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04-29-88SpMtg500 APRIL 29, 1988 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Commission Chambers at City Hall at 4:10 P.M., Friday, April 29, 1988. Roll call showed: Present - Commissioner Patricia Brainerd Commissioner Marie Horenburger Commissioner Mary McCarty Commissioner Jimmy Weatherspoon Mayor Doak S. Campbell Absent - None Also present were - City Manager Walter O. Barry and City Attorney Herbert W.A. Thiele. Mayor Campbell called the meeting to order and announced that this meeting has been called for the purpose of (1) Considering exten- sion of site plan approval for St. Mary's The Virgin Church, (2) Consid- ering approval of the creation of Management Services, under the direc- tion of the Assistant City Manager, (3) Selection of Bond Underwriter for Water and Sewer Fund Bond Refinancing, (4) Considering 4th unit GAC filter in 20 series wellfield and (5) Rejection' of water meter bids. 1. Digby Bridges, architect, stated the site plan for the Church was approved by the Planning and Zoning Board; however, with the change of Planning Directors it got lost and never came before the Commission. They are asking for four things today: (a) action on a conditional use request; (b) waiver of requirement for street improvements; (c) waiver of requirement of platting to precede issuance of a building permit and (d) directive that a building permit can be issued, providing they meet with the P&Z Board to discuss the minor things missing off the site plan. The City Attorney advised that he does not feel they can act upon any of the things outlined by Mr. Bridges tonight. Given that this is a special meeting, they can only act upon those things specifically spelled out on the agenda. The agenda states extension of site plan approval; there is no site plan to be extended, therefore, there is no action they can take on the subject matter. Also, the plat waiver and conditional use approval are not even mentioned. Mayor Campbell suggested that staff and Mr' Bridges get togeth- er and come back to the Commission as soon as possible. Mr. Bridges stated there is a question with regard to the fact that the site plan has gone through the P&Z Board, but has not come to the Commission; therefore, is it still valid. He believes the City Attorney was going to rule on this. The City Manager stated that the site plan was approved, with certain stipulations, one of which was the date of eighteen months from the time of approval. Bill Koch, representing the church, stated the delay was brought about by the .fact that the City could not give them Title until they cleared up a piece of property on the contract. They just received Title a few days ago and he feels, under these circumstances, that the eighteen months should be waived. Mayor Campbell stated that if they can get a proper application before the Commission as soon as possible it can be considered. 2. The City Manager stated this item was discussed Tuesday night and is now before the Commission for approval. 501 Mr. Weatherspoon moved to approve the creation of Management Services, under the direction of the Assistant City Manager, seconded by Ms. Horenburger. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 3. The City Manager stated this item should be a workshop item and, inadvertently, got placed on the special agenda. 4. The City Manager advised this item is to formally approve the ~nstallation of a 4th GAC unit at well ~25. The Commission approved $700,000 towards the purchase of up to four units so that they could produce approximately 4.3 million gallons of water per day. They have installed three units and are producing 4.2 million gallons per day.' They went back to their Consulting Engineers and they concur with staff and the Commission that it would be beneficial to have a 4th unit on line given the extreme dry condition the City is experiencing. Upon question by Mayor Campbell, a representative from CH2M Hill stated that based on what they have seen to date on the City's consumptive use it is their recommendation that the City definitely needs additional water supply. In order to get another 1.5 million gallons per day they need to get the 4th unit on line. Ms. McCarty moved to approve the installation of the 4th GAC filter unit, seconded by Ms. Horenburger. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. Mr. Weatherspoon questioned the status of the Golf Course wells. The City Attorney advised the wells are dug and the next project to be done is the connection of the raw water lines between the Golf Course wells and the Water Treatment Plant. That project is under way and they anticipate a September completion time. 5. The City Manager advised the purchasing procedures require that if, in fact, bids are not accepted the Commission must authorize rejec- tion of these bids. They had a situation in which a recommendation for award was made, an informal inquiry was made, and they determined that a lower cost product appears to be satisfactory. However, the specifica- tions as written and as bid upon would preclude the award of that low bid. Therefore, they are requesting the Commission to reject all bids and authorize staff to rebid the water meters. Ms. Horenburger moved to reject the water meter bids and authorize staff to rebid, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. Mayor Campbell declared the meeting adjourned at 4:28 P.M. City Cl~rk ATTEST: MAYOR -2- 4/29/88 502 The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is ~the minutes of the meeting of said City Commission of April 29, 1988, which minutes were formally approved and adopted by the City Commission on~2~_ IO~l ~;. -C%erk NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Commission. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. -3- 4/29/88