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12-20-88406 DECEMBER 20, 1988 A Regular Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Commission Chambers at City Hall at 7:00 P.M., Tuesday, December 20, 1988. 1. Roll call showed: Present - Commissioner Patricia Brainerd Commissioner Marie Horenburger (Arrived 7:26 P.M.) Commissioner Mary McCarty Commissioner Jimmy Weatherspoon Mayor Doak S. Campbell Absent - None Also present were - City Manager Walter O. Barry and City Attorney Herbert W.A. Thiele. 2. The opening prayer was delivered by Pastor Gregory Brown, First Alliance Church. 3. The Pledge of Allegiance to the flag of the United States of America was given. (Santa Clau~, 1 Claus Way, North Pole, arrived with a box of candy for the Mayor and the Commissioners, wished all a Merry Christmas and/or a Happy Hanukkah and made a request for the Commission to pass a "Pooper-Scooper" law in Delray). PROCEDURAL ITEMS 4.1. Deborah Wright, 815 Martin Luther King, Jr. Boulevard West, ~epresenting the West Atlantic Property Owners Association, stated they are recommending the resignation of Bill Finley, Director of the CRA, as they feel he is insensitive to the needs of the citizens in the com- munity and cited several occasions alleging comments made by Mr. Finley. They are also recommending that the City of Delray allocate an equal amount of money to the West Atlantic property owners to do an inde- pendent survey and allow them to develop their own plans for their community. They recommend that the CRA solicit viable input, alterna- tives or options on the redevelopment from the affected property owners and that the Commission postpone voting on this issue until the CRA schedules a meeting with their newly organized association. Mayor Campbell requested the City Manager to please review the comments with Mr. Finley and the CRA and theh get back to Ms. Wright. 4.2. Melissa Oxidine, 27 N.W. 14th Avenue, stated she would like some information with regard to how this issue of uprooting people from their homes originally began. Mayor Campbell stated the idea comes from the Community Redevelopment Agency proposal. The City Manager advised he will be happy to have a staff member contact her and answer her questions. 5. Ms. Brainerd requested the addition of consideration of the ~ady School request for funding for the patrol trip to be placed on the Regular Agenda as Item No. 15.A. Ms. McCarty requested Item No. 20 be removed from the Consent Agenda and placed on the Regular Agenda. Mayor Campbell requested Item No. 23.D. on the Consent Agenda be moved to the beginning of the Regular Agenda. The City Manager requested that Item Nos. 23.B. and 23.E. on the Consent Agenda be placed on the Regular Agenda. Mr. Weatherspoon moved for approval of the agenda, as modified, seconded by Ms. Brainerd. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 0 vote. 407 6. Ms. Brainerd moved for approval of the minutes of the Special Meeting of November 29, 1988, seconded by Ms. McCarty. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 0 vote. PUBLIC HEARING 7. Ordinance No. 156-88: Ordinance No. 156-88, continued from the December 13th meeting, designating Marina Historic District in the area between Atlantic on the north from the Intracoastal west to approximate- ly 100 feet of Federal Highway extending southbound to 4th Street then eastward to the Intracoastal Waterway, is before the Commission for consideration on Second and FINAL Reading. Prior to consideration of passage of this ordinance on Second and FINAL Reading, a public hearing has been scheduled to be held at this time. The City Manager presented Ordinance No. 156-88: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, DESIGNATING BLOCK 125, EXCLUDING THE SOUTH 250' OF THE NORTH 488.6' OF THE WEST 100' OF BLOCK 125, THAT PART OF BLOCK 133 LYING WEST OF THE INTRA- COASTAL WATERWAY, THE EAST HALF OF BLOCK 118, ALL OF BLOCK 126, THAT PORTION OF BLOCK 134 LYING WEST OF THE INTRACOASTAL WATERWAY, THE EAST HALF OF BLOCK 119, ALL OF BLOCK 127, THE EAST HALF OF BLOCK 120 AND ALL OF BLOCK 128, ALL WITHIN THE TOWN OF LINTON PLAT, AS RECORDED IN PLAT BOOK l, PAGE 3, PALM BEACH COUNTY RECORDS, AN HISTORIC PRESERVATION DISTRICT; AMENDING ZONING MAP OF DELRAY BEACH, FLORIDA, 1983; PROVIDING AN EFFECTIVE DATE. (Copy of Ordinance No. 156-88 is on file in the official Ordinance Book) The City Attorney read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Delray Beach, Florida. Jeri Turner reminded the Commission she had placed a letter before each of them from her attorney. The City Attorney advised that it will be added as part of the record. The public hearing was closed. Mr. Weatherspoon moved for the adoption of Ordinance No. 156-88, on Second and FINAL Reading, seconded by Ms. Brainerd. