engage them in the process of the Board's continuous effort to improve and maintain the public image of Delray Beach Schools. Objective A.9 Foster a collaborative effort with BRET (Boca Raton Educational Television) for participation in the educational access channel. GOAl' AREA "B" The Education Board will help facilitate the revitalization of existing schools, reduce overcrowding, enhance facilities, support acquisition of school sites, and encourage equity in programs and resources Objective B.I Monitor Palm Beach County School District's adopted 5-Year Work Program and Capital Budget, in support of the Education Board's mission statement. Objective B.2 Support the building of new schools within the municipal boundaries. Objective B.3 Investigate the possibility of a Municipal "Charter School" as a viable concept for Delray Beach and report findings when appropriate to the City Commission. Objective B.4 Help facilitate equity in programs and resources to ensure academic excellence for all students such as but not limited to after school tutorial programs, magnet programs, ESOL, ESE, etc. In addition, attend School Board meetings as necessary to support these programs and insure their funding remains in place or new funding is provided. Objective B.5 Monitor Delray Full Service Center as a viable school site in Delray Beach. Objective B.6 Take a proactive approach to finding solutions to the report "-I-he Gathering Storm, How Palm Beach County Fails its Poor and Minority Students". This can be accomplished by supporting: Alternatives to out of school suspension programs; After school tutorial programs along with special programs and clubs; and African and African American Interdisciplinary Infusion Curriculum. Objective B.7 Strengthen the mentoring and volunteerism programs and initiate a business outreach program with entities such as the Chamber of Commerce. This may be accomplished through the Governors Mentoring Initiative and the PENCIL Program. Education Board Goals and Objectives 2001 Page3 Objective B.8 Encourage and engage parental involvement by supporting parent resource centers. Objective B.9 Actively pursue State and Federal Grants for early childhood intervention programs and adult literacy programs. Objective B.10 Assist with the recruitment and retention of teachers in Delray Beach Schools. This may be achieved by creating a teacher incentive program through housing enticements, increases to sign-on bonuses, etc. GOAL AREA "C" Facilitate increased levels of cooperation and coordination between area schools and the Education Board. Objective C.1 Each Board member will be assigned as liaison to several schools (public and private) to share and exchange information by participating on their advisory boards and committees. Objective C.2 The "State of the Schools" address shall be presented by the Principals to the City Commission and business leaders at an annual Principals' Forum Breakfast, which is held each year in September. Objective C.3 Create a stronger liaison with the Chamber of Commeme in order to involve the business community's support of furthering the Goals and Objectives of the Education Board. The Board should also encourage the Chamber of Commeme to reactivate their Education Committee and involve the Education Board. Objective C.4 Support and participate with the Youth Council in the coordination of the School Showdown of the Arts program to be held annually in the month of April. Objective C.5 Help foster business and City partnerships to fund and implement programs using local resources. This could be achieved by providing assistance with grant writing and teacher recruitment incentive programs. GOAL AREA "D" Monitor legislative, regulatory and advisory bodies for actions that have an impact on the quatity of education and then report such actions to the City Commission. Objective D.I Review the Goals, Objectives and Policies of the City's Comprehensive Plan which relates to school issues and suggest recommendations. Objective D.2 Monitor the activities of various legislative, regulatory and advisory delegations and/or representatives to periodically update the Board as to their agendas and actions e.g. Attendance Boundary Committee (ABC), Choice Plan, County Education Board Goals and Objectives 2001 Page4 Commission, and Office of Civil Rights Monitoring Committee (OCRMC) and then report such findings and/or make recommendations to the City Commission. Objective D.3 Monitor legislative actions and issues that impact local schools (e.g. school concurrency, impact fees, funding for special programs, School