07-17-07 Agenda Spec/WSDELRAY BEACH ~(
CITY COMMISSION ~~ G~~
CITY OF DELRAY BEACH, FLORIDA
SPECIAL/WORKSHOP - TUESDAY~,TULY 17, 2007 ~
6:00 P.M. FIRST FLOOR CONFERENCE ROOM 1993
2001
The City will furLUSh appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to participate in and enjoy the benefits of a service, program,
or activity conducted by the City. Contact Doug Smith at 243-7010, 24 hours prior to the program
or activity in order for the City to reasonably accommodate your request. Adaptive listening devices
are available for meetings in the Commission Chambers.
SPECIAL MEETING AGENDA
Pursuant to Section 3.12 of the Charter of the City of Delray Beach, Mayor Rita Ellis has instructed
me to announce a Special Meeting of the City Commission to be held for the following purposes:
MULTIPLE PRIME STORM DEBRIS CONTRACTORS: Approve the selection of
three (3) prime storm debris contractors which include Bamaco, Inc., Storm Reconstruction
Services, Inc., and D&J Enterprises, Inc.; and authorize staff to execute disaster debris
removal contracts with these firms.
2. LETTER OF INTENT TO BID/DAMS CUP FINALS: Provide direction regarding
sending a letter of intent to be a host site for the Davis Cup Finals to be held on Friday
November 30, 2007 through Sunday, December 2, 2007.
WOR%SHOPAGENDA
1. Community Land Trust (CLT) Presentation
2. Proposed changes to the Special Event Policy and Procedures/Non City Sponsored Events
3. Recommendations regarding the City Advisory Boards
4. Discussion of the proposed Marina Rate Increase
5. Commission Comments
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
MEMORANDUM
TO: Mayor and City Commissioners
FROM: Joseph M. Safforiaance Director
THROUGH: David T. Harden, City Manager
DATE: July 10, 2007 p
SUBJECT: AGENDA ITEM# ~ ~ • ~ WORKSHOP MEETING OF JULY 17, 2007
SELECTION OF THItEE t3) PRIME NORM DEBRIS CONTRACTORS
FOR THE CITY OF DELRAY BEACH
ITEM BEFORE THE CO)yBVILS.SION
This item is before the Commission to approve the selection of three (3) prime storm debris
contractors and authorize staff to execute contracts for an initial period ending July 15, 2008 with
two (2) successive periods not to exceed two (2) years each. The City reserves the right to select
one, two or all of these contractors in the event of a disaster by the issuance of a Notice to
Proceed following the event.
BACKGROUND
The City of Delray Beach issued a Request for Proposal for a Disaster Debris Removal Contract
(Bid No. 2007-43) and received 18 respondecrts. A review committee reviewed the proposals,
financial statements, and price submission of these firms. The three firms selected are as follows:
1. Bamaco, Inc. {Bunnell, Florida)
2. Storm Reconstruction Services, Inc. ('Tuscaloosa, Alabama)
3. D&J Enterprises, Inc. (Auburn, Alabama)
FUNDING SOURCE
The funding for disaster emergency costs will come from Federal Emergency Management
Agency (FEMA), State of Florida, and emergency City reserves.
RECOMMENDATION
Staff recommends approval of the three (3) selected firms and authorization for staff to execute
disaster debris removal contrails with these fines.
MEMORANDUM
To: David T. Harden, City Manager
From: Joseph M. Saffor , finance Director
Date: July 10, 2007
Subject: Approval of Storm Debris Contractors
The City of Delray Beach prepared and issued a Request for Proposal (RFP #2007-43)
for contractual services for disaster debris removal. The proposal included a cost
breakdown assuming a certain amount of debris so that we could evaluate overall price
proposals as well as contractor experience, financial condition, and other qualifications.
We received 18 respondents and summarized their submissions on a tabulation sheet that
is attached for your information. Assuming a certain amount of debris (for illustration
purposes only) the total costs ranged from $3.7M to $6.4M.
An evaluation committee reviewed all proposals and then reviewed sealed envelopes
containing financial statements and cost submissions. This committee consisted of the
following individuals:
• Joseph M. Safford, Finance Director
• Jim Schmitz, Public Works Director
• Tim Simmons, Parks Maintenance Supervisor
The evaluation of individual firms was prepared and is attached for your information.
The three {3) selected firms include the following:
1. Bamaco, Inc. {Bunnell, Florida) (lowest price)
2. Storm Reconstruction Services, Inc. (Tuscaloosa, Alabama)
3. D&J Enterprises, Inc. (Auburn, Alabama)
We would ask for City Commission approval to execute contracts with these firms.
When we have an event requiring debris removal services, we will activate one, two, or
all three contractors through the issuance of a Notice to Proceed.
Thank you for your consideration.
Enclosure:
Tabulation Sheets
Contractor Bid Evaluation
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City of Delrav Beach
Debris Contractor Bid Evaluation
Evaluation Committee
Joseph M. Safford, Finance Director
Tim Simmons, Parks Maintenance Supervisor
Jim Schmitz, Public Works Director
B~maco, Inc.
• Bid $3,733,900
• Experienced personnel (Hurricane Andrew to Hurricane Wilma and Katrina)
• Subcontractor to Phillips & Jordan in Gulfport, Mississippi providing over 250
crews with over 1.300 pieces of equipment on a timel~asis
• Prime Contractor for FDOT in Orlando area running a temporary debris site and
complete debris collection efforts to final disposal ($SM)
• Prime Contractor for City of Miramar during Wilma to include running a
temporary debris site and complete debris collection efforts to final disposal ($7M)
• Subcontractor to Sunburst Sanitation in West Palm Beach (Wilma)
• Located in Bunnell, Florida (near Daytona Beach) (close but not too close)
• 2006 Cash and Investments $IOM, Liabilities $1M (No long-term liabilities) with
bonding capabilities up to $20M and higher if needed
• March, 2007 Cash and Investments $17.1M Liabilities of $1.1M (No long-term
liabilities)
• Excellent automated docarmentation systems (scanned tnuck certifications, debris
tickets) and quality cornrol program
• No litigation against company, no open suits, liens, or judgments
• Final Recommendation- Yes
Wood Resource Recovery. LLC
• Bid $3,816,000
• Incorporated in 2000, LLC formed in 2006 (New Corporation)
• Combined company with Gaston Tree Service
• Primarily formed as a wood and yard waste recycling company
• Located in Gainesville, Florida (close but not too close)
• $4.2M in Stockholder Equity , $2.2M in cash at 12/31/05 , comaany had two
customers representing 75% and 14% of total sales in 2005
• Served as a suh-contractor to other Prime Contractors for Wilma
• Final Recommendation- No
Storm Reconstruction Services
• Bid $4,046,350
• Incorporated in 1993, Tuscaloosa, Alabama
• Website shows primarily disaster recovery firm
• $29. SM in Current Assets, $21.OM in Current Liabilities, $9.7M in Retained
Earnings with current Net Income of $8M with unlimited bonding capabilities and
has a $20M revolving line of credit with additional line capabilities
• No litigation in past 5 years
• Extensive Prime Contractor experience (Frances, Wilma, Jeanne, Katrina)
• Extensive resources (ability to mobilize over 20 tub grinders or incinerators)
• Final Recommendation- Yes
DRC Emeraencv Services
• Bid $4,094,820
• Incorporated in 1989, Mobile, Alabama
• $12.bM in Stockholder Equity, $1.9M in cash at 12/31/06
• $272,656 in Equipment ($48,672 net of depreciation) at 12/31/06 (Not large
amount of Company-owned equipment, almost fully depreciated)
• $16 Om of Stockholder Equity distributed to members in 2006.
• $.4M in Cash at beginnine of 2006.
• Experienced
• Final Recommendation- No
Jimmie Crowder Eacava~ng & Land Clearins
• Bid $4,206,000
• Coruoration formed November, 2006 (New Corporation)
• Tallahassee, Florida
• Primary business is excavating and clearing commercial property
• Current Assets of $18.1 M, Current Liabilities of $4.1M, $12.9M of Retained
Earnings
• Question condition after breakup with Crowder-Gulf
• Final Recommendation- No
Natco. Inc.
• Bid $4,289,600
• Corporation located in Bristol, Tennessee
• No financial reports submitted
• Primarily asub-contractor in oast
• Final Recommendation- No
D&d Enterprises. Inc.
