Res 44-99RESOLUTION NO. 44-99
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, SUPPORTING
THE ROOTS CULTURAL FESTIVAL, INC. IN THEIR
SPONSORSHIP OF THE TWENTY-SECOND ANNUAL
~ROOTS CULTURAL FESTIVAL" IN THE CITY OF
DELRAY BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is
sponsoring the Twenty-Second Annual Roots Cultural Festival in
the City of Delray Beach from July 9tn through August 8, 1999;
and
WHEREAS, the Roots Cultural Festival presents to the
community, state and nation a view of the rich cultural heritage
of people of African ancestry in our city; and
Jefferson
together
community
the city;
WHEREAS, this festival was originally conceived by the
Manor Homes Association in an effort to bring people
to develop pride, respect and appreciation for their
as well as the particular heritage which they bring to
and
WHEREAS, the Roots Cultural Festival provides an
opportunity for exciting experiences for all, reminiscent of the
Bahamas, the West Indies, Haiti and other countries from which
people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote
math, language and communication development among our youth; to
promote physical fitness through sports tournaments; to promote
cultural enrichment and appreciation through exhibits, creative
dance and dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Commission of the City of
Delray Beach hereby supports the Roots Cultural Festival, Inc.
in their sponsorship of the 22nd Annual Roots Cultural Festival
in the City of Delray Beach.
Section 2. That the City Commission hereby recognizes
the 22nd Anniversary of the Roots Cultural Festival, and commends
its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
PASSED AND ADOPTED in regular session on this the 6th
day of July, 1999.
ATTEST:
City Clerk
2
Res. No. 44-99
£1T¥ UEI. RII¥ BEI1£H
DELRAY BEACH
1993
FROM:
100 N.W, 1st AVENUE · DELRAY BEACH, FLORIDA 33444 · 561/243-7000
MEMORANDUM
,v'd T. Harden, City Manager
ff~TRobert A. Barcinski, Assistant City Manager
DATE: July 1, 1999
SUBJECT: Agenda Item # t~ ~ Meeting of July 6, 1999 Approval Resolution
No. 44-99 and Special Event Request - 22nd Annual Roots Festival
Action
City Commission is requested to approve Resolution No 44-99 supporting and endorsin
nd . th ' g
the 22 Annual Roots Festival to be held July 9 through August 8th, to authorize staff
support for security, set-up, clean-up, to authorize the use of city facilities at no charge, to
authorize the use of the city stage from August 6th through August 8th, to allow merchants
along Atlantic Avenue to display the Roots flag, and to allow event signage in the
medians on Atlantic Avenue.
Background
Attached is a request from Tommy Stevens, Chairperson for the Roots Festival,
requesting a resolution to endorse and promote the event, use of city facilities and
equipment as outlined, and City Parks and Recreation staff support and Police staff
support, also attached is a detailed schedule of events. As in past years they are
requesting no charges for Parks and Recreation staff support. In the FY 98-99 budget
process City Commission agreed to absorb all police overtime costs up to $6,000, as was
done the previous fiscal year.
Recommendation
Staff recommends approval of Resolution No. 44-99, approval to utilize city facilities and
equipment at no charge, approval to provide staff assistance with no charge for Parks and
Recreation staff overtime and approval of Police staff overtime of up to $6,000 without
charge, approval for the display of flags and signage contingent on the Director of
Community Improvement final approval, and require general liability insurance.
RAB/tas
File:u:sweeney/agenda
Doc:99roolzfest
THE EFFORT ALWAYS MATTERS
RESOLUTION NO. 44-99
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF DELRAY BEACH, FLORIDA, SUPPORTING
THE ROOTS CULTURAL FESTIVAL, INC. IN THEIR
SPONSORSHIP OF THE TWENTY-SECOND ANNUAL
~ROOTS CULTURAL FESTIVAL" IN THE CITY OF
DELRAY BEACH, FLORIDA.