Choice, A+ Plan, vouchers, etc.) and then report findings to the City Commission. Objective D.4 The Delray Beach Education Board will be the lead agency for the creation of a "South County Coalition". The role of the Coalition will be one of advocacy and the "voice" of the south county tri-City area on such educational issues as boundaries, choice plan, and legislative matters. Membership is to include, but not limited to, delegations from Delray Beach, Boynton Beach, and Boca Raton. Education Board Work Pro ram 2002-2003 City Kids: Objective - To encourage awareness and understanding of the central City's past, present and future; develop an appreciation for a vital city core and its various components including employment, transportation, housing, recreation, entertainment, culture, services and diversity; and establish partnerships with private and public organizations to revive their interest in and commitment to the central city. Partners: Historical Society and the newly created "Art Walk", downtown memhants, Chamber of Commerce, cultural arts groups, etc., Local Schools Committee Members: Saralyn Buzen This proiect was put on hold as it was determined that it may be moro appropriate to be funded and implemented with the new art committee. Parental Involvement Program: Objective: To help our local schools croate synergy to encourage paronts to get involved with their children and to teach paronts the importance of parent involvement. Partners: Delray Beach Education Board, PBC School District, Local Schools Committee Members: Grota Britt and Cathy Lewis The Education Board is Iookinq to help fund a workshop in coniunction with PBC School District to help incroase parental involvement. They aro currently investi.qatin.q two types of workshops. The first would be a workshop for teaches to stren.qthen student involved conferences usinq the "Sti.q.qins" method. This workshop would most likely be conducted some time this fall if bud.qet allows. The second workshop would be with Dr. Lorraine Monroe and her method of teachinq "The 3 P's of the Blackboard Confl,quration". Dr. Monroe may come to Delray Beach or we may send educators to one of her Educational Seminars in the fall of 2003. Liaison Assi.qnments: Objective: Each Board member shall be assigned as liaison to several schools (public and private) to share and exchange information by participating in their advisory boards and committees. Committee Members: All Committee Members On.qoin.q Education Brochure: Objectives: To promote all our area schools both public and private through written information that can be easily reproduced and distributed to the public. Partners: Delray Beach Education Board, PBC School District, Committee Members: Betsy Owen The Education Board has produced a "mocked up" copy of the new Education Brochure and prior to finalizinq printin.q costs are beinq obtained for bud.qet consideration 2004. Education Board Pamphlet: Objective: To produce a pamphlet that describes the Education Board's mission, duties, and programs that can be distributed to the public. Partners: Delray Beach Education Board Committee Members: Jim Kemp, Betsy Owen and Saralyn Buzen The Education Board Pamphlet has been completed and distributed as appropriate Governor's Mentorin,q Initiative: Objective: To promote, encourage, and implement the Governor's Mentoring Initiative which will provide City employees the opportunity to mentor at the City's After School Program or within one of our local schools one hour each week under a newly created administrative leave policy. Partners: Delray Beach Education Board, City of Delray Beach Committee Members: Marlene Brown, Greta Britt, Shelly Well Administrative Policy written, back.qround information implementation in the fall 2004. obtained, ready for School Showcase of the Arts/South Florida Parentin,q Block Party Objective: To promote our local schools by hosting an annual event in which they may showcase the schools talents though visual and oral presentations. Partners: Delray Beach Education Board, South Florida Parenting Magazine, and Local Schools Committee Members: All Education Board Members 2 The Family Block Party was held on March 29, 2003 and was enhanced that year with the merqer of the pro.qram with South Florida Parentinq Magazine. Monitoring of School Board Issues: Objective: To be moro informed of School Board issues and programs and to take a proactive approach to any issues that may affect Delray Beach Schools. Committee Members: All Board Members This year, various Board members on a rotating basis either watched or attended School Board re.qular and workshop meetin.qs. Items of interest were brou.qht to Board meetinqs for discussion. PENCIL: Objective: Annually host the Principal For A Day program that helps connects leaders in schools and the business professionals to create partnerships that last long after the day is over. Partners: Delray Beach Education Board and Business Partnerships Committee Members: Shelly Weil, Jim Kemp, Sharon Ronco The Principal For A Day pro.qram was held on November 6th and is a proven pro.qram to stranqthen business partnerships within Delray Beach. This Droiect is (~oinc~. 