• Bid $4,497,250
• Formed 1984 as partnership, 1987 as corporation
• Cash $32.3M, Current Liabilities $17.2M, Retained Earnings of $36.7M, Operating
Income of $43.6M in 2006 (Strong Financial Condition)
• Contractor for City of Delray Beach- past three (3) years
• Highly recommended by City personnel on past performance
• Incorporated in 1987, located in Auburn, Alabama
2
• Extensive list of company-owned debris management assets
• Final Recommendation- Yes
Firms Disqualified Due to Pricing (After Selecting 3 Qualified Firms)
Michael's Tree and Loader Service. LLC
• Bid $4,699,100
• Inexuerienced
• $600k line of credit expires 12/07
• No large contracts
• Current Assets $1 3M, Current Liabilities $.2M, Retained Earnings of $1.8M
(extremely small, weak financial condition)
• Final Recommendation- No
Beres nvironmental
• Bid $4,887,400
• Incorporated in 1977
• Extensive experience
• Local satellite office in Palm Beach Gardens, Florida
• Equipment located in Bonifay, Florida
• Contractor for Solid Waste Authority
• Final Recommendation- No
rbor Trix & Laad
• Bid $5,043,000
• Total Revenues in 2005 of $18.2M, Retained Earnings $8.8M
• Retained Earnings in 2003 of $.8M
• Incorporated in 1978, Lake Worth, Florida
• Proposal states >$lOM in equipment, financial statement states $SM
• Final Recommendation- No
Crowder-Gulf
• Bid $5,186,000
• Current Assets of $147M, Current Liabilities of $13.7Mm, Retained Earnings of
$80M (Extremely sound financial condition)
• Experienced as Prime Contractor running debris sites
• Question condition following Jimmy Crowder leaving
• Contractor for Solid Waste Authority
• Fi~pal Recommendation- No
Omni Pinnacle. LLC
• Bid $5,400,000
• 55,000 cubic yards from Royal Palm Beach (Jeanne, Frances) (minimal)
3
• Extensive experience as sub-contractor on Katrina, Louisiana
• Experience includes running 17 temporary staging and disposal sites
• No financial statements available
• Final Recommendation- No
Asnlundh Tree
• Bid $4,563,832, Actual Computation $4,561,570
• Incorporated in 1928, 26 thousand employees, 32 thousand pieces of equipment
• Primary work is tree trimming around power lines
• Corporate Offices primarily in Pennsylvania
• Extremely strong financial condition with over $800M in Retained Earnings
• Final Recommendation- No
Phillips & Jordan. Inc.
• Bid $5,525,500
• Current Assets of $189.SM, Current Liabilities of $145.bM, Retained Earning of
$105.2M, Net Income $58M for 2006 (large, sound financial condition)
• Problem with subcontractor of P&J for FHWA roads (Wilma)
• Heavy experience as Prime Contractor and running debris sites
• Contractor for Solid Waste Authority
• Final Recommenda~on- No
~rfzell/McCabe
• Bid $5,930,000
• Local firm- Delray Beach, Pompano Beach
• Basic work was tree trimming, removal, and staking
• No experience as Prime Contractor
• No experience running a temporary debris site, mulching
• Only 1 bid package submitted
• Financial statements from McCabe Brothers Construction, Inc.
• $8,068 in Cash, $337,6b4 in Retained Earnings (extremely limited size)
• Final Recommendation- No
JB Coxwell
• Bid $6,156,400
• Problem with this contractor of P&J for FHWA roads (Wilma)
• Incorporated in 1983, Jacksonville
• Primarily site work, land development, highway construction
• Prime Contractor for FDOT for Wilma (1M cubic yards)
• Prime Contractor for FP&L removing debris from power lines
• No mention of truck certification
• Weak presentation of running a temporary debris site
• Delray Beach debris was over 300,000 cubic yards
• $3.3M Cash, Net Income $14. SM, $36M in Retained Earnings (relatively sound)
4
• Final Recommendation- No
Man Con. Inc.
• Bid $6,428,000
• Incorporated in 1986, State of Florida, Principal Office in Deerfield Beach
• Equipment does not include tub grinders, must subcontract
• Weak presentation of handling temporary site
• Weak presentation of ticket handling, invoicing, truck certification
• $14.7M in cash, $16.7M in Stockholder Equity (sound financial condition)
• $2.8M in equipment {2/3 fully depreciated) (older equipment)
• $5.8M in Net Income (not large company)
• Final Recommendation- No
Disqualified Due to Maior Errors in Calculations
Devland Site Devdooment. Inc.
• Bid $5,024,000, Actual Computation $4,368,000
• Final Recommendation- No
5
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
FROM: kGy/ROBERT A. BARCINSKI, ASSISTANT CITY MANAGER
THROUGH: DAVID T. HARDEN, CITY MANAGER ~~;
DATE: JULY 10, 2007
SUBJECT: AGENDA ITEM #~ f • ~ -CITY COMMISSION WORKSHOP JULY 17, 2007
LETTER OF INTENT TO BID -DAMS CUP FINALS
ITEM BEFORE COMMISSION
Commission is being requested to provide staff direction concerning the letter of intent to bid to be
a host site for the Davis Cup Finals to be held Friday, November 30, 2007 through Sunday,
December 2, 2007 in the U.S., provided that the U.S. team defeats Sweden and Russia defeats
Germany in the semifinals.
BACKGROUND
Per the attached email, the deadline to submit a letter of intent to host the Davis Cup Finals is July
27, 2007 and the official bid deadline is August 10, 2007. The USTA anticipate making their
selection on September 24, 2007.
Our costs in the past to host the FED CUP Tie have been as follows:
Host Site Fee $150,000
Staff Overtime 16,500
Other Costs 5,500
TOTAL $172,000
We have been able to obtain revenues of approximately $40,000 through grants and other
sponsorships.
For our host site fee, the City has received the following benefits:
• Full page ad in the event program
• Two (2) on Court Banners
• Four (4) Thirty Second TV Spots
• Eight (8) Draw Invites
• Eight (8) Official Dinner Invites
• Eight (8) President Box Seats
Seventy five (75) Other Seat Tickets
On Site Booth Space
RECOMMENDATION
Consider sending letter of intent and make determination on formal bid as we get closer to the bid
deadline and get further along in the budget process.
U:lwwdataVlgendaWgenda Item Letter of Intent to Bid Davis Cup Finals.doc
News tro~sn USDA 4/ 1 '7m (o/~ 7~.H,~,~a.. Yage 1 or 1
,f~ -T
Barcinski, Robert
From: Graham Morris [gmorris@PalmBeachSports.com]
Sent: Wednesday, May 30, 2007 8:04 AM
To: Barcinski, Robert
Cc: Gerry Baron
Subject: FW: News from USTA
7~9
7~~~
~-----
I'm sure you got this Bob, but just in case ...... As of now, I'm assuming everything is on hold until news comes out of Tallahassee.
Let me know if otherwise, thanks.
Graham
From: Jeff Ryan [mailto:ryan@usta.com]
Sent: Tuesday, May 29, 2007 10:00 PM
To: Graham Morris
Subject: News from USTA
You are receiving this a-mail from USTA because you granted us permission. To ensure that you continue to receive
e-mails from us, add ryan@usta.com to your address book today. If you haven't done so already, click to confirm
your interest in receiving a-mail campaigns from us.
You may unsubscribe if you no longer wish to receive our emails.
Potential Davis Cup World Final Bidding Process
Ready to Begin
Dear Subscriber:
Thank you for your continued interest in hosting Davis Cup, the largest and oldest
men's international team tennis competition. As you may be aware, the U.S. Davis Cup
Team will face Sweden in the Semifinals being held September 21-23 in Gothenburg,
Sweden. If the U.S. defeats Sweden and Russia defeats Germany, the U.S. will host the
World Final for the first time in more than 15 years.
Hosting the World Final will present a rare opportunity for any host city and venue.
Knowing the level of commitment that will be required to host an event of this
magnitude, we are now looking for cities and venues interested in pursuing the
opportunity.
The World Final will take place Friday, November 30 though Sunday, December 2, 2007.
As the national governing body for the sport of tennis in the U.S., the mission of the
USTA is to promote and develop the growth of tennis. Hosting Davis Cup in different
venues across the United States each year is one of the many ways we help to achieve
this organizational goal. We are committed to working with each and every potential
host city/venue to explore the possibility of bringing a Davis Cup tie to the area, and to
making every aspect of the event a great experience for all.
