Agenda Workshop 09-12-00 CITY COMMISSION
CITY OF DELRAY BEACH. FLORIDA
WORKSHOP MEETING - SEPTEMBER 12. 2000
6:00 P.M. - FIRST FLOOR CONFERENCE ROOM
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual with
a disability an equal opportunity to participate m and enjoy the benefits of a serdce, program or activity
conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 Cfi)D), 24 hours prior
to the program or activity m order for the City to reasonably acconmaodate your request. Adaptive
listening devices are available for meetings in the Commission Chambers.
SPECIAL MEETING A GEKDA
Consider Ordinance No. 26-00 amending the Police and Fire Pension Plan to conform with State
requirements.
WORKSHOP A GENDA
Presentation concerning proposed charter school.
2. Discussion regarding proposed attendance boundaries for the 2001 school year for certain schools
located in Dekay Beach.
3. Review of recommendations for funclmg special events and charitable organizations for FY 2001.
4. Commission comments.
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to an3, matter considered at this meeting, such person v(fll need to ensure that a verbatim record
includes the tesUmony and evidence upon which the appeal is based. The City neither provides nor
prepares such record.
MEMORANDUM
TO:
FROM:
SUBJECT:
MAYOR AND CITY COMMISSIONERS
CITY MANAGER~
AGENDA ITEM #~/~-'--~ SPECIAL MEETING OF SEPTEMBER
12,2000
ORDINANCE NO. 26-00
DATE: SEPTEMBER 8, 2000
At the time the agenda was prepared Ordinance No. 26-00 was not
complete. It will be provided to you prior to Tuesday night's
meeting.
This ordinance will amend the Police & Fire Pension Plan to
conform with Chapter 99-1, Laws of Florida, and the provision of
Chapters 175 and 185, Florida Statutes, and must be in place
prior to the September 30, 2000 deadline set by the State.
Consider approval of Ordinance No. 26-00.
CITY ~,,~AN AGER
DI~ART~ENT OF MANAGEMB~
SERVICES
cc:
DIVISION OF RETIREMENT
City Manager
City Attorney
Joe Safford
Milena Walinski
Bill Adams
THOMAS D. McGumq SECi°,ETARy
Cedars Executive Center · 2639 North Monroe Street Bldg. C ° Tallahassee FL 32399-1560
Mailing Address: Municipal Police Officers' & Firefighters' Retkement Trust Funds
Post Office Box 3010 · Tallahassee, Florida 32315-3010
09-f):¢-~)0 P;:l:9-0
September 1, 2000
TO:
Chan'man, Ftrefighters & Pohce Officers Rettrement ruuns
COPY: Finance Director
FROM:
Palficia F. Shoemaker, Benefits Administrator, Division of Retirement
Municipal Police Officers' and Firefighters' Retirement Trust Fund Office
stm c r: WITHI-IOLDING OF STATE PREMIUM TAX MONEYS
Please refer to the aRached letter(s) concerning your plan's compliance with Chapter 99-1, Laws of Florida, and the
provisions of Chapters 175 and 185, Florida Statutes. State premium tax moneys will be released as soon as the
requested information is received and approved.
Please make every effort to submit the requested information as soon as possible since the end of the fiscal year
(September 30, 2000) is approaching. State premium tax moneys may not be reported as "receivables," but must be
recorded on a cash basis in the reporting year in which they are actually received. Any funding deficiencies
resulting from a failure to receive your state distribution prior to the end of the fiscal year become the responsibility
of the city/district
If you have any questions or need assistance, please contact our office immediately at (850) 912-0667.
pfs
Attachment(s)
Teiephone (850) 922-0667 ' Suneom 292-0667 · Fax (850) 921-2161
lhecy:led Paper
JEB BI~H, GOVERNOR
DEPARTMENT OF ~[ANAGEMENT
SERVICES
DMSION OF I~TIREMENT
THOXi*S D. Mc2G. u1m, SEt~.ETARy
Cedars Executive Center ° 2639 North Monroe Street Bldg. C ° Tallahassee FL 32399-1560
Mailing Address: Municipal Police Officers' & Firefighters' Retirement Trust Funds
Post Office Box 3010 ' Tallahassee, Florida 32315-3010
August 11, 2000
Chief William S. Adams
Chairman, Police & Fire Pension Plans
501 West Atlantic Avenue
Delray Beach, Florida 33444
Dear Mr. Adams:
Thank you for providing a copy of the plan actuary's July 19, 2000 review of the plan in light of the provisions of
Chapter 99-1, Laws of Florida.
Your actuary has identified five benefit areas that need to be amended in compliance with the new law. Four can be
made at "no cost", the remaining enhancement, the definition of salary for police officers, has a cost associated with
it and will not need to be amended until there is sufficient increase in the state premium tax revenues to fund such
improvement.
Please provide a copy of your plan attorney's review of the plan as well as a final copy of the ordinance making the
four "no cost" changes identified by your actuary and any others identified by the plan attorney. In accordance with
ss. 175.381 and 185.39, any plan changes made in compliance with Chapter 99-1 should show an effective date of
no later than December 31, 1999.
You also raised a question concerning the statutory requirement concerning the use of the increase in the state
premium tax revenues and a contractual agreement concerning the use of such moneys to fund cost of living
increases for retirees. Our office will review this matter with our legal counsel and respond as soon as possible. Our
response to this question; however, should not delay the city's action on enacting the no cost items identified by the
plan actuary or attorney in compliance with Chapter 99-1, Laws of Florida.
We would like to invite 'the board members and others involved in the administration of your plan to the Division's
Annual Pension Conference on October 16-18, 2000, in Orlando at the Four Points Sheraton Downtown. The first
day is designed for new trustees and the next two days represent the regular program. Tiffs free program is offered
as a public service by the Division of Retirement to help keep the Board members, plan participants and others
involved in the administration of the plans up to date on issues and concerns specific to the Chapters 175 and 185
pension plans. Additional details regarding the program wilt be sent at a later date, but you may make your hotel
reservations by calling (407) 841-3220 or toll-free at 1-877-844-3220.
In order not to delay the release of state premium tax moneys, please provide our office with a copy of the
plan attorney's review and an ordinance adopting any necessary changes in compliance with Chapter 99-1,
Laws of Florida.
Telephone (850) 922-0667 ° Suncom 292-0667 ° Fax (850) 921-2161
n~
Chief William S. Adams
August 11, 2000
Page two
Thank you for your cooperation and assistance in this matter. If you have any questions, please contact our office.
Sincerely,
Patricia F. Shoemaker
Benefits Administrator
Municipal Police Officers' and
Firefighters' Retirement F~mds
pfs
CC:
Stephen H. Cypeth Plan Attorney
J. Stephen Palmquist, Plan Actuary
David Harden, City Manager
Susan A. Ruby, City Attorney
James W. Linn, Attorney
Charles Slavin, Actuary, Division of Retirement
[ITY OF DELRrlY BErI[H
CiTY ATTORNEY'S OFFICE
DELRAY BEACH
1993
200 NW 1st AVENUE · DELRAY BEACH, FLORIDA 33444
TELEPHONE 561/243-7090 · FACSIMILE 561/278-4755
September 11, 2000
MEMORANDUM
City Commission
David Harden, City Manager
Bill Adams
Steve Cypen, Esq.