WHEREAS, the Roots Cultural Festival, Inc., is
sponsoring the Twenty-Second Annual Roots Cultural Festival in
the City of Delray Beach from July 9th through August 8, 1999;
and
WHEREAS, the Roots Cultural Festival presents to the
community, state and nation a view of the rich cultural heritage
of people of African ancestry in our city; and
Jefferson
together
community
the city;
WHEREAS, this festival was originally conceived by the
Manor Homes Association in an effort to bring people
to develop pride, respect and appreciation for their
as well as the particular heritage which they bring to
and
WHEREAS, the Roots Cultural Festival provides an
opportunity for exciting experiences for all, reminiscent of the
Bahamas, the West Indies, Haiti and other countries from which
people of African ancestry have come to Delray Beach; and
WHEREAS, the activities of the festival are to promote
math, language and communication development among our youth; to
promote physical fitness through sports tournaments; to promote
cultural enrichment and appreciation through exhibits, creative
dance and dramatic presentations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION
OF THE CITY OF DELRAY BEACH, FLORIDA, AS FOLLOWS:
Section 1. That the City Coramission of the City of
Delray Beach hereby supports the Roots Cultural Festival, Inc.
in their sponsorship of the 22nd Annual Roots Cultural Festival
in the City of Delray Beach.
Section 2. That the City Commission hereby recognizes
the 22nd Anniversary of the Roots Cultural Festival, and commends
its sponsors and supporters for holding this significant
cultural event in the City of Delray Beach.
PASSED AND ADOPTED in regular session on this the 6th
day of July, 1999.
ATTEST:
MAYOR
City Clerk
Res. No. 44-99
OOT$
GULTURA
F'£ T VAL lNG.
A Celebration of Unity and Culture
Jnne 21, 19~8
The Honorable Jay Alperin, Mayor
City of Delray Beach
100 N.W. First Street
Delray Beach, Florida 3~44
Dear Mayor Alperin:
We are excited to announce the celebration of the 22nd annual Roots Cultural Festival. It
is expected that this year's event will be very successful. On behalf of the festival committee
and the community, I thank the city of Delray Beach for its past support and participation.
We also appreciate the annual resolution in honor of our efforts to bring positive, cultural
activities to the youth and citizens of Delray Beach.
We are again requesting that a resolution be granted by the city commission sanctioning
the efforts of this organization through the support of the various municipal departments
such as the Police, Parks and Recreation, and other departments. We are certain that this
event will bring positive recognition to our All America City.
The community enthusiastically looks forward to the festival each year. Through our
statewide contracts and national promotion, we have helped cause the name of Delray
Beach to become synonymous with summer cultural experiences.
Attached, please find a copy of our schedule and support request list. We invite you and
the commissioners to some of the festivities which are planned for July 9th through August
8th.
Sincerely,
Tommy~tevens, Chairperson
cc: Commissioners
City Manager
P.O, Box 2654 Delray Beach, FL, 33447 · [561] 278-2007
SUPPORT LIST
1. POLICE SECURITY
2. THE CITY TO WAIVE THE FEE FOR THE RENTAL OF THE STAGE FOR
AUGUST 7th THROUGH SUNDAY, AUGUST 9th.
3. THE CITY TO ALLOW THE MERCHANTS ALONG ATLANTIC AVE. TO
DISPLAY THE ROOTS FLAG.
4. THE CITY TO WAIVE FEES FOR THE USE OF FACILITIES AND STAFF FOR
AI.I. ACTIVITIES SCHEDULED AT POMPEY PARK AND APPROPRIATE CITY
FACILITIES.
5. THE CITY TO ALLOW ROOTS SIGNAGE IN THE ATLANTIC AVE, LINTON
BOULEVARD, AND NORTH AND SOUTH FEDERAL HIGHV~AY ISLANDS.
JULY9-10, 1999
JULY ll, 1999
JULY11, 1999
JULY I4, 1999
JULY16, 1999
JULY17, 1999
JULY18, 1999
JULY21, 1999
JULY 23-25, 1999
JULY 2$, 1999
JULY26, 1999
JULY30, 1999
JULY 30- AUG.-1, 1999
J~.LY 30-31-.~UG. 1, 1999
JULY 30-31-AUG. l, 1999
JUL Y 31,. 199.9 .'
