Agenda Special 01-28-02 CITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
SPECIAL MEETING - MONDAY, JANUARY 28, 2002
5:00 P.M. CITY MANAGER'S CONFERENCE ROOM
1993
2001
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to participate in and enjoy the benefits of a service, program or
activity conducted by the City. Contact Doug Randolph at 243-7127 (voice) or 243-7199 ('IT)D), 24
hours prior to the program or activity in order for the City to reasonably accommodate your request.
Adaptive listening devices are available for meetings in the Commission Chambers.
Pursuant to Section 3.07 of the Charter of the City of Delray Beach, Mayor David W. Schmidt has
instructed me to announce a Special Meeting of the City Commission to be held for the following
purposes:
1. RATIFICATION OF THE COIJ~ECTIVE BARGAINING AGREEMENT &
MEMORANDUM OF UNDERSTANDING/PROFESSIONAL FIREFIGHTERS
LOCAL 1842 IAFF: Approve and ratify the Collective Bargaining Agreement and
Memorandum of Understanding between the City and Professional Firefighters of Delray Beach,
Local 1842 IAFF, for a 3 year period between October 1, 2001 through September 30, 2004.
2. ALLOCATION OF $12.50 FUNDS FOR COUTYWIDE INTEROPERABLE RADIO
SYSTEM: Direction regarding the City's position concerning the allocauon of $12.50 funds for
Countywide Interoperable Radio System.
3. Commission Comments
Barbara Garito, CMC
City Clerk
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
CITY COMMISSION
CITY OF DELRAY BEACH, FLORIDA
SPECIAL MEETING - MONDAY, JANUARY 28, 2002
5:00 P.M. CITY MANAGER'S CONFERENCE ROOM
DELRAY BEACH
1993
2001
The City will furnish appropriate auxiliary aids and services where necessary to afford an individual
with a disability an equal opportunity to parucipate in and enjoy the benefits of a service, program or
activity conducted by the City. Contact Doug Randolph at 243-7127 (vmce) or 243-7199 (i'DD), 24
hours prior to the program or activity in order for the City to reasonably accommodate your request.
Adaptive listening devices are available for meetings in the Commission Chambers.
Pursuant to Section 3.07 of the Charter of the City of Delray Beach, Mayor David W. Schmidt has
instructed me to announce a Special Meeting of the City Commission to be held for the following
purposes:
RATIFICATION OF THE COLLECTIVE BARGAINING AGREEMENT &
MEMORANDUM OF UNDERSTANDING/PROFESSIONAL FIREFIGHTERS
LOCAL 1842 IAFF: Approve and raufy the Collective Bargaining Agreement and
Memorandum of Understanding between the C~ty and Professional Firefighters of Delray Beach,
Local 1842 IAFF, for a 3 year period between October 1,200~[ through September 30, 2004.
2. ALLOCATION OF $12.50 FUNDS FOR COUTYWIDE INTEROPERABLE RADIO
SYSTEM: Direcuon regarding the City's positron concerning the allocation of $12.50 funds for
Countywide Interoperable Radio System.
3. Commission Comments
Barbara Garito, CMC
Cxty Clerk
Please be advised that if a person decides to appeal any decision made by the City Commission with
respect to any matter considered at this meeting, such person will need to ensure that a verbatim
record includes the testimony and evidence upon which the appeal is based. The City neither
provides nor prepares such record.
HUMAN RESOURCES
MEMORANDUM
RECEIVED
JAN 2
CITY MANAGER
To:
From:
Date:
Subject:
David T. Harden, City Manager
Edward J. Gusty, Human Resources Director
January 22. 2002
IAFF Agreement - Cost Projections
The attached IAFF PositionsNVages spreadsheet represents cost analysis on a
hourly basis for the following fiscal years:
2001-02
Current Payroll
4.2% Adjustment as of 11/3/01
2.0% Trust = 119,658
2.2% Pay Adj. = 124,542
Perf Eval. @4.5% projected
Projected Total Ending 2002
Bonuses
Total new projected 2001-02 Cost
Annual
$5,784,435
244,200
256,780
$6,285,415
10,760
$6,296,175
(8.66% Increase)
2002-03
Current Payroll
Perf. Eval. @4.5% projected
Experience Adjustment
Projected Total Ending 2003
Bonuses
Total new projected 2002-03 Cost
$6,285,415
253,822
276,033
$6,815,270
2O2,744
$732,599
(8.43% Increase)
2003-04
Calculations for projected costs for the third fiscal year had not been
analyzed as of 11/30/01, but ranges for the salary schedule are increased
at the minimum/maximum rates by 3%, and there are no other salary
adjustments other than the annual performance evaluation.