Steve Palmquist, Esq.
Writer's Direct Line: 561/243-7091
FROM:
Susan A. Ruby, City Attorney
SUBJECT: Police and Fire Pension Plan Ordinance Compliance with 99 Law
The attached ordinance must be adopted by September 30, 2000 in order to receive timely
premium tax monies due from the State. This information was received by the City on
September 8, 2000. Due to the time constraints, the ordinance dealing with the 99 law
should have first reading Tuesday, September 12th with a second reading perhaps at a
special meeting on the 26th of September.
A summary of the law prepared by Jim Linn is attached.
A separate ordinance dealing with the percentage of investments in equities will be decided
separately. By separating the issues, the ordinance dealing with equity investments can be
reviewed by the pension board at its September 20, 2000 meeting before it goes for an
intended first reading on October 3, 2000 and a second reading October 17, 2000.
Please place the ordinance concerning the 99 law changes on the September 12, 2000
special meeting agenda (the other ordinance dealing with equity investments is in draft
form and is presented for your information at this time.) In order to comply with Division
of Retirement directives, please let this letter serve as a request for Steven Cypen and
Stephen Palmquist to provide the other information requested by the Division of
Retirement.
If you have any questions, please do not hesitate to call me.
CC:
Joe Safford, Finance Director
Alison Hart, City Clerk
Jim Lima, Esq.
8/29/00
CITY OF DELRAY BEACH
SUMMARY OF PROPOSED ORDINANCE AMENDING
THE POLICE AND FIREFIGHTER RETIREMENT PLAN
Section I - revises the definition of "average final compensation' to include the 5
best of the last 10 years of service, as required by state law.
Section 2 - clarifies the provision on designation of beneficiaries, to permit a member
who has already retired to change his/her joint pensioner or designated beneficiary.
Section 3 - provides an additional definition of ~normal retirement date' for members
who retire or terminate employment on or after December 31, 1999 [the effective date of Ch.
99-1, laws of Florida]: age 55 with 10 years of service. The plan currently defines the normal
retirement date as completion of 20 years of service, regardless of age.
Also adds new provisions on early retirement, providing a reduced benefit for
members who elect to retire early (after age 50 with 10 years of service), as required by state
law.
Also revises disability benefits to provide the greater of the member's accrued benefit
or the disability benefit provided in the plan, as required by state law.
Section 4 - modifies the section on optional forms of benefits to provides specific
benefit percentages, and to permit a member to designate a joint pensioner other than his/her
spouse or relative, as required by state law.
Section 5 - revises the contribution section to state that the City's contribution will be
deposited at least quarterly, as required by state law.
Section 6 - clarifies the provision concerning pension board composition, to state that
the police chief's and fire chief's designees must be a police officer or firefighter.
Section 7 - revises the investment authority of the pension board, in accordance with
state law.
Section 8 - adds a new section on military service after City employment
commences, in compliance with federal law.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
DELRAY BEACH, FLORIDA, AMENDING CHAPTER 33, "POLICE AND
FIRE DEPARTMENTS", SUBHEADING "PENSIONS", OF THE CODE
OF ORDINANCES OF THE CITY OF DELRAY BEACH, FLORIDA, BY
AMENDING SECTION 33.60, ~DEFINITIONS", REVISING THE
DEFINITION OF AVERAGE MONTHLY EARiqINGS; AMENDING
SECTION 33.61, "MEMBERSHIP; CONDITIONS OF ELIGIBILITY;
APPLICATION", PROVIDING FOR CHANGES IN BENEFICIARIES BY
RETIREES; AMENDING SECTION 33.62, ~BENEFIT AMOUNTS AND
ELIGIBILITY", PROVIDING AN ADDITIONAL NORMAL RETIREMENT
DATE, PROVIDING FOR EARLY RETIREMENT AND REVISING THE
DISABILITY BENEFITS; AMENDING SECTION 33.63,"OPTIONAL
FORMS OF BENEFITS", TO PROVIDE ADDITIONAL BENEFIT
OPTIONS; AMENDING SECTION 33.64, ~CONTRIBUTIONS", TO
PROVIDE FOR PAYMENT OF CITY CONTRIBUTIONS IN QUARTERLY
INSTALLMENTS; AMENDING SECTION 33.65, "ADMINISTP~ATION",
TO CLARIFY THE COMPOSITION OF THE BOARD OF TRUSTEES;
AMENDING SECTION 33.66, "FINANCES AND FUND MANAGEMENT",
REVISING CERTAIN INVESTMENT POWERS OF THE BOARD OF
TRUSTEES, AND PROVIDING FOR THE EVALUATION OF MONEY
MANAGERS; CREATING A NEW SECTION 33.71, "SEPAP, ATION
FROM EMPLOYMENT FOR MILITARY SERVICE"; PROVIDING A
VALIDITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, in 1999 the Florida Legislature enacted
Chapter 99-1, Laws of Florida, amending Chapters 175 and
185, Florida Statutes, to require that local ordinance
pension plans for police officers and firefighters meet
certain minimum standards to be eligible for continued
receipt of insurance premium tax revenues; and
WHEREAS, Chapter 99-1 requires that premium taxes
received in excess of the 1998 amount must be used to
meet the minimum benefit requirements of Chapters 175
and 185, and once the minimum benefits are satisfied all
subsequent premium tax increases must be used to provide
"extra benefits" for police officers and firefighters;
and
WHEREAS, in 1993 the City of Delray Beach, the
Board of Trustees of the Police and Firefighter
Retirement Plan, and the unions representing City police
officers and firefighters entered into an agreement by
which premium tax revenues received by the City in
excess of the amount received in 1993 were coramitted to
be used to fund pension benefits for police officers and
firefighters that exceed the minimum benefits required
by Chapter 99-1; and
WHEREAS, Article I, Section 10, of the Florida
Constitution prohibits the enforcement of a law that
impairs the obligations of a contract; and
WHEREAS, requiring the City of Delray Beach to
comply with the minimum benefit provisions of Chapter
99-1 would effectively nullify provisions of the 1993
pension agreement; and
WHEREAS, the City of Delray Beach intends to
comply with certain provisions of Chapter 99-1 to ensure
the City's continued receipt of premium tax revenues for
its police and firefighter retirement plan, but the City
does not waive its rights under the Florida Constitution
to enforce the provisions of the 1993 pension agreement;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF DELEAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That at Section 33.60, "Definitions", the
definition of "average monthly earnings" is amended to read as
follows:
Section 33.60 DEFINITIONS.
For the purpose of this subchapter, the following
definitions shall apply unless the context clearly indicates
or requires a different meaning.
