03-28-96AnnOrgMtg SUMMARY MINUTES
DELRAY BEACH CITY COMMISSION
ANNLU~ ORGANIZATIONAL MEETING - MARCH 28, 1996
The meeting was called to order at 6:00 p.m. by Mayor Thomas E. Lynch in
the C~mmH ssion Chambers.
(1) Roll call show~d:
Present: Commissioner Jay Alperin
Commissioner Ken Ellingsworth
Commissioner David Randolph
Mayor Thomas E. Lynch
Absent: None
Also present were City Manager David T. Harden and City Attorney Susan
(2) The Pledge of Allegiance to the Flag was given.
At this point, Cc~missioner Alperin asked that Chief Richard Overman
of the Delray Beach Police Department be allowed to make a brief
presentation.
Chief Overman expressed the Police Department' s appreciation to
outgoing Mayor Thomas E. Lynch for his support of the department and
thanked him for being a friend to the department during his tenure as
Mayor. Chief Overman then presented a plaque and a commemorative
Centennial badge with # 1 on it to Mayor Lynch.
(3) Presentation of statements, if desired, by Commission members.
Cc~missioner Ellingsworth expressed his sincere thanks to Mayor Lynch
for b_is dedicated service to the City of Delray Beach.
Commissioner Randolph extended his w-~rmest appreciation to Mayor Lynch
for all of his hard work and dedicated service.
Commissioner Alperin expressed his thanks and appreciation to Mayor
Lynch for his years of service to the City.
Mayor Lynch stated t_hat he has enjoyed the last six years and noted
that all of the accomplishments came about because of a great team effort.
He encouraged the Commission to continue to act in a respectful and
business-like manner, and thanked everyone for all of their w-arm wishes and
support.
(4) There being no further business, Mayor Lynch adjourned the extant
Commission at 6:10 p.m.
(5) ~he City Clerk administered the oath of office to Mayor Jay Alperin,
Cc~missioner David E. Randolph, Sr., and Commissioner Kevin Egan.
(6) Roll call showed:
Commissioner Kevin Egan
Commissioner Ken Ellingsworth
Commissioner David Randolph
Mayor Jay Alperin
(7) Selection of Vice-Mayor (for the term March 28, 1996 through March 27,
1997).
Mr. Egan moved to nominate Commissioner David Randolph to serve as
Vice-Mayor of the City of Delray Beach for the term March 28, 1996
through March 27, 1997, secoD~ed by Mr. Ellingsworth. Upon roll call
the Commission voted as follows: Mr. Egan - Yes; Mr. Ellingsworth -
Yes; Mr. Randolph - Yes; Mayor Alperin - Yes. Said motion passed with
a 4 to 0 vote.
(8) Selection of Deputy Vice-Mayor (for the term March 28, 1996 through
March 27, 1997).
Mr. Ellingsworth moved to nominate Commissioner Kevin Egan to serve as
Deputy Vice-Mayor of the City of Delray Beach for the term March 28,
1996 through March 27, 1997, seconded by Mr. Randolph. Upon roll call
the Commission voted as follows: Mr. Ellingsworth - Yes; Mr. Randolph
- Yes; Mayor Alperin - Yes; Mr. Egan - Yes. Said motion passed with a
4 to 0 vote.
(9) Review and acceptance of regularly scheduled City Commission meeting
dates for the period A~ril 1996 through March 1997.
Mayor Alperin asked that the Commission consider moving the meeting
dates for the month of July, 1996, back one week so as to free up the
first week with the 4th of July holiday. The July 2nd regular meeting
would be moved to July 9th; the workshop would be moved to July 16th;
and the second regular meeting of the month would be held on July
23rd.
The City Manager pointed out that November 5, 1996, is Election Day.
It is not a municipal election day, but the Presidential election,
among others, will be held. The Commission may want to go ahead and
meet on that day, or change it. The Commission concurred not to
change the November 5th meeting date.
Mr. Ellingsworth moved to approve the regularly scheduled meeting
dates, as amended, for the period April 1996 through March 1997;
seconded by Mr. Randolph. Upon roll call the Commission voted as
follows: Mr. Randolph- Yes; Mayor Alperin- Yes; Mr. Egan- Yes; Mr.
Ellingsworth - Yes. Said motion passed with a 4 to 0 vote.
- 2 - 3/28/96
(10) Review and adoption of Rules of Procedure - Delray Beach City
Commutssion (Local Rules).
Mr. Randolph moved to adopt the Rules of Procedure, as
submitted; seconded by Mr. Ellingsworth. Upon roll call the
Commission voted as follows: Mayor Alperin - Yes; Mr. Egan - Yes; Mr.
Ellingsworth - Yes; Mr. Randolph - Yes. Said motion passed with a 4
to 0 vote.
(11) Review of City Commission liaison appointments to the various advisory
boards and outside agencies.
After discussion, the Commission established liaison assignments to
the various advisory boards ao~ outside agencies as outlined at
Exhibit "A" attached hereto and made a part hereof, with the
uD~erstanding that this item will be revisited after the Seat 91
vacancy on the City Commission is filled.
(12) General Employees Pension Board - possible board vacancy.
Since Mr. Tom Lynch has agreed to continue his service on the General
Employees Pension Board, it was the unanimous consensus of the
Commission to have him do so.
(13) Direction with respect to fillinq Commission vacancy (Seat #1).
After discussion, it was the consensus of the City Commission to
advertise for applications during the period April 1st to April 7th,
with a deadline of April 8th for sutmuission. The applications will
then be provided to the Commission at the April 9th workshop for
review and consideration, with the item to be agendaed for formal
consideration at the April 16, 1996, regular meeting.