3 ORDINANCE NO. 24-90 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, AMENDING TITLE III, "ADMINISTRATION", CHAPTER 32, "DEPARTMENTS, BOARDS, AND COMMISSIONS', OF THE CODE OF ORDI- NANCES OF THE CITY OF DELRAY BEACH, FLORIDA, BY ENACTING A NEW SUBHEADING, "EDUCATION BOARD'; BY ENACTING A NEW SECTION 32.25, 'ESTABLISHMENT'; BY ENACTING A NEW SECTION 32.26, "COMPOSITION; APPOINTMENT; TEHMS~; BY ENACTING A NEW SECTION 32.27, "ORGANIZATION"; BY ENACTING A NEW SECTION 32.29, "QUALIFICATIONS OF MEMBERS";.BY ENACTING A NEW SECTION 32.29, ·DUTIES AND RESPONSIBILI- TIES ·; AND BY ENACTING A NEW SECTION 32.30, "MEETINGS; REPORTS"; ALL TO PROVIDE FOR THE CREATION OF THE EDUCATION BOARD AS A PEHMANENT ADVISORY BODY TO THE CITY COMMISSION; PROVIDING A GENERAL REPEALER CLAUSE; PROVIDING A SAVING CLAUSE; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Co~mission of the City of Delray Beach, Florida, recognizes the importance of quality education and adequate school facilities in the continuing growth, develop- ment, and especially redevelopment of the City; and, WHEREAS, the City Commission has heretofore demonstrat- ed its commitment to excellence in Delray :Beach schools through the adoption of the "Sharing for Excellence" program; and, WHEREAS, said "Sharing for Excellence" program suggest- ed the appointment of a special board to the City Commission to advise them in matters pertaining to education and school facili- ties; and, WHEREAS, on August 22, 1989, the City Commission adopted Resolution No. 54-89 which established the Education Board of the City of Delray Beach as an ad-hoc advisory body; and, WHEREAS, the City Comm{~sion has determined to continue the function of the Education Board by establishing it. as a permanent advisory body, NOW, T~REFORE, BE IT ORDAINED BY THE CITY CqMMISSION OF THE CITY OF DELRAY BF. ACH, FLO~IDA, AS FOLLOWS: Section I. That Title III, "Ad~inistration", Cha~=er 32, "Departments, Boards, and Commissions", of the Code of Ordinances of the City of Delray Beach, Florida, be, and the same is hereby amended by enacting a new subheading, "Education Board', and by enacting new Sections 32.25, 32.26, 32.27, 32.28, 32.29 and 32.30, to read as follows: EDUCATION BOARD Sec. 32.25 ESTABLISHMENT. The Education Board of the City of Delray Beach is hereby established as a permanent advisory body to the City Co~-{ssion. Sec. 32.26 COMPOSITION; APPOINTMENT; TERMS. The Education Board shall be composed of seven (7) regular m-mhers, appointed by the City Commission for terms of two (2) years, except that the members of the first Board to serve shall be appointed so that three (3) members shall serve one (1) year terms, and four (4) members shall serve two (2) year terms. The'ir successors shall be appointed to two (2) year terms. It is further provided that no .m-mber may serve more than two successive terms on this Board. Sec. 32.27 ORGANIZATION. (A) The Education Board shall elect a Chairperson and Vice-Chairperson to preside at its meetings and any other officers as the Board may deem neces- sary. The Chairperson shall be the official spokesperson for the Board and the formal liaison between the Education Board and the School Board. (B) The Education Board shall formulate rules and regulations for the conduct of its business. (C} The Education Board shall have technical and logistical support provided as designated by the City Manager. A staff person shall be designated as the official City contact with the School DistrictAdministration. Sec. 32.28 QUALIFICATIONS OF MEMBERS. It is the intent, if possible, that the membership of the Education Board shall include m-mhers who have a background in business, real estate, and/or education. The members of the Education~Board shall be residents o~ the City of Delray Beach or shall be a person with a child or children attending Delray Beach public schools. Should a m-mher of the Education Board not be a resident of the City of Delray Beach and should that m-mher's child or children cease attending Delray Beach