5/30/2007
News from US'~A
,Please keep in mind the following deadlines relating to the site selection as
your embark on the bidding process:
July 27, 2007 -- Deadline to notify USTA of intent to bid.
August 10, 2007 -- Deadline for USTA to receive official bids.
September 24, 2007 -- Anticipated date to announce site selection.
Please click on the link below to download the RFP for the World Final. Remember we
are available via phone or a-mail to answer any questions you may have. We thank you
for your continued support of the U.S. Davis Cup Team, and look forward to hearing
from all of you interested in pursuing the potential World Final.
Sincerely,
Jeff Ryan Director, USA Team Events
Click here to download the Davis Cup World Final RFP.
email: ryan@usta.com
web: http://www.usta.com
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Page 2 of 2
5/30/2007
o,~
DELRAY BEACH COMMUNITY LAND TRUST
ANNUAL PROGRESS REPORT
FY' 2006 ! 2007
';
~,
Presen#ed To:
City of Delray Beach
Community Improvement Department
100 NW 1St Avenue
Delray Beach, FL
July 10, 2007
O.a~.~°
ws. ~
The Delray Beach Community Land Trust (DBCLT) was formed by
community stakeholders in December, 2005 to preserve the affordability of
homeownership and rental units in the City of Delray Beach. The mission of
the DBCLT is to "create, preserve and protect the housing stock within the
City of Delray Beach to provide for housing which is affordable for the
workforce with incomes defined as moderate or less" according to prevailing
definitions established by the Federal Government for Palm Beach County.
The lack of sufFcient quality affordable housing throughout the City was
identified as a major problem by City residents and stakeholders during
recent master planning efforts for the City's downtown district and core
neighborhoods. The creation of additional affordable and workforce housing
was cited as a major goal in the CRA's Community Redevelopment Plan as
well as in the City's Comprehensive Plan. This goal was also a major point of
emphasis in the Southwest Neighborhood Redevelopment Plan. The DBCLT
is one of several affordable and workforce housing initiatives that City
residents, government leaders, and concerned stakeholders created to
provide a middle ground where both the individual families and the community
at large share in the long-term affordability and wealth creation that results
from the wise investment of public money in privately owned housing.
The City of Delray Beach and the Delray Beach Community Redevelopment
Agency played a crucial role in the initial development of the DBCLT, and
have been strong partners during the organization's initial year of operation.
The City and the CRA donated vacant lots to the DBCLT. The CRA has
provided crucial operating funds, .as well as acquisition and construction
financing for DBCLT homes and the City has provided office space,
equipment and supplies at the new Neighborhood Resource Center.
Oy. ate, ~ ~,~a~ R~,.~.
The DBCLT board and staff established several strategic goals and operational
objectives that we hoped to accomplish during our first year of operation,
including:
Organizational Capacity Building
• Enhancing the organization's administrative and professional capacity to
operate effectively and efficiently;
• Obtaining IRS 501 (c) 3 designation and tax exemption status;
• Obtaining state certification as a Certified Housing Development
Organization (CHDO};
• Relocating to our temporary office space in the Neighborhood Resource
Center;
• Recruiting active and competent community leaders to serve on the
DBCLT Board of Directors; and,
• Securing partnerships with local financial institutions and support services
providers.
Community Outreach & Constituency Development
• Increasing community understanding and awareness of the CLT concept
and the DBCLT;
• Build a solid membership base and broad community support for the
DBCLT; and,
• Establish working stakeholder advisory committees and volunteers to
support the DBCLT mission.
Acquisition & Development
• Acquire lots suitable for single family home development;
• Negotiate acquisition and construction financing agreements with the
CRA;
0~-,~.,y. ate. ~ ~.a~~ K~~;~y.
• Secure appropriate partnerships with financial institutions to provide end-
user financing for leaseholders;
• Identify local builders and negotiate arrangements for the construction
and/or rehabilitation of homes
• Begin the process of constructing single family homes.
Marketing & Sales
• Develop marketing strategies for DBCLT home sales
Organizational Capacity Building
• The DBCLT was formally incorporated and designated as a 501(c)(3) non-
profit corporation in March, 2007, retroactive to January of 2006;
• The DBCLT temporary offices opened in the NRC in March, 2007;
• The DBCLT achieved CHDO certification in June 2007;
• Seven of the ten staff positions in the DBCLT manning table are currently
filled;
• All staff are currently enrolled in training for affordable housing
professional certification; and,
• Staff has developed partnerships with a of public and private service
organizations throughout the region to provide a wide range of support
services and resources to DBCLT lease holders and members, including
additional subsidies to supplement SHIP funds.
Community Outreach & Constituency Development
•. Staff conducted over two dozen community presentations over the past
year to neighborhood groups and civic organizations throughout the City;
• Staff conducted presentations at several regional, statewide, and national
organizational meetings and conferences;
Oy. ate. ~ ° R~.
• We currently have over 375 members, far exceeding our expectations;
and,
• Community support for the DBCLT has been outstanding in all areas of
the City.
Acquisition & Development
• The DBCLT has acquired a total of forty-three (47) properties (i.e., single
family lots, homes, and/or Townhomes);
• Sixteen (16) homes have been completed to date;
• Five (5) single family homes and six (6) townhomes are currently under
construction; and,
• Staff is currently negotiating with builders and potential buyers for the
development of twenty (20) single family homes.
Marketing & Sales
• Staff is in the process of implementing a number of creative marketing
initiatives to build support for the organization and increase sales and
lease opportunities;
• Over one hundred and sixty (160) applicants are currently in our pipeline
of prospective home buyers;
• Six (6) homes have been sold;
• Four (4) homes are in the final stages of closing;
• Two (2) homes have been leased with purchase options; and,
• Twenty (20) homes have been pre-sold, pending completion of
construction.
Organizational Capacity Building
• If we are to evolve into a viable affordable housing development and
management entity, continued staff training and development will be
critical;
• The additional positions included in the manning table are critical to the
implementation of organizational activities such as applicant processing,
education and counseling, member services, property management and
maintenance, and administrative/fiscal management;
• The projected move to our permanent offices in the historic Fifth Avenue
business district is expected to enhance our market viability and create
opportunities to improve our overall efficiency and effectiveness.
• The addition of the rental properties (i.e., LaFrance Apartments and 135
NW 5t" Avenue will provide additional income to offset expected
reductions in CRA funding.
Community Outreach & Constituency Development
• The DBCLT has established a strong constituent support base that
crosses all sectors, geographic areas, and demographic groups
throughout the City; and,
• We have established a solid reputation among housing groups and
professionals across the state that should prove helpful in attracting
additional funding sources and recruiting quality staff.
Acquisition & Development
• The current market conditions have created wonderful opportunities to
acquire property at reasonable rates, however acquisition funding is
expected to be a major challenge due to projected fiscal shortfalls at the
CRA;
• We have had great success in negotiating strong partnerships with local
financial institutions, and we are currently devising systems to ensure that
transactions occur in a more timely manner;
• Local builders are currently anxious to find work, so we are taking
advantage of this opportunity to create new affordable, high quality home
plans that can be built at a reasonable cost; however,
o. ate. ~ ~ ,^~.
~ Regulatory barriers (i.e., impact fees, set-back requirements, etc.)
continue to have a major impact on home construction costs and
completion time.
Marketing & Sales
• Our biggest challenge in this area is the continued cultivation of our
pipeline. The vast majority of applicants can ultimately purchase homes,
but will require extensive education, counseling and hand-holding over a
12 - 24 month period.
• Having completed homes to model for prospective buyers has been our
most effective sales tool.
• We are currently negotiating turn-key contracts with our builders, which
will greatly reduce our reliance on the CRA for construction financing.
CONCLUSION
As a result of the generous support of the City and the CRA, the strong
leadership provided by the board, the overwhelming community support for
the initiative, and the tireless work of the staff, the DBCLT has experienced
substantial success in our first year of operation. The DBCLT has been
recognized by affordable housing advocates and professionals throughout the
state, and in much of the country as a leader in the field of sustainable
affordable housing development. While we are extremely proud of our
accomplishments, we realize that a lot of the really heavy lifting lies ahead of
us.
The CLT concept has been around for overtwenty-five years. However, it is
still a relatively new industry in the Florida market. We will need to continue
to educate our partners, constituents, and customers about the CLT product
and process. We hope that you will continue to support our efforts to build
strong communities and livable neighborhoods as we continue on this exciting
and inspiring journey in our All American City!
0~. ate. to ~,~aa,B.~ ~,"~"~.