b~-MORANDUM OF UNDERSTANDING
The City of Delray Beach, Florida and the Professional Fire Fighters and
Paramedics, Delray Beach, Local 1842, IAFF (the parties) agree as follows:
1. For fiscal year 2001-02, all employees covered by the agreement and
currently on the payroll as of 11/3/01 shall receive a one-time
implementation adjustment of two point two percent (2.2%) of the
employee's base rate of compensation. This increase shall take effect on
the payroll beginning 11/3/01.
2. Effective on May 1, 2003, all employees covered by the agreement and
currently on the payroll as of May 1, 2003 shall be eligible for a one
time increase in the base rate of pay payable on the first full payroll in
May, 2003.
Such adjustment shall be made on the following schedules:
Employees who, as of May 1, 2003, have completed two (2) years of service
- $1,500; four (4) years of service - $3,000; six (6) years of service -
$4,500. These are annual rates and shall be calculated and paid on an
hourly basis. Employees who are topped-out or reach the top-out of their
salary range by this adjustment shall be paid the balance due but not
received within the salary range in a one-time bonus basis.
3. This Memorandum of Understanding is intended to substitute for and
supercede the entire Memorandum of Understanding between the parties dated
March 22, 2000 and such Memorandum of Understanding shall no longer have
any force and effect.
4. The parties represent that they have full legal authority to enter into
the Memorandum of Understanding.
5. Ail other terms of the Collective Bargaining Agreement for this period
October 1, 2001 through September 30, 2004 are binding, except where
expressly modified herein or hereinafter modified by the parties.
Dated this day of , 2001
Attest
City of Delray Beach, Florida
City Clerk
By: City Manager
Approved as to form
Professional Fire Fighters & Paramedics, Local 1842
City Attorney By: President
£1TY OF DELAI:IY BEI:I£H
DELRAY BEACH
! 993
2001
100 N.W. 1st AVENUE
DELRAY BEACH, FLORIDA 33444 561/243-7000
TO:
FROM:
DATE:
SUBJECT:
City Commission
David T. Harden, City Manager
January 24, 2002
ALLOCATION OF $12.50 FUNDS FOR COUNTYWIDE
INTEROPERABLE RADIO SYSTEM
Attached is a memo from Jamie Titcomb, Executive Director of the Palm Beach County
League of Cities stating the position on this issue which is to be considered by the
League Board of Directors at a special meeting on January 30, 2002. Also attached is
the draft resolution prepared by County staff and a table showing how the funds would
be distributed based on population vs. point of collection.
Prior to the League of Cities meeting on the 30th, I think the City Commission should give
direction as to how we should vote on this issue. I will be out of town on the 30th and
Commissioner McCarthy will represent us at the League meeting. I have previously
stated to the League of Cities Board that I did not think allocating the funds based purely
on the point of collection was the most appropriate method since they are, by statute, to
be used for a countywide interoperable radio system. I thought some combination of
point of collection and population might be more appropriate. Of course, if we went
purely by population as the County staff has proposed, we would stand to receive almost
twice as much money as we do based on the point of collection. The City of West Palm
Beach on the other hand would receive less than half of what they would get based on
the point of collection. My position on this issue is based on the rational that these funds
are designated by State law for an interoperable countywide radio system; therefore,
they should be distributed based more on need than point of collection.
