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03-29-90SpMtg MARCH 29, 1990 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Commission Chambers at City Hall at 7:00 P.M., Thursday, March 29, 1990. 1. Roll call showed: Present - Commissioner William Andrews Commissioner Patricia Brainerd Commissioner Mary McCarty Mayor Doak S. Campbell Absent - Commissioner Jimmy Weatherspoon Also present were - Interim City Manager Malcolm T. Bird and City Attorney Herbert W.A. Thiele. 2. The opening prayer was delivered by Reverend William Reese, Lakeview Baptist Church. 3. The Pledge of Allegiance to the flag of the United States of America was given. 4.a. Lillian Feldman thanked the Commission for all the good things they have done for the City in the past six years, especially the beautification program. 4.b. Ms. Brainerd thanked her husband, Steve, for his indulgence in allowing her the opportunity to serve, the public for the honor of serving them for two years and wished the new members well. 4.c. Mayor Campbell stated he would like to congratulate the newly- elected Commissioners and Mayor and wished them all the best. He expressed his enjoyment in serving the City and feels the outgoing Commission has much to be proud of. He feels their record of achieve- ment will go down as very significant and this makes him proud. He thanked all the citizens for allowing him the opportunity to serve in this capacity and thanked all his fellow Commissioners for working in the best interest of the City. 5. Mayor Campbell declared this Commission adjourned at 7:05 P.M. ANNUAL ORGANIZATIONAL MEETING OF COMMISSION 1. Mayor-elect Thomas Lynch and Commission Members-elect Jay ~lperin and David Randolph subscribed to the Oath of Office administered by Alison J. MacGregor, City Clerk. 2. Roll call showed: Present - Commissioner Jay Alperin Commissioner William Andrews Commissioner Mary McCarty Commissioner David Randolph Mayor Thomas Lynch Absent - None Also present were - Interim City Manager Malcolm T. Bird and City Attorney Herbert W.A. Thiele. 2A.1. Resolution No. 31-90. Resolution No. 31-90, commending retir- ing Commissioner Patricia L. Brainerd, is before the Commission for consideration. Mayor Lynch presented Resolution No. 31-90: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, COMMENDING RETIRING COMMISSION MEMBER PATRICIA L. BRAINERD. (Copy of Resolution No. 31-90 is on file in the official Resolution Book) Mayor Lynch read the entire Resolution which was unanimously adopted by the Commission. He presented Ms. Brainerd with a plaque and key to the City in recognition and appreciation for dedicated service and accomplishment for better government as a Commission Member. Ms. McCarty moved for the adoption of Resolution No. 31-90, seconded by Mr. Andrews. Upon roll call the Commission voted as fol- lows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 2A.2. Resolution No. 32-90. Resolution No. 32-90, commending retir- ing Commissioner Jimmy Weatherspoon, is before the Commission for consideration. Mayor Lynch presented Resolution No. 32-90: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, COMMENDING RETIRING COMMISSION MEMBER JIMMY WEATHERSPOON. (Copy of Resolution No. 32-90 is on file in the official Resolution Book) Mayor Lynch read the entire Resolution which was unanimously adopted by the Commission. He presented the Resolution with a plaque and key to the City in recognition and appreciation for dedicated service and accomplishment for better government as a Commission Member, to a representative who accepted for Mr. Weatherspoon. Ms. McCarty moved for the adoption of Resolution No. 32-90, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 2A.3. Resolution No. 33-90. Resolution No. 33-90, commending Retir- ing Mayor Doak S. Campbell, III, is before the Commission for considera- tion. Mayor Lynch presented Resolution No. 33-90: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, COMMENDING RETIRING MAYOR DOAK S. CAMP- BELL. (Copy of Resolution No. 33-90 is on file in the official Resolution Book) Mayor Lynch read the entire Resolution which was unanimously adopted by the Commission. He presented Mayor Campbell with a plaque and key to the City in recognition and appreciation for dedicated service and accomplishment for better government as a Council Member and Mayor. Ms. McCarty moved for the adoption of Resolution No. 33-90, seconded by Mr. Andrews. Upon roll call the Commission voted as fol- lows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 3. Selection of Commission Member to Serve as Vice-Mayor for One Year. The Commission is to consider the selection of a Commission member to serve as Vice-Mayor for one year. -2- 3/29/90 Mr. Randolph moved to appoint Ms. McCarty to serve as Vice- Mayor for one year, seconded by Mr. Andrews. Upon roll call the Commis- sion voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 4. Selection of Commission Member to Serve as Deputy Vice-Mayor for One Year. The Commission is to consider the selection of a Commis- sion member to serve as Deputy Vice-Mayor for one year. Dr. Alperin moved to appoint Mr. Andrews to serve as Deputy Vice-Mayor for one year, seconded by Ms. McCarty. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 5. Presentation of Statement, if Desired, by Commission Members. 