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09-15-87SpMtg SEPTEMBER 15, 1987 A Special Meeting of the City Commission of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Commission Chambers at City Hall at 7:00 P.M., Tuesday, September 15, 1987. Roll call showed: Present - Con~issioner Richard J. Dougherty Commissioner Marie Horenburger Commissioner Mary McCarty Commissioner Jimmy Weatherspoon Mayor Doak S. Campbell Absent - None Also present were - Acting City Manager Robert A. Barcinski and City Attorney Herbert W.A. Thiele. Mayor Campbell called the meeting to order and announced that this meeting has been called for the purpose of (1) Adoption of Resolu- tion No. 41-87 to establish a City Board/Commission/Committee Membership Selection Process and (2) Request for Noise Variance for Night Pile Driving at Atlantic Avenue Bridge. 1. The caption of Resolution No. 41-87 is as follows: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, ADOPTING AND SETTING FORTH ITS POLICIES AND PROCEDURES WITH REGARD TO SELECTION OF MEMBERS FOR THE CITY'S BOARDS, COMMISSIONS, AND COMMITTEES; PROVIDING FOR THE TRANSMITTAL OF COPIES OF THIS RESOLUTION. Helen Coopersmith, 1222-D South Drive Way, stated she felt the term "Council watcher" is denigrating to those who regularly attend meetings. Many who attend are on City boards or active in civic or community organizations; they come to learn and take back to their own groups information as to what is happening in the City. Mrs. Coopersmith advised that in her opinion these are the people who should be considered for vacancies on boards; when you advertise you don't really know who you are getting. The boards are very important and need knowledgeable, caring and well informed people to serve. Jay Slavin also spoke in opposition to advertising; she was in favor of applications being received by recommendations. Mr. Weatherspoon advised that by going to advertising it is letting the citizens know there is a vacancy; it does not preclude any group or anyone from submitting or having someone submit their name for a board. Mrs. McCarty stated she does not feel that only the people who attend the meetings should know about the board vacancies; the more information we can disseminate to the whole community, which is who the Commission represents, the better off we will be. In regard to the applications going to the different boards and then the boards short- listing those applications, she would rather see the applications go to the board chairman as well as the City Manager to keep on file, and for the board to go through these in a very objective way to make sure they meet the minimum criteria before the Commission receives the applica- tion; the subjective nature can then be left to the Commission. Mr. Dougherty stated he opposed the boards making the decision for the Commission, as in a sense they are giving the Commission a priority list. Looking at the way the City operates he feels they have downgraded the Mayor's position, to almost a perfunctory type position, and he doesn't think that is quite right; the Mayor should have a stronger position and function in the selection process for boards and committees, as well as in general. Mr. Dougherty advised he cannot agree with the resolution as drafted. One of the items that had been discussed, and which was not included in the resolution, is that the Commission adopt some form of appointments to be made by each Commis- sioner. They talked about the possibility of having a pecking order so that each Commissioner would have the opportunity to appoint someone to a board or committee. Mr. Dougherty reiterated he was not in agreement with having the priority list submitted to the board itself. Mrs. Horenburger advised she was in agreement with the adver- tising; as they have seen in the past everyone wants to sit on the Planning and Zoning Board or a couple of the other boards and the rest go begging. She is in favor of getting the word out to working people who can't always be at the Commission meetings. Mrs. Horenburger stated that other than advertising she was not sure any of the rest of the resolution was satisfactory. Mayor Campbell stated he would not be in favor of advertising; those of the Commission who should be familiar with the community and the people in it and those who are qualified to serve should have no difficulty in making an appointment. The only time the City has had vacancies that are not fulfilled are very technical in nature. He advised he is not ready to solicit people to serve on a board when he knows he could make a qualified appointment. Mayor Campbell stated he never wants to be in a position, however, of having people to politic him and to tell someone they are more qualified than someone else. Discussion followed among the Commission. Mrs. Horenburger left the Commission Chambers at 7:33 P.M. Mrs. McCarty moved to approve Resolution No. 41-87 as it applies to paragraph A, eliminating B, C and D, seconded by Mr. Weatherspoon. Upon roll call the Commission voted as follows: Mr. Dougherty - No; Mrs. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - No. Said motion FAILED by a 2 to 2 vote. Mr. Dougherty suggested that Mayor Campbell prepare what he thinks is in the best interest of the City and the Commission as to a format that should be followed. Mr. Weatherspoon moved to reconsider this item at the end of the Workshop meeting, seconded by Mrs. McCarty. Upon roll call the Commission voted as follows: Mr. Dougherty - No; Mrs. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 3 to 1 vote. The City Attorney advised Mayor Campbell to not close the special meeting when going into the workshop items. 2. The Assistant City Manager reported that the Commission had previously approved this request for the dates of July 14th to September 16th; the contractor was unable to perform the work during that time frame and is requesting new approval from September 16th to November 18th between the hours of 8:00 P.M. and 6:00 A.M. for the work required on the Atlantic Avenue bridge. This involves pile driving so there is a waiver request of the Noise Ordinance. Mr. Weatherspoon moved to approve a waiver of the Noise Ordi- nance for night pile driving at the Atlantic Avenue bridge, seconded by Mrs. McCarty. Upon roll call the Commission voted as follows: Mr. Dougherty - Yes; Mrs. McCarty - Yes; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 0 vote. Before roll call, upon question by Mr. Dougherty, the Assistant City Manager advised that this has not been discussed with the residents of the nearby condominiums. It was recommended that staff post notice. At this point the roll was called to the motion. (Note: The Special Meeting was recessed at 7:40 P.M., to be reconvened at the end of the Workshop Meeting which ended at 11:30 P.M. Due to the lateness of the meeting, the Commission concurred in not reconvening the Special Meeting~ -2- 9/15/87 ATTEST: MAYOR The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Commission of September 15, 1987, which minutes were formally aDDroved and adopted by the City Commission on ~ /~ . NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Commission. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. -3- 9/15/87