03-10-99SpMtg ~CH 10, 1999
A Special Meeting of the City Commission of the City of
Delray Beach, Florida, was called to order by Mayor Jay Alperin
in the First Floor Conference Room at City Hall at 6:00 p.m. on
Wednesday, March 10, 1999.
Roll call showed:
Present - Commissioner Patricia Archer
Commissioner Ken Ellingsworth
Commissioner David Schmidt
Mayor Jay Alperin
Absent - Commissioner David Randolph
Also present were City Manager David T. Harden and City
Attorney Susan A. Ruby.
Mayor Alperin called the meeting to order and announced that
it had been called for the purpose of considering the following
items:
(1) Municipal Election Results: Canvass the returns and declare
the results of the March 9, 1999, municipal election.
The City Clerk presented the cumulative totals for the
regular and absentee ballots cast at the First Nonpartisan
Election held on Tuesday, March 9, 1999, as certified by the
Supervisor of Elections for Palm Beach County.
For Commission Member/Seat ~1, Mayor Alperin stated that
David W. Schmidt was unopposed for that office.
Mr. Ellingsworth moved that David W. Schmidt, being the only
candidate to qualify for the office of Commission Member/Seat ~1,
is hereby declared to be elected to that office in accordance
with Section 5.04(b) (2) of the City Charter, and shall serve for
a term of two (2) years, commencing on the 25th day of March,
1999, and ending in accordance with the City Charter. The motion
was seconded by Mrs. Archer. Upon roll call the Commission voted
as follows: Mr. Schmidt - Yes; Mrs. Archer - Yes; Mr.
Ellingsworth - Yes; Mayor Alperin - Yes. Said motion passed with
a 4 to 0 vote.
For Con~nission Member/Seat #2, Mayor Alperin stated that
Patricia Archer received 3,710 votes and Stan Scheinberg received
2,611 votes.
Mr. Ellingsworth moved to approve the total votes for each
candidate for Commission Member/Seat #2, including all of the
regular and absentee votes as presented, and that it is hereby
declared, based upon the above and foregoing results, that
Patricia Archer is elected as Commission Member/Seat #2, for the
unexpired one year term commencing on the 25th day of March,
1999, and ending in accordance with the City Charter. The motion
was seconded by Mr. Schmidt. Upon roll call the Commission voted
as follows: Mrs. Archer - Yes; Mr. Ellingsworth - Yes; Mayor
Alperin - Yes; Mr. Schmidt - Yes. Said motion passed with a 4 to
0 vote.
For Couuuission Member/Seat #3, Mayor Alperin stated that
Barbara D. Brown received 3,298 votes and Michael Wright received
3,301 votes.
Mr. Schmidt moved to approve the total votes for each
candidate for Commission Member/Seat #3, including all of the
regular and absentee votes as presented, and that it is hereby
declared, based upon the above and foregoing results, that
Michael Wright is elected as Commission Member/Seat ~3, for a two
(2) year term commencing on the 25th day of March, 1999, and
ending in accordance with the City Charter. The motion was
seconded by Mrs. Archer. Upon roll call the Commission voted as
follows: Mr. Ellingsworth - Yes; Mayor Alperin - Yes; Mr.
Schmidt - Yes; Mrs. Archer - Yes. Said motion passed with a 4 to
0 vote.
(2) Proclamation in recognition of March 7-14, 1999, as Palm
Beach County Sports Hall of Fame Week, and commending Michele
Safford as the 1st Special Olympic Athlete inductee.
Mayor Alperin read the proclamation in full, recognizing the
week of March 7-14, 1999, as Palm Beach County Sports Hall of
Fame Week and commending Michele Safford, Special Olympics
Athlete of the Year on the occasion of her induction into the
Palm Beach County Sports Hall of Fame on the 14th day of March,
1999.
Accepting the proclamation on Michele's behalf was her
father, Joe Safford, the City's Finance Director. Mr. Safford
expressed his appreciation to the City Commission for their
recognition of Michele's achievements. Mr. Safford then
introduced Mr. George Warren, Michele's speed skating coach, who
is involved with public relations for the Special Olympics and
was recently selected to sit on the Palm Beach County Sports Hall
of Fame committee.
(3) Fundinq Request/Sandoway House: Consider a request from The
Friends of Sandoway House Nature Center for assistance with the
final payment to Enterprise Contractors.
The City Manager stated there were some unanticipated extra
costs, some of which were related to improvements in the air
conditioning system which were recommended by the City. The
staff recommendation is to pay 50% (roughly $8,000) of the
additional cost at this time and then see how the Sandoway House
budget is doing this summer. At that time the Commission might
want to consider an additional contribution in the FY 2000 budget
to offset the expense in full.
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Mr. Ellingsworth moved to approve the staff recommendation.
The motion was seconded by Mrs. Archer. Upon roll call the
Commission voted as follows: Mayor Alperin - Yes; Mr. Schmidt -
Yes; Mrs. Archer - Yes; Mr. Ellingsworth - Yes. Said motion
passed with a 4 to 0 vote.