5.a. Dr. Alperin stated he considers the overwhelming support in the recent election a mandate for change in the City and he will be proud to be the instrument for that change. He further commented that he is looking forward to working with everyone on any issue that anyone feels needs to be considered. He thanked the public for giving him this vote of confidence. 5.b. Mr. Randolph stated he would like to thank all the citizens of Delray. He was overwhelmed in being elected in such a manner, indicat- ing the confidence of the people, so it is now his turn to show his confidence and ability to serve the public and to serve them well. His creed and promise is for good government to the public for the next two years. 5.c. Mr. Andrews stated he is looking forward to the challenge of working with the newly elected people. 5.d. Ms. McCarty stated she feels there is a lot of positive energy emanating in this room tonight, along with a sense of positive momentum in the community. During the past three years she has learned that the Commission sets the tone and she is looking forward to working with the members to keep that tone positive. 5.e. Mayor Lynch stated he would like to thank the voters for their confidence and for the people who contributed, either financially or by just being there, during the campaign. It is especially important for him to thank his wife, Ann, for her support, and to their children as they view a side of politics in a way they will never read about in history books, the way history is formed today and will be in the years to come. He also thanked his in-laws, his office staff, his campaign manager, his treasurer and secretary, the committee, those persons who built the 600 signs, Lillian Feldman for organizing the forums and all those others that helped in so many ways. It is his hope, with the help of everyone, that he will be encouraged not to overwork to a sense where he will actually damage those things most important to him, such as his family. The most important things to him are his family and his busi- ness and that perspective will not change. From a standpoint of serving the community, his family is willing to sacrifice time in order to help make this the City everyone wants today. He hopes the citizens of this community share this willingness. He is asking for volunteers to help on City Boards. He would ask that citizens not believe everything they read in newspapers, but contact the Commission in person. He also asked that the community keep issues in perspective and when an issue has been decided upon, allow the Commission to move on. Mayor Lynch advised there are five candidates in town that will be interviewed tomorrow for City Manager. There is a meeting scheduled again on Saturday and, by next Tuesday, the Commission hopes to have made a selection. The Sewer and Water Bond issue is on the Agenda for next Tuesday and a schedule of how to handle this will be discussed with the hope of a vote within one or two weeks. Yesterday the Bonds were validated for the Decade of Excellence, an issue of $24.1 million that was approved in November of 1989. Upon letting bids, the money will be used as the citizens have directed. He further expressed an -3- 3/29/90 understanding of the tremendous pressure and the amount of work that people like Doak Campbell, Trish Brainerd and Jimmy Weatherspoon have contributed to this community. They deserve the respect and apprecia- tion of the citizens. 6. & 7. Determination of Meeting Dates for 1990/91 and a Change of the Regular Commission Meeting Date from April 10 (Passover) to April 11. The Commission is to determine meeting dates for 1990/1991 and a change in the meeting date from April 10th (Passover) to April llth. Ms. McCarty moved to approve the meeting dates for 1990/1991, changing the time from 7:00 P.M. to 6:00 P.M., with the exception of the Regular Meeting of April 10, which is scheduled for Wednesday, April 11, noting that the two Regular meetings in December are to be held on the first and second Tuesdays and rescheduling the meeting of November 6 to November 7, 1990, and March 12 to March 13, 1991, because of Election Day, seconded by Mr. Andrews. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 8. Revision and Re-adoption of ~ity Commission Local Rules. The ~ommission is to consider the revision and re-adoption of City Commis- sion Local Rules. The City Attorney advised the summary of changes and updates in the Rules and Procedures include the commencement of Regular Meetings at 6:00 P.M.; the Regular Meetings, except the one in December, the one in November, the March Election date and the Holiday conflicts, shall be on the second and fourth Tuesdays of each month in the City Commission Chambers; the City Commission Workshop Meetings, on the third Tuesday of each month, will be held in the first floor conference room, assuming there is sufficient space to accommodate the audience; City Commis- sioners would be designated to serve as ex-officio members of all City Boards, Committees and Commissions; City Board, Committee and Commission appointments are to be accomplished in accordance with the local rules, utilizing a rotation system based on seat number and that the Commission will be reaffirming