DTH/gb
Attachments
U:\CM memos\Commission re Allocation of $12:50 Funds.doc
THE EFFORT ALWAYS MATTERS
Ptfnted o~ Recycled Paper
From .l'awae TItcomb PBC League of Clues 561-355-4484 To City Manager David Harden
Date' 1/18/02 T~rne 12 21 16PM
2001-2002 Board Members
/lrea codes are 561
Ken Schultz (President)
Mayor, Tow~ of Hypoluxo
Phone 582-0155, Fax 552-0703
kschultz@hypoluxo org
Dr Cam~ine A Priore (I* Vice President)
Councilmember, Vdlage of Wellington
Phone 791-0991, Fax 798-6590
Cpnorei~weilvdlage corn
Beverly S~mth (2~ V~ce Pra~ident)
Counc~lmember, V~tlage of Palm Springs
Phone 967-8273, Fax 965-0899
Bevsm~th@aoi corn
Mo Thornton (Secretaryrl'reasuror)
City Manager, C~ of A0anbs
Phone 965-1744, Fax 642-1806
Ma_thornton@msn corn
Charley O'MeJha (District 1)
Councdmember, Village of N Palm Beach
Phone 622-7010, Fax 881-7469
Carmela Starace (D~st6ct 2)
Councllmember, Vdlage of Royal Palm Beach
Phone 790-4680, Fax 7.g~5174
Tomstarace@aol corn
Peter Noble {D~stnct 3)
Councilmember, C~bj of Greenacres
Phone 433-3019, Fax 434-4709
Pnohle@c~ greenacres fl us
Lmf Ahnell (D~stnct 4)
City Manager, C,t7 of Boca Raton
Phone 393-7700, Fax 367-7014
Bocacm@ci boca-raton fi. us
Bobby "Tony' Smith (Distnct 5)
C~ Manager, C~ of Belle Glade
Phone g96-0100, Fax 992-2221
b_spence@thte.net
Mary Brandenburg (Large City)
Commissioner, C~ty of West Palm Beach
Phone 659-8099, Fax 653-2630
Mbra~en@cl west-palm-beach fl us
Dawd Harden (Large C,ty)
Cd7 Manager, C~ty of Delray Beach
Phone 243-7010, Fax 243-7199
Harden@cl delray-beach fl us
Edward Rodgers (Large Cdy)
Council Chair, C~ of Riviera Beach
Phone 842-0497, Fax 863-3236
Gerald Broemng (Large CitT)
Mayor, C~ty of Boynton Beach
Phone 364-4716, Fax 742-6011
Broenmgg@c~ boynton-beach fl us
Donald Daniels (Large City)
Councdmernbor, Town of Jupiter
Phone 746-5134, Fax 575-9730
Rodney Rornano (Large City)
Mayor, C~ty of Lake Worth
Phone 586-1600, Fax 586-1750
mdney@c~tyottakewo rth.o rg
Retha Lowe (krrnedmte Past President)
Phone 586-7276
The Palm Beach County
League of Cities, inc.
Page I of 3
RECEIVED ~J~
CiTY MANAGER
F A X - M E M O
To: Board Members
Jamie Titcomb, Executive Director
$12.50 Funds Allocation Update and
Special Board Meeting
Date: January 18, 2002
Message:
There will be a Special Board Meeting on January 30th at
9:00 a.m. in the West Palm Beach City Commission Chambers
to discuss the attached $12.50 funds allocation issue.
From: Samie T~tcomb PBC League of Cit:es 561-355-4484 To Crt)' Manager David Harden Date- 1/18/02 Time 12 21:16 PM Page 2 of 3
Palm Beach County League of Cities Member Brief
Page 1 of 2
January 17, 2002 Memorandum
From: James Titcomb, Executive Dkector -
Re: Allocation of $12.50 Ticket Monies - League Update
RECEIVEO
CiTY MANAGER
At the January l 1th board of directors' meeting of the Palm Beach County League of Cities, the
board directed president Ken Schultz, attorney Trela White and executive director Jamie
Titcomb to meet with Palm Beach County Administrator Bob Weisman and staff' to
communicate outstanding issues and League positions related to the county-wide, interoperable
communications system and the allocation of the $12.50 monies derived by traffic tickets.
This meeting took place on January 17, 2002. In attendance were Bob Weisman, Vince
Bonvento and Audrey Wolf from the county; Diana Cunningham from the Criminal Justice
Commission and the above mentioned League representatives.
The League covered two areas of pertinent issues, including corrections and updating of the
accumulated data for "12.50 funds" and modifications to the resolution amending county
resolution R-99-2343D. The key areas identified appear in bullet format below.
Data collection chart amendments:
The chart should show unincorporated area collections.
Data for collections made within cities currently under PBSO contract should be noted
and used for future credits on the reimbursement program.