public schools, then such m-mber shall no longer be qualified to serve on the board. Sec. 32.29 DUTIES AND RESPONSIBILITIES. The duties and responsibilities of the Education Board shall be as follows: (A) M~nitoring of School Board activities. (c) Serve as liaison between the School Board of Palm Beach County and the City Co-~saion. Participate in an information exchange via school newsletters and principal's office ~i~h the administration of each Belray Beach school as well as those attended by Delray Beach students else- where. (D) Preparation of an annual "State of Schools" report with respect to Delray Beach schools. {E} ' Development of recommendations to the City Commis- sion for forwarding to the School Board of Palm Beach County regarding actions which may be taken in support of schools in Delray Beach and with respect to proposed legislation at the State level. Maintenance of a continuous public relations effort to improve and maintain the public, image of Delray Beach schools. This effort should include, but not be limited to, the following: (1) Placement of favorable material in local media; (2) Development of brochures and other materials to be utilized in "marketing" the Delray Beach schools. (G) Identifying and attracting State and Federal programs and grants in direct support of Delray Beach schools. Provide comments to the City Commission regarding proposed developments and their impacts upon the racial balance of schools. (A) 32.30 MEETINGS~ REPORTS. The Education Board shall meet at least once monthly on a regular basis, with a regular meeting date of the first Monday of each month, except for when that date falls on a holiday under which circumstance the Board shall establish another regular meeting date for that month. The Educa- tion Board may hold special meetings at the direction of its Chairperson upon twenty-four hour notice. (B) All meetings shall be open to the public and the order of business and procedure to be followed shall be as prescribed within the rules and regulations to be adopted by the Education Board. (C} An annual "State of Schools' report shall be filed '~/ with the City Commission so that it wi.ll be reviewed during a work session in the mon~ of ~ thus affording time to address program and budget of the School Board of Beach County for the following fiscal year. Section 2. That all ordinances or parts of ordinances in conflict herewith be, and the same are hereby repealed. Section 3. That should any section or provision of this ordinance Or any portion thereof, any paragraph, ~ntence, or word be declared by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remainder hereof as a whole or part thereof other than the part declared to be invalid. Section 4. That this ordinance shall become effective ~mmediately upon passage on second and final reading. PASSED final reading on this the AND ADOPTED in regular session on second and 24th day of~==~g~ ., 1990. ATTEST: City Clerk ~ First P~ading July 10~ 1990 Second Reading July 24~ 1990 RULES OF THE CITY OF DELRAY BEACH EDUCATION BOARD ARTICLE I - GENERAL GOVERNING RULES: The Education Board (hereinafter the "Board") shall be governed by the ordinances of the City of Delray Beach, Florida (hereinafter the "City"), as and if amended, and the Rules of Procedure hereinafter set forth (hereinafter the "Rules"), as adopted by the Board and approved by the City Commission. ARTICLE II ' OFFICERS, COMMITTEES: A. The Board shall elect a Chair, Vice Chair, and Second Vice Chair, annually at its first regular meeting in the month of September, from among its members, by a majority vote of its members present and voting. B. The Chair (or in his/her absence, the Vice Chair or Second Vice Chair) shall preside at all meetings of the Board and rule on all points of order and procedure. C. The Chair shall appoint any committees which may be deemed necessary. D. The StaffLiaison shall act as Recording Secretary. The Recording Secretary shall take and transcribe the minutes of each meeting of the Board, conduct all correspondence of the Board, keep a minute book recording attendance and the vote of each member upon each question (or, if a member is absent or fails to vote, indicating such fact), maintain records of examinations and hearings and other official actions, and carry out such other official duties as may be assigned by the Board. ARTICLE III - MEETINGS, QUORUM, CONFLICTS: A. REGULAR MEETINGS: The Board shall conduct its regular meetings every first and third Monday of each month at 5:30 p.m., unless there is no cause to hold such a meeting, unless such regular meeting