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09-02-97SpMtg SEPTEMBER 2, 1997 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Jay Alperin in the First Floor Conference Room at City Hall at 6:00 p.m. on Tuesday, September 2, 1997. Roll call showed: Present - Commissioner Kevin Egan Commissioner Ken Ellingsworth Commissioner David Randolph Commissioner David Schmidt Mayor Jay Alperin Absent - None Also present were City Manager David T. Harden and City Attorney Susan A. Ruby. Mayor Alperin called the meeting to order and announced that it had been called for the purpose of considering the following items: (1) Bid Award/Police Patrol Cars: Consider approval of a bid award in the amount of $44,858 via Florida Sheriff's Association contract to Don Reid Ford for two Ford Crown Victoria patrol car replacements, with funding from vehicle replacement account #501-3312-591-64.20. Robert A. Barcinski, Assistant City Manager, stated that one of the patrol cars proposed for replacement is a 1992 Crown Victoria with approximately 125,000 miles. It needs a new engine which would cost approximately $4,500. It is scheduled for replacement next year. Due to the age of the vehicle and maintenance costs to date, staff recommends replacement. The second patrol car is a 1994 Chevrolet Caprice with approximately 67,000 miles. It has been wrecked and the estimated repair cost is about $6,500. In addition, the frame on the vehicle is severely bent. Due to the maintenance costs to date and the problems with the bent frame, staff feels it is more cost effective to replace the vehicle. The vendor has replacement vehicles available and they can be purchased under the Florida Sheriff's Association contract. Mr. Ellingsworth moved to award the bid award in the amount of $44,858 via Florida Sheriff's Association contract to Don Reid Ford for two Ford Crown Victoria patrol car replacements, seconded by Mr. Egan. Upon roll call the Commission voted as follows: Mr. Schmidt - Yes; Mr. Egan - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes. Said motion passed with a 5 to 0 vote. Prior to roll call, Mr. Egan commented that he felt it would add to the downtown activities if the City were to have some Police officers on horseback. He felt the public would like the horses and suggested that this be kept in mind for future consideration. (2) Contract for Leqends Tennis Tournament. The City Manager stated that in lieu of the fee which has been removed from the agreement, the City has asked Liddun to provide certain services outside of the agreement although these have not been finalized. For example, Liddun is working on creating another tennis tournament. If that does not happen, then we want them to promote or allow promotion of the Nuveen tournament at the Legends tournament. If they do get the other tournament pulled together, then they would not want to promote Nuveen because the Legends tournament and the other will apparently be fairly close together and they see it as a competing tournament. The City Manager explained he would be having further discussions with the Liddun upon their return from the U.S. Open. Mr. Ellingsworth moved to approve the contract for the Legends tennis tournament, subject to the City Manager being satisfied that Liddun will help out with other services, seconded by Mr. Egan. Upon roll call the Commission voted as follows: Mr. Egan - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes. Said motion passed with a 5 to 0 vote. (3) City Attorney Annual Evaluation. It was the unanimous consensus of the City Commission that the City Attorney has done and continues to do an exceptional job for the City of Delray Beach. Ms. Ruby is to be commended for her professionalism and outstanding service to the City. Mr. Randolph moved to approve a five percent (5%) performance increase for the City Attorney, seconded by Mr. Egan. Upon roll call the Commission voted as follows: Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mr. Egan - Yes. Said motion passed with a 5 to 0 vote. (4) City ManaqerAnnual Evaluation. It was the unanimous consensus of the City Commission that the City Manager has done and continues to do an exceptional job for the City of Delray Beach. Mr. Harden is to be commended for his professionalism and outstanding service to the City. - 2 - 9/2/97 Mr. Egan moved to approve a five percent (5%) performance increase for the City Manager, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Mr. Randolph - Yes; Mayor Alperin - Yes; Mr. Schmidt - Yes; Mr. Egan - Yes; Mr. Ellingsworth - Yes. Said motion passed with a 5 to 0 vote. There being no further business, Mayor Alperin declared the special meeting adjourned at 6:15 p.m., at which time the Commission convened the regularly scheduled workshop meeting. Ciffy ~le~k J ATTEST: .~ ~ The un~ders~igAned~ the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the minutes of the Special Meeting of the City Commission held on September 2, 1997, which minutes were formally approved and adopted by the City Commission on ~~TL~. ~; /997 Cfty Cie~ NOTE TO ~ER: If the minutes you have received are not completed as indicated above, this means they are not the official minutes of the Clty Commission. They will become official only after review and approval by the City Commission which may involve amendments, additions or deletions to the minutes as set forth above. - 3 - 9/2/97