Ol~
MYDELRAYBEACH. COM
City of Defray.. bench
Administrative Services `Memorandum
TO: David T. Harden, City Manager
FROM:'Robert A. Barcinski, Assistant City Manager
DATE: July 13, 2007
SUBJECT: AGENDA ITEM CITY COMMISSION WORKSHOP
JULY 17, 2007
Proposed Changes to special Event Policies and Procedures
Non City Sponsored Events
ITEM BEFORE COMMISSION:
City Commission is requested to review and provide staff direction on proposed changes to
Special Event Policies and Procedures being considered, especially those concerning charges
for city services.
Background
Attached is a copy of the Special Events Policy and Procedures and a revised cost analysis
for non city sponsored events held over the last year. Staff has been reviewing these policies
and has prepared recommendations for changes for Commission consideration. More
changes will also be brought to the Creative City Collaborative for consideration at their
meeting which will be held Thursday, July 19~'.
Recommendations for Consideration:
1. New Events -Either do not allow any new events during the next fiscal year or if
allowed charge 100% for all city services;
2. Out of town Event Sponsors - Do not approve events for sponsors that are not
headquartered in Delray Beach or do not provide a service within our City;
3. New Large Stage -Per administrative policy require full payment for stage rental
cost as well as staff overtime to set up, take down and man during the event;
4. Parking -Man City lots and parking garages when practical and charge for parking.
The only events we now do this for are the Delray Affair and Tennis tournaments. It
would be hard to try to predict possible revenue however we netted $6,000 for two
days use of the County Parking Garage.
wsz
5. Private/For Profit Events -Section IV (b)
• Charge 100% for all city services
• No break or discounts during initial year of the event
• Do not permit a non profit group to front for a private sponsor
6. Non Profit/Charitable Organizations -Section IV (c)
• Continue Policy of not charging for services performed on regular time
• Continue no charge of the first $1,000 of costs except for events costing under
$1,000. For those events charge at least 50% of the cost
• Do not continue policy of no charge or discounted charge for the first five (5)
years of the event
• Increase % charged for cost of service (various options and impact outlined in
cost analysis memo attached)
7. Other Changes
• Increase permit processing fees
Minor event $75 versus $50
Intermediate event; $150 versus $100
Major Event; $250 versus $200
• Require longer lead time for submittal of events application prior to event
I am in the process at this writing of polling various organizations to determine the impact that
increased charges may have on this event. To date I have received the following comments:
• Garlic Fest -Would have to cut their costs and programming and would have
to decrease contributions to non profit/charitable groups
• Bed Race -Would not be able to continue this event
Art & Jazz -Would have to reduce number of events, would have to reduce
foot print and still would need to find additional revenue sources. Also thinks
changes or elimination of events in the downtown area will have a negative
economic impact on businesses especially restaurants (DMC by contract
currently pays 20% of costs since the City is a member of the DMC Board)
ADDITIONAL INFORMATION/COSTS CITY SPONSORED EVENTS EXCEPT TENNIS
EVENTS:
Event Cash Overtime Total
Turkey Trot -0- $ 2,880 $ 2,880
Holiday Parade $ 1,500 $ 8,010 $ 9,510
Christmas Tree $25,000 $ 4,890 $29,890
First Night $ 5,000 $37,635 $42,635
4~' of July $49,000 $33,000 $82,000
RECOMMENDATION:
Staff recommends items 1,2,3,4,5 and 7 as listed above and consideration of some type of
increase in charges to non profits.
ADMINISTRATIVE SERVICES
MEMORANDUM
TO: David T. Harden, City Manager
FROM: !`~~Robert A. Barcinski, Assistant City Manager
DATE: July 12, 2007
SUBJECT: Cost Analysis /Non City Sponsored Special Events (Revised)
Attached is a revised spread sheet for all City costs for Non City sponsored special
events over the last year. Total costs including regular time, total charges billed per
event polices and procedures (which do not include regular time), total City costs
without regular time, as well as the percentage of charges paid per policy as shown in the
last four columns. Charges for events would have been higher this year if charges for
services were levied per policy for the Garlic Festival and Delray Affair. Various
options for charging City costs and their impacts are listed below.
Option 1: Charge 100% of all costs including regular time.
Revenue increase over current policy, $150,323.79
Option 2: Charge 100% of all cost except for regular time.
Revenue increase over current policy, $137,467.16
Option 3: Discount the first $1,000 of costs except private events and charge 100%
of all costs except regular time $179,578.08
Revenue increase over current policy, $113,774.82
Option 4: Do not charge for regular time, continue $1,000 discount and charge 65%
of all other costs. Charge private events 100% costs. Total charges
$136,033.41
Revenue increase over current policy, $71,230.15
Various different combinations of options/percentage charges could be run if needed. I
believe if any of the above options are put into effect, we will see some of these events
be discontinued or changed to reduce costs.
RAB/db
Attachment
U:1AS MEMOS1Memo to DTH re Cost Analysis Non City Sponsored Events.doc
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DELRAY BEACH
All-America City
`„~G
1993
2001
City of Delray Beach
Special Event Policies and Procedures
SPECIAL EVENTS
POLICIES & PROCEDURES
I. Definitions
A) Special Event - A special event is anon-routine happening or social
activity bringing a large number of people together in a defined area on
City facilities, right of way, or private property which requires City services
to ensure safety and coordination. Special events include activities such
as festivals, concerts, sporting events, parades, walks and runs, etc. This
definition does not apply to events held at the Tennis Center, which
require a separate contract.
II. Tyaes of Events
A) Maior Event - An event of one or more day duration with a cost of over
$10,000 for City services, staff overtime and equipment use.
B) Intermediate Event - An event of one or more day duration with a cost of
between $1,000 and $10,000 for City services, staff overtime, and
equipment use.
C) Minor Event - An event of one day or less duration, with a cost of under
$1,000 for City services, staff overtime and use of equipment.
II1. General Policies
A) Event sponsors are required to obtain all City, State, County and Health
Department permits, licenses and/or inspections as may be needed.
B) Event sponsors are responsible for submitting in writing permission as
may be required from other governmental agencies, private property
owners, and designated managers of City property including Old School
Square.
C) Event sponsors are primarily responsible for event promotion, marketing
and advertising. City assistance will be provided through its Public
Information Officer web page and other printed publications.
D) Only one major event will be allowed per month, unless otherwise
approved by City Commission.
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E) A major and intermediate event will not be allowed on the same day or
during the same week.
F) No more than two (2) intermediate events will be allowed within the same
week when total costs exceed $10,000.
G) City staff will assist in obtaining parking lot use agreements from the
County and CRA as may be needed.
H) Event sponsors or their contractors are required to submit required
certificates of insurance, to include liquor liability when applicable, hold
harmless agreements, and any required cash bonds to the City at least
one week before the event.
I) Submittal Requirement:
• Maior Event -Initial requests must be submitted to the City Manager
or his designee at least 90 days prior to the event. The permit
application including all back up material must be submitted at least 60
days before the event.
• Intermediate Event -Initial requests must be submitted to the City
Manager or his designee at least 60 days before the event. The permit
application including all back up material submitted no later than 45
days prior to the event.
• Minor Event -Initial requests must be submitted to the City Manager
or his designee at least 45 days prior to the event. The permit
application and all back up materials must be submitted at least 30
days prior to the event.
• Request for a new event must be submitted in writing at least 90 days
before the event.
• Event submittals may require (based on the type and the size of the
event)
• Site plan
• Parking plan
• Traffic plan
• Private security plan
• Alcohol control plan
• Police security plan
• Pyrotechnic permit submittals shall be submitted to the Fire-Rescue
Department at least 30 days prior to the scheduled display.
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• Maintenance/clean up plan
• City staff may provide assistance in developing said plans.
• Entertainment schedule
• Load in and take down schedule
• Event Sponsors will be required to submit an event budget.
The event application fee is due at time of permit submittal.
All events shall be subject to compliance with Chapter 99 of the City's
Code of Ordinances entitled "Noise Control."
J) Event staffing
Police -police orother trained non-sworn personnel may be required
• at the discretion of the Chief of Police or his/her designee based upon
projected attendance numbers, type of event, traffic/pedestrian
concerns, geographic location and site layout.
• Mandatory police personnel are required for events where alcohol is
served or sold by the event sponsor, event vendor, or other businesses
within the event foot print.
