01-20-94SpMtg JANUARY 20, 1994
A Special Meeting of the City Commission of the City of
Delray Beach, Florida, was called to order by Vice-Mayor Ken
Ellingsworth in the City Manager's Conference Room at City Hall
at 1:05 P.M., Thursday, January 20, 1994.
Roll call showed:
Present - Commissioner Jay Alperin
Vice-Mayor Ken Ellingsworth
Commissioner David Randolph
Commissioner Barbara Smith
Absent - Mayor Thomas E. Lynch
Also present were - Assistant City Manager Robert
Barcinski and City Attorney Susan
A. Ruby
Vice-Mayor Ellingsworth called the meeting to order and
announced that this meeting has been called for the purpose of
consideration of the following:
1, Award of Contract and Service Authorization No. 1/Dig~y
Bridges. Marsh and Associatg~.
Vice-Mayor Ellingsworth stated staff provided the
Commission with four (4) architects to make proposals and at the
last Regular Commission meeting on January 11, 1994, a decision
was made not to use the first choice. Since that time staff has
been meeting with Digby Bridges, Marsh and Associates (the second
choice) and reviewing their proposal for the new golf course
clubhouse.
Assistant City Manager Barcinski commented that each
Commissioner has been presented with a copy of the service au-
thorization. Basically it does not change the price, but some of
the wording on a couple of items, as it relates to renderings and
survey work. The total price is $180,000 and includes $17,000
for reimbursables and renderings. Things not included that he
would like to make note of are as follows: a topographical
survey of the area with building elevations of the existing
building, soil testing and an asbestos survey of the building
prior to demolition, which is a County requirement. Staff recom-
mends that the contract be awarded and that the project should
proceed.
Upon question by Vice-Mayor Ellingsworth as to comple-
tion of the project in the time allotted, Mr. Bridges stated they
would be able to complete the project on schedule. However, he
recognized one snag, and that is the fact that it will add 10 to
15 percent to the cost of the building if they complete construc-
tion within that time frame.
Assistant City Manager Barcinski advised that consider-
able discussion has been held regarding this completion date and,
if necessary, this can be brought before the Commission at a
later date if it is felt an extension of time is needed.
Discussion followed with regard to the completion date
of December 15, 1994 and the possibility of a two month maximum
extension.
The City Attorney reminded the Commission that, should
they approve the service authorization and award the contract,
they are approving a completion date of December 15th and it will
be necessary to amend the service authorization if that date
should change.
Mrs. Smith questioned exactly what a resident project
representative does. Mr. Bridges explained that the site is
visited regularly, or whenever necessary, by a qualified person.
However, he does not plan to place a resident project representa-
tive on site, as he feels this project does not warrant a resi-
dent. This has been discussed with Ralph Hayden, City Engineer,
who has agreed to check the project each week, thereby saving the
City a considerable amount of money.
Dr. Alperin questioned if Mr. Bridges' fee includes.a
potential expansion design. Mr. Bridges assured Dr. Alperin that
an area will be designated on the plan for the expansion.
Mrs. Smith moved to approve the contract and service
authorization as presented, seconded by Mr. Randolph. Upon roll
call the Commission voted as follows: Mrs. Smith - Yes; Dr.
Alperin - Yes; Vice-Mayor Ellingsworth - Yes; Mr. Randolph - Yes.
Said motion passed with a 4 to 0 vote.
Vice-Mayor Ellingsworth declared the meeting adjourned
at 1:35 P.M.
ATTEST:
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The undersigned is the City Clerk of the City of Delray
Beach and that the information provided herein is the minutes of
the meeting of said City Commission of January 20, 1994, which
minut, e~ were formally approved and adopted by the City Commission
- City ~C le~rk t
NOTE TO READER:
If the minutes that you have received are not completed as indi-
cated above, then this means that these are not the official
minutes of the City Commission. They will become the official
minutes only after they have been reviewed and approved which may
involve some amendments, additions or deletions to the minutes as
set forth above.
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