The chart should also be footnoted and amended to clarify the collection periods and any
notable detail as backup to the commission. The final two columns will he removed from
the previously distributed county "$12.50 collections" chart; currently predisposing
whether a city is subscribing to the county system in place or joining a system directed by
the MPSCC, since such decision rests with the municipality and could change.
Amending resolution modifications:
Language has been proposed to include the role and work of the League of Cities,
CSOPAC, the MPSCC and others toward allocating and resolving the allocation
methodologies. It further identifies the mutual understanding of the county and the
League to recognize the expenditures already made and proposed to be made by many
cities toward interoperability on the existing Motorola system and allow for direct
reimbursement to those cities meeting the statute prescribed criteria. Beyond that, cities
will choose to allocate their funds pro-rata to the county-based system or a municipal
based interoperable system to be developed.
From JnmieT~tcomb PBC League of C~t~es 561-355-4484 To C~ty Mmager David Harden Date. 1/18/02 Ttme 12 21 16 PM Page 3 of 3
Palm Beach County League of Cities Member Brief
Page 2 of 2
$12.50 traffic ticket fine collections data should be used for the distribution methodology,
as it is in keeping with the intent of the statute definition and, represents a fair and
equitable distribution based on that point of generation.
A review process should be enacted for disputes and legal interpretations not resolved by
the county's Facilities Administration. A panel made up of the County Administrator, the
League's Attorney and an Assistant County Attorney will review disputes for
clarification and resolution in order to avoid a hearing before the Board of County
Commissioners.
Our League attorney will work directly with county staff to wordsmith these changes to
present to the county commission prior to the February 5th commission meeting.
Administrator Bob Weisman informed us that county staff is recommending the expansion of the
county system already in place, with space for all cities who desire to join. If cities decide
individually, or as a group (i.e. MPSCC), to pursue an additional system or enhancements (which
meet applicable statute criteria), the county's only role in that system will be to transmit the
required reports/paperwork to the state as required by applicable regulations and work with the
cities to assure interoperability. It will be the responsibility of the "new" system administration
to provide all required data and paperwork to both certify and operate that component.
The ultimate decision for allocation methodologies of the $12.50 funds rests solely on the
decision of the Board of County Commissioners at this point. If you have a specific issue or
interest in this matter, you are encouraged to contact your county commissioner directly and let it
be known.
This item is agendized for heating on February 5th 2002, time certain at 10:30 AM, in the County
Commission's chambers at the Governmental Center in West Palm Beach.
Palm Beach County
LEAGUE of CITIES,
General Membership Meeting
Wednesday, January 30th, 10:30 AM
City of West Palm Beach - Commission Chambers
City Hall, 200 Second Street, WPB - 659-8024
Directions' From 1-95, take Okeechobee Boulevard east to Olive Ave, then north, just past Clematis, to Banyan, take right
on Banyan and park in either the city hall lot on the left or in the municipal garage on the south side of Banyan There
is also plenty of street & garage parking in the immedtate vicinity Ctty hall is right across from the ?BC Gov. Center
Agenda:
1. Call to Order, Invocation, Flag Salute and Welcome ............................. Hosting City Officials
2. Roll Call Cities and Associate Self Introductions .................................... Secretary & Members
3. Additions, Deletions and Modifications to Agenda ..................................................... Members
4. Approval of Minutes - General Membership, November 28, 2001 ................................ Mailed
5. Presentations:
a. County Issues Update, County Commissioner .................................................. Information
b. Palm Beach County Days & Legislative Session Update ................................. Information
6. Miscellaneous Business
a. New Member Announcements: Ted Cott Group, Marketing ............................ Information
b. Board & Committee Openings: .................................................................................... none
7. Committee Reports ................................................................................................... Information
a. Education/Scholarship ............................................................................ Mary Brandenburg
b. Environmental ........................................................................................... Charley O'Meilia
c. Legislative .................................................................................................... Carmine Priore
d. Policy & Procedures ............................................................................................ Bev Smith
e. Programs ..................................................................................................... Carmela Starace
f. Strategic Planning ........................................................................................ Carmine Priore
g. Transportation .................................................................................................. Dave Harden
Legal Issues Update ......................................................................................... League Attorney
League Staff Report ...................................................................................... Executive Director
D~strict I, II, III, IV & V Reports ............................................................................. Information
Member Comments from the Floor ............................................................................. Members
Upcoming Meetings Announcements: (Mark your calendars)
a. League Board of Directors ~ Gov. Center ......................................... 10 AM, February 13
b. General Membership ~ City of Delray Beach ............................... 10:30 AM, February 27
c. Florida League of Cities Legislative Action Day
& Gold Coast League Luncheon, Tallahassee ................................................... February 20
d. National League of Cities Legislative Conference, Washington DC ............... March 8-12
e. Annual League Installation & GALA, Ritz-Carlton .................6:30 PM Saturday, May 18
Adjournment ................................................................................. (Lunch follows the meeting)
Visit www. leagueq£cities, org for all the latest information and governmental links.
