08-12-97SpMtg ~UGUST 12, 1997
A Special Meeting of the City Commission of the City of
Delray Beach, Florida, was called to order by Mayor Jay Alperin
in the First Floor Conference Room at City Hall at 6:00 p.m. on
Tuesday, August 12, 1997.
Roll call showed:
Present - Commissioner Kevin Egan
Commissioner Ken Ellingsworth
Commissioner David Randolph
Commissioner David Schmidt
Mayor Jay Alperin
Absent - None
Also present were City Manager David T. Harden and City
Attorney Susan A. Ruby.
Mayor Alperin called the meeting to order and announced that
it had been called for the purpose of considering the following
items:
(1) .Service Authorization #1/Diqb¥ Bridqes, Marsh & Associates:
Consider approval of Service Authorization #1 to Digby Bridges,
Marsh & Associates for preliminary design of various additional
facilities at the Tennis Center; with Phase I in an amount not to
exceed $9,750, with funding from 001-4124-572-31.30.
The City Manager stated that a need has been identified for
several different types of facilities at the tennis center,
specifically building area for tournament promoters, tennis
center administration offices, ticket offices, locker rooms with
lounge, three concession booths, and location of event marquee.
What is being proposed at this point is to do the preliminary
design to site all these facilities. Once the design is
complete, a decision can be made about which of the facilities to
build first and then prioritize the rest. The City Manager felt
the most urgent need is the ticket booth. It could be done as a
change order on the City Hall project and could probably be done
in the fall. The service authorization is under $10,000 and
could have been approved by the City Manager. However, he wanted
the City Commission to be aware of what is being considered and
that is why the item has been presented to the Commission.
Mr. Schmidt pointed out that the contract included in the
backup material provides for both Phase I and Phase II
improvements. The City Manager clarified that all that is being
asked for or contemplated at this point is Phase I. On further
question from Mr. Schmidt as to whether this item needed to be
put out to bid, the City Manager stated that the City has an
existing contract under which this type of work can be done. The
City Attorney stated that if the Commission wants to approve the
service authorization, it should be redrawn so that authorization
#1 is specific to Phase I.
Mayor Alperin questioned why the service authorization calls
for additional soil testing by the City? He felt this item
should have already been done on the tennis center and should not
have to be repeated.
Mayor Alperin further stated that he has felt all along that
a professional consultant for concert promotions should have been
included in the original design. He asked if an architect with
expertise in this field will be looking at the proposed scope so
there will not be a need to go back and look at it again after it
is done? Mayor Alperin also noted that in the backup it implies
that the ticket booth, the entryway and offices may be put on
N.W. 1st Avenue. He felt the ticket booth and entranceway should
be on Atlantic Avenue where there is greater visibility and that
moving it to N.W. 1st Avenue would be a mistake. Also, he had
questions concerning proposed vendor placement. In view of all
of the questions, Mayor Alperin felt strongly that somebody who
has done this type of work before and has experience should be
looking at the proposal.
In response, Mr. Brahm Dubin stated that he considers Mr.
Paul Felsberg to be an expert in the field. He reviewed the
various improvements set forth in Mr. Felsberg's memorandum and
suggested that the Commission consider a walk-through of the
tennis facility to enable them to better visualize the
contemplated improvements and how they should be prioritized. At
a minimum he recommended that the ticket office and the safety
issues be addressed as soon as possible.
Upon further discussion, Mr. Egan moved to approve Service
Authorization #1 as redrawn to include only Phase I, with the
understanding that all of the issues raised would be taken into
consideration and brought back to the Commission for further
review upon completion of the preliminary design, including
schematic drawings for the main entryway off of both Atlantic
Avenue and N.W. 1st Avenue. The motion was seconded by Mr.
Schmidt. Upon roll call the Commission voted as follows: Mr.
Schmidt - Yes; Mr. Egan - Yes; Mr. Ellingsworth - Yes; Mr.
Randolph - Yes; Mayor Alperin - No. Said motion passed with a 4
to 1 vote.
(2) Tennis Center Membership Rates FY 97/98: Consider approval
of a proposed average 4.6% increase in the Tennis Center
membership rates for FY 1997/98.
Mr. Schmidt moved to approve the tennis center membership
rates for FY 1997/98, seconded by Mr. Randolph. Upon roll call
the Commission voted as follows: Mr. Egan - Yes; Mr.
Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr.
Schmidt - Yes. Said motion passed with a 5 to 0 vote.
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There being no further business, Mayor Alperin declared the
special meeting adjourned at 6:30 p.m., at which time the
Commission convened the regularly scheduled workshop meeting.
city Cl~rk~ ' r
ATTEST:
The ffndersigned is the City Clerk of the City of Delray Beach,
Florida, and the information provided herein is the minutes of
the Special Meeting of the City Commission held on August 12,
1997, which minutes Mere formally approved and adopted by the
City Commission on ~~~ ~ /997
Ci~ Clerk/ !
NOTE TO READER: If the minutes you have received are not
completed as indicated above, this means they are not the
official minutes of the City Commission. They will become
official only after review and approval by the City Commission
which may involve amendments, additions or deletions to the
minutes as set forth above.
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