For the record, Mayor Alperin stated that it will be very important
for the Co~m%ission to appoint the very best candidate in order to
provide the best possible leadership for the city.
Mr. Randolph asked that it be made clear in the advertisement that the
individual appointed to fill the vacancy will be eligible to run for a
seat on the City Commission in the March 1997 municipal election.
(14) Presentation of statements, if desired, by Commission members.
Mr. Egan stated that he is honored and pleased to serve on the City
Commission and takes his charge seriously. However, he reminded
everyone of the importance of keeping a sense of humor.
Mr. Randolph expressed his appreciation to the Commission for their
vote of confidence in appointing him as Vice-Mayor for the coming
year. The Cc~mission has worked well together in the past and he is
confident that this relationship will continue in the future.
- 3 - 3/28/96
Mayor Alperin thanked everyone for their past aD~ ongoing support,
with special thanks to his wife, Diane, and his daughters, April and
Alyson, for their encouragement and tolerance. While Tom Lynch will
be a tough act to follow, Mayor Alperin is committed to furthering the
team effort and approach that this Commission has nurtured since 1990.
~nere being no further business, Mayor Alperin declared the organizational
meeting adjourned at 6:35 p.m.
May 14, 1996
- 4 - 3/28/96
EXHIBIT "A"
CITY COMMISSION LIAISON ASSIGNMENTS
Below is a list of Cc~mission liaison assignments to the various
advisory boards and committees, and outside agencies, as
tentatively approved at the March 28th organizational meeting.
Board Liai son Alternate
Board of Adjustment Mr. Randolph
/st & 3rd ~nursdays
at 5:30 p.m. in the
Commission Chambers
(as needed)
Board of Construction Mr. Randolph Mayor Alperin
Appeals - ~,~terly
on /st Wednesday of
month at 5:00 p.m. in
Commission Chambers
(as needed)
Civil Service Board Mr. Ellingsworth Mr. Randolph
Meets as needed
Code Enforcement Board Mayor and Commissioners to
2nd & 4th Tuesdays attend on an alternating basis
at /: 30 p.m. in as available
Commission Chambers
Site Plan Review and
Appearance Board Mayor Alperin
Alternating Wednesdays
at 6:30 p.m. in
Commission Chambers
Community Redevelo~ent Mayor Alperin Mr. Egan
Agency - 2nd & 4th
Thursdays at 6:00 p.m.
in /st Floor Conference
R~/City
Parking Management Mr. Egan Mr. Ellingsworth
Team - Meets as needed
at 5:00 p.m. (right before
CRA meetings on 2nd & 4th
Thursdays) in 1st Floor
Conference Room/City Hall
Downtown Develola~ent
Authority
3rd Wednesday at
12:00 Noon at
Chamber of Commerce
64 S.E. 5th Avenue
Education Board Mayor Alperin Mr. Randolph
1st & 3rd Mondays at
5:30 p.m. (1st Mop, ay in
1st Floor Conference
Room; 3rd Monday/alternate
school locations)
Delray Beach Housing
Authority Mr. Ellingsworth Mr. Randolph
3rd Wednesday of the
month at 11:30 a.m. at
770 S.W. 12th Terrace
Historic Preservation
Board Mr. Egan Mr. Ellingsworth
1st & 3rd Wednesdays
at 6:00 p.m. in 1st
Floor Conference Room
Kids and Cops Mr. Egan
1st Wednesday at
7: 00 p.m. at Police
Department
Public Employees Relations
Commission (PERC) Mr. Ellingsworth Mr. Randolph
~rterly; times are
arranged; meets in
Cc~m/ssion Chambers
Planning and Zoning Board Mr. Egan Mayor Alperin
Work session 2nd Monday
at 6: 00 p.m. in Planning
Conference Room
Regular meeting 3rd Monday
at 6:00 p.m. in Commission Chambers
Police & Fire Board of Trustees The Mayor is a sitting
3rd Wednesday 2-4:00 p.m. in member; no liaison
Police Chief's Conference Room necessary
General Employees Retirement Tom Lynch appointed by
Committee Commission 3/28/96 to
Meets as needed continue serving
Afford~ble Housing Advisory Committee Mr. Randolph
Meets every other month on 3rd Thursday
at 5:00 p.m. in 1st Floor Conference Room
Pompey Park Advisory Committee
1st Wednesday of the month at 6:30 p.m.
in the Pompey Park conference room
Outside Agency AD, ointments:
A~ency Liaison
(1) Palm Beach County Municipal League
Governmental Center with Mr. Randolph as
301 North Olive Avenue alternate
P.O. Box 1989
West Palm Beach, FL 33402
Contact: Jack Horniman
Executive Director
407/355-4484
Meets on the last Wednesday of the
month at 10:30 a.m.; location varies
(2) Palm Beach County Beaches and
Shores Council John Walker (staff); no
P.B.C. Planning, Zoning and C~ssion liaison
Building Department necessary
2nd Floor conference Room
100 Australian Avenue
West Palm Beach, FL 33406
407/233-2400
contact: John Walker (city staff)
243-7321
Meets the 2nd Monday of the month at
1:30 p.m.
(3) Metropolitan Planning Organization Mr. Ellingsworth,
of Palm Beach County with Mr. Randolph
160 Australian Avenue, Suite 201 as alternate
P.O. Box 21229
West Palm Beach, FL 33416-1229
Contact: Randy M. Whitfield, P.E.
Director
407/684-4170
Paul Dorling (city staff)
Principal Planner
243-7040
Meets on /st Wednesday of the month at
9: 00 a.m. at 160 Australian Avenue -
5th Floor Conference Room
(4) Liaison to State Representative
William F. Andrews, District 87 Mr. Ellingsworth
(5) Intergovernmental Coor~ ~nation
Issues Forum Mayor Alperin