date falls on a holiday as designated by the City of Delray Beach or with the option of not 'holding the second meeting of any month as determined by the chairman. The Recording Secretary of the Board shall notify each Board member, not less than one (1) day prior to any regularly scheduled meeting, of the time and place of each meeting. B. SPECIAL MEETING: A special meeting may be called by the Chair subject to compliance with statutory notice provisions.. C. QUORUM: A quorum is required in order to hold a meeting. A quomm shall consist of 50% + 1 of the appointed ~'egular members of the Board. All findings and orders of the Board require a vote of the majority of its members present and voting; provided, however, that not less than 50% + 1 of the regular members of the Board must vote in favor of an action for the action to be official. D. PRESENTATION, PERSONAL INTEREST: No member of the Board shall appear or represent before the Board a person in any matter pending before the Board. No member of the Board shall hear or vote upon any matter before the Board in which she or he is directly affected in a financial way. Whenever a member of the Board has a direct personal, private or personal interest in any matter which comes before the Board, which interest creates a conflict of interest, that member shall disclose said conflict before discussion and vote and shall, within fifteen (15) days after the vote occurs, file the proper form with the Board Secretary pursuant to the provisions of Chapter 112, Florida Statutes. E. CONDUCT OF MEETINGS: All meetings shall be open to the public, and the formal agenda posted in the Lobby of City Hall three (3) days prior to each regularly scheduled meeting. The Ch&ir may, at his or her discretion, change the order of business at any meeting. F. ADJOURNED MEETINGS: The Board may adjourn a regular meeting, if all business cannot be disposed of on the day set, to a time and date certain; however, notice of the time and date of postponement shall be given at the time of adjournment and shall not be changed prior to resumption of the postponed meeting. ARTICLE IV - SCHOOL LIAISON ASSIGNMENTS: A. DELRAY BEACH PUBLIC SCHOOLS: Each Education Board member shall serve as a liaison to a public school located in Delray Beach. Responsibilities of the liaison include: I) meet or talk once per month with Principal and/or SAC Chair, 2) discuss needs/priorities and bring back information to Board for any action, 3) coordinate School Showdown of the Arts, 4) obtain positive information for public relations, i.e., news releases, and 5) attend school meetings, as may be required. B. DELRAY BEACH PRIVATE SCHOOLS: Each Education Board member shall serve as a liaison to a private school located in Delray Beach. Responsibilities of the liaison include: 1) coordinating School Showdown of the Arts and, 2) meet periodically or call to determine if there are any needs or problems. ARTICLE V - ABSENCES, RESIGNATION, VACANCIES: A. ABSENCES: If any regular Board member fails to attend three (3) consecutive regular meetings, the member's office shall be deemed vacant and the City Commission shall promptly fill such vacancy. The Board member may appeal the decision and reapply in writing to the City Commission. B. RESIGNATION: Except as otherwise provided in Paragraph 1, above, of this Article V, a Board member may resign from the Board by filing a written statement of resignation with the Clerk of the City. C. VACANCY: Vacancies on the Board shall be filled pursuant to Section 32.10 of the City Code of Ordinances, as amended. ARTICLE VI - PARLIAMENTARY PROCEDURE: Roberts Rules of Order shall be the final authority on all questions of parliamentary procedure. ARTICLE VII - AMENDMENTS; EFFECTIVE DATE: A. These Rules may be amended by a concurring vote of 50% + 1 of filled regular member positions of the Board recommending such amendment to City Commission; provided, however, that the proposed amendment(s) has/have been presented in writing to the Board at least three (3) days prior to its adoption. 2 B. Prior to any such amendment becoming effective, it must first be approved by the City Commission. C. These Rules shall be reviewed by the Board not less than every two (2) years. D. These Rules shall become effective fifteen (15) days following their approval by City Commission. These Rules are ,2000. hereby adopted by the Education B%ard...this 17TH. day of Chair, Education Board Approved by City Commission this /5'aLday of ~ ,201 City of Delray Beach, Florida David W. Schmidt, Mayor ATTEST: City Clerk Planning & Zoning Department MEMORANDUM TO: May~'~nd City, tCom~m, iss,on THRU: Paul~ ~ Director of Plannin~u~nd Zoning FROM: S.