"AVEEAGE MONTHLY EARNINGS". One thirty-sixth of
the arithmetical average of earnings for the highest
consecutive 36-month period preceding the actual retirement
or termination of a member; provided, however, the benefit
derived shall not be less than the benefit that would have
been paid based on a definition of average monthly earnings
of one twenty-fourth of the arithmetical average for the
highest consecutive 24-month period, as calculated prior to
August 17, 1999, or if greater, one sixtieth of the
arithmetical average of the highest 60 months of the last ten
of continuous service ~ ~=~-~--~ ~ ~ ~
Section 2. That at Section 33.61, "Membership;
Eligibility; Application", subsection (C), "Change
of beneficiary", is amended to read as follows:
Conditions of
in designation
-2
Section 33.61 MEMBERSHIP; CONDITIONS OF ELIGIBILITY;
APPLICATION.
(C) Change in designation of beneficiary. A member,
including a member who has elected to participate in the Deferred
Retirement Option Plan pursuant to Section 33.685, shall designate
the joint pensioner or beneficiary to receive the benefit, if any,
payable under the plan in the event of the member's death, on a
form provided by the Board of Trustees. The member may revoke or
change the designation of a joint pensioner or beneficiary at any
time prior to the commencement of retirement income or benefits,
by submitting such change in writing on a form provided by the
Board of Trustees. A member, including a member who retired prior
to the effective date of this ordinance, may also change the
designation of a joint pensioner or beneficiary after the
commencement of retirement income or benefits, subject to approval
by the Board of Trustees, and in accordance with the following:
1. The member must pay the full cost of
determining the equivalent actuarial value of the benefit payable.
beneficiary
required.
2. The consent of a member's joint pensioner or
to any change in such designation shall not be
3. The amount of retirement income payable to
the member upon the designation of a new joint pensioner shall be
actuarially redetermined, taking into account the benefits already
received by the member, and the age and sex of the former joint
pensioner, the new joint pensioner and the member.
4. Each designation of a joint pensioner or
beneficiary shall be made in writing on a form provided by the
Board of Trustees.
5. Upon a change in designation of joint pensioner
or beneficiary, the rights of all previously designated joint
pensioner or beneficiaries to receive any benefit under the system
shall cease.
Section 3. That at Section 33.62, "Benefit Amounts and
Eligibility", subsection (A) is amended, new subsections (C) and
(D) are created, subsections (C), (D), (E), (F), (G), and (H) are
redesignated as subsections (E), (F), (G), (H), (I) and (J),
respectively, and subsection (E), paragraph (5) is amended to read
as follows:
Section 33.62 BENEFIT AMOUNTS AND ELIGIBILITY.
(A) Normal retirement date.
following meanings:
This term shall have the
3
(1) For employees who are eligible to become
members of the system as of its effective date, the normal
retirement date shall be the date of their fifty-second
birthday, regardless of the number of years of continuous
service.
(2) For employees who are members of the system
and terminate employment prior to October 1, 1989, the
normal retirement date shall be the first day of the month
coincident with or subsequent to their fifty-second birthday
and the completion of twenty (20) years of continuous
service.
(3) For employees who are members of the system
and elect to retire or terminate employment on or subsequent
to October 1, 1989, the normal retirement date shall be the
first day of the month coincident with or subsequent to
completion of twenty (20) years of continuous service.
(4) For employees who are members of the system
and retire or terminate employment on or after December 31,
1999, the normal retirement date shall also be the first day
of the month coincident with or subsequent to age fifty-five
and the completion of ten (10) years of continuous service.
(B) Normal retirement benefit.
(1) Duration, survivor benefits. A member
retiring on his normal retirement date shall receive a
monthly benefit which shall commence on his normal retirement
date and be continued thereafter during his lifetime. Upon
his death the full retirement benefit shall be continued to
his spouse for one year and sixty percent (60%) of that
amount continued thereafter until the earlier of death or
remarriage.
(2) Amount. Normal retirement benefits shall be
in the amount of two and one-half percent (2.5%) of average
monthly earnings for each year of continuous service for
employees with more than ten (10) but less than twenty (20)
years of continuous service. Normal retirement benefits
shall be in an amount of three percent (3%) of average
monthly earnings for each year of continuous service if an
employee has attained twenty (20) or more years of continuous
service, subject to a maximum of seventy-five percent (75%)
of average monthly earnings; provided, however, that in no
event shall a member's total benefit be less than two percent
(2%) of average monthly earnings for each year of continuous
service. However, members as of the effective date shall
receive at their normal retirement date (age 52 regardless of
years of service) the greater of the benefit provided by the
formula above or fifty percent (50%) of average monthly
earnings.
(3) Upon becoming eligible for normal retirement,
a member shall be one hundred percent (100%) vested in his
accrued benefit.
(C) Early retirement date.
On or after December 31, 1999, a member may retire on or
after the early retirement date, which shall be the first
day of any month coincident with or next following the
attainment of age fifty (50) and the completion of ten (10)
years of continuous service. Early retirement is retirement
from active employment with the City on or after the early
retirement date and prior to the normal retirement date.
(D) Early retirement benefit.
The amount of the early retirement benefit shall be
determined in the same manner as the normal retirement
benefit, except that continuous service and average final
compensation shall be determined as of the early retirement
date. The benefit payable shall be reduced by three (3)
percent for each year by which the commencement of benefits
precedes the normal retirement date. The early retirement
benefit provided in this subsection (D) shall have no
application to the early retirement incentive provided in
section 33.687.
(E) Disability retirement provisions.
(5) Disability retirement benefits.
(a) Eligibility. Each member shall be
eligible for service incurred disability benefits, regardless
of length of continuous service. Each member who completes
ten (10) years of continuous service prior to becoming
disabled shall be eligible for nonservice incurred disability
benefits.
(b) Initial amount of service incurred
disability benefit. The greater of sixty percent (60%) of
the member's average monthly earnings in effect on the date
of disability or the member's accrued pension benefit.
(c) Amount of nonservice incurred disability
benefit. The greater of two percent (2%) of average monthly
earnings in effect on the date of disability for each year of
continuous service, subject in any event to a maximum fifty
percent (50%) of average monthly earnings, or the member's
accrued pension benefit; provided, however, the minimum shall
5
not be less than twenty-five percent (25%) of average monthly
earnings.
(d) Terms of payments. Disability benefits
shall commence on or as of the first day of the month
coincident with or next following the date of disability, as
established by the Board of Trustees, and shall continue to
be paid on the first day of each subsequent month until the
death or recovery of the disability retiree. The same
survivorship percentages which apply to normal retirement
benefits shall also apply to disability retirement benefits.
(e) Eligibility for other benefits. In the
event that a member applying for disability benefits is also
eligible for either early or normal retirement, the Board
may, upon the request of the member, pay the early or normal
retirement benefit instead of a disability retirement
benefit.
[Redesignate subsections (F), (G), and (H) as
subsections (H), (I) and (J), respectively]
Section 4. That section 33.63, "Optional Forms of Benefits",
is amended to read as follows:
Section 33.63 OPTIONAL FORMS OF BENEFITS.
Each member entitled to a normal, early or disability
retirement benefit shall have the right at any time prior to
his actual retirement to elect to have his benefit payable
under any one of the options hereinafter set forth in lieu of
the benefits otherwise provided herein, and to revoke any
elections and make a new election at any time prior to actual
retirement. The value of optional benefits shall be
actuarially equivalent to the value of benefits otherwise
payable. The member shall make an election by written
request to the Board of Trustees, this request being retained
in the Board's files.
