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08-31-99SpMtg AUGUST 31, 1999 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Jay Alperin in the First Floor Conference Room at City Hall at 6:00 p.m. on Tuesday, August 31, 1999. Roll call showed: Present - Commissioner Patricia Archer (Arrived 6:05 p.m.) Commissioner David Randolph Commissioner David Schmidt Commissioner Michael Wright Mayor Jay A1perin Absent - None Also present were City Manager David T. Harden and City Attorney Susan A. Ruby. Mayor Alperin called the meeting to order and announced that it had been called for the purpose of considering the following items: (Item (8), Settlement Offer/Tate, on the Amended Agenda Addendum was moved to the beginning of the special meeting agenda.) (8) SETTLEMENT OFFERttTATE: Consider approval of a settlement offer in the referenced matter. The City Attorney stated that the City's portion of the settlement would be $775,000.00. The Lake Worth Drainage District would also pay $775,000.00. This would include all of the attorney's fees and costs and all interest going back to 1992. Mr. Schmidt moved to approve the settlement in the matter of Tatev. City and Lake Worth Drainage District. The motion was seconded by Mr. Wright. Upon roll call the Commission voted as follows: Mr. Schmidt - Yes; Mr. Wright - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes. Said motion passed with a 4 to 0 vote. (1) INTERLOCAL AGREEMENTS WITH PALM BEACH COUNTY/WEED & SEED PROGRAM: Consider approval of two inteflocal agreements with Palm Beach County to (1) transfer to the City Police Department the Countywide Administrative Component of the Weed & Seed Program from the Sheriff's Office effective September 25, 1999, and (2) provide for grant funding reimbursement from the County to the City for the salaries, benefits and office expenses for this program. The City Manager stated that the Weed & Seed Program is interested in starting a program in Deltay Beach and also would like to move the administrative part of it for the whole county to Delray Beach and the City would become the administrative agency. The intent is to lease space in the City and the program would operate under the supervision of the Police Chief. All of the costs are covered by outside funding sources. Mr. Wright moved to approve the interlocal agreements with Palm Beach County for the Weed & Seed Program, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Mr. Wright - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes. Said motion passed with a 4 to 0 vote. (Commissioner Archer arrived at the meeting.) (2) FY 2000 TENNIS CENTER RATES: Consider approval of the proposed FY 2000 rates for the Municipal Tennic Center. The City Manager noted there is one change to be made on the third page of the backup material, under 'Private Lesson Rates', the proposed maximum one hour rate would be $50.00 for members and County residents. There is one tennis pro at the center who is especially good and that is his going rate. If one were to take lessons with another pro, it would be less costly. Mr. Wright moved to approve the tennis center rates for FY 2000 as presented. The motion was seconded by Mr. Schmidt. Upon roll call the Commission voted as follows: Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mrs. Archer - Yes; Mr. Wright - Yes. Said motion passed with a 5 to 0 vote. (3) FY 2000 GOLF RATES/MUNICIPAL GOLF COURSE: Consider approval of the proposed FY 2000 maximum rates for the Municipal Golf Course. Robert A. Barcinski, Assistant City Manager, stated that increases in rates are proposed for prepaid green fees, cart fees, daily greens fees, bag storage, locker rental, range balls, and charity cards. Rate increases for prepaid fees average about 3.5%. Other golf rate increases range from 3% to 5.9% and are based on market conditions. Mr. Schmidt reiterated his comment from last year that he wanted to make sure that residents during the summer would get the same rate as if a non-resident came in with a charity card. It was the consensus of the City Commission to support this position (i.e. that a resident during the summer should not have to pay more than a non-resident with a charity card. They should get the same rate.). Mr. Schmidt moved to approve the FY 2000 golf rates for the Municipal Golf Course with the one change noted above. The motion was seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mrs. Archer - Yes; Mr. Wright - Yes. Said motion passed with a 5 to 0 vote. (4) FY 2000 GOLF RATES/LAKEVIEW GOLF COURSE: Consider approval of the proposed FY 2000 maximum rates for the Lakeview Golf Course. Mr. Wright questioned the proportion of rate increase between the Lakeview course and the Municipal course between resident and non-resident. Brahm Dubin, manager of the golf courses, responded that the price spread at Lakeview is much smaller between resident and non-resident because the market is tighter on an executive course and the idea is to be more price sensitive since that is what works the best. 2 8/31/99 Mr. Schmidt moved to approve the FY 2000 golf rates for the Lakeview Golf Course, seconded by Mr. Wright. Upon roll call the Commission voted as follows: Mayor Alperin - Yes; Mr. Schmidt - Yes; Mrs. Archer - Yes; Mr. Wright - Yes; Mr. Randolph - Yes. Said motion passed with a 5 to 0 vote. (5) POLICY CHANGES FOR LAKEVIEW GOLF COURSE: Consider approval of proposed policy changes related to league play at the Lakeview Golf Course. Mr. Dubin explained that the policy changes all relate to league play and are intended to balance tee time availability between leagues and general residents. Mrs. Archer moved to approve the policy changes for the Lakeview Golf Course, seconded by Mr. Schmidt. Upon roll call the Commission voted as follows: Mr. Schmidt - Yes; Mrs. Archer - Yes; Mr. Wright - Yes; Mr. Randolph - Yes; Mayor Alperm - Yes. Said motion passed with a 5 to 0 vote. (6) EMERGENCY BID AWARD/AIR CONDITIONING UNIT FOR POMPEY PARK: Consider approval of an emergency bid award in the amount of $10,815 to Atlantic Refrigeration for the emergency purchase of a Carrier 5-ton air conditioning unit for Pompey Park Recreation Center, with funding from 334-6112-519-62.10 (General Construction Fund - R&R Buildings). Mr. Schmidt moved to approve the emergency bid award for the emergency purchase of an ak conditioning unit for Pompey Park Recreation Center, seconded by Mrs. Archer. Upon roll call the Commission voted as follows: Mrs. Archer - Yes; Mr. Wright - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes. Said motion passed with a 5 to 0 vote. (7) SERVICE AUTHORIZATION #5/DIGBY BRIDGES MARSH & ASSOCIATES (TENNIS CENTER PHASE IV): Consider approval of Service Authorization #5 in the amount of $13,000.00 with Digby Bridges Marsh & Associates for design and architectural services related to the Tennis Center Courts Modification project (Phase IV), with funding from 334-6111-519-62.10 (Capital Ouday - Buildings) from FY 2000 budget. The City Manager stated this service authorization is to do the plans and specifications for converting the center court back to hard court and resurfacing the four hard courts at the north end of the tennis center, reviewing the lighting for the hard courts, and increasing the lighting at court #4. All of the work is within the existing bounds of the tennis center. It does not address any expansion which will be dealt with later once the location of the expansion is pinned down. Mr. Randolph moved to approve Service Authorization #5 with Digby Bridges Marsh & Associates, seconded by Mr. Schmidt. Upon roll call the Commission voted as follows: Mr. Wright - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mrs. Archer - Yes. Said motion passed with a 5 to 0 vote. There being no further business, Mayor Alperin declared the special meeting adjourned at 6:30 p.m., at which the Commission convened the workshop meeting. 3 8/31/99 --CirClerk ATTEST: The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the minutes of the Special Meeting of the City Co~ission held on August 31, 1999, which minutes were formally approved and adopted by the City Co~ission on NOTB TO ~ER: If the minutes you have received are not completed as indicated above, this means they are not the official minutes of the City Co~ission. They will become official only after review and approval by the City Co~ission which may involve amendments, additions or deletions to the minutes as set forth above. 4 8/31/99