9.
10.
11.
12.
13.
(561) 355-4484 · Fax 355-6545 · Email: j titcomb @ co.palm-beach.fl.us
Mail. P.O.Box 1989, Governmental Center, West Palm Beach, Florida 33402
Office: 301 N. Olive Avenue, West Palm Beach, Florida 33401
Palm Beach Co. unty League of Cities, Inc.
GENERAL MEMBERSHIP MEETING
Wednesday, November 28, 2001 at 10:30 a.m.
City of Atlantis Country Club
MINUTES
Call to Order, Invocation, Flag Salute and Welcome by City Officials - President
Ken Schultz called the meeting to order at 10:45 a.m.
Mr. Gale English of South Indian River Water Control District led the invocation,
followed by the flag salute.
Atlantis Mayor William Howell welcomed the general membership to his city.
Roll Call Cities and Self-Introductions of Associate Members Present -
Secretary/Treasurer Mo Thornton took roll and a quorum was attained.
Cities represented were: Atlantis, Belle Glade, Boynton Beach, Cloud Lake, Delray
Beach, Greenacres, Haverhill, Highland Beach, Hypoluxo, Juno Beach, Lake Clarke
Shores, Lake Park, Lake Worth, Lantana, Manalapan, Mangonia Park, North Palm
Beach, Ocean Ridge, Palm Beach, Palm Beach Gardens, Palm Springs, Riviera
Beach, Royal Palm Beach, South Palm Beach, Wellington and West Palm Beach.
Absent were: Boca Raton, Briny Breezes, Golf, Gulf Stream, Jupiter, Jupiter Inlet
Colony, Pahokee, Palm Beach Shores, South Bay and Tequesta.
Associate members present introduced themselves.
3. Additions, Deletions and/or Modifications to Agenda - None
4. Approval of Minutes- General Meeting, October 24, 2001
The general membership approved the minutes of the October 24th meeting.
Presentations
Florida League Involvement - "State of the State"
Florida League of Cities (FLC) Legislative Affairs
updated the membership on the State's budget deficit
sessions.
Director John Thomas
discussions in the special
In other issues, Mr. Thomas said that the FLC's Legislative Agenda includes
homeland security and growth management.
To get actively involved in the legislative process, Mr. Thomas urged cities to attend
the FLC Legislative Action Day on February 19~h, contact local legislators and join
FLC committees.
Bo
Palm Beach County Days 2002: Involvement of municipalities
palm :Beach County_ Community. Relations & Marketing Manager Iva Grady
gave a brief overview of scheduled events for Palm Beach County Days in
Tallahassce. Cities not yet registered were urged to sign up immediately due to
limited hotel rooms.
Ms. Grady also announced that there was an interest among several cities to charter a
bus to go to Tallahassee for Palm Beach County Days.
Miscellaneous Business
PBC-ERM Ordinanc~ on Prohibited Plant Species, Invasive/Non-Native/Exotics
League Attorney Trela White said that the County pulled the proposed Ordinance on
Prohibited Plant Species for amendments, but expected the item to be on the January
30th General membership meeting agenda.
Resolution Supporting Mayor Jim Naugle of Ft. Lauderdale for 2"a VP of NLC
Attorney White presented League Resolution 01-04 supporting the candidacy of Ft.
Lauderdale Mayor Jim Naugle for second vice-president o£ the National League of
Cities.
The membership adopted the resolution.
New Member Announcements: The Children's Place at Home Safe and the
Gehring Group
President Schultz welcomed new associate members The Children's Place at Home
Safe and The Gehring Group.
