Loading...
04-18-89SpMtg APRIL 18, 1989 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Commission Chambers at City Hall at 7:10 P.M., Tuesday, April 18, 1989. Roll call showed: Present - Commissioner William Andrews Commissioner Patricia Brainerd Commissioner Mary McCarty Commissioner Jimmy Weatherspoon Mayor Doak S. Campbell Absent - None Also present were - City Manager Walter O. Barry and City Attorney Herbert W.A. Thiele. Mayor Campbell called the meeting to order and announced that this meeting has been called for the purpose of (1) Public Hearing on Street Name Auction (Old School Square, Inc.), and (2) Consideration of City Hall Expansion Project Bid Negotiations. 1. Mayor Campbell stated they have a list of streets to be auc- tioned and he questioned if this list is precluded from being added to at this time. Robert Barcinski, Assistant City Manager, advised this would be a decision the Commission can make; however, it does not preclude any additions or deletions at this time. At the meeting held on March 14th this tentative list was established, an advertisement was published and the property owners were notified. The City Attorney clarified that they could not add any new names without readvertising at another date. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Delray Beach, Florida. The following persons spoke in opposition of Highland Avenue being put up for auction and having the name changed: Sharon Ports, Peggy Harvey, Erwin Dorman and Maureen Boyd. Ralph Smith spoke in opposition of having Germantown Road put up for auction. Upon question, Mr. Barcinski advised most of the streets on the list for auction were recommended by staff, including the Fire Depart- ment. The reason Highland Avenue was chosen for consideration was because it would only impact seven homes and there is also a Highland Lane in the City and it is somewhat confusing to emergency vehicle response. Mr. Weatherspoon stated they had mentioned the possibility of carrying a dual name as there were some potential problems with renaming a street to something else. He questioned if this concept reflects the dual naming or does it eliminate the street name. Mayor Campbell stated this would be up to the Commission. Mary Lou Strollo, Executive Director of Old School Square, stated that they have been contacted by the Post Office who also had a concern about this. The recommendation put forth by staff was that the streets remain dual names for two to four years. Mayor Campbell stated he feels this could work where they have numbered or lettered streets; however, they could have a difficult time if they were to do this with named streets and he would not like to see a dual name on them. Mr. Weatherspoon stated he thought they were going to stick to alleyways and then they would not cause any havoc among the citizens. Mayor Campbell noted that the vast majority of the streets do not have residences on them and/or very few businesses at all. Mr. Weatherspoon stated he would not want to approve any changes which they know will affect residences. Mayor Campbell stated he would propose that they delete High- land Avenue from the list. The Commission concurred. Upon question by Mayor Campbell, Mr. Barcinski advised the Property Owners' Association of Woodlake requested that their entrance be renamed and they also received a request for Andrews Avenue between 8th Street and Pelican Lane. Mayor Campbell stated if they are going to have a second notice then perhaps they should give the Commission a chance to study this list further. Ms. McCarty advised they would not have to readvertise this list, only streets added on. Ms. Strollo stated they have had two requests to be added to the list: one is S.E. 2nd Avenue from Atlantic Avenue south to 3rd Street and the other is N.E. 8th Street from Swinton Avenue to A-1-A. The public hearing was closed. Mayor Campbell suggested that they not have a vote until the entire list is completed. 2. Consideration of City Hall Expansion Project Bid Negotiations. The City Manager advised that Digby Bridges, Architect, met with the representatives from the construction company and the City Engineer yesterday and has a summary report for the Commission to consider. Digby Bridges advised they sat down with the contractors following the Commission's direction at the last meeting and he has the scope of work which has been defined. He presented a zelar and outlined the changes which will be made. Upon question by Mayor Campbell, the City Attorney advised they have a contractor who has threatened to sue the City if they do not go through with the contract. They have a 30% variance from the amount bid involved; it is not quite the amount they had initially talked about, but is still a significant change to the dollar amount of the contract. Neither have they negotiated with any of the other bidders about the deletions and what their value might be. However, they do have a contractor who is willing to go forward and there is little likelihood that any of the unsuccessful bidders, or potential bidders who did not bid, will challenge that action and be able to prove any measure of damages. Upon question by Mr. Andrews, Mr. Bridges advised there would be approximately a $50,000 difference between the contractor and the next lowest bidder. The City Manager stated he has identified some savings in Capital which will allow them to use $500,000 for this project. They would then have to budget in the following fiscal year for the remaining amount. Mayor Campbell stated that they are going to be talking about the financing next week and this will give the City Manager a chance to give the Commission some supporting data. Mr. Weatherspoon moved to select the low bidder, at the negoti- ated Change Order No. 1 to the bid price, and approve a total price of $2,274,857, seconded by Ms. McCarty. Upon roll call the Commission voted as follows: Mr. Andrews - Yes; Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. -2- 4/18/89 Mayor Campbell declared the meeting adjourned at 7:50 P.M. ATTEST: M~%YOR The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Commission of April 18, 1989, which minutes were formally approved and adopted by the City Commission City ~lerk ~ NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Commission. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. -3- 4/18/89