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 0 vote. Before roll call the following discussion was had: The City Attorney advised adoption of this ordinance will require a 4-0 vote as items of this nature require a super majority vote to make it effective. At this point the roll was called to the motion. FIRST READING 8. Ordinance No. 162-88: Ordinance No. 162-88, designating the Koch House, 777 North Ocean Boulevard as an historic building is before the Commission for consideration on First Reading. If passed, Public Hearing will be held January 10, 1989. The City Manager presented Ordinance No. 162-88: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, DESIGNATING THE KOCH HOUSE LOCATED AT 777 NORTH OCEAN BOULEVARD, LOTS 21 AND 22, BLOCK D, PALM -2- 12/20/88 408 BEACH SHORE ACRES, AS RECORDED IN PLAT BOOK 7, PAGE 38, OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, AS A HISTORIC BUILDING; PROVIDING AN EFFECTIVE DATE. The City Attorney read the caption of the ordinance. Ms. McCarty moved for the adoption of Ordinance No. 162-88 on First Reading, seconded by Ms. Brainerd. Upon roll call the Con~ission voted as follows: Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr. Weather- spoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 0 vote. REGULAR AGENDA 23.D. Engineering Services Agreement - Gee & Jenson. The Commission is to consider an award of contract for Engineering Services to Gee & Jenson, with funding to come from the General Fund and Capital Improve- ment Accounts. Representatives from the Company were present to thank the City and assure the Commission they will be giving the City a quality job. Ms. Brainerd moved for approval of the contract, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Camp- bell - Yes. Said motion passed with a 4 to 0 vote. Before roll call the following discussion was had: / Mr. Weatherspoon questioned if there is a retainer fee associ- ated with the contract. The City Manager stated there is not, but this allows the City to move the work program forward during the year by bringing proposals before the Commission through a negotiated profes- sional services contract with Gee & Jenson without having to go to bid each time. At this point the roll was called to the motion. 9. City Manager Evaluation: The Commission is to consider the proposal of a management consultant to assist in the City Manager's evaluation process. Maygr Campbell stated he feels the Commission has the ability to do the evaluation with no assistance. Ms. Brainerd stated she feels there is ample background materi- al provided to serve as a framework for anything they should need. She agrees with Mayor Campbell. Mr. Weatherspoon stated it was his understanding this was to consist of two parts; one the evaluation, the other setting goals and objectives or performance standards. He feels they can do this them- selves. The City Manager was advised to poll the members of the Commis- sion and set a date for sometime in January of 1989. 10. Grant of Utility Easement for Lift Station 101: The Commission is to consider granting an easement and approving payment to the owner at approximately 1600 North Federal Highway by Hot Spa Fever, Inc. Ms. Horenburger arrived at this time. The City Manager advised in 1981 or 1982 the owner of the property built a lift station on the property at his expense. Unfortu- nately, the City did not get a conveyance of an easement and subsequent- ly, the City has been maintaining it while the owner pays for the power. .At this time, an adjacent owner seeks to benefit by this existing system and the owner of the property will not provide access to the system without a fee payment. The City is now attempting to resolve the difference and return the lift station to the legal domain of the City. -3- 12/20/88 409 Upon question by Mayor Campbell as to why the City was not given an easement, originally, the City Manager stated it appears to be an oversight. Mayor Campbell also questioned since it is a sanitary lift station, can the City impose a requirement on the owner to give an easement to the City for this purpose and would it be less than the $19,000 the City is being asked to pay. The City Attorney advised he feels this can be done and for less money. Mark Krall, representing the developer who owns property contiguous to the Hot Spa, stated he is currently trying to gain access to lift station 101. When he presented his site plan he voluntarily annexed his property into the City with the understanding the City would provide him with adequate water and sewer connections. The developer has leases signed, tenants are waiting to move in and he has been unable to obtain a Certificate of Occupancy due to the fact he cannot gain access to the lift station. Upon question, Robert Pontek, Director of Public Utilities, stated the lift station was developed to service one parcel which, at the time, was a County Pocket. Mr. Krall stated the thinking is that eventually this parcel will be platted and when it is recorded, it automatically contains all the utility easements which is probably why it was overlooked. Upon question, the City Attorney advised there is no requirement for them to plat unless they were to do some additional development. O. D. Priest, the contiguous owner, stated he has paid for his permits to be connected to the City Sewer and Water System, as promised. Mayor Campbell suggested that the City Manager and the City Attorney review the situation and if it is believed a savings of more than $19,000 can be realized, that they initiate that immediately, with the understanding it would not adversely affect Mr. Priest. If this cannot be verified, or if it will cause an undue hardship on the appli- cant, he suggested the Commission approve the payment. The City Attorney advised since the City cannot waive the fees for the Water and Sewer Fund, it will be necessary for the General Fund Self-Insurance Claims Fund to pay the Water and Sewer Fund that sub- stitute money. The Claims Fund would be debited for $19,000, a $5,000 payment allocated to the one property