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09-11-84SpMtgBud SEPTEMBER 11, 1984 A regular meeting of the City Council of the City of Delray Beach, Florida, was called to order by Mayor Doak S. Campbell in the Council Chambers at City Hall at 7:05 P.M., Tuesday, September 11, 1984. 1. Roll call showed: Present - Council Member Malcolm T. Bird Council Member Marie Horenburger Council Member Arthur Jackel Council Member Jimmy Weatherspoon Mayor Doak S. Campbell Absent - None Also present were - City Manager James L. Pennington, and City Attorney Herbert W.A. Thiele. 2. The opening prayer was delivered by Reverend Timothy Fangmeier, Trinity Lutheran Church. 3. The Pledge of Allegiance to the flag of the United States of America was given. BUDGET CONSIDERATION 6. Tentatively Levying of Tax Rate. Resolution No. 65-84, relative to tentatively levying a tax on all properties within the City of Delray Beach, is before Council for consideration. Prior to con- sideration of adoption of this resolution a public hearing has been scheduled to be held at this time. The City Manager presented Resolution No. 65-84: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, TO TENTATIVELY LEVY A TAX ON ALL PROP- ERTIES WITHIN THE CITY OF DELRAY BEACH, FLORIDA, FOR MAINTENANCE AND OPERATION, AND TO TENTATIVELY LEVY A TAX FOR THE PAYMENT OF PRINCIPAL AND INTEREST ON BONDED INDEBTEDNESS, AND TO ALLOCATE AND APPROPRIATE SAID COL- LECTIONS THEREUNDER. (Copy of Resolution No. 65-84 is on file in the official Resolution Book) The City Attorney read the resolution in full. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Delray Beach, Florida. Mrs. Gertrude Shapiro, representing the League of Women's Voters, complimented the City Manager on the format of the 1984/85 proposed budget. They feel it is important to encourage residents to attend open hearings; however, the budget workshops, which were held at 5:00 P.M., limited the attendance. In studying the budget they did not find an adequate effort to economize and to state that the millage rate is the same as last year gives a false picture of what the budget ac- tually represents. The public hearing was closed. Mr. Bird moved for the adoption of Resolution No. 65-84, seconded by Mr. Weatherspoon. Upon roll call Council voted as follows: Mr. Bird - Yes; Mrs. Horenburger - Yes; Mr. Jackel - No; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 1 vote. Before roll call, Mr. Jackel stated that his viewpoint, through the several budget sessions which were held, is different than the opinion of other members of Council. The budget process has three parts: the department heads form a wish list, the City Manager cuts that list and then Council cuts it further or makes adjustments. He feels the first two parts have been taken care of; however, he has not seen this Council seriously attack the budget in any way. He is concerned that (1) there is an 11% increase in the budget, (2) personal services have increased 1½ million dollars over last year while capital improve- ments have increased imperceptively and there are no monies budgeted for beautification and (3) $750,000 has been taken out of the surplus to balance the budget. He feels this is the poorest fiscal policy imag- inable. At this point the roll was called to the motion. 7. A public hearing has been scheduled to be held at this time on the Federal Revenue Sharing. Mrs Rosetta Rolle, President of Delray Beach Voters League, stated there is still a lot of work to be done at the Catherine Strong Center. The Head Start Program is centered there and they would like to receive some of the Federal Revenue Sharing monies to expand the center. The public hearing was closed. 8. Tentatively Levyin~ Appropriations for the 1984-85 Budget. Resolution No. 66-84, relative to making tentative appropriations of sums of money for all necessary expenditures of the City from October 1, 1984 to September 30, 1985, is before Council for consideration. Prior to consideration of adoption of this resolution a public hearing has been scheduled to be held at this time. The City Manager presented Resolution No. 66-84: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DELRAY BEACH, FLORIDA, MAKING TENTATIVE APPROPRIATIONS OF SUMS OF MONEY FOR ALL NECESSARY EXPENDITURES OF THE CITY OF DELRAY BEACH, FLORIDA, FOR THE PERIOD FROM THE lST DAY OF OCTOBER, 1984, TO THE 30TH DAY OF SEPTEMBER, 1985; TO PRESCRIBE THE TERMS, CONDITIONS AND PROVISIONS WITH RESPECT TO THE ITEMS OF APPROPRIATIONS AND THEIR PAYMENT; AND TO REPEAL ALL RESOLUTIONS AND ORDINANCES WHOLLY IN CONFLICT WITH THIS RESOLUTION AND ALL RESOLUTIONS AND ORDINANCES INCONSISTENT WITH THIS RESOLUTION TO THE EXTENT OF SUCH INCONSISTENCY. (Copy of Resolution No. 66-84 is on file in the official Resolution Book) The City Attorney read the caption of the ordinance. A public hearing was held having been legally advertised in compliance with the laws of the State of Florida and the Charter of the City of Delray Beach, Florida. Mr. James Bowen, 116 Marine Way, questioned why $750,000 has been taken from surplus to balance this year's budget and why personal services have increased 5% over last year. He also questioned what the City is actually buying with the increases in this year's budget, espe- cially with regard to the increase in the cost of personal services, and what the benefits will be to the tax payers. In his opinion, you cannot increase productivity by increasing wages, merit payments, raises and departmental bonuses when they are being given every year. He suggested that the contingency fund for personal services be cut back to that sum needed to improve the health coverage and the balance be used to cut the amount taken from surplus. - 2 - 9/11/84 Mrs. Alice Finst, 707 Place Tavant, stated that in the past Council made a policy that budgets should be readily available for the citizenry to borrow on a short-term basis; that has not been the case this year and requested that that policy be reinstated. Last year they discussed Barwick Park and she believed that it would be included in this budget. The State Grant, which the City is applying for, will not be substantial enough to do anything with the park after paying the ar- chitect. Mayor Campbell stated that before allocating funds for Barwick Park they are going to wait and see if the City gets the State Grant; if not, there are other sources of incoming revenue such as the impact fees. Mrs. Finst stated that she is also interested in seeing the completion of the bicycle path on Lake Ida Road under 1-95. She would like to see some money put in the budget for this project. The public hearing was closed. Mr. Bird moved for the adoption of Resolution No. 66-84, seconded by Mr. Weatherspoon. Upon roll call Council voted as follows: Mr. Bird - Yes; Mrs. Horenburger - Yes; Mr. Jackel - No; Mr. Weatherspoon - Yes; Mayor Campbell - Yes. Said motion passed with a 4 to 1 vote. Before roll call the following discussion was had: Mr. Weatherspoon stated, in response to Mr. Jackel's comment that Council has not seriously attacked the budget, that he spent over 30 hours studying the budget and a further four hours going over his concerns with the City Manager and the Finance Director. Mrs. Horenburger reiterated Mr. Weatherspoon's comments. She stated that she also feels that the budget workshops, held at 5:00 P.M., were held at a convenient time for most working people. Mr. Bird complimented the City Manager on the format of this year's budget. In response to some concerns stated earlier, he stated that several years ago the contingency fund was zero. Council at that time decided to establish a contingency reserve of 10% of the operating budget; whether that amount is increased by Council is a policy deci- sion. He stated that this Council establishes its perogatives and policies which then dictate the budget. Although this budget has in- creased by 3.3 million dollars, when it was first presented to the Administration Council had mandated a 5.2 million dollar increase. Throughout the course of the fiscal year Council will make numerous changes to the budget as they identify economies and are able to take those dollars and put them to priority projects. Mr. Jackel stated, with regard to the increase in personal services, he requested that the City Manager provide him with the min- utes of the regular meeting where Council approved an 8%% increase for City employees. He received a memorandum from the City Manager stating that those minutes could not be located. He also has no recollection of that being discussed. Mayor Campbell stated he also feels that the City Manager did an excellent job in handling the budget within the perameters which Council set for him. Council has been able to give the City's em- ployees, those people who work for the citizens, be they the Policemen, Firemen or the City Clerk's Office, a respectful increase which any citizen would demand in their own employment. He feels the employees have done a remarkable job in trying to produce the best document pos- sible with the two restraints of not deleting any services or penalizing any employees. He concluded by stating that many of the things that went into this budget were a result of votes taken by Council all year long and it should be considered as an on-going every day process. At this point the roll was called to the motion. - 3 - 9/11/84 Mayor Campbell declared the meeting adjourned at 8:47 P.M. ~ City Clerk ATTEST: MAYOR The undersigned is the City Clerk of the City of Delray Beach and that the information provided herein is the minutes of the meeting of said City Council of September 11, 1984, which minutes were formally approved and adopted by the City Council City Clerk NOTE TO READER: If the minutes that you have received are not completed as indicated above, then this means that these are not the official minutes of City Council. They will become the official minutes only after they have been reviewed and approved which may involve some amendments, additions, or deletions to the minutes as set forth above. - 4 - 9/11/84