Fire -mandatory staffing may be required as determined by the Fire Chief
in consultation with the City Manager or his designee normally when the
total estimated crowd at anyone time in the venue area exceeds 2,500
people. However, staffing requirements must take into account venue
risks, type of activity, and other safety considerations in addition to the
size of the event.
If the Police/Fire Department determines that there is no risk to public
safety, then Police/Fire staffing of the event is not necessary.
K) Minor events will be approved or disapproved at the staff level; all other
events will be approved by the City Commission.
IV. Event Payment for City Services
1. Event sponsors will be required to pay for costs incurred by the City per
the following schedule. For purposes of this section costs are defined as
City staff overtime costs, stage use and set up costs, barricade rental
charges and costs for signage. Non-profit and charitable organizations
are defined as those with a 501 c(3), c(4), c(6), c(10) and c(19)
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designation. All other sponsors not designated by the City as non-
profitlcharitable will be considered as private sponsors. In order to be
considered as anon-profit under one of the categories above, the event
sponsor must have the IRS designation by the time of the event.
A) City sponsored or co-sponsored event - No charges for City
costs.
B) Privately Sponsored Events -Event payment schedule will take
effect as of date of approval of these policies. Years calculated are
based on inception date of the event.
Minor Event
100% payment of all costs.
Intermediate Event
• Years 1-2
• After year 2
Maior Event
• Year 1-2
• Year 3
• Year 4
• Year 5 and after
50% payment of costs over $1,000
payment of 100% of costs
50% payment of total cost
60% payment of total cost
75% payment of total cost
100% payment of all costs
C) Non-Profit/Charitable Organization Sponsor Events
For purposes of determining charges, the date of inception of the
event will be used.
Minor Event
• Years 1-2 no charges
• Years 3-5 50% of cost
• After year 5 100% of cost
Intermediate Event ($1,000 - $10.000
• Years 1-2 no charges
• Years 3-5 no charge first $1,000; 20% for amount
over $1,000
• After year 5 no charge first $1,000; 40% for amount
over $1,000
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Maior Event (over $10,000)
• Years 1-2 no charges
• Years 3-5
• After year 5
$10,000 - $19,999
$20,000 - $29,999
$30,000.- $39,999
$40,000 - $49,999
over $50,000
D) Permit Fees
First $1,000 exempt, 30% of balance,
First $1,000 exempt, then 35% of balance
First $1,000 exempt, then 40% of balance
First $1,000 exempt, then 50% of balance
First $1,000 exempt, then 60% of balance
First $1,000 exempt, then 65% of balance
Event processing permit fees will be charged as follows:
• Minor event $50.00
• Intermediate Event $100.00
• Major Event $200.00
Above payment structure does not include charges that may be contracted for use of
Old School Square or Tennis Center. Charges specified in contracts for these sites
may be different from and/or in addition to the above schedule.
Additional charges will be made for stage rental and barricade rental. Barricade rental
charges will be levied when the City is required to rent additional barricades. Event
sponsors are responsible for all costs for portalet rentals, barricade rentals from private
companies, area lighting rentals, tent, table, chair rentals and any other costs for
equipment or supplies that the City does not have for use.
V. Neighborhood Block Parties
Permit applications for neighborhood block parties will be reviewed by the City
Manager or his designee. Consideration of approval will be based upon the
following policies:
• Permit applications must be received in writing by the City Manager's
Office at least 21 days prior to the event.
• Permit applications must be submitted by the Homeowners Association
or where there is no Homeowners Association by other individuals with
a petition signed by 51 % of the homeowners who live on the block.
• Approvals will only be given for a one (1) block area.
• Consumption or sale of alcohol on City rights-of--way will not be
permitted.
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Doc:Special Event Policy and Procedure
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• Structures other than barricades are not allowed in the City rights-of-
way.
• Homeowners Association will be required to pay all overtime costs that
may be incurred.
• Impacts due to other events will be considered in approval process.
• Applications will not be approved for any activity past 10 p.m.
• Approvals will not be given for individual homeowner sponsored parties
or events.
VI. Permit denials may be appealed to the City Manager within twenty (20) days of
the denial except for neighborhood block parties which may be appealed within
five (5) days of the denial. The City Manager must render a written decision
within five (5) business days thereafter for all events except for neighborhood
block parties which shall require a written decision within two (2) business days.
If the City Manager upholds the permit denial for an event, regardless of
classification, then the applicant may appeal the City Manager's decision to the
Circuit Court of Palm Beach County within thirty (30) days.
A) Grounds for Denial of Permit
Permit applications shall be reviewed by the Assistant City Manager or
his/her designee within thirty (30) days of submission of the permit
application. Permits may be denied for any of the following reasons:
• The application for permit (including any required attachments and
submissions) is not fully completed and executed;
• The applicant has not tendered the required application fee with the
application or has not tendered the required user fee,
indemnification agreement, insurance certificate, or security deposit
within the times prescribed by the Assistant City Manager or his/her
designee;
• The application for permit contains a material falsehood or
misrepresentation;
• The applicant is legally incompetent to contract or to sue and be
sued;
• The applicant or person on whose behalf the application for permit
was made has on prior occasions damaged municipal park property
within the City of Delray Beach and has not paid in full for such
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. r
damage, or has other outstanding and unpaid debts to the City of
Delray Beach;
• A fully executed prior application for permit for the same time and
place has been received, and a permit has been or will be granted
to a prior applicant authorizing uses or activities which do not
reasonably permit multiple occupancy of the particular park or part
hereof;
• The use or activity intended by the applicant would conflict with
previously planned programs organized and conducted by the City
of Delray Beach and previously scheduled for the same time and
place;
• The proposed use or activity intended by the applicant would
present an unreasonable danger to the health or safety of the
applicant, or other users of the park, of City Employees or of the
public;
• The applicant has not complied or cannot comply with applicable
licensure requirements, ordinances or regulations of the City
concerning the sale or offering of any goods or services;
• The use or activity intended by the applicant is prohibited by law, by
the City's Code of Ordinances or by these regulations;
• The applicant has demonstrated unsatisfactory performance in the
past.
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l2nrzooa
MEMORANDUM
TO: MAYOR AND CITY COMMISSIONERS
THROUGH: CITY MANAGER
FROM: DOUGLAS SMITH, ASSISTANT CITY MANAGE
DATE: JULY 13, 2007
SUBJECT: AGENDA ITEM # VVc~. ~ -WORKSHOP MEETING OF JULY 17, 2(107
REVIEW OF CITY ADVISORY BOARDS
ITEM BEFORE COMMISSION
Consider recommendations for changes to advisory boards, Commission liaison assignments,
and other committee issues following staff review.
BACKGROUND
At the May 8, 2007 workshop meeting, the City Commission directed staff to review the validity
of our current Advisory Boazds, whether Commission liaisons need to be assigned, and how
liaisons would work with the Boards. A list of the current advisory boards and some additional
boazds/committees is attached.
Advisory Board Review
Staff reviewed whether some advisory boards could be combined or eliminated. Staff
recommends the following changes:
1). Combine the Board of Adjustment and the Board of Construction Appeals
The Board of Adjustments heazs appeals on: decisions of the Chief Building Official, decisions
of the Fire Mazshal, and variances regarding zoning codes and noise codes. The Board of
Construction Appeals hears appeals concerning mechanical, building, electric and plumbing
codes, and appeals for unsafe buildings. These Boards could be combined. Filling the
specialized positions required on the Board of Construction Appeals has proven difficult. The
new Board could include a mix of some specialized seats and some seats not requiring expertise
in a particular field. An ordinance can be prepared to eliminate these two Boards and create a
new combined Boazd. Staff will prepare this ordinance if the Commission wishes to pursue it.
2). Modify the Kids and Cops Committee
The purpose of this committee is to strengthen the relationship between local youth and the
Police Department by sponsoring constructive and enjoyable activities and to review issues and
seek solutions to problems facing youth. The Commission ratifies the appointments to this
Boazd. A modification to the ordinance is being developed to address meeting attendance and
term limits which have been issues. Any further staff recommendations regarding this
committee will be addressed as this ordinance is prepazed.
Commission Liaison Review
Commission liaisons to advisory boards were first assigned in June 1990. Former Mayor Tom
Lynch initiated the Liaisons to improve communication between the Commission and Advisory
Boards. Liaisons were only approved for certain boards to assist in interpreting information.