owner and a $14,000 payment made to the Wate~ and Sewer Fund. Mayor Campbell requested the remaining private lift stations also be investigated, to avoid the identical thing happening in the future. Ms. McCarty moved for approval of the payment, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 11. Grant of Utility Easement for Water and Sewer Extensions: The Commission is to consider granting approval of an easement at approxi- mately 4650 West Atlantic Avenue by Consolidated Capital Trust. The City Manager stated the following two items, 11 and 12, will allow the City to go forward with the water and sewer extension system. Ms. Brainerd moved for approval, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 12. Grant of Utility Easement for Water and Sewer Extensions: The Commission is to consider granting approval of an easement at approxi- mately 4650 West Atlantic Avenue by Neil E. and Nellie B. MacMillan. -4' 12/20/88 410 ~s. Brainerd moved for approval, seconded by Ms. Horenburger. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 13. Site Plan Approval - Old School Square: A request for site pl~'n approval with parking variances and conditions as recommended by the Historic Preservation Board and Planning & Zoning Board is before the Commission for consideration, subject to the following conditions: 1. That firm arrangements for providing adequate off-street parking be in place prior to advent of construction for Phase II. 2. That the patron drop-off area, off Swinton, not be included in Phase I work. - 3. That platting be accommodated either by OSS or by the City, as best determined by the City Commission. 4. That necessary variances be granted to accommodate the limited amount of on-site parking which is provided. 5. That the height of the clock tower be specifically approved by the City Commission. 6. That a Certificate of Appropriateness be granted by the Historic Preservation Board. 7. That agreements between the City and OSS regarding maintenance of grounds consider comments contained in this staff report as to ground cover and the ficus trees. 8. That when (if) City funding is provided for construction work that the first priority for use of those funds be for e~hanced aesthetics as recommended by the Historic Preservation Board. The City Manager stated this item was presented to the Historic Preservation Board on Friday and the Assistant City Manager can provide details. Robert Barcinski, Assistant City Manager, stated the parking variance was before the Historic Board on Friday, at the P&Z Board on October 24th and their recommendation is in the packet before each Commissioner. The City Manager advised that P&Z had voted affirmatively pending a Certificate of Appropriateness from the Historic Preservation Board. The Assistant City Manager stated there was some mixup on the Certificate~ so the recommendation tonight is to approve the site plan conditional upon the COA being formally approved by the Historic Board. Frances Bourque, representing Old School Square, stated the misunderstanding with the Certificate of Appropriateness is causing a delay that is very difficult for them to work with. It now appears that it will be as late as January 14th or February 1st. Ms. Bourke stated at this time, site plan approval is needed and they need to proceed with contract documents with assurance there will be no significant changes. The application was held up after it was submitted because the Old School Square did not formally own the property at that time. When they appeared before the Historic Preservation Board last week, they were confident they would be receiving a COA; however, it is her understand- ing that it was not on the agenda. Upon question by Mr. Weatherspoon, Ms. Bourke stated Item No. 5 should be struck from the conditions, as the clock tower is no longer an issue, the patron drop-off area has been addressed and they have con- curred with the recommendation of P&Z and Old School Square has made recommendations they hope will be considered with regard to off-street parking. Ms. Brainerd moved for site plan approval, subject to condi- tions recommended by the P&Z Board, receiving the COA and acquisition of the title to the property, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. -5- 12/20/88 411 14. Mayfair Plaza - Compact Auto Parking Space: A request for administrative relief to allow nine compact parking spaces for employees at Mayfair Plaza located at 885 S.E. 5th Avenue (South Federal Highway), is before the Commission for consideration. Ms. Horenburger expressed concern relative to compact parking spaces because it is not clear to her whether or not all people parking there will be driving compact cars. The City Manager stated this item is pursuant to City Code and so long as the applicant meets the require- ments, he feels the only way to change it would be to revisit the ordinance. Mr. Weatherspoon moved for approval of administrative relief, subject to TAC review, seconded by Ms. McCarty. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 15. Consideration of Election Changes to Charter: The Commission is to consider the possibility of drafting an ordinance with regard to a Charter change. James Bowen, representing PROD, stated they would like to see the numbered seat system eliminated. They propose one change regarding the two highest vote getters, by allowing them to be the two winners of the two open seats providing that one or both has at least 40% of the votes cast. Elizabeth Maitthews, 1024 White Drive, stated she endorses Mr. Bowen's suggestion for the reason that it would encourage more candi- dates. She feels the City would be better served if there were an open election. Sam Schwimer, Pines of Delray, stated he feels the old system should be used with a change to eliminate the runoffs which would save time and taxpayer's money. Gene Fisher, 35 S. Swinton Avenue, stated the people he spoke with in regard to the elections tell him people are afraid to run against friends or people who are strong in power. He feels there is more energy and enthusiasm in the Commission members since the system was changed in 1985. Ms. McCarty stated she feels it is not the purview of the Commission to make that decision, but should be left up to the people to make that choice. She feels it is a very serious matter and should go through the process of a petition. Ms. Brainerd stated she feels leadership is the courage of your convictions. If it is to be changed she also feels it should go through the petition process; however, she personally feels the current system is adequate. Ms. Horenburger stated she feels the Commission should have the political courage to workshop it, address the concerns, review all the factors that prompted a change originally and get legal counsel to assist in putting it on a ballot for a Charter change. Jay Slavin, Rainberry Bay, stated she would like to clarify a point with the Commission. When PROD put their letter together, various and numerous groups were checked around the City and they are not asking that the Charter be rewritten, but rather that it be put on the ballot in March to allow the people to make the decision. Mayor Campbell advised there is not a consensus at this time and if there is a group that would like to pursue this approach, he wants them to feel free to do so. 15.A. Funding for Spady School: The Commission is to consider funding for Spady School for the patrol trip. -6- 12/20/88 412 Ms. Brainerd moved for approval of a $300 donation to Spady School for the Safety Patrol trip, seconded by Ms. Horenburger. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 20. Vacant Lot Landsca~in~ - 5th Avenue to 12th Avenue: The Commission is to consider authorizing and designation of funding the landscaping of vacant lots located between 5th Avenue and 12th Avenue west. Virginia Sn~der, 38 South Swinton Avenue, stated she is in favor of the beautification of West Atlantic Avenue; however, she is objecting to the manner in which it is being funded. She urged the Commission to approach the property owners to see if they would be agreeable to improving their property themselves or allowing the City to landscape and in turn assess the owners for the cost. Tony Smith, resident, stated there is widespread support for the upgrading of the affected areas, but feels it would behoove the Commission to move forward and not waste time contacting the owners as he feels this would only serve to delay the process. Ms. Brainerd moved to proceed with the funding and seek retro- active ways the property owners can be assessed for the costs associated with the upgrading, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 23.B. Nine Ford Crown Victorias: The Commission is to consider a State Contract to Bill Currie Ford, Tampa, Florida, in the amount of $101,709 with funding to come from Account 001-2117-521-60.84. The City Manager staged the contract' has been reviewed and, after the local Ford dealer advised he can offer a better price than the State Contract, the recommendation before the Commission now is to pur- chase the nine Ford Crown Victorias from Bill Wallace Ford at a price less than the State Contract for comparably equipped vehicles. Ms. Brainerd moved for approval, seconded by Ms. Horenburger. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger _- Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 23.E. Interim Pump Installation - Golf Course: The Commission is to consider awarding a bid for the installation of pumps at the Golf Course. The City Manager stated bids have been received for the instal- lation of the temporary pumps for two of the wells in the Golf Course wellfield to bring them on line quicker. Unfortunately, the bids came in higher than expected and it is felt there may be an error by the bidders thinking they were bidding on all seven wells instead of the two. Tomorrow there is a bid opening for all seven and he is requesting that the Commission allow staff the flexibility to award the bid subject to the cost of the proposal not to exceed $20,000. He is requesting in the event that the successful low vendor, which presently is at $32,000, could reduce his cost based on his electrical work on two wells rather than the seven, that staff be authorized to proceed. There is also a question of whether $20,000 should be spent to bring two wells on line when it is contemplated that there will be seven on line by the end of March. Ms. Horenburger moved for approval, seconded by Ms. McCarty. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. CONSENT AGENDA -7- 12/20/88 413 The following items were considered by the Commission as the Consent Agenda: 16. Holiday Pageant Parade: A request from the Chamber of Commerce for $3,000 to cover expenses for the Holiday Pageant Parade held on December 10, 1988, with funding to come from Account 001-1111-511-33.81, is before the Commission for consideration. Approval is recommended. 