7. Board & Committee Appointments - None
8. Committee Reports - None
9. District Reports - None
10. Member Comments from the Floor
A. MPSCC Chair and Atlantis Police Chief Robert Mangold gave a brief update
regarding the countywide radio system and reiterated the MPSCC's support for the
MA/COM system.
Realtors Association of the Palm Beaches Government Affairs Vice President
Jennifer English invited the membership to attend a free seminar on the preservation
of wetlands.
11. Staff Report
· Attorney White announced the Florida Senate adopted the Statewide Building Code,
which would be in effect on January 1, 2002 (unless extended by legislature).
Although cities are bound by the new code, she said that cities may adopt their own
administrative and technical amendments. If technical amendments were challenged,
an appeal would be filed and heard by the Building Code Advisory Board.
· Executive Director Jamie Titcomb announced that:
· Sponsors were needed to support the Annual Tri-Cities Barbecue in Belle Glade;
· Elected officials and city managers interested in joining the Board of Directors for
2002-2003 could contact the League; and
· New headquarters of the Supervisor of Elections was opening on December 10t~.
12. Meeting Announcements - (,'lnnounced)
13. Adjournment- The meeting adjourned at 11:45 a.m.
RESOLUTION NO. R-02-
RESOLUTION OF THE BOARD OF CO[JNTY COMMISSIONERS OF PALM
BEACH COUNTY,~ FLORIDA AMENDING RESOLUTION R-99-2343D,
SUPPORTING THE ALLOCA-i-[ON OF A PORT~ON OF THE FUNDS
COLLECTED PURSUANTTO SECT[ON 318.21(10) FLORIDA STATL~TES FOR
THE BENEFFF OF THE PIUNIC[PALFI-~ES AND THE ENHANCEMENT OFTHE
C6UNTY'S INTERGOVERNMENTAL COMMUNICATIONS PROGRAM, AND
PROVIDING FOR DISBURSEMENT PROCEDURES·
WHEREAS, Section 318.21(10), Florida Statutes requires any county which participates in an
intergovernmental radio communications program approved by the State of Florida Department
of Management Services to use $12.50 from each moving traffic violation to fund that county's
participation in the program, and
WHEREAS, a portion of the revenues collected are from violations which are wriL-ten by municipal
law enforcement officers within the municipal limits, and
WHEREAS, the Board of County Commissioners has entered into a contract for, end is in the
process of implementing a Countywide 800 MHz trunked radio public safety communications
system which meets the requirements of FS 318.21(10) as determined by the State of Florida
Department of Planagement Services, and
WHEREAS, the Board of County Commissioners can encourage interoperability of municipal
communications systems with the Countywide pubhc safety communications system by allocating
a portion of the revenues generated by municipalities for their benefit and therefore enhancing the
County's Intergovernmental Communications Plan.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF PALM
BEACH COUNTY, FLORIDA, that:
1. The purpose of the Resolution is to establish a process by which a portion of the $ ].2.50
Honies, specifically the monies collected from violations written by Municipal Law Enforcement
Officers can be used to facilitate municipal participation in an interoperable public safety ra&o
com:'nunica tions system.
In order to implement this direct[on, on .lanuary 1, 2000, the County will
estabhsh separate Orgs within Fund 172.
The Clerk of the Circuit Court will assign all $12.50 monies t. ha[ are collected
from moving violations written by municipal law enforcement officers into
the Plunicipal Org and all $12.50 monies that are collected front moving
violations wri~en by PBSO, Florida H~ghway Patrol and other non-municipal
law enforcement agencies within Pahn Beach County into the County Org.
This supplements the requirements of Resolution #R92-1187 and to the
Page I of 6
extent that there 'are conflicting provisions, the provisions of this Resolution
supercede.
Definitions
A. Counb/Orq.- The portion of the $[2.50 monies in Fund ~.72 which are
collected by ?BSO, Florida Highway Patrol and other non-law enforcement
agencies. ·
B. Count, vide System -The 800 MHz trunked radio system funded, purchased,
installed, maintained and owned by the County including fixed and field
transmitting and receiving equipment, a microwave system for
communications beLv~een sites, SmartZone Control[er and related
management equipment, dispatch consoles and related equipment.
C. Eliqible Expenses - Capital purchases and other expenses which may be
allowed pursuant to the requirements of 318.2_t(J. 0) F.S.