(A) Option 1. Joint and last survivor option. A
retiring member may elect to receive an actuarially adjusted
retirement benefit during his lifetime and have such
retirement benefit (including 75%, 66.66% or 50% cr a
^~ ..... ~ ...... cn thereof) continued after his death to and
during the lifetime of his spouse cr a designated joint
pensioner ........................ ~pcuuc. The election o~
Option 1 shall be null and void if the designated joint
pensioner~..~.=~-~-~ .... dies before the member's retirement,
unless the member designates another joint pensioner in
accordance with section 33.61(C).
6
(B) Option 2. Ten years certain and life thereafter.
A retiring member may elect to receive a retirement benefit
with 120 monthly payments guaranteed. If, after retiring,
the member should die before the 120 monthly payments are
made, payments are then continued to his designated
beneficiary until 120 payments in all have been made, at
which time benefits cease. After expiration of the 120
monthly payments guaranteed, should the retired member be
then alive, payments shall be continued during his remaining
lifetime. Notwithstanding any other provision of the plan to
the contrary, this option (Option 2) shall be the normal form
of benefit for unmarried employees who retire from active
sez-vice on or a~ter December 31, 1999.
(C) Option 3. Other. In lieu of the other optional
forms enumerated in this section, retirement benefits may be
paid in any form approved by the Board so long as actuarial
equivalence with the benefits otherwise payable is
maintained.
Section 5. That section 33.64, "Contributions", subsection
(C), is amended to read as follows:
(A) ,
Section 33.64 CONTRIBUTIONS.
(C) City contributions. So long as this system is in
effect, the city shall make an annual contribution to the
Trust Fund during the first quarter of the plan year or in
.quarterly installments in an amount equal to the difference
in each year as between the total of aggregate member
contributions for the year plus state contributions for the
year and the total cost for the year as shown by the most
recent actuarial valuation and report for the system. The
total cost for any year shall be defined as the total of
normal cost plus the additional amount sufficient to amortize
the unfunded accrued past service liability over a 40-year
period commencing with the effective date of this system.
Section 6. That section 33.65, ~Administration", subsection
is amended to read as follows:
Section 33.65 ADMINISTRATION.
(A) The general administration and responsibility for
the proper operation of the retirement system and for making
effective the provisions of this subchapter are vested in a
Board of Trustees consisting of nine persons as follows:
(1) The Mayor.
(2) Two public members to be appointed by City
Commission as hereinafter provided.
7
(3) The Fire Chief or, in the event of the Fire
Chief's termination of participation in the system, a
firefighter designated by the Fire Chief ~- ~-~ ....
(4) The Police Chief or, in the event of the
Police Chief's termination of participation in the system, a
police officer designated by the Police Chief ~- ~ ....
(5) Two members of the Fire Department to be
elected as hereinafter provided.
(6) Two members of the Police Department to be
elected as hereinafter provided.
Section 7. That section 33.66,
Management", is amended to read as follows:
"Finances and Fund
Section 33.66 FINANCES AND FUND MANAGEMENT.
(A) As part of the system there is established the
Trust Fund, into which shall be deposited all of the
contributions and assets whatsoever attributable to the
system.
(B) The actual custody and supez-vision of the Fund
(and assets thereof) shall be vested in the Board of
Trustees. Payment of benefits and disbursements from the
Fund shall be made by the disbursing agent on authorization
from the Board.
(C) The Board may hire and appoint those persons,
agents or entities (including corporate fiduciaries) as in
its discretion may be required or advisable to enable it to
perform custodial and investment duties hereunder. The Board
may enter into agency, investment advisory, and custodial
agreements for the purpose of securing investment and
custodianship services for the system and Fund.
(D) (1) Ail funds and securities of the system may be
commingled in the Fund, provided that accurate records are
maintained at all times reflecting the financial composition
of the Fund, including accurate current accounts and entries
as regards the following:
contributions
account basis,
(a) Current amounts of
of members on both an individual
accumulated
and aggregate
(b) Receipts and disbursements,
(c) Benefit payments,
(d) Current amounts clearly reflecting all
moneys, funds and assets whatsoever attributable to
contributions and deposits from the city,
(e) Ail interest, dividends and gains (or
losses) whatsoever, and
(f) Any other entries as may be properly
required so as to reflect a clear and complete financial
report of the Fund.
(2) An annual report shall be made by the
certified public accounting firm performing the city's annual
audit.
(E) The Board of Trustees shall have the following
investment powers and authority:
(1) The Board of Trustees shall be vested with
full legal title to the Fund; subject however and in any
event to the authority and power of the City Commission to
amend or terminate this Trust; provided that no amendment or
Fund termination shall ever result in the use of any assets
of this Fund except for the payment of regular expenses and
benefits under this system. All contributions from time to
time paid into the Fund, and the income thereof, without
distinction between principal and income, shall be held and
administered by the Board or its agent in the Fund and the
Board shall not be required to segregate or invest separately
any portion of the Fund.
(2) The Board of Trustees may invest and reinvest
the assets of the Trust Fund in bonds, stocks, or other
evidences of indebtedness issued or guaranteed by a
corporation organized under the laws of the United States,
any state, or organized territory of the United States or the
District of Columbia, or in foreign securities, in accordance
with the provisions of this section.~v.~.~ .... ~-
(3) The Board shall exercise its investment
authority under this section solely in the interest of plan
members and beneficiaries, for the exclusive purpose of
providing benefits to members and beneficiaries and defraying
the reasonable expenses of administering the plan. The Board
shall exercise its investment authority with the care, skill,
prudence and diligence under the circumstances then
prevailing that a prudent person in a like capacity and
familiar with such matters would use in the conduct of an
enterprise with like character and like aims.
9
(4) The Board shall adopt a written investment
policy in accordance with Section 112.661, Florida Statutes,
incorporatin~
investments:
the followin~ requirements for specific
(a) Investments in U.S. stocks and bonds
must be in The corporations that are ~-~ listed on any one or
more of the recognized national stock exchanges or on the
National Market System of the NASDAQ Stock Market, and, in
the case of bonds only, holde a rating in one of the three
highest classifications by a major rating service.
(b) The Board of Trustees shall not invest
more than five percent (5%) of its assets in the common or
capital stock of any one issuing company, nor shall the
aggregate investment in common or capital stock in one
company exceed five percent (5%) of the outstanding common or
capital stock of that company; nor shall the aggregate of the
Fund's investments in common or capital stock at cost exceed
sixty percent (60%) of the Fund's assets. Assets cf tko Fund
(c) The Board ma~ invest and reinvest the
assets of the Fund in time or savzn~s accounts of a national
bank, a state bank insured by the Bank Insurance Fund, or a
savin~s, building, and loan association insured by the
Savin~s Association Insurance Fund which is administered by
the Federal Deposit Insurance Corporation or a state or
federal chartered credit union whose share accounts are
insured by the National Credit Union Share Insurance Fund.
(d) The Board may invest up to ten percent
of Fund assets, at cost, in foreign securities, and may also
invest in bonds issued by the State of Israel.
(3) (5) The Board may retain in cash or
unproductive of income an amount of the Fund as it may deem
advisable, having regard for the cash requirements of the
system.