AUGUST 1, 1999
AUOUST 2, 1999
ROOTS CULTURAL FESTIVAL
1999 Schedule of events
7:30 p.m.
5:30 p.m.
3:00 p.m.
7:00 p.m.
7:00 p.m.
7:00 p.m.
7:00 p.m.
7:00 p.m.
7-9 p.m.
7:00 p.m.
7:00 p.m.
Play (A Raisin In The Sun) Crest Theater
(Old School Square)
Play (A Raisin In The Sun) Finale
Roots Dedication Service - Christ Missionary Baptist Church
A Gathering of Brothers & Sisters (Self-Help Seminar)
Pompey Park Auditorium
Coronation of Royal Court & Theatrical Presentation
Crest Theater
Splash/Swim Party - Pompey Park Pool
Gospel Fest - Pompey Park Gymnasium
Youth on Parade - (a showcase of local youth talents)
Pompey Park Auditorium
Tennis Tournament - Delray Beach Tennis Center
Golf Tournament - Delray Beach Golf Course
Junior Golf Clinic - Delray Beach Golf Course
Summer Nights on the Avenue - Delray Beach Tennis Center
Racquetball Tournament - Pompey Park Racquetball Courts
Basketball Tournament - Pompey Park Gymnasium
Softball Tournament - Pompey Park and Miller FieM
Bowling Tournament - Fair Lanes Bowling Center,
Boynton Beach
Oratorical Contest - St. Paul Baptist Church
Spelling Bee/Essay Contest -Pompey Park Auditorium
AUGUSTS, 1999
AUGUST3, 1999
AUGUST 4, 1999
AUGUST 6, 1999
AUGUST 7, 1999
AUGUST 8, 1999
6:00 p.m.
7:00 p.m.
7:00 p.m.
8:00 a.m.
10:00 a.m.
11:00 a.m.
12:00 p.m.
1:00 p.m.
Geography, Language & Communications Bee
Pompey Park
A. Pearl Jackson Math Contest - Pompey Park
Business & Financial Planning Seminar
Pompey Park Auditorium
Roots Festival Parade & Poetry, Jazz & Blues in the Park
Prayer Breakfast, Art Exhibits & Health Fair
Pompey Park
Annual Meeting
Kwanzaa Seminar
World-class entertainment on stage in thepark
Gospel on stage in thepark
.Item
I.
Roots Cultural Festival
1999 Budget
Academic & Cultural Arts Component ........................... 12,000.00
Entertainment Component .................................... 12,000.00
Sports Component .......................................... 11,000.00
Self Help and Improvement Component ............................. 500.00
Space Rental/Utilities (12 mo. ~ 500.00) .......................... 6,000.00
Telephone Service (12 mo. @ 175.00) ............................ 2,100.00
Marketing and Advertising .................................... 15,000.00
Accounting Fees ............................................ 2,000.00
Legal Fees ................................................. 2,000.00
Insurance (Board and Festival) .................................. 6,500.00
Office Supplies ................................................ 500.00
Equipmem Service and Repair .................................... 500.00
Concessions ................................................ 3,200.00
Tee Shirts ................................................. 1,500.00
Logistics and Facility Layout ................................... 2,950.00
Souvenir Booklet ............................................ 1,500.00
Sound System (Indoor Activities) ................................ 1,000.00
Sound System (Outdoor Activities) .............................. 5,000.00
Part-time Technical Assistance ................................. 12,500.00
Low-budget Activities o-o~ ~ ~. sp~,,~ t~y, o~,,~ F~ co,~a~ a~,~o~ ~--~) ....1,750.00
Miscellaneous Expenses (P.O. Box, Income Papers, etc.) ................ 500.00
Total F. xpenses ............... 100.000.00
Item
Roots Cultural Festival
1999 Budget - page 2
g~tte
A. Sports Componem ....................................... 18,000.00
B. Concessions ............................................. 9,250.00
C. Booth Space ............................................. 4,200.00
D. Souvenir Booklet ......................................... 3,000.00
E. Tee Shirts ............................................... 2,000.00
F. Low-budget Activities ...................................... 2,000.00
G. Grants, Foundations, & Corporations ......................... 37,910.00
Palm Beach County Cultural Council .. 14,160.00
C.A.S.E. (Palm Beach County Gov't)... 7,000.00
Community Foundation ............ 12,500.00
P.N.I .............................. 750.00
Publix Charities ................... 1,000.00
Sun-Sentinel ...................... 2,500.00
H. Other Private Donations .................................... 1,700.00
Anonymous Donor ................. 1,200.00
Barbara D. Brown ................... 500.00
I. Cash Carry-overfi'om 1998 ........................... : ...... 6,326.00
J. Contributions ............................................ 15,614.00
Total Budget ........................... $100,000.00
Roots Cultural Festival
Compiled Financial Statements
For the Twelve Month
Period Ended December 31, 1998
To the Board of Directors
Roots Cultural Festival
P.O. Box 2654
Delray Beach, Florida 33447-2654
I have compiled the accompanying Balance Sheet of
Roots Cultural(A Fla Corporation) as of December 31, 1998
and the related statements of revenue & expense for the
twelve month period then ended in accordance with
Statements on Standards for Accounting and Review Services
issued by the American Institute of Certified Public
Accountants.