Commission Liaisons aze currently appointed to the following Boards/Committees:
• CRA
• Downtown Development Authority
• Education Board
• Drug Task Force
• Downtown Marketing Cooperative
• Parking Management Advisory Board
• Public Art Advisory Board
• Sister Cities Committee
Staff reviewed the current Commission liaisons to advisory boazds and committees and
recommends the following:
1). Remove the Commission liaison appointment to the Sister Cities Committee
Staff feels that a Commission liaison is not needed for this committee. This committee is a non-
profit, independent board like Old School Square. Old School Squaze does not have a
Commission liaison; removing the Commission liaison from Sister Cities would treat this
organization the same. Commissioners would still be able to attend the committee meetings if
they would like to and be involved in any of the committees' events and activities.
2). Add a Commission liaison to the Communit~Land Trust
The City provides a high level of support to the Delray Beach Community Land Trust (DBCLT),
and the DBCLT addresses the important issue of affordable housing in our community. Staff
recommends that a Commission liaison be added to the DBCLT.
3). Commission Liaison duties
Staff views the duty of the Commission liaison as staying informed about the activities of the
boazd. The liaison would attend at least some of the meetings of the board (but would not need
to attend every meeting) to observe the board's deliberations.
4.) Commission Liaison appointments to other boards
Staff does not have recommendations for adding or eliminating any other liaison appointments to
boazds and committees. The Commission could discuss whether they would like to add or
eliminate any liaison appointments. Commissioners would still be free to attend any of the board
meetings that they want to attend regardless of whether a liaison is appointed or not.
Other Committee Issues
Staff has recommendations on several committee related issues as follows:
1). Remove requirement for Commissioners to sit on School Advisory Committees for the
schools that they adopt.
The annual Commission Liaison Assignment document (copy attached) states that City
Commissioners adopt a Delray Beach Public School and sit on that School's Advisory
Committee. The City's Education Board assigns their members to serve on the School Advisory
Committees. City Commissioners can still serve as liaisons without the requirement to sit on the
School Advisory Committees.
2). Drug Task Force Strategic Planning
At an upcoming meeting of the Drug Task Farce, staff will be encouraging the Task Force to
undertake a strategic planning process to review the focus of the committee. Further information
on this group will be provided at a later date. .
3). Discontinue the ratification of appointments to the Sister Cities Committee and the Old
School Square Boazd of Directors.
While the Sister Cities Committee and Oid School Square Board are not advisory boazds, staff
discussed them during our review. These two organizations are non-profit, independent boards.
The City Commission does not ratify appointments to the independent boazds of Expanding and
Preserving Our Cultural Heritage (EPOCH) and the Delray Beach Community Land Trust
(DBCLT}. The City Commission does ratify appointments to the Sister Cities Committee and
the Old School Squaze Board; by ratifying the appointments to these organizations, they are
governed by the Sunshine law. Staff recommends ending the ratification of appointments to
Sister Cities and Old School Squaze which would maintain consistency with EPOCH and the
DBCLT.
RECOMMENDATION
Staff recommends City Commission consideration and direction regazding the recommended
changes regarding advisory boards, liaison appointments and other committee issues.
ADVISORY BOARD AND OTHER COMMITTEESBOARDS
ADVISORY BOARDS
BOARD OF ADJUSTMENT
BOARD OF CONSTRUCTION APPEALS
CNIL SERVICE BOARD
CODE ENFORCEMENT BOARD
COMMUNITY REDEVELOPMENT AGENCY (currently has Commission liaison & alternate)
DELRAY BEACH HOUSING AUTHORITY
DOWNTOWN DEVELOPMENT AUTHORITY (currently has Commission liaison)
EDUCATION BOARD (currently has Commission liaison & alternate)
GENERAL EMPLOYEES RETIREMENT FUND (has Commission appointee)
HISTORIC PRESERVATION BOARD
KIDS AND COPS
NEIGHBORHOOD ADVISORY COUNCIL
NUISANCE ABATEMENT BOARD
PARKING MANAGEMENT ADVISORY BOARD (currently has Commission liaison)
PLANNING & ZONING BOARD
POLICE ADVISORY BOARD
POLICE & FIRE FIGHTERS RETRRMENT BOARD (Mayor serves on)
PUBLIC ART ADVISORY BOARD (currently has Commission liaison)
PUBLIC EMPLOYEES RELATIONS COMMISSION
SITE PLAN REVIEW AND APPEARANCE BOARD
OTHER COMNIITTEESBOARDS
DOWNTOWN MARKETING COOPERATIVE (currently has Commission liaison)
DRUG TASK FORCE (currently has Commission liaison)
SISTER CITIES COMMITTEE (currently has Commission liaison)
TO: Mayor and City Commissioners
THRU: David T. Harden, City Manager
FROM: Chevelle D. Nubin, CMC, City Clerk
SUBJECT: CITY COMMISSION LIAISON ASSIGNMENTS
DATE: March 30, 2007
Below is the list of City Commission Liaison assignments as amended at the March 29, 2007 Annual
Organizational Meeting.
LIAISON
Cow Redevelo men ,~ggncv
2"~ & 4~` Thursday at 5:30 p.m.
Commission Chambers
I3eltay Beach Pubic Schools
Commissioner Montague
Primary Member
Commissioner Eliopoulos
Alternate Member
City Commissioners adopt a Delray Beach Public School and sit on that School's Advisory
Committee. The Schools are:
Banyan Creek Elementary School
Spady Elementary School
Plumosa Elementary School
Pine Grove Elementary School
Orchard View Elementary School
Village Academy
Carver Middle School
Atlantic High School
down evelopment Authority
2"~ Monday at 12:00 Noon
Chamber of Commerce
Education Board
1 s` Monday at 5:30 p.m.
First Floor Conference Roam, City Hall
Commissioner McDuffie
Commissioner Eliopoulos
Commissioner Eliopoulos
Commissioner Montague
Commissioner Montague
Commissioner Fetzer
Commissioner Fetzer
Commissioner Fetzer
Mayor Ellis
Commissioner Fetzer
Primary Member
Commissioner McDuffie
Alternate Member
~i g Task Force Mayor Ellis
3'~ Friday at 10:00 a.m.
Chief s Conference Room, Police Department
Page 2
General Em,Ployees Retirement
Committee
Meets as needed
Tom Lynch to continue
as Commissian appointee
Downtown Marketing~Qgaerative
2°d Thursday at 8:00 a.m.
Commission Chambers
Par~g Management Advises Board
4`~ Tuesday at 5:30 p.m.
First Floor Conference Room, City Hall
Police & Fire Board of T steel
3`~ Wednesday from 2-4 p.m. in
Training Room at Fire HQ or
Police Chiefs Conference Room
Public Art Advi~o~y Boazd
4th Monday at 6:00 p.m.
First Floor Conference Room, City Hall
Sister Cities Committ~g
1S` Thursday at 4:00 p.m.
First Floor Conference Room, City Hall
Mayor Ellis
Commissioner Eliopoulos
Mayor Ellis
(The Mayor is a sitting member
Section 33.65 of the City Code)
Commissioner Montague
Commissioner Fetzer
OUTSIDE AGENCY APPOINTMENTS
Palm Beach .County League of Cities. Inc.
Governmental Center
301 North Olive Avenue
West Palm Beach 33402
Contact: James Titcomb, Exec. Director
(5G1) 355-4484
David T. Hazden, City Manager
Board of Directors; Transportation/
Legislative Sub-Committee Chair
Commissioner Montague
Alternate Member
The Palm Beach County League of Cities, Inc. was chartered in 1969 as a non-profit corporation.
The purpose of the Palm Beach County League of Cities is to promote and advance the collective
interest of the municipalities of Palm Beach County; to study municipal issues and seek desired
results through cooperative efforts; to respect the principles of Home Rule; and to encourage and
enhance the quality of life of citizens of Palm Beach County.
The General Membership meets once per month (normally the 4~' Wednesday) at 10:30 a.m. at
different host cities around the county. The Board of Directors meets once per month (normally
the 2°d Wednesday) at 10:00 a.m., at various locations in Palm Beach County.
Florida Lease of Cities, Inc.