(4) (6) Neither the Board nor any person or
entity shall be liable for the making, retention, or sale of
any investment or reinvestment made as herein provided, nor
for any loss or diminishment of the Fund, except that due to
his own negligence, willful misconduct, or lack of good
faith.
(~) (7) The Board may cause any investment in
securities held by it to be registered in or transferred
into its name as trustee or into the name of the nominee as
!0
it may direct, or it may retain them unregistered and in
form permitting transferability, but the books and records
shall at all times show that all investments are part of the
Fund.
(6) (8) The Board is empowered, but is not
required, to vote upon any stocks, bonds or securities of any
corporation, association or trust and to give general or
specific proxies or powers of attorney with or without power
of substitution; to participate in mergers, reorganizations,
recapitalizations, consolidations and similar transactions
with respect to those securities; to deposit stock or other
securities in any voting trust or any protective or like
committee or with the trustees or with depositories
designated thereby; to amortize or fail to amortize any part
or all of the premium or discount resulting from the
acquisition or disposition of assets; and generally, to
exercise any of the powers of an owner with respect to
stocks, bonds or other investments, comprising the Fund which
it may deem to be to the best interest of the Fund to
exercise.
(7) (9) The Board shall not be required to make
any inventory or appraisal or report to any court, nor to
secure any order of court for the exercise of any power
herein contained.
(S) (10) Where any action which the Board is
required to take or any duty or function which it is required
to perform either under the terms herein or under the general
law applicable to it as trustee under this subchapter, can
reasonably be taken or performed only after receipt by it
from a member, the city or any other entity of specific
information, certification, direction or instructions, the
Board shall be free of liability in failing to take any
action or perform any duty or function until that
information, certification, direction or instruction has been
received by it.
(9) (11) Any overpayments or underpayments from
the Fund to a member or beneficiary caused by errors of
computation shall be adjusted with interest at a rate per
annum approved by the Board. Overpayments shall be charged
against payments next succeeding the correction.
Underpayments skall be made up from the Trust Fund.
(10) (12) The Board shall sustain no liability
whatsoever for the sufficiency of the Fund to meet the
payments and benefits herein provided for and shall be under
no obligation to inquire into the sufficiency of the
payments made into the Fund by the City.
11
(11) (13) In any application to or proceeding or
action in the courts, only the city and the Board shall be
necessary parties, and no member or other person having an
interest in the Fund shall be entitled to any notice of
service or process. Any judgment entered in that proceeding
or action shall be conclusive upon all persons.
(F) Any of the foregoing powers and functions reposed
in the Board may be performed or carried out by the Board
through duly authorized agents, provided that the Board at
all times maintains continuous supervision over the acts of
any agent; and that legal title to the Fund shall always
remain in the Board of Trustees.
(G) At least once every three years, the Board shall
retain a professionally qualified independent consultant to
evaluate the performance of any existing money manager and
make recommendations to the Board regarding the selection of
money managers for the next investment term, in accordance
with sections 175.071(6) and 185.06(5), Florida Statutes. No
change in any of the administrative provisions of the system
shall be made without the approval of a majority of the
Board of Trustees.
Section 8. That a new section 33.71, "Separation from
employment for military service", is created to read as follows:
Sec. 33.71 SEPAP~ATION FROM EMPLOYMENT FOR MILITARY
SERVICE.
The years or parts of a
military service of the Armed
year that a member serves in the
Forces of the United States, the
United States Merchant Marine or the United States Coast Guard,
voluntarily or involuntarily, after separation from city
.employment, shall be added to his years of credited service for
all purposes, including vesting, provided that:
(1) The member must return to City employment within one
(1) year from the earlier of the date of his military discharge
or his release from service.
(2) The member deposits into the fund the same sum that the
member would have contributed if he had remained a member during
his absence, within a period equal to three (3)
of military service, but not more than five (5)
times the period
years, or he will
forfeit the right to receive credited service for his military
service pursuant to this section.
(3) The maximum credit for military service pursuant to
this section shall be five (5) years.
12
the purchase of credited
the member must have been
(4) In order to qualify for
service pursuant to this section,
discharged or released from service
under honorable conditions.
This section is intended to meet or exceed the minimum
requirements of the Uniformed Services Employment and
Reemployment Rights Act (~'USERP, A," P.L. 103-353). To the exten~
that this section does not meet the minimum standards of USERRA,
as it may be amended from time to time, the minimum standards of
USERP~A shall apply.
Section 9. That this ordinance is intended to comply with
certain provisions of Chapter 99-1, Laws of Florida, and is not
intended to change in any way the 1993 Agreement on pension
matters, as amended, between the City, the Board of Trustees of
the Delray Beach Police Officers and Firefighters Retirement
System, the Professional Firefighters of Delray Beach, Local 1842,,
and the Police Benevolent Association; and by adopting this
ordinance the City does not waive any provision of the Agreement.
Section 10. That should any section or provision of this
ordinance or any portion thereof, any paragraph, sentence or word
be declared by a court of competent jurisdiction to be invalid,
such decision shall not operate to invalidate the remainder
hereof.
Section 12. That this ordinance shall become effective ten
(10) days after its passage on second and final reading, and upon
taking effect, the provisions of this ordinance shall operate
retroactively to December 31, 1999.
PASSED AND ADOPTED in regular session on second and final
reading this of , 2000.
ATTEST:
MAYOR
City Clerk
First Reading
Second Reading
13
TO:
THRU:
FROM:
SUBJECT:
DAVID T. HARDEN, CITY MANAGEP~j,_~
DOR.U.G, ACTinG A.D ZO" i D RECTOR
WORKSHOP MEETING OF SEPTEMBER t2, 2000
DISCUSSION REGARDING A PROPOSED CHARTER SCHOOL TO BE
KNOWN AS TOUSSAINT LOUVERTURE ARTS FOR SOCIAL JUSTICt-
CHARTER HIGH SCHOOL
CETHA (Center for Education, Training & Holistic Approaches, Inc.), is proposing a
Charter School to be known as Toussaint Louverture Arts for Social Justice Charter
High School. The proposed curriculum of the School will have a major focus on the arts
as a vehicle for social justice. The mission of the school is to foster pride in academic
achievement through community service, service learning and the principles of social
entrepreneurship, combining the best practices of the for-profit and not-for-profit
business worlds. The proposed school enrollment at opening will be 100-150 students.
At this time, a site has not been selected for the school facility.
CETHA made a presentation to the Education Board regarding the Charter School at
their meeting of September 5, 2000. The Board did not make a formal recommendation
on this item, however seemed generally supportive.
Commission's Discretion.
Attachment:
> Letter of Request
/,,,',.sd,)
CITY MANAGER
CETHA
Center for Education, Training & Holistic Approaches, Inc.