~coff Arons~'~on Parking Specialist DATE: May 8, 2003 RE: In-Lieu of Parking Program The Parking Management Advisory Board, at their meeting of February 25, 2003 conducted a review of the in-lieu of parking program. A copy of the staff report is attached for your review. The following recommendations are presented for your review: 1. Extending the option of entering into an In-Lieu of Parking Fee Agreement to property owners in areas 1 and 2. Currently, the Land Development Regulations (LDR) allows for property owners located in areas 3 and 4 (Pineapple Grove Mainstreet/OId School Square Historic Arts District and the West Atlantic Redevelopment Corridor) to enter into an In-Lieu of Parking Fee Agreement which allows payment of 50% .upon signing of the agreement and subsequent payments of 25% on the 2n(~ and 3raanniversaries of the agreement. In areas 1 and 2 (Central Business District between Swinton Avenue and Ocean Boulevard) must pay in full at the time of submission of a building permit application. Changing the payment due schedule from at the time of submission of a building permit application to be due upon issuance of the building permit for those opting not to or not eligible to enter into a payment agreement (i.e. only owners of properties rather than tenants may enter into these agreements). The Community Redevelopment Agency and Downtown Development Authority have reviewed and agreed with these recommendations. Planning & Zoning Department MEMORANDUM TO: FROM: RE: Parking Management Advisory Board Scott Aronson, Parking Management Specialist Regular Ag.e. nda Item V.A - PMAB Regular Meeting February 25, 2003 Review Portions Of The In-Lieu Of Parking Program As Requested By City Commission At a recent meeting, City Commission directed staff to review the In-Lieu of Parking program to address the following: Do the current fees assessed in Delray Beach make development cost prohibitive? Does the requirement for payment in full in areas 1 & 2 stifle development? Is the program still needed to achieve it's original intent to provide incentives for development? The most recent modifications to the In-Lieu of Parking Fee regulations, Ordinance 4-99 (attached), included the designation of zones in which various rates per space were established while reducing the payment schedule from nine years to three years in areas 3 and 4, and requiring payment in full with the submission of a building permit application in areas 1 and 2 (LDR Section 4.6.9(E)(3)(b) and (d)). Review of Commission Workshop tapes from January 1999 suggested the institution of a moratorium of the In- Lieu of Parking Program in Areas 1 and 2 (CBD East of the Intracoastal Waterway (ICW) and the CBD from Swinton to the ICW). Payment of the fee in full was a compromise to the suggested moratorium. Considering current economic conditions Staff feels the extension of the payment p~an to property owners in areas 1 and 2 would be a reasonable accommodation to property owners. The basis for the variation of the in-lieu fee relates to property values in certain geographic areas, the cost of constructing the spaces and the need for redevelopment incentives. These fees should remain the same. The map created for this Board's recent review of the program shows that it is still being utilized and, to date, disbursement of in-lieu spaces has been throughout the downtown core area. Considering the various reasons parking must be provided (conversion of use, expansion of square footage, new construction), the elimination of the program could stifle or have an adverse impact on development. Additionally, through Land Development Regulations Section 4.6.9.(E)(3)(e), which requires the construction of on-street parking spaces adjacent to developments that have sufficient right-of-way, approximately thirty (30) parking spaces have been proposed / constructed for public utilization. Section 4.6.9(E)(3)(d) states "For those parcels located in Area 1 or Area 2, the in-lieu fee shall be paid in full at the time of submission of a building permit application". Consideration should be given to allow payment to be made upon issuance of the building permit for those not opting to enter into an In-Lieu of Parking fee Payment agreement (if approved). By motion, recommend to the City Commission that the in-Lieu of Parking program continue,' incorporating the extension of the payment plan option in areas 1 and 2 and payment for those not choosing payment plans to pay at time of the issuance of the building permit.