D. Fund ~.72 - The fund within the County's accounting system that all
revenues collected pursuant to 3~.8.2].([0) F.S. are deposited.
E. Municipal Orq ~ The portion of the $12.50 l'4onies in Fund 172 which were
collected by munidpal law enforcement officers.
F. Municipal Public S~ feL'y Communications Consortium (MPSCC) - An entity of
municipalities created under interlocal agreement as provided for by [63.01
F.S and incorporated as a not-for- profit organization created for the
purpose of establishing an interoperab[e munidpal radio system
G. Particioating Nunicioahty - A munidpality that is a part of the Countywide
System via one of the following three methods; ~.) direct access, 2)
connection through the SmartZone Controller, or 3) connection to a
municipahty which is connected through the 5martZone Controller (Hub).
H. $~.2.50 Monies o The funds that are collected pursbant to 318.2.t(10) F.S.
3. Monies in the Municipal Org will be assigned to municipalities with police departments
based on the percentage of population within each municipality. A municipality participating on the
Countywide System ("Participating Municipahty") shall b~ allowed to recover Eligible Expenses
pursuant to Section '~ of this resolution up to the amount assigned to the Participating lVlun[cipahty.
All monies assigned to municipahties not participating on the Countywide System will be available
to support Ehgible Expenses of the Municipal PubIic Safety Communications Consortium.
4. Requests for disbursements will be accepted for Eligible Expenses pursuant to the
Procedures for Disbursement from Palm Beach County attached as Exhibit A.
5. The County may expend Municipal Org funds only for ElIgible Expenses. The Counb/
will disburse funds forsubscr[ber units to Participating t¥lunicipahties. The County will allow MPSCC
allocated Municipal Org funds to be used for portable and mobile subscriber units only after all
equipment required to connect to the Countywide System is purchased and operational and if
consistent wi~h the plan for interoperable communications
6. The execution of this resolutton does not create an entitlement for the municipalities
to any of the funds collected pursuant to Section 3J. 8.2.~.([0) F.S..
Paoe 2 of 6
The foregoing resolution was offered by Commissioner
adoption. The motion was seconded by Commissioner
the vote was as follows:
COMMI[SSIONER WARREN H. NEWELL
COMMISSIONER CAROL A. ROBERTS
· COMMISSIONER KAREN T. MARCUS
COMM[SSIONER MARY MCCARTY
COMMISSIONER BURT AARONSON
COMMISSIONER TONY MASILOTTI
COMMISSIONER ADDIE L GREENE
The Chair, thereupon, declared the resolution duly passed and adopted this 8th day of
.lanuary, 2002.
, who moved its
, and upon being put to a vote,
PALM BEACH COUNTY~ FLORIDA BY ITS
BOARD OF COUNTY COMMISSIONERS
Dorothy H. Wilken, Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
Ass't County Attorney
By:
Deputy Clerk
APPROVED AS TO TERMS AND
CONDITIONS
Director, Facilities Der & Ops
Page 3 of 6
Exhibit A
Procedures for Disbursement fi'om Palm,. Beach Court. ~
Any agency requesting funding from Palm Beach County from the municipal portion of the
$12.50 monies shall submit to Palm Beach County Facilities Development & Operations a
Request for Funding ("Request",). The Request shaft include the following.
The Request must; demonstrate that the Requesting Party is interoperable with the
Countywide System. [f the Requesting Agency is the HPSCC, it must also include
a funded plan for becoming interoperable with the Countywide System.
The Request must identify; A) those items for which the Requesting Agency is
seeking disbursement must be compliant with the requirements of FS 318.21(:[0),
and B) evidence that the funding has been committed for those purchases {form to
be executed will be provided). If the Agency is the IHPSCC, it must also include the
funding sources for all equipment included in the plan.
The R~quest must include a maintenance plan which ide'ntifies who will be
responsible for the maintenance of the equipment purchased with distributed funds.
The agency with responsibility for maintaining the equipment (Haintenance Agency)
will be responsible for replacing the equipment, if, or when required.
The Request must identify the official of the Requesting Agency that has the ability
to bind the Requesting Agency to the requirements of BCC Resolution 99-2343D.
The Request must include an executed Equipment Use Agreement included as
Attachment 1 to this Exhibit.
