06-05-84SpMtg JUNE 5~ 1984
A Special Meeting of the City Council of the City of Delray
Beach, Florida, was called to order by Mayor Doak S. Campbell in the
Council Chambers at City Hall at 7:07 P.M., Tuesday, June 5, 1984.
Roll call showed:
Present - Council Member Malcolm T. Bird
Council Member Marie Horenburger
Council Member Arthur Jackel
Council Member Jimmy Weatherspoon
Mayor Doak S. Campbell
Absent - None
Also present were - City Manager James L. Pennington, and
City Attorney Herbert W.A. Thiele.
Mayor Campbell called the meeting to order and announced
that this meeting has been called for the purpose of (1) considering
award of contract for Delray Beach Library alterations and additions;
and, (2) considering additional matters relative to instituting the
Delray Beach Library construction contract and the financing for same.
1. Mr. Norman Otto, Delray Beach Public Library Association,
reported that there were eight bids submitted, ranging from a low bid of
$244,000 to a high bid of $421,000. Unfortunately the low bidder of
$244,000 had made an error and they are requesting that the City award
this contract to the next lowest bidder, James Bushouse and Associates,
Inc., at a bid price of $334,800. They have drafted an indemnification
agreement which the City Attorney has looked over. They are also re-
questing that Council release that erroneous low bidder, Seiple Corpora-
tion, from his low bid; by doing so they would also be releasing his bid
bond.
Mr. Bird moved to release Mr. Seiple from his erroneous low
bid and authorize him to recover his bid bond and to award the contract
to the then low bidder, James Bushouse & Associates, Inc., seconded by
Mrs. Horenburger.
The City Attorney advised that the motion should include the
waiver of the irregularity of the lack of the subcontractors list.
Mr. Bird amended his motion as advised by the City Attorney,
seconded by Mrs. Horenburger. Said motion passed unanimously.
2. Mr. Bird moved to authorize execution of and entering into
the indemnification agreement with the Library Association in conjunc-
tion with the construction contract, seconded by Mrs. Horenburger. Said
motion passed unanimously.
Mr. Otto stated that all contractors were required to submit
a deposit of $50 per set of construction documents. For each contractor
who returned the documents in good condition, they request that the City
authorize the return of their $50 deposit.
Mr. Bird moved to authorize the return of the $50 deposit to
each contractor who returned the documents in good condition, seconded
by Mr. Jackel. Said motion passed unanimously.
Mr. Otto reported that financially they are in good condi-
tion and they have enough to finish this construction with the help of
the Division of Library Services Grant. They intend to seek a line of
credit from Sun Bank, which, they feel, is a safe way to proceed should
some unforeseen circumstances come up. Further, they would request that
City Council consider waiving the building permit fees; they will be
demolishing the Pignato Building and would include that in the request.
Mr. Jackel moved to waive building permit fees, seconded by
Mrs. Horenburger. Said ;notion passed unanimously.
Mayor Campbell thanked all the members of the Library As-
sociation who have worked so hard to get to this point and urged them to
continue their efforts on behalf of the community.
Mayor Campbell declared the meeting adjourned at 7:19 P.M.
ATTEST:
MAYOR
The undersigned is the City Clerk of the City of Delray
Beach and that the information provided herein is the minutes of the
meeting of said City Council of June 5, 1984, which minutes were for-
mally approved and adopted by the City Council on ~ Z-~...! ~.
- ~ City'Clerk
NOTE TO READER:
If the minutes that you have received are not completed as indicated
above, then this means that these are not the official minutes of City
Council. They will become the official minutes only after they have
been reviewed and approved which may involve some amendments, additions,
or deletions to the minutes as set forth above.
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