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10-11-94SpMtg OCTOBER 11, 1994 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Thomas E. Lynch in the Commission Chambers at City Hall at 6:00 p.m. on Tuesday, October 11, 1994. Roll call showed: Present - Commissioner Jay Alperin Commissioner Ken Ellingsworth Commissioner David Randolph Commissioner Barbara Smith Mayor Thomas E. Lynch Absent - None Also present were - Robert A. Barcinski, Acting City Manager Susan A. Ruby, City Attorney Mayor Lynch called the meeting to order and announced that it had been called for the purpose of considering the following items: (1) Rejection of Bids/Fire Stations ~3 and ~4: Consider reject- ing all bids received by the City on July 20, 1994, for the renovation and addition work on Fire Stations #3 and %4. Acting City Manager Barcinski stated that staff is recom- mending rejection of the bids received for the renovation and addition work on Fire Stations %3 and #4. This recommendation is based in part'on insufficient funding caused by additional DERM requirements on fuel tanks which were not anticipated at the time the project was set up in the bond. Also, staff feels that the project can be further reviewed from the standpoint of certain design changes which could possibly bring the cost of the project down. Mr. Ellingsworth moved rejection of all bids received for the renovation and addition work on Fire Stations %3 and %4, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Mrs. Smith - Yes; Dr. Alperin - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. (2) Lease Aqreement with Palm Beach County/Morikami Park Wellfield: Consider approval of a 99 year lease agreement be- tween the City and Palm Beach County relative to the siting and operation of the Morikami Park wellfield. The City Attorney advised that there is a small change in the agreement due to a County request. The change is on page 6 and involves the inclusion of additional wording in the last sentence of that section, as follows: "This section shall not be interpreted in anyway to negate the terms and provisions of that Interlocal Agreement between COUNTY and CITY dated November 24, 1992, which is incorporated herein by reference." The City Attorney had no objection to this change. On question from Mr. Randolph, Mr. William Greenwood, Direc- tor of Environmental Services, stated that the $350,000.00 pay- ment to Palm Beach County is to mitigate all of the effects of the wells upon the park and also as payment for easements to the well sites, easements for the well sites themselves, and ease- ments along the road right-of-way. This will give us 14,000,000 gallons capacity, potentially, from 12 well sites on 450 acres. Mr. Randolph moved to approve the lease agreement with Palm Beach County relative to the siting and operation of the Morikami Park wellfield, seconded by Mrs. Smith. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes. Said motion passed with a 5 to 0 vote. (3) Bid Award/Veterans Park Phase II: Consider award of con- struction contract to DiPompeo Construction Corp., lowest respon- sive and responsible bidder, for the Veterans Park Phase II project in the amount of $300,700.00; with funding from Decade of Excellence Phase II - Redevelopment of Veterans Park Phase II (Account No. 228-4126-572-61.63). Mr. Barcinski stated that staff is recommending a bid award to DiPompeo Construction Corp. for the Veterans Park Phase II project which includes additional landscaping, pavers, fountain installation and trellis work following the demolition of the lift station. The City Manager is recommending that the bid award be in the total amount of $300,700.00 which would include the additional $10,900.00 for the pineapple element of the foun- tain. Funding in the amount of $289,800.00 is available from the Decade of Excellence Phase II - Redevelopment of Veterans Park Phase II, with the additional $10,900.00 for the pineapple avail- able to be transferred to this project from Decade of Excellence interest earnings, for a total award of $300,700.00. After discussion, Mr. Randolph moved to approve the bid award to DiPompeo Construction Corp. in the amount of $300,700.00 (base bid plus stainless steel connector and the pineapple ele- ment for the fountain) for the Veterans Park Phase II project, seconded by Dr. Alperin. Upon roll call the Commission voted as follows: Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes; Dr. Alperin - Yes. Said motion passed with a 5 to 0 vote. (4) Bid Award/Golf Course Clubhouse Kitchen Equipment: Consider award of bid to Choice Restaurant Equipment and Supply for the kitchen equipment at the Golf Course Clubhouse, in an amount not -2- 10/11/94 to exceed $150,000.00; with funding from Golf Course Clubhouse - Furniture and Fixtures (Account No. 445-4763-572-64.10). Mr. Barcinski stated that staff is recommending award of the bid to Choice Restaurant Equipment and Supply for kitchen and bar equipment for the Golf Course Clubhouse in an amount not to exceed $150,000.00. This project was bid as all new equipment and the bids came in somewhat higher than the amount budgeted. Choice Restaurant and Supply submitted an alternate bid which included used equipment as well as some new equipment. The items offered have been reviewed by both Mr. Bridges and Mr. Dubin and they have indicated they are satisfied with the products being bid by Choice under the used equipment option. Mr. Ellingsworth moved approval of the bid award to Choice Restaurant Equipment and Supply in an amount not to exceed $150,000.00, seconded by Mrs. Smith. Upon roll call the Commis- sion voted as follows: Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes; Dr. Alperin - Yes; Mr. Ellingsworth - Yes. Said motion passed with a 5 to 0 vote. (5) Bid Award/Tennis Center Phase III: Consider bid award for the Tennis Center Phase III project (permanent seating and toilet facilities). Mr. Barcinski stated that the Commission is being asked to consider award of a contract to Altman-Barry Construction, Inc. in the amount of $1,365,000.00 for the construction of the Tennis Center Phase III project. This project consists of the addition of approximately 5,200 new permanent seats and additional toilet facilities. Funding available, including Palm Beach County Tourist Development Tax Fund (TDF) and Utility Tax Bond funds, is $1,533,248.00. Total project costs, including construction, are $1,517,409.00, which would leave a contingency of $15,839.00. An option for consideration is to increase the amount of funding from the Utility Tax Bond by $30,000.00 (from $70,000.00 to $100,000.00) which would increase the contingency amount to $45,839.00, or approximately 3.4% of the construction amount. Discussion ensued between the Commission and Mr. Bridges, architect, on various aspects of the project. Mrs. Smith moved to approve the contract award to Altman- Barry Construction, Inc. in the amount of $1,365,000.00 for the construction of the Tennis Center Phase III project, and the $100,000.00 allocation from the 1994 Utility Tax Bond to increase the contingency amount; seconded by Dr. Alperin. Upon roll call the Commission voted as follows: Mayor Lynch - Yes; Mrs. Smith - Yes; Dr. Alperin - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes. Said motion passed with a 5 to 0 vote. There being no further business, Mayor Lynch declared the Special Meeting adjourned at 6:35 p.m. -3- 10/11/94 City -Cl~rk ATTEST The undersigned is the City Clerk of the City of Delray Beach, Florida, and the information provided herein is the min- utes of the special meeting of said City Commission of October 11, 1994, which minutes were formally approved and adopted by the City Commission on ~7~~7 /. /9~ ! -- City Cie~k ~ NOTE TO READER: If the minutes that you have received are not completed as indi- cated above, then this means that they are not the official minutes of the City Commission. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions or deletions to the minutes as set forth above. -4- 10/11/94