394 S.E. Fifth Avenue
Deiray Beach, FL 33483
(561) 243-3136
(561) 243-3878 fax
www.cetha.oru
August 24, 2000
David Harden, City Manager
City of Delray Beach
100 NW First Avenue
Delray Beach, FL 33444
Dear Mr. Harden:
We are writing to request the opportunity to speak to the City Commission about the
Toussaim Louverture Arts for Social Justice Charter School, an exciting and much-needed
new alternative that our organization, CETHA, proposes to open in Delray Beach in
August 2001. Our application, due to the Palm Beach County School Board by October 1,
2000, is nearly complete. We have worked with a consummate team of consultants to
prepare this application, along with our proposed budget, curriculum, code of conduct, and
other documentation, and we would welcome the opportunity to share this information
with you. May we schedule a workshop to present our proposal to the commission, both to
inform you about our plans and to ask the commission's feedback? We especially need to
include in our application evidence that we have our community's support for our idea. We
believe that the Toussalnt Louverture Arts for Social Justice Charter High School will
indeed enhance our community by providing a quality public educational alternative that
stresses both individual and social responsibility.
The Toussalnt Louverture Arts for Serial Justice Charter High School will begin with 9th
and 10th graders in year one offering students from Palm Beach County a rigorous college
preparatooJ education with a particular focus on the arts as a vehicle for social justice. Our
mission is to foster pride in academic achievement through community service, service
learning, and the principles of "social entrepreneurship"--combining the best practices of
the for-profit and not-for-profit business worlds. We will demonstrate and promote the
essential role of the arts for social justice in enabling every student to succeed in school,
life and work in the global economy of the 21~t centuE~.
The primary focus of the academy is on the student. Through our innovative programs, we
will assist every student to reach high levels of achievement and competence in all subjects
and skills essential to his or her success in school, life, and work. Our students will be
actively involved in community projects related to their artistic, academic, and
CETHA/page 2
August 24, 2000
professional goals. Our aim is to foster pride in the community through volunteering and
working with civic organizations regularly.
Our rigorous academic program based on the following reports: Breaking Ranks:
Changing an American Institution from the N~ASSP, the Carnegie Foundation; and Turning
Points: Preparing American Youth for the 21 Century: Recommendations for
Transforming Middle Grade Schools from the Carnegie Council on Adolescent
Development. Diverse teaching methods, an individualized approach to instruction that
respects differences among students, personalized "learning contracts" and assessment
systems, and imaginative uses of technology will enable us to ensure that each student
actually learns and that no one falls irrevocably behind.
The Center for Education, Training and Holistic Approaches, Inc. (CETHA), is a recently
formed non-profit community organization. Our mission is to provide multilingual,
intergenerational, and culturally sensitive training and education that address all aspects of
the whole person (intellectual, emotional, practical, physical). We offer programs to people
of all walks of life, for the purposes of promoting social justice in our community and
increasing the social/economic parity of the people of South Florida. Economically
disadvantaged and immigrant populations are especially encouraged to participate, with the
goal being an integrated, just society based on multicultural awareness, and compassionate
community relations. For more information about CETHA, please visit our website:
www.cetha.org.
Will you call us at your earliest convenience at (561) 243-3136 to let us know when we
might schedule a workshop prior to the October 1~ deadline for the application's
submission to the school board? We look forward to meeting with you and to working
together to enhance educational opportunities in Delray Beach.
Sincerely,
Diane Richard-Allerdyce, Ph.D.
Education Director
CC: David Schmidt, Mayor; Robert Barcinsky, Assistant Manager; Patricia Archer,
Commissioner; Alberta McCarthy, Commissioner; JeffPerlman, Commissioner;
Bill Schwarz, Commissioner
TO:
THRU:
FROM:
SUBJECT:
DA~.~A~TY MANAGER
PAUL DORLING, ACT/fJ(IG PLANNING AND
j~:~E~KS~N N ER ZONING DIRECTOR
WORKSHOP MEETING OF SEPTEMBER 12, 2000
DISCUSSION REGARDING PROPOSED BOUNDARIES FOR CERTAIN
SCHOOLS LOCATED IN DELRAY BEACH
The purpose of the workshop meeting is to inform the City Commission of the proposed
boundaries that the Attendance Boundary Committee (ABC) is currently discussing for
Carver Middle School, Orchard View Elementary School, and Plumosa Elementary
School. As indicated on the attached table (Exhibit A), the proposed boundaries will
increase the ratio of Blacks in each school creating a majority minority, and increasing
the percentage of utilization (students to school capacity) from 86% to 109% for
Plumosa and from 92% to 104% for Orchard View. Staff and the Education Board have
concerns regarding the proposed changes and its impact on the school as well as the
community as a whole.
In order to help facilitate the discussion regarding the proposed boundaries and its
impacts, members from Palm Beach County School District and members of the
Attendance Boundary Committee have been invited to attend the meeting to provide
their input and answer any questions.
Attachments:
>' Exhibit A- Existing and Proposed Boundaries and Associated Maps
PROPOSED BOLINDARIES
FOR
MIDDLE SCHOOL 96-BB
STUDY M-1HH- 2001
DRAFT
78% Carver
Date 6/23/00
PROPOSED BOUNDARIES
FOR STUDY E-8G
2001
D~FT
54% Plumosa
DATE 7/20/00
~arministrati~e ~etmlees
~7~em o r a n Jum
TO:
FROM:
DATE:
SUBJECT:
David T. Harden, City Manager
Robert A. Barcinski, Assistant City Manager
September 8, 2000
Revisions to FY00-01 Recommendations for Funding of
Special Events and Charitable Organizations
Regina Frazier has advised me that the Education Board request for $2,950 has been
budgeted in the Planning Department budget. Exhibit "A" is revised to reflect $0
recommended and increases the contingency by $2800, which the committee had
recommended.
In addition I was advised that $10,000 was requested for the Visions 2010 project.
Exhibit "B" has been revised to add this request and the contingency has been reduced.
In addition, we have received a second request from EPOCH for an additional $25,000
for renovation of the Histodc Munnings Bungalow. The committee has recommended a
total of only $25,000.
RAB:ags
Cc: Lula Butler
Joe Safford
Major L. Schroeder
Doug Randolph
Regina Frazier
File:a~Jen/asmemes
Do~: Speolal Events Fur~ding FY00-01
FISCAL YEAR 2000-01
EXHIBIT A
SPECIAL EVENrpS
Organization Requested FY Recommended FY 2000 Funding FY 1999 Funding
2001 FY 2001
Holiday Parade 3,000 2,500 3,000 3,000
Delray Beach Education Board 2,950 0 (1) 2,800 2,000
Fotofusion 50,000 5,000 10,000 10,000
Joint Venture Christmas Tree 25,000 25,000 25,000 25,000
Martin Luther King Celebration 500 500 500 500
Roots Festival 40,000 0 (2) 0 0
Safety Patrol Trips 1,000 500 (3) 1,500 1 ~500
Sister Cities Committee 5,000 4,000 2,500 3,500
Old School Square First Night 20,000 8,000 6,000 5,000
Atlantic High Band 0 0 1,500 0
Palm Beach County Day 0 0 250 0
Sponsorship
Palm Beach Int'l Film Festival 0 0 5,000 5,000
Contingency 0 5,550 2,060 ,1,000
TOTAL ] $147,450 I $51,050 I 60,1t0 I 56,500
(1) Funding in the Planning and Zoning Depa,&,,ent Budget
(2) Offset cash contdbntion with approximately $16,000 event overtime.