the current policy, wherein City Commission appoint- ments are lost if, on that rotation, a motion is either not seconded or it fails for lack of affirmative votes twice. All other local rules under which the City has been operating will remain the same. Dr. Alperin requested that the Commission consider possibly alternating or rotating votes on all issues in the same system, by seat number, used in making City Board appointments. Mayor Lynch stated that he has no problem with that system; however, he would like to request that this be reviewed in about three months. The City Attorney comment- ed that if/or when it came time for the Mayor to make a motion, it would be necessary for him to pass the gavel, as Chair of the Meeting. Dr. Alperin stated his intent was for voting only, not the motion. Ms. McCarty moved to approve the Local Rules as outlined, with Dr. Alperin's amendment, seconded by Mr. Randolph. Mayor Lynch recommended, when making the Agenda, that every item go through the City Manager's office opposed to dealing with staff. He also would like travel and expenses by the Commission to be handled in the same manner and asked if this could be incorporated into the motion. Ms. McCarty amended her motion to include the recommendations, Mr. Randolph amended his second. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 9. Appointment of Actinq/Interim City Manager. The Commission is to consider the appointment of an Acting/Interim City Manager. Ms. McCarty moved to appoint Robert Barcinski as Interim City Manager, seconded by Mr. Andrews. -4- 3/29/90 Mayor Lynch expressed his gratitude to Interim City Manager Malcolm Bird for a job well done. The City Attorney advised the motion should be amended to indicate the effective date and for an indefinite period. Ms. McCarty amended her motion to become effective at 12:01 A.M. March 31, 1990, for an indefinite term to be determined by the Commission, subsequently, Mr. Andrews amended his second. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 10. Appointment of City Physician. The Commission is to consider ~he appointment of a City Physician. Dr. Alperin moved to reappoint Dr. Frederic Swartz as City Physician, seconded by Mr. Randolph. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 11. Appointment of Commissioners to Various Advisory Boards. The Commission is to consider the appointment of Commissioners to Various Advisory Boards. Mayor Lynch advised, at the meeting of last Thursday, it was decided that each of the Commissioners will be involved in City Boards in order to (1) have a better understanding of what each Board is doing and how they interact within the City and when issues arise, the Commis- sion will have a better feel of what is going on; (2) the Commission will be aware of those persons who are actually participating and doing the job they have promised. There are also a number of Boards the Commissioners must take responsibility for within the County and that is what these appointments are for. Upon question, the City Attorney advised, if the Commission concurs on the list in the agenda package, the entire list can be approved in one motion. Mayor Lynch recommended there be an alternate for the County Municipal League in addition to Commissioner Randolph. As there were no volunteers, Mayor Lynch stated he would be that alternate. Mayor Lynch commented there is a need for a rotating Chairman for the upcoming year for the South Central Regional Wastewater Treat- ment and Disposal Board. Commissioner Randolph agreed to be the rotating Chairman. Dr. Alperin moved to approve the list of appointments and to accept those appointments just named, seconded by Mr. Andrews. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. 12. Schedule for City Manager Selection Process. The Commission is to consider a schedule for the City Manager Selection Process. Mayor Lynch stated the Commission will interview the applicants tomorrow morning who will then meet with City staff and Chairmen of City Boards. Saturday morning a Public Forum will be held at City Hall and everyone is invited to attend. Hopefully, by next Tuesday the Commis- sion will make a decision and the City will have a new City Manager on board. The Commission expressed the feeling that it might be very beneficial for the Department Heads to be present at the Public Forum. Ms. McCarty moved for approval of the City Manager selection itinerary, seconded by Dr. Alperin. Upon roll call the Commission voted as follows: Dr. Alperin - Yes; Mr. Andrews - Yes; Ms. McCarty - Yes; Mr. Randolph - Yes; Mayor Lynch - Yes. Said motion passed with a 5 to 0 vote. Mayor Lynch announced there are free hors d'oeuvres at the Tap Room and invited everyone present to attend and talk on a friendly -5- 3/29/90 level, with the hope that it remains that way in the years to come, with all working together for the benefit of the City. Mayor Lynch declared the meeting adjourned at 7:38 P.M. ATTEST: The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Commission of March 29, 1990, which minutes were formally approved and adopted by the City Commission on ~Z~_,~ //, /~O · p'ci y Clerk NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Commission. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. -6- 3/29/90