Prior to roll call, Mr. Schmidt asked what the City's
agreement was with the Sandoway House regarding how much the City
was going to contribute toward the construction, if anything?
Mr. Barcinski stated that the City agreed to pay for the air
conditioning which came to thirty-some thousand dollars and which
was paid by the City. The funding assistance requested now is in
addition to that.
Mayor Alperin pointed out that much of the problem with the
additional costs came about as a result of overruns by the
contractor which were not approved by the Sandoway House Nature
Center Board of Directors.
(4) Agreement for Disaster Recovery Services/Grubbs Construction
Company: Consider approval of a disaster recovery agreement with
Grubbs Construction Company to provide debris removal and
technical assistance in the event of a disaster.
Robert A. Barcinski, Assistant City Manager, explained this
is a disaster recovery services agreement with Grubbs
Construction Company for a $100.00 retainage fee to guarantee
they would provide services to the City in the event of a
disaster such as a hurricane, tornado, etc. The services include
technical assistance for damage assessment and documentation
support needed to obtain reimbursements from the federal and
state governments. Debris removal services will also be
provided, including equipment and technical personnel. Mr.
Barcinski noted the agreement provides for a turn-key operation
where Grubbs will be responsible for subcontracting with other
companies to provide any additional equipment and manpower needed
and is responsible to the City for all subcontractors.
Mr. Barcinski continued that the agreement has been reviewed
by the City Attorney and there is one minor change that needs to
be made. On page 1 of 5 of Agreement for Disaster Recovery
Services, Attachment 1, subheading Debris Removal from Private
Property (Right-of-Entry Program Pick-up and Haul), fourth line
down from the top, will be amended to read "Upon receipt of the
completed right of entry form/ and hold harmless agreement from
the property owner, and execution of the non-duplication of
benefits agreement from the City, ...".
On question from Commissioner Archer, Mr. Tom Rankin,
Division Manager for Emergency Services/Grubbs Construction
Company, stated that pursuant to the terms of the agreement,
Grubbs Construction is contractually responsible to the City to
provide the services agreed upon no matter what else occurs, and
to do so in a timely and proper manner.
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Mrs. Archer moved to approve the Agreement for Disaster
Recovery Services with Grubbs Construction Company, seconded by
Mr. Schmidt. Upon roll call the Commission voted as follows:
Mr. Schmidt - Yes; Mrs. Archer - Yes; Mr. Ellingsworth - Yes;
Mayor Alperin - Yes. Said motion passed with a 4 to 0 vote.
(5) Resolution No. 16-99: A resolution authorizing the City's
acquisition of the Hernandez property located at the northwest
corner of S.W. 10th Street and Swinton Avenue.
Lula Butler, Director of Community Improvement, stated that
approval of this resolution, including the Contract for Sale and
Purchase, will allow staff to move ahead to closing on the
property. The intent is to develop at least twelve (12) homes
under the City's affordable housing program for fee simple owner
occupancy.
Mr. Schmidt moved to approve Resolution No. 16-99, seconded
by Mrs. Archer. Upon roll call the Commission voted as follows:
Mrs. Archer - Yes; Mr. Ellingsworth - Yes; Mayor Alperin - Yes;
Mr. Schmidt - Yes. Said motion passed with a 4 to 0 vote.
(6) Bid Award/Wesco Turf Supply, Inc.: Consider approval of a
bid award in the amount of $21,400, via Florida State contract,
to Wesco Turf Supply, Inc. for the purchase of two (2) 72" Toro
Groundsmaster mowers for use by Parks Maintenance, with funding
from 501-3312-591-64.20 (City Garage/Automotive).
Mr. Barcinski stated this purchase is to replace a 1988
mower and a 1991 mower currently being used by the Parks
Maintenance Division.
Mr. Schmidt moved to approve the bid award in the amount of
$21,400 to Wesco Turf Supply, Inc. for the purchase of two (2)
72" Toro Groundsmaster mowers, seconded by Mr. Ellingsworth.
Upon roll call the Commission voted as follows: Mr. Ellingsworth
- Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mrs. Archer - Yes.
Said motion passed with a 4 to 0 vote.
There being no further business, Mayor Alperin declared the
special meeting adjourned at 6:25 p.m., at which time the City
Commission convened the regularly scheduled work session.
- ~CitY'-C~rk ' -
ATTEST:
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The undersigned is the City Clerk of the City of Delray Beach,
Florida, and the information provided herein is the minutes of
the Special Meeting of the City Commission held on March 10,
1999, which minutes were formally approved and adopted by the
City Commission on ~.~ /~ /999
/
-- - ~citY-C~rk
NOTE TO READER: If the minutes you have received are not
completed as indicated above, this means they are not the
official minutes of the City Commission. They will become
official only after review and approval by the City Commission
which may involve amendments, additions or deletions to the
minutes as set forth above.
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