(3) $250 per school with stipulation to offset cost of one student to go on trip, identify one child versus to
offset costs of all attending trip
GRAN~S
FIS(~AL YEAR 2000-2001
EXHIBIr~ B
Organization FY 2001 I?Y 2001 Amount FY 2000 FY t999 FY 1998
Amount Recommend Funding Funding Funding
Requested
Chamber of Commerce 25,000 25,000 25,000 20,$34 25,854
Pineapple Grove Main Street 30,000 30,000 30,000 30,000 30,000
Econ. Incentive - ABC Carpet 26,500 26,500 26,500 56,282 126,079
Joint Venture 40,000 40,000 40,000 40,000 0
SUB-TOTAL $121,500 121,500 $121,500 $146,816 $181,933
Aid to Victims of Domestic Assault
(AVDA) 25,000 20,000 20,000 20,000 20,000
Alzheimer's Association
Community Care 5,000 0 0 0 1,000
The Association of Retarded
Citizen (ARC) 5,000 3,000 3,000 3,000 3,000
Boy's & Girls Club of Palm Beach
Co. 85,000 35,000 (1) 40,000 40,000 51,200
Carver Middle School 15,000 0 0 0 0
The Center for Information and 7,500 0 0 0 0
Crisis Services
Community Child Care Center of
Detray Beach 30,000 25,000 (2) 25,000 27,500 27,500
Deaf Service Center 9,000 7,000 7,000 7,000 7,000
Drug Abuse Foundation 30,000 0 (3) 0 (3) 0 (3) ! 20,000
EPOCH 62,500 25~000 20,000 20,000 0
Friends of Sandoway House 40,000 28,000 36,000 (4) 33,000 (4) 0
Hospice by the Sea 0 0 0 0 2,500
Mae Volen Senior Center 5,000 0 0 1,000 3,500
School Distdct Palm Beach 64,841 30,000 30,000
County Child Care Program 23,800 26,640:
Urban ~ ~n..~ 5,000 5,000 (5) 5,000 5,000 0
Wayside House 8,000 6,000 6,000 6,000 5,000
Visions 2010 I0,000 10,000 0 0 0
Contingency 0 2,500 4,520 1,006 6,270
SUB-TOTAL $370,841 196,520 $196,520 $187,306 $173~610
TOTAL J $518,341 J $318,020 I $318,020 I $334,122 I $3S6,643 I
(1) ~,adifional CDBG contribution, $40,000
(2) Additional CDBG contn~oution, $18,000
(3) Funding for Drug Abuse Foundation is dism~0uted via Chris Even Charities - $20,000 per year
(4) Additional $$,000 given to Sandoway House in FY 2000 and 1999 to help pay contract settlemant
(5) Additional CDBG contribution, $12,000
[IT¥ DF DELRR¥ BERgH
DELRAY BEACH
AII-AmericaCity
1993
TO:
FROM:
DATE:
100 N.W. 1st AVENUE - DELRAY BEACH, FLORIDA 33444 · 5611243-7000
MEMORi DUM
David T. Harden, City Manager
Robert A. Barcinski, Assistant City Manager
August 29, 2000
RECEIVED
· : ,.~ .~ER
C,,T~ I'~~ ~,~ ~
SUBJECT:
Recommendations for Funding Special Events and
Charitable Organizations FY01
A committee composed of Lula Butler, Joseph Safford, Major Larry Schroeder, Doug
Randolph and myself reviewed requests for funding for FY01 fi.om the City Commission
special event account and from the miscellaneous grant account.
A total of $147,450 in requests were received for funding from the Special Events
account with a budget of $51,050 and a total of $493,341 in requests were received for
funding from miscellaneous grants with a budget of $318,020.
Staff recommendations for funding are attached as Exhibits "A and B", as well as a
summary (Exhibit "C") of additional information for each grant applicant.
A summary of staff review comments is as follows:
A) SPECIAL Ei/ENT$
Holiday Parade - After discussions with Bill Wood it was the consensus of the
Committee to reduce this request provided the City continues with co-sponsorship and
full overtime support.
Delray Beach Education Board - After review it was the consensus of the Board to
continue support at previous levels.
THE EFFORT ALWAYS MATTERS
Fotofnsion - The City has supported this event with a cash contribution since FY 97.
The Committee felt that this event should become more self-sufficient. In addition most
of the increase requested is due to a proposal to utilize the Tennis facility for a three night
concert series. The cost for this concert series including rentals would be approximately
$28,000. We also have a concern if the sponsor could raise the funding needed to pay for
the entertainment estimated at $100,000.
Joint Venture Christmas Tree - It was the consensus of the Committee to continue
support at the $25,000 level. The funding provided by the City helps offset the cost of
over $90,000 to put up the tree. The Joint Venture is our partner on this project assisting
in fund-raising, marketing and advertising and in obtaining volunteer help. The tree is
owned by thc City.
Martin Luther King Celebration - The Committee recommends continuing funding at
the previous level.
Roots Festival - The Committee did not recommend cash funding for this event, but
recommends continued support with overtime (~ $16,000 in FY 00) and in free use of
facilities and equipment. Concerns were expressed about funding a fulltime position.
Safety Patrol Trips - Two requests for $500 were received. Total cost to send one child
on this trip is approximately $500. The Committee recommends funding half the costs
with the stipulation that funds be used to supplement the costs to send one needy child
from each school, not to be used to offset the costs of all children participating.
Sister Cities Committee - The Committee recommended an increase over last years
funding to help offset the administrative costs for two Sister Cities Committees versus
one.
Old School Square First Night - The Committee recommended a slight increase in
funding, but feels this event should become self sufficient in the future. Due to increased
fireworks costs as a result of the millennium year, Old School Square had to enter into a
two-year contract for fireworks last year, increasing event costs. They experienced a loss
of ~ $20,000 last year. Because of the community wide impact, the Committee
recommends funding of $8,000.
B. MI$C.~-l-l. ~.a~IEOU$ 6RP.31T$
Chamber of Commerce - The Committee recommends funding at current levels. Funds
arc utilized for economic development purposes. This funding is part of funds set aside
for economic development, as was approved by City Commission the last time,
occupational license fees were increased.
Pineapple Grove Main Street - The Committee recommended continued funding at
existing level. Funds are used to supplement operating costs for this organization.
Economic Incentive ABC Carpet - The Committee recommends funding at existing
level. This is a commim~cnt required to be paid through 2006 based on 10-year
agreement approved in 1996.
Joint Venture - The Committee recommends funding at existing level. Funds are
primarily utilized to offset costs of the 4z of July fireworks display.
Aid to Victims of Domestic Assault - The Committee recommends continued funding at
existing levels due to thc large number of Delray Beach residents serviced.
AIzheimer's Association - The Committee recommended no funding again this year due
to their sources of other funding.
Association for Retarded Children - Due to overall program costs and their net asset
position, the Committee recommended funding at existing level.
Boy's and Girl's Club of Palm Beach County - The organization will receive $40,000
from the City's CDBG program as well as, the $35,000 recommended. This is a slight
decrease from last year. When Commission originally approved funding for this project
in 1993, the commitment was for 5 years at $85,000 per year. However, due to the
number of Delray children served, the Committee recommends continued funding at a
reduced level.