301 S. Bronough Street, Suite 300 (32301)
Post Office Box 1757
Tallahassee, Florida 32302-1757
Contact: Scott Dudley, Sr. Legislative Advocate
(850) 222-9684
David T. Hazden, City Manager
Transportation & Urban Administration
Policy Committee Member
Mayor Ellis
Florida League of Mayors
Member
Approved Liaison Assigrunents 3-29-07
Page 3
M~t_roFofitan Planning Org~n~.zation~
Of Palm Beach County
160 Australian Avenue, Suite 201
P. O. Box 21229
West Palm Beach 33416
Contact: Randy M. Whitfield, P.E. Director
(561) 684-4170
or Paul Dorling (City staff)
(561) 243-7040
Commissioner McDuffie
Primary Member
Commissioner Montague
Alternate Member
The Metropolitan Planning Organization of Palm Beach County was created pursuant to Chapter
339.175 of the Florida Statutes. Their objectives are to encourage and promote the safe and
efficient management, operation and development of surface transportation systems that will serve
the mobility needs of people and freight within, and through, urbanized areas of Palm Beach County
while minimizing transportation related fuel consumption and air pollution. The MPO is charged
with the development of short-range (5 year) and long-range (20 year) transportation plans and
programs.
MPO Board (elected officials) meets on the 3`~ Thursday of the month at 9:00 a.m, 12`~ floor
Conference room at the Governmental Center. Technical Advisory Committee (TAC, staff
subcommittee) meets on the 13t Wednesday of the month at 9:00 a.m. at 160 Australian Avenue in
the 3~ floor Conference Room.
Iii aison to State Represe~ves
Maria Sachs, District 86
Adam Hasner, District 87
Liaison to State Senators
Jeffery Atwater, District 25
M. "Mandy" Dawson, District 29
Ted Deutch, District 30
Commissioner Montague
Mayor Ellis
Mayor Ellis
Commissioner Montague
Commissioner Fetzer
~i`aison to United States Ret~resentatives
Robert Wexler, District 19 Commissioner Eliopoulos
Ron Klein, District 22 Mayor Ellis
Alcee L. Hastings, District 23 Commissioner Montague
Inte#governmental Coordination Issues
Forum
Lantana Council Chambers
Commissioner Montague
Primary Member
500 Greynolds Circle
Lantana, 33405
Contact: Ana Yeskey
9835-16 Lake Worth Road, Suite 223
Lake Worth 33467
(561) 434-2575
Commissioner McDuffie
Alternate Member
Paul Dorling
City Staff Member
Approved Liaison Assignments 3-29-07
Page 4
The Intergovernmental Coordination Issues Forum reviews and makes recommendations on issues
of multi-jurisdictional. significance, such as school concurrency, county wide fire rescue services, and
countywide library services. The intent is to have municipalities work together on issues of
countywide concern or impact and to assist in the resolution of any disputes which may arise
between local governments. The Issues Forum meets on a quarterly basis. The meetings are
scheduled for March 29, 2007; May 31, 2007, August 30, 2007; and November 29, 2007.
The Executive Committee meets at 9:30 a.m., Issues Forum at 10:30 a.m. and IPARC at 1:30 p.m. in
the Lantana Counal Chambers.
s! zam/n~~a ~s n~,aea
Approved Liaison Assignments 3-29-07
DELRAY BEACH
All-America City
~11~®
1993
2001
TO:
FROM:
MEMORANDUM
David Harden
City Manager
Joe Weldon
Director of Parks and Recreation
SUBJECT: Marina Rate Increase
DATE: April 16, 2007
Attached please find a survey completed by the Parks and Recreation
Department on municipal and private marinas in the area. For purposes of
this discussion, we will concentrate on the municipal marinas since, for
the most part, private marinas are significantly more expensive.
Fort Lauderdale has 3 marinas (New River - 100 slips, Las Olas - 60
slips, and Cooley's Landing - 30 slips). Off season their rates range
from $.65 to $.90 per foot per day. They allow live-aboard but utilities
are charged separately. They provide showers, rest rooms, laundry and
pumpout service. Ice is available at a price.
Hollywood has one marina with 55 slips. Out of their 55 slips, they
allow 5 live-aboard at $.55 per foot per day. Non-live-aboards pay $.45
per foot per day. They also have a seasonal transient rate. Utilities
are included in their rates and they provide showers, rest rooms,
laundry, ice, fuel and pumpout service. Hollywood indicated they .would
raise their rates this spring.
Lake Park has 103 slips. They charge $.55 per foot per day for annual
and summer rates. This rate increases for seasonal and transient. They
do not allow live-aboard, utilities are not included in their rates, and
they do not provide ice, fuel or pumpout. They do provide showers, rest
rooms and laundry.
%'nr.~c'n nor R,~ y I,a_r ;~:~pe:
2
Riviera Beach has 145 slips. They charge $1.07 per foot per day, $4.70
per foot per week and $17.70 per foot per month. No annual rates. They
allow live-aboards, electricity is not included, and they provide
showers, rest rooms, laundry, fuel and pumpout station. Ice is sold
separately.
Delray Beach has 24 slips. We charge $.45 per foot per day. We allow
live-aboards, utilities are included in the rate, and we provide showers,
rest rooms, laundry, ice and a pumpout station. We do not provide fuel.
I recommend we increase our rates to $.60 per foot per day for non-live-
aboards and $.70 per foot per day for live-aboards. This still puts us
in the lower end of what the marinas are charging. I also recommend our
late fee be raised from $25 to $50 per month and keep our transient fee a
flat rate of $50 per day. In addition, I would like to remove the option
of having a marina resident paying the minimum when their boat is not in
their slip; a resident is to pay the same monthly rate whether their boat
is in their slip or not.
Our marina is very attractive to the public as evidenced by the 377
people we have on our waiting list. It is located in the middle of our
downtown area, and within walking distance to the beach.
In 2002, the City spent $548,000 in upgrading and renovating the marina,
and in 2005 spent over $92,000 repairing damages from Hurricane Wilma.
We last raised our rates in September of 2003 and, if approved by City
Commission, these rates will take effect October 1, 2007.
W ~/
J Weldon
Di,` ctor of Parks and Recreation
Attachment
JW:cp
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MARINA SURVEY
(completed January, 2007)
Municipal Marinas
Ft. Lauderdale Municipal Marinas - Andrew Cuba: (954) 828-5423
3 separate marinas: extensive detailed rates (see attached sheet)
New River - 100 slips
Rates: $1.15/ft./day 10/1-5/31 and $.65/ft./day 6/1-9/30 for
30'-50'; $1.25/ft./day 10/1-5/31 and $.75/ft./day for
51'-70'; $1.50/ft./day 10/1-5/31 and $1/ft./day for 71'
and over
Water included
Electricity metered with hookup fees from $10-$60
Pumpout tank free to public
Truck fueling available by appointment; free to renters;
charge by foot for all others
$50 security deposit for comfort station key
ice sold, bags and blocks
Las Olas - 60 slips
Rates: $2.15/ft./day 10/1-5/31 and $.90/ft./day 6/1-9/30 for
46'-60' (vessel min. 40'); $2.15/ft./day 10/1-5/31 and
$1/ft./day for 70' slips (vessel min. 40') 6/1-9/30;
$2.85/ft./day 10/1-5/31 and $1.50/ft./day 6/1-9/30 for
90' slips (vessel min.40')
Locked, gated marina with police substation located there
Water included
Electricity metered with hook-up fees from $10-$60
Rest rooms, showers, laundry, meeting facility
$50 security deposit for comfort station key
ice sold, bags and blocks
Cooley's Landing - 30 slips on Intracoastal
Rates: $1.15/ft./day 10/1-5/31 and $.70/ft./day 6/1-9/30
Minimum 30'; maximum 48'
Water included
Electricity metered with hook-up fees from $10-$60
Portable pumpout available
Laundry, TV, showers available
$50 security deposit for comfort station key
ice sold, bags and blocks
Live-aboard and transients permitted
2
Hollywood Municipal Marina - Scott Gebhard: (954) 921-3035
City of Hollywood Marina, 700 Polk St., Hollywood, FL 33019
Rates: $.55/ft./day for live-aboard (5 slips); $.45/ft./day for
annual rate with 26' minimum; $.55/ft./day for monthly rate
10/1-5/30; $.60/ft./day for monthly rate 6/1-9/30; $.95/ft./
day daily rate 10/1-5/30; $1.15/ft./day daily rate 6/1-9/30;
Water and electricity are included
55 slips: 1 slip can take up to 110'; 12 slips up to 60'; 3
t-heads up to 75' and rest 20' to 40'
Permit live-aboard up to a maximum of 5 slips by City Ordinance
Showers, rest rooms, laundry, ice machine available
Gas and diesel fuel and pumpout station available
Transients permitted
Lake Park Municipal Marina - Dave Hinaman - (561) 881-3353
Rates: $17.50/ft./mo. for summer and annual; $22.50/ft./mo. for
a 6 mo. lease in winter; $25.50/ft./mo. for month-to-month
in the winter
Electricity metered; $10/mo. for water and trash pickup
103 slips; maximum boat length - 65'
No live-aboard permitted
Rest rooms, showers, laundry and meeting room available
Ocean Inlet Marina (County) - Shirley King - (561) 966-6642
6990 N. Ocean Blvd., Ocean Ridge
Rates: $8/ft./mo. with a minimum of 20', maximum of 45'
Water included but electricity metered
20 slips
No live-aboard permitted
No overnights or transients
Rest rooms, snack bar and table for cutting fish available
Concession stand, picnic area
Riviera Beach Municipal Marina - (561) 842-7806
200 E. 13th St., Riviera Beach, FL 33404
Rates: $1.07/ft./day; $4.70/ft./wk.; $17.70/ft./mo.; 32' minimum
Water included; pay for electricity
145 slips
Transient rates as above
Live-aboard permitted
Showers, rest rooms and laundry available; ice sold
Gas and diesel fuel and pumpout available
3
Private Marinas
Boynton Beach CRA Marina - Brian Smith: 703-2185
728 Casa Loma Boulevard, Boynton Beach, FL 33435
Rates: $18/ft./mo.