17. Lease Agreement - Florida East Coast Railway Company: Approval of a modified lease agreement between the City and FEC which would increase the leased area for Parcel B from 12 feet to 18 feet, is before the Commission for consideration. Approval of the revised agreement is recommended. 18. Balance of Funding - Continental Players Tennis Cup: A request for the balance of $5,000 for the Continental Players Cup Tournament is before the Commission for consideration. Approval is recommended. 19. Change Order No. 1 - Allen Avenue: Approval of Change Order No. 1 for the installation of nine additional residential lot connec- tions and a 2" lateral connection in the amount of $3,048.56, with funding to come from Account 441-5161-536-60.66, is before the Commis- sion for consideration. Approval is recommended. 21. Resolution No. 73-88: Resolution No. 73-88, abandoning a portion of a drainage easement which has been replaced by a new easement for drainage facilities in Waterford Village Subdivision, is before the Commission for consideration. The caption of Resolution No. 73-88 is as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF DELRAY BEACH, FLORIDA, VACATING AND ABANDONING A PORTION OF A 45 FT. WIDE DRAINAGE EASEMENT LYING WITHIN THE PLAT OF WATERFORD VILLAGE AS RECORDED IN PLAT BOOK 61, PAGES 80 THROUGH 82 OF THE PUBLIC RECORDS OF PALM BEACH COUNTY, FLORIDA, LYING IN SECTION 29, TOWNSHIP 46 SOUTH, RANGE 43 EAST, CITY OF DELRAY BEACH, PALM BEACH COUNTY, FLORIDA. (Copy of Resolution No. 73-88 is on file in the official Resolution Book) 22. Rules and Regulations - Historic Preservation Board: The Commission is to consider approval of Rules and Regulations modified pursuant to the adoption of Ordinance No. 153-88. Approval is recom- mended. 23. Awards of Bids and Contracts: A. Six 1989 Ford Taurus - Florida State Contract to Don Reid Ford of Maitland - $59,874 with funding to come from Account 001-2115-521-60.84. C. Amendment to Engineering Services Contract/Water & Sewer - Post, Buckley, Schuh and Jernigan - Funding to come from various Water & Sewer Fund Accounts. Ms. Horenburger moved for approval of the Consent Agenda, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Ms. Brainerd - Yes; Ms. Horenburger - Yes; Ms. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 5 to 0 vote. 24.A.1. Mr. Weatherspoon questioned the status of the homes that are sinking relative to residents qualifying for CDBG funds. Ms. Butler, Director of Community Improvement, stated applications have been submit- ted to each of the property owners and none of the five that were returned are eligible. The remaining eleven applications have not been returned. Other options are being explored and the solution will probably come from a special assessment that will be handled through the City Attorney. -8- 12/20/88 414 24.A.2. Mr. Weatherspoon wished everyone a very Merry Christmas. 24.A.3. Ms. Horenburger wished everyone a Merry Christmas and Happy Holidays. 24.A.4. Ms. Brainerd stated she received a call from a lady who resides at 102 N.E. 5th Street and, with the closing of Dixie Boulevard, she expressed concern that there may be a need for special attention to sidewalks and traffic signalization. 24.A.5. Mayor Campbell stated he met with the Visions Group today and learned they are in the process of preparing a one day special meeting in January. Their steering committee would like consensus from the Commission to be able to work with staff to prepare for that, the use of the Community Center for the meeting and any equipment staff has avail- able such as a Personal Computer.in order to make it run smoother. Ms. Brainerd questioned which staff members and what kind of time are they requesting of these staff members. The City Manager explained that this is to serve as an additional participation level in the Capital Improve- ment element. Mayor Campbell stated he feels it is the City Manager's position to see that the demands on staff are not too great. 24.A.6. Mayor Campbell stated he has been thinking of ways to help spread some Christmas cheer and he remembered there were quite a few tee shirts left from the Fourth of July Celebration. He suggested that the City Manager facilitate the distribution of those shirts from Pompey Park Community Center to some of the youth and teenagers in the area. The Commission concurred. / 24.C.1. The City Manager commented that he felt there was an additional approval of an amendment needed to the UDAG application, and that was incorrect. He stated he will distribute copies of the amendment to be submitted to HUD to the Commission by Friday. 24.B.1. The City Attorney advised that Procacci has given the City a deadline on their settlement offer of Friday afternoon. Unless he is directed otherwise, he will treat the letter as a regular claim letter and defend it vigorously. The Commission concurred. Mayor Campbell declared the meeting adjourned at 8:40 P.M. City Clerk ATTEST: MAY~R The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Commission of December 20, 1988, which minutes were formal- ly approved and adopted by the City Commission one.. /~ /~;~ . / City Clerk NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Commission. They will become the official minutes only after they have -9- 12/20/88 415 been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. -10- 12/20/88