A compilation is limited to presenting in the form of
financial statements information that is the representation
of management. I have not audited or reviewed the
accompanying financial statements and, accordingly do not
express an opinion or any other form of assurance on them.
However, I did become aware of certain departures from
generally accepted accounting principles that are described
in the following paragraph.
The management has elected to omit the statement of
cash flows and substantially all of the disclosures required
by generally accepted accounting principles. If the omitted
statements, disclosures and supplementary information were
included in the financial statements, they might influence
the user's conclusions about the company's financial
position, results of operations, and cash flows.
Accordingly, these financial statements are not designed for
those who are not informed about such matters.
William J. Lunn, CPA
Fort Lauderdale, Florida
April 11, 1999
ROOTS CULTURAL FESTIVAL
BALANCE SHEET
December 31, 1998
ASSETS
CURRENT ASSETS
CASH - SUNTRUST
TOTAL CURRENT ASSETS
TOTAL ASSETS
$6,038
$6,038
$6,038
ROOTS CULTURAL FESTIVAL
BALANCE SHEET
December 31, 1998
LIABILITIES AND EQUITY
CURRENT LIABILITIES
FUND BALANCES
OPERATING FUND
TOTAL FUND BALANCES
TOTAL LIABILITIES AND EQUITY
6,038
$6,038
$6,038
RETAINED EARNINGS,
NET INCOME (LOSS)
ROOTS CULTURAL FESTIVAL
STATEMENT OF RETAINED EARNINGS
December 31, 1998
BEGINNING BAL.
$4,247
1,791
RETAINED EARNINGS, ENDING BAL. $6,038
ROOTS
CULTURAL FESTIVAL
STATEMENT OF REVENUE A/qD EXPENSES
December 31, 1998
REVENUES
DONATIONS
TOTAL INCOME
TOTAL REVENUES
EXPENSES AWARDS
BANK CHARGES
CASUAL LABOR
EQUIPMENT RENTAL
FEES
FOOD/BEVERAGE
INSUP~ANCE
LICENCES & TAXES
OFFICE EXPENSEE
OPERATIONAL SUPPLIES
POSTAGE
PROFESSIONAL FEES
PROGRAM MATERIALS
PROMOTIONAL EXP/~kDVERTISE
RENTS
SEMINARS/EDUCATION
TELEPHONE
ENTERTAINMENT
TOTAL EXPENSES
YE]Lq-TO-DATE
12 MONTHS %
$72,012 100.00
72,012 100.00
$72,012 100.00
16,996
59
4,638
10,170
3,927
2,774
7,536
86
1,212
2 112
79
10 781
1 016
419
1 600
1 300
1 415
4 100
$70,221
23.60
.08
6.44
14.12
5.45
3.85
10.47
.12
1.68
2.93
.11
14.97
1.41
.58
2.22
1.81
1.97
5.69
97.51
NET INCOME/(LOSS) $1,791 2.49