No live-aboard permitted
Water and electric are included
Sell ice, fuel and bait
20 slips
The CRA bought this marina from Two Georges within the past year
and will be upgrading it and buying the fuel dock.
Briny Breezes Marina - (561) 276-7405
5000 North Ocean Boulevard, Delray Beach, FL 33435
Rates: $158.13/mo. up to 24'; $221.38/mo. up to 30'; $297.28/mo.
up to 36' (max.)
68 slips
6 month minimum lease
No live-aboard permitted
Water, electricity, showers and rest rooms available
Delray Harbor Club Marina - Russell Dispenza - (561) 276-0376
1035 S. Federal Highway, Delray Beach, FL 33483
Rates: $20/ft./mo.; 35' minimum
Water and electricity included
Transient rate-$2/ft./day
43 slips; maximum boat length - 103'
No live-aboard permitted
Showers, rest rooms, fuel and swimming pool available
No laundry facilities and no pumpout
Ship store with ice, snacks, drinks
Delray Beach Yacht Club - Biff Barrett: (561) 272-2700
110 MacFarlane Drive, Delray Beach, FL 33483
Rates: $1/ft./day; $2/ft./day for transient
Water included; electricity additional
44 slips
Live-aboard permitted for transients
Showers, rest rooms, ice, and laundry facilities available
4
Lighthouse Point Marina - Wes: (954) 942-8118
2831 Marina Circle, Lighthouse Point, FL 33064
$505.50/mo. for boats 25' or less; $593.89/mo. for 26'-30';
$796.60/mo. for 31'-35'; $977.90/mo. for 36'-40'; $1,259.90/mo.
for 41'-50'; $1,433/mo. for 51'-55'; $1,716.21/mo. for 56'-60';
$2,058/mo. for 61' to 180`; $2,291.20/mo. for t-head
Electricity and water included
Daily transient rate - $2/ft./day plus $7/day for boats over 40'
for water, electricity and trash pickup, $5/day for boats
under 40' for water, electricity and trash pickup
100 slips; 12 permit live-aboard, 88 do not
Rest rooms, showers and laundry available
Pool and tennis courts available
Security guard on weekends, locked gates and security cameras
Gas and diesel fuel and portable pumpout available
Loggerhead Marina - Doug: (561) 627-6358
2700 Donald Ross Road, Palm Beach Gardens, FL 33410
Rates: up to 35', $16.25/ft/mo. for annual, $21/ft./mo. for 6 mo.
lease, $23/ft./mo. for monthly; 36'-50', $19.25/ft./mo for
annual, $22.75/ft./mo. for 6 mo. lease, $26/ft./mo. for
monthly; 51'-65', $21/ft./mo. for annual, $24.50/ft./mo. for
6 mo. lease, $28/ft./mo. for monthly; 66'-80', $23/ft./mo.
for annual, $25.50/ft./mo. for 6 mo. lease, $29.50/ft./mo.
for monthly; 81' & up, $28/ft./mo. for annual, $29.50/ft./
mo. for 6 mo. lease, $35/ft./mo. for monthly
Water and electricity metered for 3 docks, fixed fees for 2 docks
Transient rates: $2.50/ft./day for daily; $2/ft./day for weekly
utility charges: $8/day for 30 amp, $10/day for 50 amp
135 slips
No live-aboard permitted
Marina Bay - Connie: (954) 791-7600
2525 Marina Bay Drive West, Ft. Lauderdale, FL 33312
Rates: Annual - up to 45', $.80/ft./day; 46'-65', $1.10/ft./
day; 66'-80', $1.60/ft./day; 81'-120', $2.25/ft./day
Transient - up to 45', $.90/ft./day; 46'-65', $.95/ft./
day; 66'-80', $1.15/ft./day; 81'-120', $1.25/ft./day
10/1-5/31 - up to 45', $1.05/ft./day for 1 mo., $.95/ft./
day for 2-3 mo., $.85/ft./day for 4-8 mo.; 46'-65', $1.50/
ft./day for 1 mo., $1.40/ft./day for 2-3 mo., $1.35/ft./day
for 4-8 mo.; 66'-80', $2/ft./day for 1 mo., $1.80/ft./day
for 2-3 mo., $1.70/ft./day for 4-8 mo.; 81'-120', $2.50/
ft./day for 1 mo., $2.40/ft./day for 2-3 mo., $2.25/ft./
day for 4-8 mo.
5
6/1-9/30 - up to 45', $.85/ft./day; 46'-65', $.90/ft./day;
66'-80', $1.05/ft./day; 81'-120', $1.15/ft./day
Water and cable TV included; electricity metered
Live-aboard permitted
147 slips
Rest rooms, showers, and laundry
No fuel or pumpout
Pool, tennis courts, racquetball, exercise room, sauna, pool
table and computers available
Marina Delray - Joey: (561) 276-7666
777 Palm Trail, Delray Beach, FL 33483
Rates: $24/ft./mo. for 5 wet slips; $2/ft./day for transient
(minimum of $50)
Water and electricity included
No live-aboard permitted
5 wet slips; 50 dry dock
Maximum boat length - 60'
Showers, rest rooms, pool and ice available
No laundry facilities or pumpout
Fuel available
Palm Harbor Marina - Melissa - (561) 655-4757
400-A North Flagler Drive, West Palm Beach, FL 33401
Rates: $.85/ft./day for annual; $1.10/ft./day daily rate for
5/15-10/14; $.85/ft./day monthly rate for 5/15-10/14; $2.25/
ft./day daily rate for 10/15-5/14; $1.55/ft./day monthly
rate for 10/15-5/14; $1.20/ft./day monthly winter rate for
a minimum of 6 month contract; 30' minimum
Utility service charge includes electricity, water, trash
collection and cable TV: $130/mo. or $12/day for one 110/
30 amp outlet; $195/mo. or $20/day for two 110/30 or one
220/50 amp outlet; $385/mo. or $30/day for two 220/50 amp
outlets or one 100 amp single phase outlet; minimum
utility service fee of $50/mo. or $5 daily
131 slips (23 slips damaged by Hurricane Wilma)
Live-aboard permitted
Showers, rest rooms, laundry, ice and ship store available
Fuel available; no pumpout
6
Palm Beach Yacht Marina - Laurie: (561)588-9911
7848 So. Federal Highway, Hypoluxo, FL 33462
Rates: $18/ft./mo. on annual basis; $23/ft./mo. on month-to-month
basis (2 mo. minimum); $2/ft./day for transient
Water included; electricity metered at $.13/kwh
No live-aboard permitted
98 wet slips; 250 dry dock
Showers and rest rooms available 7:30 AM - 5:30 PM
No laundry facilities; sell ice
Fuel and pumpout station available
Sailfish Marina - Sherry: (561) 844-1724
98 Lake Drive, West Palm Beach, FL 33404
Rates: up to 30' $55/day; 31'-35', $2.50/ft./day; 36' and over,
$3/ft./day; t-heads, $3.80/ft./day
Water included; electricity additional
96 slips
No live_aboard permitted
Rest rooms, showers, laundry and ice available
Fuel available; no pumpout station
Ref:marinas
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