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01-24-85SpMtg JANUARY 24, 1985 A Special Meeting of the City Council of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Council Chambers at City Hall at 2:15 P.M., Thursday, January 24, 1985. Roll call showed: Present - Council Member Malcolm T. Bird Council Member Marie Horenburger Council Member Arthur Jackel Council Member Jimmy Weatherspoon Mayor Doak S. Campbell Absent - None Also present were - City Manager James L. Pennington, and City Attorney Herbert W.A. Thiele. Mayor Campbell called the meeting to order and announced that this meeting has been called for the purpose of (1) conducting interviews with four applicants for Consulting Engineer - Water/Sewer. Mayor Campbell reported it would be appropriate that after we have viewed and heard from all of the engineering firms that we have an opportunity to digest the information; if there is any additional information or something that might lead to questions, Council should be given an opportunity to investigate those. The final selection and/or ranking will probably be done at the next regular Council meeting. 1.a. Ray Noga, Project Director~ Post Buckle¥ Schuh & Jerni~an, outlined the background of his firm which is a Florida based operation. He introduced the project team and presented the firm's credentials and their experience in many cities in the State and Palm Beach County. Mr. Noga advised that his major responsibility, besides participating in the project on a day-to-day basis, will be to ensure that the corporation, as a whole, supplies the City with all the resources necessary for this project. Fred Biery, Project Manager, presented his credentials and experience with water and utility systems. He stated they would prob- ably begin with a Master Planning effort with Council. Mr. Biery ad- vised they have a map showing the pockets currently within the City boundaries and are aware that the City is talking about going to the Legislative Delegation to bring those enclaves into the City; it is essential that they, as consultants, present to Council the very factual information as to the impact of bringing those areas into the City limits. If there is any need on Council's part to have the consultant function for them before the Delegation they are very familiar with that process and have been successful with other Delegations before in the utilities area. Mr. Biery advised he has also been through the DRI process. Mr. Noga summarized by stating his firm has demonstrated that they do have municipal utilities experience and excellent rapport with regulatory agencies. They have a sincere interest in working with the City of Delray Beach. Upon question by Mr. Bird and Mr. Jackel relative to how they avoid crisis management, Mr. Biery advised that since it is so dynamic it is up to the engineer to be listening to Council, staff and people within the firm and always responding; also keep the Master Plan updated and make appropriate changes. 1.b. Dick Berdard, CH2M Hill, presented his firm's qualifications and experience in engineering consulting work in the area. Mr. Berdard stated they are a local firm with offices in Boca Raton and would be very interested in serving the needs of Delray Beach. They have several existing contracts similar to the one the City is talking about. Mr. Berdard furnished Council with several examples of projects which the firm has done in the area. Upon question by Mr. Bird, Mr. Berdard stated a city should not proceed from crisis to crisis. The way to avoid that is prior planning, such as the Master Plan he presented to Council from the Village of Palm Springs; a 10 year Master Plan would be reviewed after five years for missing population projections and things of that nature. They are also very proud of the fact they saved Fort Pierce several million dollars on their wastewater improvement program through sound financial planning on their part and a lot of help and innovative and good engineering from his firm. 1.c. Glenn Humphrey, Vice President, J.M. Montgomery, introduced several members of the firm and narrated a slide presentation outlining the company's qualifications and their reputation in the south Florida area. He stated they feel they are the best and most responsive con- sulting engineers because they have local, national and international experience along with being specialists in water and wastewater and a responsive balanced south Florida staff. Ed Singley reported on some of the specialized services that will be provided in the utility operation, with particular emphasis on plant operation and management, odor control, water quality and supply, and computor and laboratory facilities. Mr. Singley advised that his firm deals only with public water supplies and has no developer clients; they feel this avoids a conflict of interest. Bevin Beaudet, Manager of the Lake Worth Office, spoke with regard to their south Florida staff and the high level of pro- fessionalism, outlining the chain of command. He introduced several members of their staff which were present in the audience. Mr. Beaudet summarized by stating they feel they are the best choice for the job in Delray Beach and they would be honored to be selected. 1.d. Milton Hallman, Senior Vice President~ Russell & Axon, spoke before Council expressing their sincere desire to serve the City of Delray Beach as consulting engineers for the Utilities Department. He introduced members of the team who will participate in the presentation. Mr. Hallman spoke with regard to the association his firm has had with the City and would hope to continue to serve as their consultant. He furnished Council with a handout outlining the firm's organization and how they propose to make their presentation. Mr. Hallman then reported on the historical background of their association with the City. Jim Suddarth, Area Manager, discussed several of the more recent accomplishments they have been involved in on behalf of the City, i.e., development of water distribution and storage fees, provision of a needs analysis, assistance in development of ultimate utility needs in the area of the Congress Avenue corridor study, water and sewer bond issues, Master Plan I and assistance in the closure of the Master Lift Station project, test well program, etc. Clay Blanton, Chief Engineer in the Delray Beach office, spoke with regard to the services R&A can provide in the future in meeting with the City's goals, in particular, the wastewater treatment plant expansion. He also spoke with regard to water supply and ad- ditional western wells; they have the designers most familiar with the Delray system, the technology and field representatives trained in well field operation and inspection. Mr. Blanton stated the other most pres- sing needs are the strengthening and expansion of the distribution system and new water storage facilities. He stated the City needs some rehabilitation of existing pump stations and a collection system; they have already done studies of this. In summary, Mr. Blanton advised that because of the ground work they have already done, R&A is in the best position to help the City in future planning, the funding sources are in place, the programs are on schedule and the City now needs assistance in selection, sched- uling, design and construction of the needed projects. - 2 - 1/24/85 Upon question by Mr. Jackel, Mr. Hallman advised that there were two phases to the Master Plan; they have completed the first phase of this and are expanding and adding two filters and chemical modifica- tions to the treatment plant. There is another phase of construction that has to be done to the treatment plant and that is the addition of a clarifier, aeration, etc. Mayor Campbell advised the ranking will be placed on the agenda for next Tuesday night. Mayor Campbell declared the meeting adjourned at 3:40 P.M. ATTEST: MAYOR The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Council of January 24, 1985, which minutes were formally approved and adopted by the City Council on ~/~: /F~ · - City Clerk NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Council. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. - 3 - 1/24/85