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06-01-93 JUNE 1, 1995 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Thomas E. Lynch in the Commission Chambers at City Hall at 6:02 P.M., Tuesday, June 1, 1993. 1. Roll call showed: Present - Commissioner Jay Alperin Commissioner Ken Ellingsworth Commissioner David Randolph Commissioner Barbara Smith Mayor Thomas E. Lynch Absent - None Also present were - City Manager David T. Harden and City Attorney Susan A.Ruby Mayor Lynch called the meeting to order and announced that this meeting has been called for the purpose of considering the following: 1. Service Authorization NO, 2 ~0 the con~ac~ with Digby Bridges, Marsh and Associates, P,A. The Commission is to consid- er a service authorization in the amount of $39,800, for develop- ment, design and construction administration services in conjunc- tion with the Tennis Center/Stadium Phase II; with funding from General Construction Fund - Tennis Center/Stadium Phase II (Ac- count No. 334-4145-572-63.42). Mr. Bridges stated there were certain things in the original concept of the stadium which should be changed in order to accommodate the tournament. The City Manager stated the Community Redevelopment Agency feels the City should stick with the original site plan. Dr. Alperin inquired if the City has paid for the original design already or was it never really paid in the origi- nal contract. He wanted to know what part was paid for. Mr. Bridges stated this change has been partially paid for. The City Manager stated phase one, was previously completed. Phase I was preliminary design. In response to a question from Mayor Lynch with regard to not changing the plans and the cost, Mr. Bridges stated he did not have a figure available, but estimated it would be about $20,000. Dr. Alperin inquired who desired the changes to the courts. He was concerned about spending $20,000 and then decid- ing not to change the courts. Mr. Bridges stated he had a meeting with all the people involved in the tournament, staff, the engineer, Liddun, himself, the vendors and certain things came out that the City has to try and incorporate for next year. Mr. Randolph inquired if the City had received permis- sion to demolish the existing Fire Station. The City Manager stated as far as he knows staff had not even started on that process. Discussion followed with regard to the title and legal rights to the Fire Station property. The Planning Director stated the contract documents contain a budget for Phase II, which is the design phase with a budget for $6,900. The $6,900 is the dollars to be spent going through the process to decide if there are going to be changes, and if there are to be changes to reach concurrence and consensus as to what those changes are. If only half the process is fol- lowed and there are no changes, then the process would be stopped and Phase III would be less expensive. This budget is based upon an assumption that there is going to be a change and that would be during Phase II. The Commission should direct the architect to not design to go to a more expensive project. At this point, Mr. Bridges gave an overview of the major criticisms that came out of the previous meeting and recom- mended modifications to the tennis stadium. Mr. Ellingsworth moved approval of Service Authoriza- tion No. 2 to the contract with Digby Bridges, Marsh and Associ- ates, P.A., seconded by Mrs. Smith. Upon roll call, the Commis- sion voted as follows: Mrs. Smith - Yes; Dr. Alperin - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 2, Service Authorization No. 3 to the contract with Dig~y Bridqes. Marsh and Associates. P,A, The Commission is to consid- er a service authorization in the amount of $6,800, for architec- tural services as necessary to make repairs caused by the storm of March 13, 1993; with funding from Insurance Fund Property Claims (Account No. 551-1575-591-45.50). Mayor Lynch stated this service authorization is for the improvements and for the defense of going to court against the contractor. -2- 6/1/93 In response to a question from Mayor Lynch, the City Attorney stated her office was evaluating the City's claim and gathering backup materials regarding standards in the industry. Mr. Randolph moved approval of Service Authorization No. 3 to the contract with Digby Bridges, Marsh and Associates, P.A., seconded by Mr. Ellingsworth. Upon roll call the Commis- sion voted as follows: Dr. Alperin - Yes; Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes. 3. Take over agreement - Tennis Center/Stadium project. The Commission is to consider an agreement with the surety for the contractor, Falkav, and assure that the surety will take over and intercede for the remaining items. In response to a question from Mayor Lynch, the City Attorney stated that Robert Pender would be the contractor. Mayor Lynch stated he feels this item should be expe- dited so that should litigation against the contractor be initi- ated, then the City will know what its costs are. In response to a question from Dr. Alperin, the City Attorney stated the performance bond was $2.375 or $2.5 million. The surety will do all the repairs but not in excess of that amount. Mr. Randolph inquired if the work would be completed by October 1, 1993. The City Attorney stated by contract the work would be complete within 60 days after the signing of the agreement. Mr. Randolph moved for approval of the Take Over Agree- ment with Firemen's/Falkav Inc., seconded by Dr. Alperin. Upon roll call the Commission voted as follows: Mr. Ellingsworth - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes; Mrs. Smith - Yes; Dr. Alperin - Yes. Said motion passed with a 5 to 0 vote. Mayor Lynch declared the meeting adjourned at 6:28 P.M. ATTEST. 3 6/1/93 The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Commission of June 1, 1993 which minutes were formally approved and adopted by the City Commission on NOTE TO READER: If the minutes that you have received are not completed as indi- cated above, then this means that these are not the official minutes of the City Commission. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions or deletions to the minutes as set forth above. -4- 6/1/93