Carver Middle School - The Committee did not recommend funding because the
request was to fund a position.
Center for Information Crisis Services - The Committee did not recommend funding
due to lack of financial information and the report indicated that only 33 residents would
be served.
Community Childcare Center - The Committee recommended funding at previous
funding level due to large unrestricted net asset level. Recommend continued funding
due to the service provided to Delray Beach residents.
Deaf Service Center - Recommend funding at previous level due to number of citizens
served and low unrestricted net asset position.
Drug Abuse Foundation - Recommend funding by contribution to Chris Evert Charities
from the Tennis stadium budget as we have done the last two (2) years.
EPOCH - Recommend funding at a higher level than last year. Funding to be used for
additional restoration costs.
Friends of Sandoway House - Recommended funding at last years original level.
Funding is provided for educational program and operational costs.
Mae Volen Senior Center - Recommended no funding due to high unrestricted net asset
position.
School District of Palm Beach County Childcare Program - This program provides
matching funds to various daycare facilities in the City. This is a matching grant program
with other funding received from Federal and State programs, as well as, from other
governments and United Way. The Committee recommends funding at previous level
due to member of children served.
Urban League - The Committee recommends funding at previous level. This
organization will also receive $12,000 from City's CDBG program. Recommend
continued funding due to need to support Housing Counselor program, which is not
provided by the City.
Wayside House - Recommend funding at current level due to service provided to Delray
Beach residents, high success rate of the organization in treating drug and alcohol abuse,
and services provided for indigent women.
RAB/tas
File:u:swcency/agenda
Doc:Memo to Harden Special Events Funding Ol
FISCAL YEAR ~000-01
EXHIBIT A
SPECIAL EVENTS
Organization Requested FY Recommended FY 2000 Funding FY 1999 Funding
2001 FY 2001
Holiday Parade 3,000 2,500 3,000 3,000
Delray Beach Education Board 2,950 2,800 2,800 2,000
Fotofusion 50,000 5,000 10,000 10,000
Joint Venture Christmas Tree 25,000 25,000 25,000 25,000
Martin Luther King Celebration 500 500 500 500
Roots Festival 40,000 0 ( 1) 0 0
Safety Patrol Trips 1,000 500 (2) 1,500 1,500
Sister Cities Committee 5,000 4,000 2,500 3,500
Old School Square First Night 20,000 8,000 6,000 5,000
Atlantic High Band 0 0 1,500 0
Palm Beach County Day 0 0 250 0
Sponsorship
Palm Beach Int'l Film Festival 0 0 5,000 5,000
Contingency 0 2,750 2,060 1,000
ITOTAL I $147,450 I $51,050 I 60,110 I 56,500
(1) Offset cash contribution with approximately $16,000 event overtime.
(2) $250 per school with stipulation to offset cost of one student to go on trip, identify one child versus to
offset costs of all attending trip
GRAN~S
FISCAL YEAR 9000-2001
EXHIBIT B
Organization FY 2001 FY 2001 Amount FY 2000 FY 1999 FY 1998
Amount Recommend Funding Funding Funding
Requested
Chamber of Commerce 25,000 25,000 25,000 20,534 25,854
Pineapple Grove Main Street 30,000 30,000 30,000 30,000 30,000
Econ. Incentive - ABC Carpet 26,500 26,500 26,500 56,282 126,079
Joint Venture 40,000 40,000 40,000 40,000 0
SUB-TOTAL $121,500 121,500 $'121,500 $146,816 $181,933
Aid to Victims of Domestic Assault
(AVDA) 25,000 20,000 20,000 20,000 20,000
AIzheimer's Association
Community Care 5,000 0 0 0 1,000
The Association of Retarded
Citizen (ARC) 5,000 3,000 3,000 3,000 3,000
Boy's & Girls Club of Palm Beach
Co. 85,000 35,000 (1) 40,000 40,000 51,200
Carver Middle School 15,000 0 0 0 0
The Center for Information and 7,500 0 0 0 0
Crisis Services
Community Child Care Center of
Delray Beach 30,000 25,000 (2) 25,000 27,500 27,500
Deaf Service Center 9,000 7,000 7,000 7,000 7,000
Drug Abuse Foundation 30,000 0 (3) 0 (3) 0 (3) 20,000
EPOCH 37,500 25,000 20,000 20,000 0
Friends of Sandoway House 40,000 28,000 36,000 (4) 33,000 (4) 0
Hospice by the Sea 0 0 0 0 2,500
Mae Volen Senior Center 5,000 0 0 1,000 3,500
School District Palm Beach 64,841 30,000 30,000
County Child Care Program 23,800 26,640
Urban League 5,000 5,000 (5) 5,000 5,000 0
Wayside House 8,000 6,000 6,000 6,000 ~ 5,000
Contingency 0 12,500 4,520 1,006 6,270
SUB-TOTAL $371,841 196,520 $196,520 $187,306 $173,610
TOTAL I $493,341 I $318,020I $318,020I $334,122] $355,543[
(1) Additional CDBG contribution, $40,000
(2) Additional CDBG contribution, $18,000
(3) Funding for Drug Abuse Foundation is distributed via Chris Evert Charities - $20,000 per year
(4) Additional $8,000 given to Sandoway House in FY 2000 and 1999 to help pay contract settlement
(5) Additional CDBG contribution, $12,000
FY 2000-2001
Exhibit C
Agency ~lmount Total Budget Other Net Assets Number Number
Requested Funding (Unrestricted) Served Served
Delray Beach
Residents
Chamber of 25,000
Commerce
Pineapple 30,000
Grove Main
Street
ABC-Carpet 26,500
Joint Venture 40,000
AVDA 25,000 1,109,604 Yes 527,046 25 shelters 3,216
123 outreach
16,678 school
programs
Alzheimer's 5,000 3,167,406 * Yes 180,455 3,200 192 patients
Association
Association 5,000 4,883,301 Yes (98,703) 175 families 65
Retarded 1,201 ind.
Citizens
Boy's & 85,000 277,676 Yes 1,862,345 672 618
Girl's Club 3,838,248 *
Carver 15,000 340,000 Yes No report 270 135
Middle
School
Center for ' 7,500 168,838 Yes No report 359 33
Information 1,397,556 *
Crisis
Services
Community 30,000 954,000 Yes 2,369,387 214 children 314 .9
Child Care 185 adults
Center
Deaf Service 9,000 423,152 Yes 120,804 23,500 2,433
Center
Drug Abuse 30,000 7,152,999 Yes 2,867,219 336/mo. 91
Foundation
EPOCH 37,500 400,000 ops. Yes N/A N/A N/A
400,000 cap.
Friends of 40,000 142,000 Yes 7,054 4,000 3,000
Sandoway
House
Mae Volen 5,000 6,231,396 Yes 1,969,618 314 130
Senior Center
School 64,,841 2,693,599 Yes N/A 7,700 525
District Palm
Beach County
Urban League 5,000 1,037,892 Yes 36,844 1,512 277
Wayside 8,000 719,392 Yes No report 115 63
House
* overall agency budget