The Request will be reviewed by the Facilities Development &. Operations Dept which will
determine compliance with the above. FD&O shall have 30 days to review the request at
which time it will either be returned with a letter stating compliance .or identifying the
necessary modifications to bring the Request into compliance.
Co~pliant requests of Participating t, lunicipalities will be approved by Facihties
Development & Operations. If FD&O and the Agency are unable to agree on compliance,
the request will be for,,varded to the County Administrator for final decision.
FD&O shall encumber the approved amount of the disbursement within the Participating
Nunicipahties' or HPSCC portion of the $12.50 funds and provide a copy of the request and
the approval Ie~er to the Finance Department of the Clerk of the Circuit Court.
Page 4 or' 6
The County will disburse to the Requesting Party in a frequency not greater than semi-
annually, if the Requesting Agency is a Participating PIunicipality, upon receipt of an invoice
from the Requesting Agenc)) specifying the amount of the d~sburseable costs incurred by
the Requesting Party. 'If the Requesting Agency is the NPSCC, disbursements may be
made at a frequency identified in its funding plan, but in no case more frequently than
monthly. Disbursements shall ,be made within 21 days of receipt of a request for
disbursement which meets the requirements of this Resolution. The total of all
disbursements may not exceed the total of the Request.
The first request for disbursement shall include a copy of any contract or
purchase order against which the invoice is made. The County may
reasonably request evidence that the invoice costs were actually incurred by
the Requesting Agency and that the labor, services or materials for which
payment is being made are a part of the Countywide System.
Each request for disbursement must be signed by the authorized
representative of the I?,bquesting Party certifying that the equipment has
been received from the vendor and that such a request is consistent with the
approved Request. The request for d~sbursement may be in whatever format
is acceptable to the Requesting Agency's Finance Department and is
consistent with the terms of the Requesting Agency's contract or purchase
order with the vendor.
The Requesting Agency will be bound to the specifics (ie: type and quantity of equipment,
timing, etc.) of the Request. Any modifications to the Request will require re-submittal to
FD&O for written approval.
Page 5 of 6
A'I-TACHMENT ! TO EXH[B[TA
'.EQUIPMENT USE AGREEMENT
This Agreement apphes to any a~.d all equipment purchased with monies collected pursuant to 318.21(10)
F.S.S. and placed in the $12.50 Intergovernmental Communications Fund ("$12.50 Fund"). 'l'he term Agency
refers to an entity which receives funds from the $112.50 Fund.
A. The Agency will provide FD&O, at least 30 days prior to the installation of the asset, a list of ail
equipment purchased with $12.50 Fund monies. The list shall identify the asset by name, the
purchase price of the asset, the work unit to which the asset is assigned. The Counb/will provide the
Agency with an asset number for each piece of equipment. The Agency wift be responsible for
tagging the equipment accordingly. The Agency may chose to have the County tag the equipment
and utilize the County's bar coding system if it chooses.
By .luly 31'~ of each year, the Agency will provide the County with an inventory of the assets certified
by the Agency Inventory Ofhcer. The Agency Inventory Officer shall, at all times, comply with ail
requirements of any Statute governing local government fixed assets.The Agency Inventory Ofticer
shaII be (type name and position of Agency Inventory Officer).
The term of this Agreement is a 30 year period or the I~fe span of the equipment whichever is
shorter. During the term of this Agreement, the Agency shall be responsible for maintenance of the
equipment.
In the event that the Agency determines that it is appropriate to surplus a piece of equipment prior
to the thirty year period, the Agency will provide the County with the equipment that is to surplused.
Upon receipt of the equipment, the asset will be removed from the agencies inventory. The County'
shall dispose of the equipment.
The Agency will use the equipment/purchases solely for uses allowed pursuant to the 318.21(10)
F.S.S, and consistent with the approved Request for Funds.
In the event that the Agency does not adhere to the term~ of this Agreement, the County will provide
~obce and the Agency will have 30 days to cure the default. In the event that the default is not
cured, the Agency shall be required to repay the monies d~sbursed from the $12.50 Fund within 30
days of tl~e default.'
By signing below, the Agency agrees to abide by the terms of this Agreement.
W~tness
Da te
Date of County Acknowledgment
S~9nature of AuU~orized Agency Representative
Print Name and Title of Au.~horized Agency Representative
Signature of FD&O D~rector
Page 6 oF 6
0000000000000000000000000000000000000 0
0 ~